INTRODUCTION Introduction Nowadays, information technology plays as one of the key role in the development of different field of studies in our society. As it develops and advances rapidly, it gives more chances for the people to live in a much efficient and hassle free life. Information technology truly is considered as one of our needs in our generation. In medicine, education, engineering, agriculture, geography, communication, etc., information technology has already been a part of all the field mention for the past years. Health care is one of the most prioritized fields in government. Acquiring the most high-quality medical care had been a challenge in the country. Only hospitals from around the urban community offers complete and extensive health care, while on rural areas medical care is depleting. The problem is not just because of lack of budget of the government, but also because of the difficulty in managing and administering a hospital with the entire complex operation taking place. With the help of information technology, the country can attain the quality of health care that the other countries have. There are a lot of studies that contributed a lot in the field of medicine. Studies concerning about the breakthroughs in disease treatment, medicine are being invented as well as laboratory equipments. Yet, managing



and administering the process and day to day transaction in a hospital still concerns a lot of work to be done. The Hospital Management System for St. Mattheus Medical Hospital, Inc. is a study that will guide the administration of the said hospital. This study provides aid managing, administering and tracking information and processes needed by the hospital. This study will be a big help in the development of health care as well as patient care in the field of medicine.

Project Context Information System is an integrated set of components for collecting, storing, processing, and communicating information.

Business firms, other organizations, and individuals in contemporary society rely on information systems to manage their operations, compete in the marketplace, supply services, and augment personal lives. As the meaning implies, information system plays a very viral role in connecting people’s life by means of information. Information system continuously grows and already extended its reach to the different fields aside from business. The medicine field in example is one of the fields that really are contributed in the advancement of information system. The application Hospital Management System falls under the category of Information System because the application



interacts directly to the user and gives information especially about the user’s needs. Information technology is one of the factors in the development of fields such as the Academe, Medicine, Engineering, Business, and others. In this study, Information technology is under the field of Medicine. The study gives aid to the administration of the St. Mattheus Medical Hospital, Inc. to efficiently administer and manage all their processes and daily transaction. St. Mattheus Medical Hospital,Inc. located at #60 Gen. Luna St. Banaba, San Mateo, Rizal was established year 2006 .It offers all medical services except dental services and other laboratory services like kidney dialysis, CT scan, and Echocardiogram(2D echo). They

have approximately 105 employees from their director down to their maintenance staff. Manual work is done in some of the departments. Hospital Management System addresses all the major functional area of modern multi-specialty hospital. It provides a more efficient way in managing all the processes involved from the registration of the patient, room assignment, doctor scheduling, test and surgery, laboratories and down to the clearance of the patient. It will help St. Mattheus Medical hospital deal with all the day to day operations taking place. Purpose and Description



The study was conceived to help the doctors, nurses and administration staff of the hospital to be fully guided in having the best and most efficient way in providing their hospital’s services to their patient. It was designed to aid the hospital staff to efficiently manage and administer their hospital’s daily transactions as well as the services they provide. For the Patient: The patients will be the main beneficiary of the proposed system. The application can ensure the patient that their records will be properly kept and tracked by the hospital. For the Doctors and Nurses: The medical personnel can be at ease regarding their scheduling and monitoring work. The application will determine the possible schedules of the medical personnel and set them in a more orderly way. For the Administration Staff: The management can now provide the most extensive and out most care when it comes to patient care and hospital administration by using the proposed system. They’re workload will be lessen and process will be more efficiently and timely manage.

Objectives The study aims to help St. Mattheus Medical Hospital, Inc. in

administering and managing their entire hospital’s processes for them to have the outmost service when it comes to patient care.



Specifically, this study aims: • Help St. Mattheus Medical Hospital in keeping up with their day to day transaction. • Aid the hospital in admitting, gathering, updating, managing and tracking the entire necessary • patient’s information.

Help the hospital in scheduling, tracking and updating the doctor and ward information.

Give aide in administering the main departments that the hospital has.

Scope and Limitations The study will provide data exclusively from the St. Mattheus Medical Hospital, Inc. This includes the way or process on how they manage and administer their hospital and the services they offer. The study’s scopes are the following: • • • • • • Reception & Inquiry Patient Registration (In Patient) Out Patient Department (OPD) Doctor Section Nurses Station Operation Theatre Management

MATTHEUS MEDICAL HOSPITAL. 6 • • • • • • Pharmacy Management Services Management Laboratory Management Department Management Payroll Medical Records of the Patients The study’s delimitations are the following: • • • • The study is not an online hospital management system Hospital Maintenance Services (i. INC.e Housekeeping/Laundry) HRMS of the hospital is not included. Sanitation Management of the hospital .HOSPITAL MANAGEMENT SYSTEM FOR ST.

