You are on page 1of 55

Construction &

Deployment Services
in Vermont in Areas
Relating to EDA Grant
No. 01-79-14230

Request for Proposal


By CoverageCo

7/9/2014
Request for Construction and Deployment Services in EDA Grant Areas

Table of Contents
1 Introduction ..................................................................................................................................... 1
1.1 Background ............................................................................................................................ 1
1.2 Scope ...................................................................................................................................... 1
1.3 Document Structure............................................................................................................... 1

2 RFP Process Information and Participant Instructions .................................................................... 2


2.1 General Instructions ............................................................................................................... 2
2.2 Proposal Timeline................................................................................................................... 2
2.3 Confidentiality of Information ............................................................................................... 2
2.4 Ownership of Materials.......................................................................................................... 3
2.5 Costs and Expenses Associated with Responses.................................................................... 3
2.6 Amendments and Corrections ............................................................................................... 3
2.7 Follow-up questions from CoverageCo .................................................................................. 3
2.8 Invitation Withdrawal ............................................................................................................ 3
2.9 Process for Providing RFP Clarifications ................................................................................. 3
2.10 Participant’s Conference and Participant Presentation ......................................................... 3
2.11 Communications with Participants during Response Period ................................................. 4
2.12 Code of Conduct and Business Ethics .................................................................................... 4
2.13 Conflicts of Interest ................................................................................................................ 4
2.14 Compliance with Section 2 Provisions ................................................................................... 4

3 Scope of Work .................................................................................................................................. 4


3.1 CoverageCo Deliverables to Construction & Deployment Vendor ........................................ 5
3.2 Zoning, Permitting and Licensing ........................................................................................... 5
3.3 Ride-Outs................................................................................................................................ 6
3.4 Make-Ready ........................................................................................................................... 6
3.5 Equipment Installation ........................................................................................................... 6
3.6 Site Commissioning & Acceptance ......................................................................................... 8
3.7 Tracking and Reporting .......................................................................................................... 9
3.8 Resiliency Points................................................................................................................... 10

4 Target Corridors ............................................................................................................................. 10

5 Resiliency Sites ............................................................................................................................... 16


5.1 Power ................................................................................................................................... 17
5.2 Building Attached Sites ........................................................................................................ 17
5.3 Free Standing Sites ............................................................................................................... 18
5.4 Resiliency Point Site Details ................................................................................................. 18

i
Request for Construction and Deployment Services in EDA Grant Areas

5.4.1 Hancock...................................................................................................................... 18
5.4.2 Norton ........................................................................................................................ 20
5.4.3 Rochester ................................................................................................................... 22
5.4.4 Roxbury ...................................................................................................................... 24
5.4.5 Stockbridge ................................................................................................................ 25
5.4.6 Readsboro .................................................................................................................. 27
5.4.7 Town of Halifax .......................................................................................................... 28
5.4.8 Townshend................................................................................................................. 30
5.4.9 Whitingham ............................................................................................................... 32

6 Business Section............................................................................................................................. 33
6.1 Required Assertions ............................................................................................................. 33
6.2 Local Resources .................................................................................................................... 33
6.3 Past Experience / Qualifications / Resources....................................................................... 34
6.4 Bond and Insurance ............................................................................................................. 34

7 Federal Requirements.................................................................................................................... 34

8 Selection Criteria ............................................................................................................................ 35

Appendix 1 – Federal Requirements for VTA Contract ............................................................................... 37

Appendix 2 – EDA Standard T&C ................................................................................................................ 43

Appendix 3 – ED-512 Lobbying Restriction ................................................................................................. 44

Appendix 4 – EDA Contracting Provisions for Construction Projects ......................................................... 46

Appendix 5 – CoverageCo Mutual Non-Disclosure Agreement .................................................................. 47

Appendix 6 – Affirmative Statement of Intention to Bid ............................................................................ 50

List of Tables
Table 1 Target Corridors by Name ................................................................................................. 11
Table 2 Resiliency Sites .................................................................................................................. 17
Table 3 Hancock Resiliency Point Site Details ................................................................................ 18
Table 4 Norton Resiliency Point Site Details .................................................................................. 20
Table 5 Rochester Resiliency Point Site Details ............................................................................. 22
Table 6 Roxbury Resiliency Point Site Details ................................................................................ 24
Table 7 Stockbridge Resiliency Point Site Details .......................................................................... 25
Table 8 Readsboro Resiliency Point Site Details ............................................................................ 27

ii
Request for Construction and Deployment Services in EDA Grant Areas

Table 9 Halifax Resiliency Point Site Details .................................................................................. 28


Table 10 Townshend Resiliency Point Site Details......................................................................... 30
Table 11 Whitingham Resiliency Point Site Details ....................................................................... 32

