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ENVIRONTMENT OF MS WORD `07

1. Editing Options:

Typing replaces selected text which means if you select some text and start typing, this deletes the selected text gets deleted and is replaced by the newly typed one. When selecting, automatically select entire word will select the entire word when you try to click and drag a part of the word you may notice that sometimes whole word gets selected even if you want to select only a few characters. Allow text to be dragged and dropped which means you can highlight text click on it again and drag to another location and drop it there. This is a handy feature. Use CTRL + Click to follow hyperlink makes it convenient to edit the text of hyperlinks. You must press CTRL as you click the link to follow the link. Automatically create drawing canvas when inserting AutoShapes places a drawing canvas around the drawing objects facilitating you to organize drawing objects and pictures to move them as a single entity. Use smart paragraph selection to select the paragraph mark when you select a whole paragraph. Use smart cursoring to specify that the cursor moves as you scroll up or down. Use the Insert key to control overtype mode lets you use the Insert key to turn overtype mode on and off. ‘Use overtype mode’ lets you replace existing text as you type. You can turn this option on and off by pressing the Insert key once the Use the Insert key to control overtype mode is selected. Prompt to update style lets you to be prompted when you directly modify text to which a style is applied and then you reapply the style to the modified text. Use Normal style for bulleted or numbered lists to base list styles on the Normal paragraph. Keep track of formatting to keep track of your formatting as you type. ‘Mark formatting inconsistencies’ to mark formatting with a wavy blue underline. Enable click and type enables you to insert text, tables, images and such other items when you double click in a blank area. It also applies the alignment to position the item. ‘Default paragraph style’ lets you select the style that is applied to text when you use click and type.

2.

Cut, copy and paste Options

Pasting within the same document - Keep Source Formatting, Pasting between documents - Keep Source Formatting. This option decides the default behavior of the text that is being copied within the same document or from one document to another. The default setting is Keep Source Formatting: that retains the formatting or character styles of text copied or cut from the source, when pasted into the destination document. You can change the values to Match Destination Formatting or Keep Text Only. Match Destination formatting: would format the copied text and adapt to the destination document. In other words, it discards the formatting and

In front of text .This option inserts the graphic in a paragraph as if it were text. Use Destination Styles. Graphical elements are discarded. For example. The values can be set either to Keep Source Formatting which is default. or behind an image. but you can drag the graphic to reposition it. The graphic does not move as you add or delete text. . In line with text . 16pt. c. Pasting between documents when style definitions conflict : This option displays the default behavior when you paste content that was copied from another document in Word. The graphic does not move as you add or delete text. the default setting. such as pictures or tables. e. and 16 pt. You can select any of the following: a. Insert/paste pictures as: This option displays how Word inserts pictures relative to the text in your document. you have one more setting. and the style that is assigned to the copied text is defined differently in the document where the text is being pasted. Keep Text Only: discards all formatting and non text elements. when you use this option the pasted text adopts Heading 2 as Calibri bold. The graphic does not move as you add or delete text. but you can drag the graphic to reposition it. allow images to move with text. Square -This option wraps the text around all sides of a square around the graphic. There is no border around the graphic. The graphic moves as you add or delete text. You can drag the graphic to reposition it the same way that you drag text.This option inserts the graphic so that the graphic floats on its own layer behind the text. but you can drag the graphic to reposition it.This option inserts the graphic so that the graphic floats on its own layer in front of the text. You can insert images inline with text. The text takes on the style characteristics of the paragraph where it is pasted and takes on any formatting of text that immediately precedes the cursor when the text is pasted. Behind text . or you can wrap text around. 20pt to the document where Heading 2 is defined as Calibri bold. The graphic does not move as you add or delete text. and tables are converted to a series of paragraphs. Tight . d.This option wraps the text around the graphic in an irregular shape around the actual image. This option retains the style name that is associated with the copied text. In addition to the above settings. you copy Heading 2 from a document where Heading 2 is defined as Verdana underline. Match Destination formatting or Keep Text Only. Pasting from other programs: This option decides the default behavior when you paste content that was copied from another program. b. but you can drag the graphic to reposition it. There is no border around the graphic.character styles applied to the text in the source document and takes on the format of the paragraph where it is pasted. in front of. but it uses the style definition of the document where the text is being pasted.

