Responsibility Assignment Matrix Template

EMPLOYEE ENGAGEMENT : SERVICING EMPLOYEE NEEDS in SWANI / SITES for STAFF (P-A-R-I-S) EMPLOYEES NOW CAN ADDRESS ISSUES AS PER BELOW SPEICIFED SERVICE CENTRES Date: 25 September 2010 PERSON PHASE HR Sr Man ager IMMGRATI ON / VISA (UNNI) ADMN (SSPerhar ) / Rajesh Verma Technical Head ED (F) / ACCOUNTS HEAD (R JHA)

VP HR (GVS)

Notes

A- Perquisite
s to be organized as per employee contract – Admn To execute as per advise from HR To recommen d D(o) for additional benefits to be passed on to the Employee Accountable aaranfging funds For payments for Perquisites as per HR - Sign off docs.

Employee offer / CONTRACTS renewal / Re joining etc;

I / * / R and Sign off

A

A

As per Manpower budget approved by D (o)

LEAVES As per Employee Contract NON- RETURNEES –control by (HR*)

Replacement must be arranged by Concerned – HOD considered prior to Leave approval by HOD

After HOD’s Approval –Subject to Funds To communica te to employee status and probable date for departure For Technical Persons – Technical Head to decide FIRST in FIRST out& - Exceptions (for Technical Personnel –SR ED) & (for Non Technical –VP-HR) NON –RETURN from Leaves, HR will initiate action and close the case.

A

A- Admn to organize logistics

Accountable for Availability of funds

FINAL EXIT

FAMILY VISA

Based on the Position requirement – decided by SR ED for Technical Head and for NON Technical Positions HR –before respective Employee FINAL EXIT is decided HR decides based on – Employee Value addition to Unit/ Company Subject to availability of Funds / Overall due to Employee

A

To communica te to employee status and probable date for departure

A- Admn to organize logistics

Accountable for FUNDS for SENDING ON FINAL EXIT

After HOD’s Approval –Subject to Funds FIRST in FIRST out& - Exceptions (for Technical Personnel –SR ED) & (for Non Technical –VP-HR)

A- Admn to
confirm availability of Space

Finance role is restricted to availability of the Funds

To consider items like Availability of Space and Funds No advance will be entertained

Outside Libya Travel

A- Admn to
organize – Insurance

Decision will be based on employee’s net due towards the company

New ADMN. service request Any other issues not mentioned above

S

I

A- (as per Employee Contractas per / A Finance role is restricted to availability of Funds S / and to be escalated to SR ED levels if the issues are not sorted out by UNIT Head and PMC HEAD Recomme ndations based on facts and requireme nts decided.

P-/ R- by individuals through HOD / UNIT HEADS / VERTICAL HEADS / HODs/ to send in report and solutions

S

All technical issues

PMC CELL & * UNIT HEADS

For Policy on Employee on eligibility for benefits / perks etc;

S(based on Employee Contract)

Accountable for arranging FUNDS

P = PROPOSED / REQUESTED A = Accountable R= Review Required I = Input Required S = Sign-off required

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