List of Figures
Figure 1 High Level View of Network Build & Operations Process .................................................. 5
Figure 2 Sample Pole-Mounted Site ................................................................................................ 7
Figure 3 Sample Site Plan for Sites within Target Corridors ............................................................ 8
Figure 4 Sample Site Acceptance Form............................................................................................ 9
Figure 5 Target Corridors 150, 152, 154, 157, 158, 159, 160, 165, 166, 167 and
Resiliency Points Roxbury (in 152), Rochester (in 166), Hancock (in 159),
Stockbridge (outside 154) ............................................................................................... 12
Figure 6 Target Corridors 153, 168 (contains a solar powered site) and Resiliency
Point Norton (in 153) ...................................................................................................... 13
Figure 7 Target Corridors 155, 156, 162, 163, 164, 169, 170 and Resiliency Point
Whitingham (in 155). Halifax (in 156). Readsboro (in 170)............................................. 14
Figure 8 Target Corridors 151, 161 ................................................................................................ 15
Figure 9 Resiliency Point Townshend ............................................................................................ 16
Figure 10 Hancock Resiliency Point Location................................................................................. 19
Figure 11 Hancock Resiliency Point Structure ............................................................................... 20
Figure 12 Norton Resiliency Point Location ................................................................................... 21
Figure 13 Looking North Towards Norton Site .............................................................................. 22
Figure 14 Rochester Resiliency Point Location .............................................................................. 23
Figure 15 Rochester Resiliency Point Structure ............................................................................. 24
Figure 16 Roxbury Resiliency Point Location ................................................................................. 25
Figure 17 Stockbridge Resiliency Point Location ........................................................................... 26
Figure 18 Stockbridge Resiliency Point Existing Structures ........................................................... 26
Figure 19 Readsboro Resiliency Point Location ............................................................................. 27
Figure 20 Readsboro Resiliency Point Existing Structure .............................................................. 28
Figure 21 Halifax Resiliency Point Location ................................................................................... 29
Figure 22 Halifax Resiliency Point Existing Structure ..................................................................... 30
Figure 23 Townshend Resiliency Point Location............................................................................ 31
Figure 24 Townshend Resiliency Point Existing Structure (front and back) .................................. 31
Figure 25 Whitingham Resiliency Point Location .......................................................................... 32
Figure 26 Whitingham Resiliency Point Existing Structure - Wood Chip Boiler Plant ................... 33

iii
Request for Construction and Deployment Services in EDA Grant Areas

Terms and Acronyms


Term Definition
AC Alternating Current power
Backhaul Connectivity between a cellular site and the core network
CDMA Code Division Multiple Access. Cellular technology in use by carriers such as
Sprint and Verizon for Voice and 2G Data
DC Direct Current power
EDA Economic Development Administration (federal)
GPS Global Position System
GSM Global System for Mobile Communications. Cellular technology in use by carriers
such as AT&T and T-Mobile (and most International Carriers) for Voice and 2G
Data.
MAC Address Media Access Control address; hardware address uniquely identifying a piece of a
equipment on a network
Modem For purposes of this RFP, modem refers to terminating network equipment to
provide Internet service, be it cable, DSL, fiber, satellite or other.
NDA Non-Disclosure Agreement
NEPA National Environmental Policy Act
NHP National Historic Preservation
PDF Portable document format by Adobe
RFP Request for Proposal
Roaming Partner Cellular carrier with whom CoverageCo has an agreement to provide network
services for its subscribers
VTA Vermont Telecommunications Authority
VTrans Vermont Agency of Transportation

iv
Request for Construction and Deployment Services in EDA Grant Areas

1 INTRODUCTION

1.1 Background
CoverageCo is currently operating a cellular network in Vermont. It supports inbound roaming
traffic on both CDMA and GSM technologies for use by the subscribers of Tier 1 US and Canadian
carriers. CoverageCo’s network is comprised of small cells deployed on the utility poles that align the
rural roadways. We target coverage for those areas underserved by existing national carriers.

While the sites are small, they each operate as a full cellular base station. In fact, each site will
simultaneously support both CDMA and GSM cellular technologies. Each site requires electrical power
and Internet connectivity in order to interoperate with our core network, henceforward referred to as
backhaul. The sites do NOT need connectivity between them, such as might be required for a
Distributed Antenna System.

CoverageCo has been selected by the Vermont Telecommunications Authority (VTA) to add an
additional 165 sites to the network as a result of a federal grant by the EDA to the VTA (No. 01-79-
14230), which includes a number of resiliency sites in addition to our typical small cells. These 165 sites
are in areas which were particularly hard hit by Hurricane Irene, and are intended to ensure both
coverage in underserved areas as well as continuity of communications in the event of another major
emergency.

1.2 Scope
The purpose of this RFP is to identify qualified providers to take responsibility for any necessary
permitting, licensing, construction, and commissioning of those EDA funded sites. The preferred site
locations will be identified by CoverageCo. Once commissioned, those sites will be incorporated into the
CoverageCo network and maintained under existing CoverageCo agreements and procedures.

1.3 Document Structure


The remainder of this document is structured as follows:

 Section 2 provides important instructions for responding to this RFP. Vendor is required
to comply with the provisions stated in this section in order to be a Participant Vendor
in the RFP process. (A Vendor participating in this RFP process is sometimes referred to
herein as a “Participant” or “Participating Company.”)
 Section 3 describes the Scope of Work
 Section 4 describes the Target Corridors
 Section 5 describes the Resiliency Points
 Section 6 describes general Business Requirements
 Section 7 and Appendices 1, 2, 3, and 4 include Federal Requirements which are
incorporated herein by reference

1 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

 Section 8 describes the Selection Criteria


 Appendix 5 and 6 are required to be submitted in advance for those intending to bid.

2 RFP PROCESS INFORMATION AND PARTICIPANT INSTRUCTIONS

2.1 General Instructions


 Participant must adhere to the RFP schedule (provided in Section 2.2).
 RFP Response may be provided electronically, in the form of a either Microsoft Office
2010 compliant documents or PDF (please see Section 2.2 for specific instructions).
 Participant response shall follow the section/requirements numbering and organization
of this RFP. Participants must respond directly to all questions with the necessary
answers or descriptions rather than just reference literature or other documents.
 To the extent possible and where applicable, the requested information should be
provided in clear, concise, tabular format.
 Participant is requested to keep responses to various inquiries restricted primarily to the
necessary details to illuminate Participant’s approach/solution and to limit answers
specifically to the questions being asked.
 Participant is to include relevant information inside the response and not refer to
outside documentation.