such as a crescent moon. then this feature will insert appropriate number of blank lines before and after the paragraph so that it matches the destination much nicer. 3. For example if you copy a paragraph and paste it in the middle of another document. Show crop marks – displays the corners of the margins. you have some options like: Keep bullets and numbers while pasting text with Keep Text Only option This option converts the bullets and numberings into text symbols. dd. Show text wrapped within the document window – wraps text to the document window. Show document content The options in this section allow you to decide how the content in your document should be displayed. 07. Show picture placeholders – to display an empty box in place of the picture if the picture which saves time taken to load the picture so that the process of scrolling through the document is faster. Through . Use smart cut and paste – This option automatically adjusts formatting as you paste text. But these won’t appear in printed documents.This option prevents text from wrapping on the sides of the graphic. Show text boundaries – displays dotted lines around text margins. When you check this option you can select the Name (font type) and Size of the font. Use this option to view animations in documents created in previous versions of Word as Word 2007 doesn’t include the feature of creating animated text. In the list. You can check any of these options according to your need. For example. but you can drag the graphic to reposition it. Show drawings and text boxes on screen – displays objects that are created using the Word drawing tools in Print Layout and Web Layout view. Show text animation – displays text animations on your screen. bookmarked item appears in [] and bookmarked location appears as I-beam.This option wraps the text around the graphic. Show field codes instead of their values – displays field codes instead of results. Font Substitution – Clicking on this button opens the Font Substitution dialog box. but you can drag the graphic to reposition it. The graphic does not move as you add or delete text.f. Use this option to find out whether the . g. Use the Insert key for paste – This option lets you use the Insert key to paste the contents of clipboard. Show bookmarks – displays bookmarks on the screen. Field shading – This option displays whether and when fields are shaded. Show smart tags – displays the smart tag with purple dotted line. you may see Date (“MMMM. select Always or When Selected to shade your fields. including filling the space created by a concave shape. YY”) instead of January 28. Use draft font in Draft and Outline views – you can use this option to increase the speed of display on computers with limited resources. Apart from how you can insert the picture in the text. Show background colors and images in Print Layout view – displays background colors and images. The graphic does not move as you add or delete text. Top and bottom . Show Paste option buttons – you can select this option to display the Paste options button when you paste the content. columns and paragraphs.

Print Use draft quality – to print the document with minimal formatting. This option takes effect only if the ‘A4 or 8. Show all windows in the Taskbar – Select this option to display an icon on the Windows taskbar for each open window in a Microsoft Office program. Show horizontal scroll bar – Select this option to display the horizontal scrollbar at the bottom of the document window. Optimize character positioning for layout rather than readability – Select this option to display character positioning exactly as it will appear when the document is printed. Print XML tags – to print the XML tags for the XML elements applied to an XML document. Show this number of Recent Documents – Enter the number of document between 1 and 50. the pages will print in the correct order. Default tray – This option displays the printer tray that is used by default. Show vertical ruler in Print Layout view – Select this option to display the vertical ruler at the side of the document window. 4.active document uses any fonts that are not available on your computer. which allows you to continue to work while you print. Scale content for A4 or 8. . Print pages in reverse order .5 x 11" paper sizes – to automatically adjust documents that are designed for ‘8.to print pages in reverse order. Print on back of the sheet for duplex printing – this will print on the back of each sheet in ascending order to correspond to a stack of pages that were printed on the front in the reverse order. Print field codes instead of their values – to print field codes instead of field results. Centimeters. Show measurements in units of – Inches. Show pixels for HTML features – Select this option to use pixels as the default unit of measurement in dialog boxes that are related to HTML features. Show shortcut keys in ScreenTips – Select this option to display shortcut keys in ScreenTips.5-by-11-inch paper’ in the printer does not match the paper size set on the Page Layout tab on the ribbon. Points and Picas for the horizontal ruler and other measurements you type in dialog boxes.5-by-11-inch paper’.5-by-11-inch paper’ to fit ‘A4 paper’ and to adjust documents that are designed for A4 paper to fit ‘8. this may speed the printing process. Display This section allows you to set the various display options. This option will affect only the printout and not the formatting. If the document uses fonts that are not available on your computer. Millimeters. to display in the Recent Documents list. Print on front of the sheet for duplex printing – to print the front of each sheet when printing on a printer that does not have duplex capability. Pages will print in reverse order so that when you flip the stack to print on the back. Print in background – to print documents in the background. 5. Style area pane width in Draft and Outline views – Type a positive number in the box to open the style area that displays the names of the styles applied to the text. then you can use the dialog box to specify a substitute font. Show vertical scroll bar – Select this option to display the vertical scroll bar at the side of the document window.

