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Regular Meeting of the Board of Trustees

May 9, 2018

Members Present: Marie Black

Marian Jenkins
Dr. Imogene Mixson
Beverly Raley
Jewnita Clark

Also Present: Sandra Holmes, Library Director

Jennifer Simpson, Administrative Assistant
Chris Wisham, FOL President
Bonnie Crawford, Head Fundraiser

Marie Black called the meeting to order at 9:05 a.m.

Minutes from April. Marian Jenkins moved to have the April minutes approved and Jewnita
Clark seconded. All were in favor and the motion passed.

Changed Minutes from Special Called Meeting. Beverly Raley moved to have the April
Special Called minutes approved and Dr. Imogene Mixson seconded. All were in favor and the
motion passed.

Circulation/Financial Reports. Statistics for April are ok. Financially we are doing good.

Old Business.
A. Library Update. Things are going well. Sandra called attention to Code 204 which is
for Building Maintenance. We are having issues with our underground water lines. On
Monday we had to have more repair work done. Our water lines are simply old and
B. Amazon Sales. This month we sold three books totaling $101.11.

C. United Way. Sandra will report our Fundraising kickoff to the United Way. Since we
officially began our fundraising, all of our fundraising must be reported to the United
D. Summer Reading Program. We are preparing for our Summer Reading Program (SRP)
that will begin on June 7. Our Children’s Librarian, Cheryl Schwartzkopf, has put
together some good programs. She has mailed out requests for donations from various
merchants. In addition to the Special Programs, we will continue with Lego Club,
Popcorn and a Movie, Story Time and Pokémon.
E. LSTA Grant Computers. We just received reimbursement for our new computers from
the State of Alabama. The Library paid for them from our General Funds Account so we
could comply with state law to spend the money within two days.

F. New Building Plans. We did receive the Wiregrass Foundation Grant to fund the
architectural planning and $500,000 for construction. However, everything is contingent
upon our gaining 501c3 status. We have until November to get this completed. Bonnie
Crawford had an attorney from Millbrook spend the day with us preparing the paperwork
for the State and IRS. Marie walked the local and State paperwork through the
Courthouse. Marie, Sandra and Bonnie are meeting with a Certified Public Accountant
this week and then we will wait on the IRS.

G. Fundraising Kickoff. Our kickoff event was well received. Bonnie is a wonderful
fundraiser and has excellent plans for more of the same. We had 39 people to sign our
guest book, although many people did not sign. We estimated 50 to 60 people were in
attendance. Total donations received during the past week totaled $9,605. All donations
received for the new building are turned over to the Friends of the Library (FOL), who
will keep track of the funds and will give us a monthly accounting. Our next Fundraising
event will be held at the end of July or in August. We will send out invitations two
weeks prior to the event. Dr. Mixson made a motion to place a paid ad in the Southern
Star for our next fundraiser and Marian seconded. All were in favor and the motion
passed. Marie suggested an article be placed in the Southern Star weekly to keep people
updated on how the Library is doing and activities that we provide.

H. GoFundMe Account. In addition to our GoFundMe account, Marian will also be

creating a Facebook Fundraiser. This will help increase our donor base for our New
Building Fund and help to reach out to a variety of people. Marian stated that we also
had a private citizen to create a GoFundMe account on our behalf to help raise funds. We
are going to contact this individual and hopefully combine the GoFundMe accounts so
that it’s all together and reduce confusion.

New Business.
A. Chuck Auman Agreement. The Board will meet annually and make changes as needed.
Two changes were made to the Genealogy fund and one change was made to the
Religious fund.

B. Articles of Incorporation. This is basically the same articles as we previously had. We

did change the name to Ozark Dale County Library, Inc. We could not use the same
name that we had originally. This change becomes effective immediately. Marian made
a motion to approve New Articles and Jewnita seconded. All were in favor and motion

C. Bylaws. We are also using the same Bylaws as before. The only change was Board
meetings are to be held on the second Wednesday of each month, which we are already
doing. If any changes are to be made to the Bylaws we will need to make an amendment
unless it is just a temporary change. Imogene made a motion to approve the new Bylaws
and Jewnita seconded. All were in favor and the motion passed.

Marian made a motion to adjourn the meeting and Jewnita seconded. All were in favor and the
motion passed.

The meeting was adjourned at 10:15 a.m., and the next meeting will be held on June 13th at 9

Respectfully submitted by _________________

Approved by Secretary _________________