2.2 Proposal Timeline


Responses to this RFP are to be delivered to CoverageCo in electronic format no later than
07/28/2014 end of day (5 PM Eastern).

 Participants are requested to deliver electronic copies via email to


RFP@coverageco.com. If the email size exceeds 8MB, the response should be divided
into multiple emails, with each labeled as 1 of X, 2 of X, etc.
 Submissions must not contain any auto run programs or files with an .exe extension.
 All electronic submissions must be checked for viruses, worms and any other malicious
software processes, prior to submission. Only fully up-to-date virus detection software
should be used for this purpose.
 Extensions of time will not be entertained, nor are Participants permitted to amend or
supplement their responses, except as may be specifically requested by CoverageCo.
 CoverageCo reserves the right to reject any proposal received after the due date.

2.3 Confidentiality of Information


This RFP has been publicly released. Participant responses will be shared with both the VTA and
the EDA. Proprietary or confidential information of CoverageCo or Partcipant disclosed by either party
to the other shall be kept confidential pursuant to the terms of the Mutual Non-Disclosure Agreement
in the Appendix subject to applicable laws. This RFP has been issued solely for the purpose of soliciting

2 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Participant’s response as a potential supplier of equipment and services to CoverageCo in support of


EDA Grant No. 01-79-14230.

2.4 Ownership of Materials


All response material submitted by Participant shall become the property of CoverageCo, the
VTA, and the EDA. Such material shall not be returned, except as may be provided under the Mutual
Non-Disclosure Agreement. The response material includes the response to this RFP, answers to
questions raised by CoverageCo, supplements and amendments responsive to this RFP, and any oral or
written presentations by Participant. CoverageCo may in turn provide any such material to both the VTA
and the EDA.

2.5 Costs and Expenses Associated with Responses


All of Participant’s costs and expenses associated with preparing, administering and supporting
responses to the RFP shall be born solely by the Participant.

2.6 Amendments and Corrections


CoverageCo reserves the right to modify, correct, or clarify the RFP at any stage during the
process. Once a contract is finalized, any deviations will require prior written approval in the form of a
Change Order, which in turn may require approval of the VTA and EDA as appropriate.

2.7 Follow-up questions from CoverageCo


At any point in the process, CoverageCo may submit questions to any or all Participants.

2.8 Invitation Withdrawal


CoverageCo reserves the right to withdraw the invitation to respond to the RFP at any time at
their sole discretion. Participant agrees that CoverageCo shall not be responsible or liable in any respect
for losses caused by such withdrawal.

2.9 Process for Providing RFP Clarifications


During the RFP process, Participants may submit questions to CoverageCo to seek clarifications,
further information and guidance. Such submissions may be deemed by CoverageCo to be of general
interest and value to any or all other Participants and therefore warrant wider consideration.
CoverageCo reserves the right to publish such submissions anonymously with their response where
appropriate. Questions should be submitted by email to RFP@coverageco.com no later than
07/18/2014. CoverageCo will publish answers to questions by 07/22/2014.

2.10 Participant’s Conference and Participant Presentation


CoverageCo does not contemplate holding any Participant conferences for this RFP. In the
event that a Participant’s response is of sufficient interest, Participant may be requested to provide a

3 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

presentation on selected aspects. CoverageCo will initiate discussions with the Participant about the
date and length of a presentation in this case.

2.11 Communications with Participants during Response Period


Within one week of receiving this RFP (by 07/18/2014 at 5pm), Participant shall indicate the
name, address, telephone, fax, and e-mail address of the person designated as its Point of Contact (POC)
for issues concerning the RFP. Multiple contact persons are not permitted, except as an alternative in
the event the primary contact person is unavailable. Intent to respond will be affirmed through the
submission of the signed document in Appendix 6 – Affirmative Statement of Intention to Bid.

2.12 Code of Conduct and Business Ethics


CoverageCo’s reputation with its customers, suppliers, government agencies, the investment
community, and the public can be maintained only by avoiding the appearance of improper or
questionable conduct by CoverageCo employees and contractors. Personal integrity and ethical
business practices are essential to successfully attaining the company’s objectives.

As a potential supplier to CoverageCo, it is expected that all officers, directors, employees,


representatives and agents of Participant’s company should conduct themselves with the highest
standards of personal integrity, and should manage and conduct Participant’s company business
according to established principles of business ethics and in compliance with all applicable laws.

2.13 Conflicts of Interest


CoverageCo employees are required to be free of any involvement or investment that
interferes, or could appear to interfere, with the exercise of their independent judgment in the best
interests of the company or that could constitute, contribute to or suggest such a conflict of interest. A
conflict of interest, or the appearance of one, would occur when an employee's interest in, association
with and/or employment by a competitor, a supplier of goods or services, or a customer of his/her
company is such that the employee's ability to act in the best interest of the company may be
questioned. In any given situation, the employee must avoid any action that might present the
possibility of a conflict of interest.

2.14 Compliance with Section 2 Provisions


Acceptance of the provisions above within this Section is a condition precedent to submitting a
response. Any Participant disagreeing with these conditions should indicate its non-compliance during
the Participant Response Period. Participant will then be removed from the list of potential Participants
and no response will be accepted.

3 SCOPE OF WORK
CoverageCo will be deploying sites in various corridors throughout the State of Vermont. That
process in general can be broken down into the following major phases:

4 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Preparation Design Construction & Network Optimization Ongoing Operations.