7.Select this option to temporarily store a local copy of a file that you store on a network or removable drive. Copy remotely stored files onto your computer. Preserve fidelity when sharing this document Preserve fidelity when sharing this document – Select the document you want these settings applied to. 8. when you close Word. By default the document listed is the current document. 9. from the list. . Word prompts you to save the file in another location to avoid data loss.wbk’ to all backup copies. Print only the data from a form – Select this option to print the data that is entered into an online form without printing the form. printing. Save form data as delimited text file – this option lets you to save the data that is entered into an online form as a single. Embed linguistic data – this option saves linguistic data. If the original file is not available. Always create backup copy – Select this option to create a backup copy of a document each time you save the document. Embed smart tags – this option saves smart tags as part of your document. such as speech and handwritten text. Save smart tags as XML properties in Web pages – Select this option to save all the smart tags in a document as XML within a HTML file. General Provide feedback with sound – this option can add sounds to certain actions or events in Word and other programs in Microsoft Office 2007. Word 2007 adds the expression ‘Backup of’ to the file name and applies the file extension ‘. Print PostScript over text – Select this option to print PostScript code when a document contains PRINT fields. Word saves your changes to the original copy. Since changes to the default template will affect all the new documents that you create. Save Prompt before saving Normal template – Select this option to display a message that asks if you want to save any changes that were made to the default template. You can then import the contents of that file into a database. Provide feedback with animation – this option animates the movement of cursor as well as provides animated cursors for actions like saving. When printing this document When printing this document – Select the document you want these print settings applied to. tab-delimited text file in plain text format. By default the document listed is the current document. The backup copies are saved in the same folder as your original document. you can choose ‘All New Documents’ to apply the settings to all new documents you create.6. and update the remote file when saving . Allow background saves – Select this option to save your document while you work. you may want to be alerted when the template has changed. from the list. When you save the local copy. formatting. Each backup copy replaces the earlier backup copy. you can choose ‘All New Documents’ to apply the settings to all new documents you create.

Layout options – Lists options for laying out the document. Show add-in user interface errors – allows displaying error messages from programs that customize the user interface. The settings in the list of Layout options change according to the word-processing program that you select. Allow background open of Web pages – lets you open Web page documents in the background while you work. from the list. Allow opening a document in Draft view – lets you open a document in Draft view. . and then click ‘Modify’ to set a new default location. Enable background repagination – this option allows to repaginate documents automatically as you work. The File Locations dialog box is opened. Expand the option and select the check boxes for the options you want. and other items that you create in Word. Compatibility options for Compatibility options for – Select the document you want these settings applied to. you can choose ‘All New Documents’ to apply the settings to all new documents you create. Mailing address – You can type the address that you want Word to use as the default return address for envelopes and letters. Web Options – Click this button to open the Web Options dialog box and set options for using Word to create Web pages. Lay out this document as if created in – Select the word-processing program that you expect to be used for opening the document. By default the document listed is the current document.and so on. click the item you want to change. Confirm file format conversion on open – with this option you can choose the file converter that Word uses to open files that were created in another program. Service Options – Click this button to open the Service Options dialog box and use it to set options for shared workspaces. Update automatic links at open – allows to automatically update any content linked to other files that were created in any another program. File Locations – Click on this button to see the default storage location for documents. 10. templates. in Word and other Microsoft Office programs.