It is wise to evaluate the standards of medical care at a hospital before . sanitation. Many hospitals outside major urban areas may offer only basic medical care in rudimentary conditions. Review of Related Literature Local Related Literature Hospitals in the Philippines Hospitals in and around Manila often offer high-quality medical care. This discusses articles that are similar and conveys same concept of principles with that of the developed software. and comfort provided by hospitals in the United States. even the best hospitals may not meet the standards of medical care.HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL. INC. 7 REVIEW OF RELATED LITERATURE AND SYSTEMS This section presents the review of articles of other researchers that have significant relation to this study. However.

insurers will reimburse patients for hospital charges. The article states that only hospital in the urban places such as Manila has the capability to offer high-quality medical care compared to the hospitals located in the rural places.S.2005).Most hospitals will require a down payment at the time of admission. 8 contemplating medical procedure.HOSPITAL MANAGEMENT SYSTEM FOR ST. and comfort provided by hospitals in the United States. Student Perspective The first day that I entered the hospital I found it much different than hospitals I was accustomed to in the United . And yet still as mentioned in the article that hospitals here in the Philippines may not meet the standards of medical care. MATTHEUS MEDICAL HOSPITAL. Health insurance policies. Patients are often required to pay their bills before being discharged from the hospital. (Smith. but many U. sanitation. INC. The proposed study will definitely fit in the depleting status of the hospitals here in the Philippines. Local hospitals do not usually accept U. L. It will help hospitals in managing and administering their record as well as their day to day process in a more efficient way for them to decrease their workload.S..

Dirty floors. Unfortunately I did not realize how things would truly be until I arrived at the hospital. Coming from a society that has numerous medical and technological advantages I expected many of the same conditions in the Philippines. (Basenese. The Filipinos.HOSPITAL MANAGEMENT SYSTEM FOR ST. and therefore. the researchers really suggest the implementation of a hospital management system in order to give aide to the hospitals in managing their transactions and administering their hospital in order to comply with what is a hospital should really look like.1996). INC. 9 States. the current state was as advanced as it got. L. I think the conditions that were unhealthy by my standards were more alarming to me because of what I was accustomed to. The article tells that there is a devastating condition of hospitals in rural areas in accordance to the observation of a foreign student volunteer.. insects roaming freely and broken windows were commonplace. . MATTHEUS MEDICAL HOSPITAL. They had experienced nothing better. In relevance. however. did not associate the hospital environment with being dirty and unhealthy. Hospital workers informed me that aside from all these conditions this hospital in Lucena was one of the best in the Philippines.

Arroyo launched the project called the "Katas ng VAT: Para sa Maliliit na Ospital" while on a visit to Datu Odin Sinsuat in Maguindanao. The project funds would be used to buy equipment like x-ray machines and laboratory diagnostic equipment to improve the operating rooms. especially among the poor. Six of 10 Filipinos who succumb to sickness . In relevance to the researcher’s study. (Anonymous.2008). This article entitled Philippines: Arroyo launches VATfunded hospital upgrading project.HOSPITAL MANAGEMENT SYSTEM FOR ST. Health care beyond reach of poor For any Filipino family. 10 Philippines: Arroyo launches VAT-funded hospital upgrading project President Gloria Macapagal Arroyo launched on Tuesday a P500-million project to upgrade primary level government hospitals to secondary level. is about the funding of a project to upgrade primary level government hospitals to secondary level. the funding of medical equipment would be much better if the hospital will have a system that will manage transactions that are under these equipments. MATTHEUS MEDICAL HOSPITAL. INC. an illness striking any of its members is viewed as a catastrophe.

Health care is one of the most important items that should be on the agenda of whoever gets elected president in the May election. INC. according to the University of the Philippines’ National Health Institute. The issue of a better hospital administration was then recalled this previous election. MATTHEUS MEDICAL HOSPITAL. K. In relevance to the researchers study. having a well manage and administer hospital could really help in giving and providing the best health care through the patients with the help of a system that will aid in the proper administration of a hospital.HOSPITAL MANAGEMENT SYSTEM FOR ST. (Bernabe. The government has a huge responsibility for making healthcare reach the poor. Whistleblower dares hospital management to bare plan BRYAN Baylon. 2010). The article was about the lack of proper health care service in the Philippines. 11 die without ever seeing a doctor. according to a group of former senior government officials who have drawn up a list of urgent concerns for the next administration to address in its first year. the controversial "whistleblower" on the hospital fund brouhaha at the Corazon Locsin Montelibano .