• Equipment Ordering • RF Planning Deployment & Launch • NOC Monitoring
• Construction RFP (creation, • Pole selection • Permitting • 911 Phase 0/I/2 testing • 911 Monitoring
vendor selection, contract • 911 Addressing • Ride-Outs • Drive tests • Site metrics
negotiation & execution) • Backhaul ordering • Break/Fix
• Make-ready • Parameter adjustments
• Creation of training material • Field maintenance
• Equipment Installation • Hand-off tuning
• Site Commissioning
• Pole acceptance1

Figure 1 High Level View of Network Build & Operations Process

CoverageCo, by way of this RFP, is seeking a single company to lead the Construction &
Deployment phase. The Construction & Deployment Phase encompasses permitting, licensing, ride-outs
with the various utility and telecommunications companies, make-ready work, equipment installation,
and site commissioning. The Participant should indicate what experience they have in performing
similar work. Application fees and make-ready work assessed by the utilities will be passed through to
CoverageCo with no mark-up. Fees for the Participant completing the work for each site should be
provided as a firm-fixed price per site, and note what if any items would be considered an additional fee.

3.1 CoverageCo Deliverables to Construction & Deployment Vendor


CoverageCo will create a preliminary RF design using desktop tools. That design will be
validated in the field, with CoverageCo identifying the preferred utility poles to which attachment is
desired for optimal network design. CoverageCo will provide to the Participant the following:

1) A map identifying the desired poles within a given corridor in PDF and ArcView format
2) A spreadsheet, identifying the desired poles with the following data:
a. CoverageCo Assigned Site ID
b. Utility Pole ID
c. Latitude (in decimal, to 6 digits)
d. Longitude (in decimal, to 6 digits)
e. Town name
f. Pole Owner (if available)

3.2 Zoning, Permitting and Licensing


The Participant is responsible for identifying whether the specified pole is solely or jointly
owned, and the respective owner. The Participant is responsible for any necessary permitting as well as
following the licensing/pole attachment process of the respective pole owners, completing the
applications as an agent of CoverageCo. This includes submitting payment to the utilities for
applications and make-ready work. CoverageCo should be invoiced on a monthly basis for these pass-
through fees, including copies of the applications with the invoice. The Participant is also responsible for
coordinating with VTrans and completing any necessary permits (including safety plans) to work on the
selected sites. CoverageCo has a Certificate of Public Good from the Vermont Public Service Board to
offer telecommunications services. The VTA will be responsible for federal permit requirements
including NEPA and NHP.

5 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

In the event a site, such as a resiliency site described later, requires construction or installation
of a pole or similar structure, the Partipicant is responsible for any necessary permits.

3.3 Ride-Outs
The Participant is responsible for coordinating with the pole owners and relevant utilities for
ride-outs to the desired poles. Where the utility desires to move to an alternate pole, CoverageCo
reserves the right to review the amended location to ensure integrity of the RF network design.
Significant pole movement may require an additional ride-out once the RF network design has been
reviewed (if the proposed pole is deemed unacceptable).

3.4 Make-Ready
After the ride-outs, the utilities will provide make-ready work estimates. The Participant is
responsible for preparing checks to the utilities for the make-ready work, and passing those on to
CoverageCo in the form of a monthly invoice with copies of the underlying invoices from the utilities.
This includes reporting on any adjustments to the make-ready invoices (where differences between
estimated and actual costs arise). The Participant shall have a process for reconciling any such
differences (including refunds where it applies). When the work is complete, and the permit is issued,
CoverageCo should be notified of the finalized pole information. CoverageCo will then coordinate with
backhaul providers for service.

3.5 Equipment Installation


Participant is responsible for coordinating with the power company to receive electric service at
the pole (ensuring that service is in CoverageCo’s name and billable to CoverageCo). Participant is
responsible for providing any power socket material and for installing the power socket to the utility
company standards.

Participant is responsible for taking receipt of CoverageCo site equipment, where the FOB point
is the factory in the Greater Boston area of Massachusetts. Participant is responsible for warehousing
the equipment until it is installed at the site. Participant is responsible for tracking the serial number of
equipment as installed at the site (with separate serial numbers for modem, auxiliary box, and radio).

Participant is responsible for connections with DSL, fiber or cable providers, which may include
sourcing of and installation of a NID (network interface device) and associated connecting cables.

Participant is responsible for sourcing and installation of barrel connectors and wiring to
provide DC power to modems in different configurations, as needed.

Participant is responsible for integrating the site-specific modem into the Auxiliary Box.

Participant is responsible for applying the appropriate software configuration to the equipment
using manufacturer supplied procedures and software tools. Participant shall provide its technicians
with a current laptop appropriate for outdoor use.

6 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Participant is responsible for the physical installation of the equipment to the utility pole, in
accordance with both manufacturer and utility pole standards. This includes transport of the equipment
to the site, ensuring compliance with VTrans and other applicable safety and right-of-way standards.

As part of the installation process, Participant is responsible for weatherproofing all


connections, as well as equipment grounding. In addition, the Participant is responsible for connecting
the power from the meter to the equipment. The equipment housing should be clean and weatherized
upon completion.

The appropriate modem will be shipped to the Participant with the appropriate site information.
The participant is then responsible for integrating the modem into the Auxiliary Box, configuring it as
necessary, and then activating the CoverageCo site per manufacturer instructions.

An example of a completed installation is shown in Figure 2 and a sample site plan is shown in
Figure 3.

Figure 2 Sample Pole-Mounted Site

7 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 3 Sample Site Plan for Sites within Target Corridors

3.6 Site Commissioning & Acceptance


The site will be deemed accepted when it is connected to the CoverageCo network, and a site
acceptance test has been conducted by the Participant. A sample acceptance form is shown in Figure 4.
Site acceptance requires a GSM handset with an active subscription authorized to roam on the
CoverageCo network by a CoverageCo GSM roaming partner, as well as a CDMA handset with an active
subscription authorized to roam onto the CoverageCo network by a CoverageCo CDMA roaming partner.

8 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 4 Sample Site Acceptance Form

3.7 Tracking and Reporting


The Participant shall maintain a database uniquely identifying each site including the following
information:

9 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

 Pole identification information (CoverageCo identifier and utility pole identifier)


 Pole location information (latitude and longitude to 6 decimal places each and E911
address to be provided by CoverageCo after the permit is issued)
 Installed equipment information including:
• Modem: Serial # and MAC address
• Auxiliary Box Serial #
• Radio Serial #

The Participant shall provide a weekly report from the database and an .xls export (Microsoft
Excel format file) in an agreed upon format/layout.

3.8 Resiliency Points


In addition to the standard sites that will be installed for the EDA, there are 9 resiliency points
that must be installed. These will be installed similar to the pole-mounted sites, but will vary by location
as to whether they are on a building or other existing structure. For the resiliency sites, the Participant
will not have responsibility for pole attachment permits or for arranging power. A resiliency site is
different from a pole-mounted site in the following ways:

 There will be two modems (one for terrestrial-based IP communications and one for
satellite communications).
 There will be an additional router to manage the two backhaul sources
 Power will be provided by Northern Reliability
 Participant shall be responsible for installing the equipment in the agreed upon location
for each site.
 The install location and any required permits will be provided to CoverageCo and
Participant is not required to obtain them.

Details on the particular locations for all sites follow in Section 4 and Section 5.

4 TARGET CORRIDORS
The majority of the EDA sites fall into typical target corridors, where sites are located along the
roadside and attached to existing utility poles. In addition, there are a small number of sites are
Resiliency Sites, meant to provide continuous service in town centers or other accessible areas in times
of emergency. Those will be described separately.

There are twenty Target Corridors to be covered under the EDA Grant, which will include
approximately 160 sites, spaced about one per mile within the corridor depending on local topography.
The corridors are outlined in Table 1 as well as in the maps that follow.

10 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Table 1 Target Corridors by Name

Target
Corridor
Reference Corridor Name Where Shown
150 Rochester to Goshen Rt. 73 Figure 5
151 Woodstock to Felchville Rt. 106 Figure 8
152 Northfield to Braintree Rt. 12A Figure 5
153 Island Pond to Canaan Rt. 114 Figure 6
154 Stockbridge Rt. 100 and Rt. 107 Figure 5
155 Rt. 100 S. of Rt. 9 Jacksonville to Whitingham Figure 7
156 Rt. 112 to state line Figure 7
157 Hancock to Bread Loaf Rt. 125 Figure 5
158 Hancock to Bread Loaf Rt. 125 Figure 5
159 Warren to Rochester Rt. 100 Figure 5
160 Rochester to Goshen Rt. 73 Figure 5
161 Woodstock to Felchville Rt. 106 Figure 8
162 Rt. 112 to state line Figure 7
163 Rt. 100 S. of Rt. 9 Jacksonville to Whitingham Figure 7
164 Rt. 100 S. of Rt. 9 Jacksonville to Whitingham Figure 7
165 Warren to Rochester Rt. 100 Figure 5
166 Warren to Rochester Rt. 100 Figure 5
167 Hancock to Bread Loaf Rt. 125 Figure 5
168 Island Pond to Canaan Rt. 114 Figure 6
169 Rt. 112 to state line Figure 7
170 Readsboro East towards VT Rt. 8 Figure 7

11 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 5 Target Corridors 150, 152, 154, 157, 158, 159, 160, 165, 166, 167 and Resiliency Points Roxbury (in 152), Rochester
(in 166), Hancock (in 159), Stockbridge (outside 154)

12 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 6 Target Corridors 153, 168 (contains a solar powered site) and Resiliency Point Norton (in 153)

Within the target corridor 168, along Rt 114, there is a single site that will be solar powered. It
is not a resiliency point. Power is not otherwise available where needed, so a DC connection will be
provided from solar equipment installed by another provider.

13 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 7 Target Corridors 155, 156, 162, 163, 164, 169, 170 and Resiliency Point Whitingham (in 155). Halifax (in 156).
Readsboro (in 170)

14 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 8 Target Corridors 151, 161

15 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 9 Resiliency Point Townshend

5 RESILIENCY SITES
A resiliency site is a single site that has continuous power as well as redundant backhaul. The
power is supplied to CoverageCo by the VTA, and the power system is being constructed under another
contract by Northern Reliability. Each resiliency point will have both landline based backhaul as well as
satellite. At these sites, an additional router and modem will be included in the auxiliary box. Where
the system will physically be installed will vary by location. A site specific plan will need to be developed
by the Participant. In most cases, the antenna will be mounted to the high point of an existing structure,
and the radio equipment will be on the outside of or inside the building. There are a total of nine
resiliency sites. The sites are outlined in Table 2. Details for each site are included in this section.

16 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Table 2 Resiliency Sites

Resiliency Resiliency Site


Site ID Name Location/Description Where Shown
170 Hancock Hancock Town Hall and Community Figure 5
Church
1097 VT Rte. 100
Hancock VT 05748
171 Norton Norton Town Hall Figure 6
12 VT Route 114 E
Norton, VT 05907
172 Rochester Rochester Town Office Figure 5
67 School St
Rochester, VT 05767
173 Roxbury Roxbury Town Garage Figure 5
112 Town Garage Rd
Roxbury, VT 05669
174 Stockbridge Stockbridge Central School Figure 5
2933 Vermont 107
Stockbridge, VT 05772
175 Readsboro Readsboro Central School Figure 7
301 Phelps Lane
Readsboro, Vermont 05350
176 Halifax Halifax Town Garage Figure 7
2044 Branch Rd
West Halifax, VT 05358
177 Townshend Townshend Town Hall Figure 9
2006 Route 30
Townshend, VT 05353-0223
178 Whitingham Twin Valley Middle School Figure 7
4299 VT Route 100
Whitingham, VT 05361

5.1 Power
There is assumed to be a single 24V DC electrical connection available from the resilient power
system for the CoverageCo site. The battery backup typically included with the CoverageCo site
equipment will not be used as the power system provided to CoverageCo at a resiliency point is
presumed to supply uninterrupted power.

5.2 Building Attached Sites


Six of the sites are planned to be attached to existing building structures. Permission for the
attachment has already been obtained from the site landlord/owner. Should any additional permits be
required, they will be the responsibility of the Participant. The sites where attachment to the building is
planned are: Rochester, Roxbury, Norton, Hancock, Whitingham, and Townshend. The antenna should
be placed at the high point of the building. That may include attaching to a steeple, bell tower, cupola,

17 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

or a separate mount as indicated by the particular building. Participant shall be responsible for site
specific design, with approval required by CoverageCo, the VTA, and landlord/owner prior to proceeding
with a given site.

The CoverageCo radio equipment shall be located either in the building or on an exterior wall.
Convenient access should be a consideration, but the equipment should not be excessively far from the
equipment so as to minimize any cable loss between the antenna and the radio equipment.

5.3 Free Standing Sites


A site specific design for Halifax and Stockbridge shall be created by the Participant. In those
locations, there is not an existing support structure that can readily be used which is in proximity to the
resilient power system to be supplied to CoverageCo. The sites might be able to take advantage of an
existing utility pole, provided power from the resilient power system can be brought to the pole (with
the permission of the pole owner). If not, then the Participant would be expected to permit and install a
structure such as a pole or pipe to ensure connectivity to power and backhaul while providing good RF
coverage. The Readsboro site may also be free standing as well.

5.4 Resiliency Point Site Details

5.4.1 Hancock
Table 3 Hancock Resiliency Point Site Details

Item Details
Location / Directions Rt 100, Church/ Town offices just south of Rt 125/100
intersection
Lat/Long 43.924614, -72.840366
Street Address Hancock Town Hall and Community Church
1097 VT Rt. 100
Hancock VT 05748
Install Type Existing structure
Antenna Install location Preferred location is high point of existing structure
Radio Install Location Radio equipment can be located in the building or on an
exterior wall in a location convenient for access but not too
remote from the antennas.

18 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 10 Hancock Resiliency Point Location

19 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 11 Hancock Resiliency Point Structure

5.4.2 Norton
Table 4 Norton Resiliency Point Site Details

Item Details
Location / Directions VT 100-B North to US-2 East in Middlesex
Continue onto US-2 East Take I-91 North to VT-114 N/E in
Lyndon
Drive north on VT-114 to Norton
Destination is on your right
Lat/Long 45.009082, -71.795313
Street Address Norton Town Hall
12 VT Route 114 E
Norton, VT 05907
Install Type Existing structure
Antenna Install location Preferred location is high point of existing structure
Radio Install Location Radio equipment can be located in the building or on an exterior
wall in a location convenient for access but not too remote from
the antennas.

20 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 12 Norton Resiliency Point Location

21 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 13 Looking North Towards Norton Site

5.4.3 Rochester
Table 5 Rochester Resiliency Point Site Details

Item Details
Location / Directions Take Bethel Mountain Rd east off Rt. 100 in Rochester. First left
(0.1 mi) onto School Street. Town office .1 mi on right at turn.
Lat/Long 43.876004, -72.806947
Street Address Rochester Town Office
67 School St
Rochester, VT 05767
Install Type Existing structure
Antenna Install location Preferred location is high point of existing structure
Radio Install Location Radio equipment can be located in the building or on an exterior
wall in a location convenient for access but not too remote from
the antennas.

22 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 14 Rochester Resiliency Point Location

23 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 15 Rochester Resiliency Point Structure

5.4.4 Roxbury
Table 6 Roxbury Resiliency Point Site Details

Item Details
Location / Directions 89S to RT 64W, about 5 miles, Right at Rt. 12, about 1 mile, left
on Rt. 12a, about 6 miles.
Left on Warren Mountain Rd, just after RR tracks,
Left on Town Garage Rd.
Lat/Long 44.090905, -72.734120
Street Address Roxbury Town Garage
112 Town Garage Rd
Roxbury, VT 05669
Install Type Existing structure
Antenna Install location Preferred location is high point of existing structure
Radio Install Location Radio equipment can be located in the building or on an exterior
wall in a location convenient for access but not too remote from
the antennas.

24 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 16 Roxbury Resiliency Point Location

5.4.5 Stockbridge
Table 7 Stockbridge Resiliency Point Site Details

Item Details
Location / Directions On Rt 107 approximately 3.2 miles east of Rt 100 intersection.
Lat/Long 43.764094
-72.717453
Street Address Stockbridge Central School
2933 Vermont 107
Stockbridge, VT 05772
Install Type Free Standing
Antenna Install location Possible use of nearby utility pole or build a free standing
pole/pipe. Participant to perform site design and recommend a
plan.
Radio Install Location To be determined based on antenna location. Possible pole
mount in same location as antenna.

25 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 17 Stockbridge Resiliency Point Location

Figure 18 Stockbridge Resiliency Point Existing Structures

26 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

5.4.6 Readsboro
Table 8 Readsboro Resiliency Point Site Details

Item Details
Location / Directions From Rt. 100, turn onto Phelps Lane. Location is on the left.
Lat/Long 42.771747, -72.940390
Street Address Readsboro Central School
301 Phelps Lane
Readsboro, Vermont 05350
Install Type Existing structure or free standing
Antenna Install location High point of structure or on a pole (such as a flag pole)
Radio Install Location Radio equipment may be on existing structure on pole
depending on antenna location.

Figure 19 Readsboro Resiliency Point Location

27 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 20 Readsboro Resiliency Point Existing Structure

5.4.7 Town of Halifax


Table 9 Halifax Resiliency Point Site Details

Item Details
Location / Directions From 91 South, take 9 West exit, 12.8 miles,
Left on Adams Cross Road 0.6 miles,
1st left on Butterfield Road, 2.9 miles,
Left on Hatch School Road, 0.1 miles,
1st Right on Brook Road, 2.5 miles,
Left on Branch Road
Lat/Long 42.761280, -72.764014
Street Address Halifax Town Garage
2044 Branch Rd
West Halifax, VT 05358
Install Type Free Standing
Antenna Install location Possible use of nearby utility pole, build a free standing
pole/pipe, or roof mount. Participant to perform site design and
recommend a plan.
Radio Install Location To be determined based on antenna location. Possible pole
mount in same location as antenna.

28 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 21 Halifax Resiliency Point Location

29 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 22 Halifax Resiliency Point Existing Structure

5.4.8 Townshend
Table 10 Townshend Resiliency Point Site Details

Item Details
Location / Directions 91S to Rockingham, Rt. 103 NE about 10 miles, Left on Meeting
House Road, Left onto Rockingham Hill road, to VT121 to VT35
south. Location is directly behind Town Office.
Lat/Long 43.045920, -72.666683
Street Address Halifax Town Garage
2044 Branch Rd
West Halifax, VT 05358
Install Type Existing structure
Antenna Install location Preferred location is high point of existing structure
Radio Install Location Radio equipment can be located in the building or on an exterior
wall in a location convenient for access but not too remote from
the antennas.

30 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 23 Townshend Resiliency Point Location

Figure 24 Townshend Resiliency Point Existing Structure (front and back)

31 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

5.4.9 Whitingham
Table 11 Whitingham Resiliency Point Site Details

Item Details
Location / Directions Route 9 W from Brattleboro, 17 miles, to 100 S, 5 miles
Lat/Long 42.787867, -72. 841200
Street Address Twin Valley Middle School
4299 VT Route 100
Whitingham, VT 05361
Install Type Existing structure
Antenna Install location Preferred location is high point of existing structure (attached
smokestack may not be used)
Radio Install Location Radio equipment can be located in the building or on an exterior
wall in a location convenient for access but not too remote from
the antennas.

Figure 25 Whitingham Resiliency Point Location

32 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

Figure 26 Whitingham Resiliency Point Existing Structure - Wood Chip Boiler Plant

6 BUSINESS SECTION
CoverageCo desires a relationship with a single entity capable of providing all of the requested services.
If needed, the Participant may partner with other entities to develop a complete solution. Use of
subcontractors is permitted, but CoverageCo requests that the subcontractors be identified in the
response, and adhere to all of the same requirements (including making all of the same assertions as the
primary bidder).

6.1 Required Assertions


The Participant shall assert that they are eligible to bid on federal contracts or contracts with the State
of Vermont. Moreover, the Participant asserts that they do not appear on the Excluded Parties List on
www.SAM.gov.

The Participant shall assert that they have, or will obtain prior to contract execution, a certificate of
Good Standing with the State of Vermont.

The Participant shall assert that their bid is in compliance with all applicable Federal Guidelines.

6.2 Local Resources


The Participant shall outline to what extent the work to be performed will be conducted by Vermont-
based entities, employees, or contractors.

33 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

6.3 Past Experience / Qualifications / Resources


The Participant shall identify similar projects successfully performed by the Participant, and provide
references who will attest to the quality of the work performed.

The Participant shall substantiate experience with pole attachment procedures in Vermont, including
which utilities the Participant has worked with in the past.

The Participant shall identify what software tools would be used for project management, permitting,
attachment licensing, and site identification. This includes databases capable of reporting as well as
export to an excel or delimited text file to facilitate information sharing. Use of geographic information
systems, in particular ArcView, is highly encouraged because of the availability of utility pole information
in that format. In addition, knowledge of the NJUNS system for pole attachment information is
desirable.

6.4 Bond and Insurance


Participant agrees to ensure its performance of its bid by providing to CoverageCo a guarantee
equivalent to five percent of the contract. The "guarantee" shall consist of a firm commitment such as a
bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the
bidder will, upon acceptance of the proffered bid, execute such contractual documents as may be
required within the time specified. In addition, Participant is advised that if successful, it will be
required to deliver a performance bond for 100 percent of the contract value to secure fulfillment of all
the contractor's obligations under the contract; and a payment bond for 100 percent of the contract
value to assure payment as required by law of all persons supplying labor and material in the execution
of the work provided for in the contract.

In addition, the Participant shall provide, at the time of contract execution, a Certificate of
Insurance demonstrating insurance up to the amount required by the VTA, EDA, and any utilities in the
construction area. The RFP response should outline what the insurance limits are of the Participant.
For purposes of evaluating the RFP response, insurance limits should meet or exceed the following:

• $1,000,000 Each Occurrence


• $2,000,000 General Aggregate
• $2,000,000 Products & Completed Operations
• $1,000,000 Advertising Injury and Personal Injury Aggregate
• Information & Network Technology Blended Liability Insurance Aggregate Limit:
$1,000,00 (E&O Insurance)

7 FEDERAL REQUIREMENTS
Among other Federal Funding Stipulations (collectively Appendix 1 and 2 are referred to as the
“Federal Funding Stipulations”), participant’s proposal is subject to the assurances stated in the
application by the VTA to the Economic Development Administration (“EDA”), United State Department

34 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

of Commerce as detailed in Appendix 6 and the EDA Special Award Conditions identified in Appendix 1.
Participant and its subcontractors shall abide by terms and conditions applicable to the “Award,”
Number 01-79-14230, as the “Award” and the “Terms and Conditions” as defined and described in that
certain Standard Terms and Conditions for Construction Projects, Title II – Public Works and Economic
Development Facilities and Economic Adjustment Assistance Construction Components, dated March
12, 2013, applicable to the Award and attached as Appendix 2. If an agreement arising out of this RFP
conflicts with the Terms and Conditions under Title II, then the Terms and Conditions under Title II shall
govern unless the EDA provides a waiver of such conflicting term to the parties in writing. Participant
will, if selected, hold VTA, its directors, officers, employees and agents, harmless from all costs arising
from claims based on participant’s breach or violation of the Terms and Conditions by the United States
government. In addition to its compliance with all Terms and Conditions, including all laws, rules and
regulations applicable to the Award, participant will meet, among other Terms and Conditions, all
reporting requirements, required assurances, certifications of fact, and requirements regarding costs,
budgets, invoicing and disbursements, consistent with the direction of the VTA. Participant agrees that
the VTA Network and any equipment or work provided arising from this RFP will have a useful life of not
less than 15 years. Participant will deliver ownership of the VTA Network or any related equipment to
the VTA with clear title and right of possession to each component, and participant forever releases any
right to claim or place a lien against the VTA Network or any Resiliency Point, and will obtain lien
releases from each and every contractor and subcontractor working on the Project.

Along with other matters of compliance included in the Federal Funding Stipulations, participant
will acknowledge in writing the application of and its compliance with the Department of Labor
regulations at Title 41, Code of Federal Regulations Section 60-4, the applicable provisions of Title 15,
Code of Federal Regulations, Part 24, and Section K of the Terms and Conditions.

8 SELECTION CRITERIA
The selection criteria are outlined below in order of importance.

1. Ability to work in a safe manner. (Mandatory for consideration)


2. Agreement to conform to the Federal Funding Stipulations and all Performance
Requirements (Mandatory for consideration)
3. The thoroughness and comprehensiveness of each response in meeting the objectives
and requirements of the RFP.
4. The qualifications, experience and knowledge of the respondent and the proposed
project personnel.
5. The cost on a per site basis of services.
6. Familiarity with the proposed project areas, local utilities, and backhaul providers.

35 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

7. Familiarity and experience with Vanu equipment or similar small cell network
deployment and operations.
8. Ability to control and minimize costs as demonstrated in the response and through
experience in prior project management.
9. Financial ability to acquire equipment and pay license fees in accordance with invoice
schedule.

36 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

APPENDIX 1 – FEDERAL REQUIREMENTS FOR VTA CONTRACT

37 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

38 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

39 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

40 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

41 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

42 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

APPENDIX 2 – EDA STANDARD T&C


The Economic Development Administration Standard Terms and Conditions for Construction
Projects can be found in their entirety at the link below. They are incorporated herein by reference.

http://www.telecomvt.org/sites/www.telecomvt.org/files/file/RFP's/140/Appendix%205%20-
%20EDA%20Standard%20Terms%20and%20Conditions%20for%20Construction%20Projects.pdf

43 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

APPENDIX 3 – ED-512 LOBBYING RESTRICTION

The Participant shall also complete the form on the following page, which is the ED-512, Restriction on
Lobbying.

(The rest of this page intentionally left blank)

44 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

45 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

APPENDIX 4 – EDA CONTRACTING PROVISIONS FOR CONSTRUCTION


PROJECTS
The Economic Development Administration Contracting Provisions for Construction Projects can
be found in their entirety at the link below. They are incorporated herein by reference.

http://www.telecomvt.org/sites/www.telecomvt.org/files/file/RFP's/140/Appendix%209%20-
%20EDA%20Contracting%20Provisions%20for%20Construction%20Projects.pdf

46 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

APPENDIX 5 – COVERAGECO MUTUAL NON-DISCLOSURE AGREEMENT


Any participant must have a current NDA in place with CoverageCo. Sign and return the
agreement that follows, along with the affirmative intention to bid in Appendix 6 – Affirmative
Statement of Intention to Bid.

(The rest of this page intentionally left blank)

47 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

48 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

49 CoverageCo Restricted - Confidential Information


Request for Construction and Deployment Services in EDA Grant Areas

APPENDIX 6 – AFFIRMATIVE STATEMENT OF INTENTION TO BID

This page must be signed and submitted to CoverageCo to bid on the RFP. An electronic version
should be submitted to RFP@coverageco.com.

By identifying yourself as a bidder, CoverageCo will be able to notify you of any questions,
answers, or other RFP related information.

Filing an Intent-to-Bid as well as a signed NDA (as provided in Appendix 5)

RFP Name: Construction & Deployment Services in Vermont in Areas Relating to EDA Grant
No. 01-79-14230

Organization Name:

Address:

Designated Point of
Contact for this RFP:

POC Email:

POC Phone:

POC Mailing Address


(if different from
organization
address):

50 CoverageCo Restricted - Confidential Information