Foreign Related Literature Hospital management in Canada When a legal resident of Canada needs medical care. Jaime Bernadas. to a . usually a plastic identification card similar to a credit card. INC. challenged the present hospital administration to disclose to the public the financial rehabilitation plan. MATTHEUS MEDICAL HOSPITAL. disclosed Monday that the management and personnel of the hospital. In connection to the researchers study. he or she presents a provincial health card. 12 Memorial Regional Hospital (CLMMRH) in Bacolod. The article tackles about the need for the improvement of the Hospital management in Corazon Locsin Montelibano Memorial Regional Hospital (CLMMRH) in Bacolod. There are some inconsistencies especially on their financial rehabilitation plan. G. (2007). Severino.A. a hospital management system can avoid these inconsistencies or controversies to happen. Baylon's challenge came after Dr..HOSPITAL MANAGEMENT SYSTEM FOR ST. Having a full secured and biased free system can avoid anomalies taking place in a hospital like the one mentioned in the article. acting as chief of the CLMMRH.

In addition. MATTHEUS MEDICAL HOSPITAL. such as the use of magnetic resonance imaging (MRI). . If patients require immediate care without an appointment. the severity of their medical need determines how long they will wait to see a nurse or doctor. This article somehow inspired the researcher’s study by means of electronically managing the patients information of the researcher’s chosen hospital in order to easily gather and track the information regarding the patient. and diagnostic services. 2007). Health-care provision in Canada is based on medical need rather than the ability to pay.HOSPITAL MANAGEMENT SYSTEM FOR ST. There. such as cataract surgery. medical specialists are often less available in rural and remote areas. INC. nonemergency surgery. 13 physician or hospital. although a general practitioner may refer them to a specialist. Patients choose their physicians. they can seek admittance to any hospital emergency room or community health clinic. such as hip replacement. (Anonymous. there are often waiting lists for some elective procedures. consequently. This article talks about the process on how a patient in Canada can acquire medical assistance with the use of a health card that will be presented in the hospital for admission.

This article talks about the hospital management system in United Kingdom. which is being complained and criticized by its injustice management. including sending patients to other hospitals. (Anonymous. including sending patients to other hospitals.K . Patients of doctors who were not fund holders complained they were not receiving hospital treatment as quickly as patients whose doctors managed their funds. 14 Hospital management in U. and for not being sufficiently accountable for spending. Despite the reforms and increased funding. While National Health Service hospitals have long waiting lists. private hospitals have empty beds because fewer people can afford them. . and for not being sufficiently accountable for spending. The Labour government increased funding for the NHS and instituted reforms of the payment system and administrative structure. They are criticized for their admissions policies.HOSPITAL MANAGEMENT SYSTEM FOR ST. INC. MATTHEUS MEDICAL HOSPITAL. The new hospital trusts are criticized for their admissions policies. the NHS was running huge deficits in the early 2000s and services had not improved.Abstract The hospital system in United Kingdom established in 1995 has been criticized.2004).

INC. and doctors. They also detain patients who still haven’t settled their bills. Most or all people are covered. but still the patient’s needs are still their priority not like in the above article. they and their employers paid taxes. the mutual aid groups (or special new agencies) administered the money. and improved its organization. the chosen hospital still conforms to their standard operation procedure which involved the presenting of waiver to their patient before officially admitted as well as referring them to other hospital. increased its funding. hospitals. entire classes of workers were covered. must . and payments were made to beneficiaries. The study will definitely help the hospital in administering fair and complete to their patients need. Starting with Germany. “Universal” protection and redistributive financing are now widespread policies. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. How Other Countries Do It In Europe during the nineteenth century. Every country from time to time expanded its coverage. the labor movement and the political parties of the Left pressed governments to strengthen the mutual aid system. the payroll taxes went into funds. 15 In connection with the study.

HOSPITAL MANAGEMENT SYSTEM FOR ST. The less healthy—usually the lower earners – consume more benefits from health insurance and the disability accounts. (Glaser. 16 pay payroll taxes. a good hospital management system can lessen the expenses of a patient by inserting their privileges when it comes to health care by means of discount and insurance. INC. MATTHEUS MEDICAL HOSPITAL. their higher incomes cause them to contribute more money. Hospital and Healthcare Management Hospital & Healthcare Management have been specifically designed to allow our clients to reach both ends of the healthcare facility procurement chain By targeting practitioners and administrative staff. While the rich – usually the healthier – pay standard percentage-ofwages rates. and receive standard benefits.. In relation with the study. this unique approach allows advertisers direct access to everyone involved in purchasing decision-making – from end users to those who make the departmental recommendations to .2006) This was a glimpse of history of health care systems. The less fortunate usually are the less healthy as the article says. often while paying in taxes less than their actuarial costs. W. Until now the issue of money is a big deal to have quick admissions in hospitals. A.

having this kind of system really aids a hospital managing and organizing their daily operation from patient care down to billing. ease to use and helping hospitals and clinics generate maximum benefit are some of the main requirements that are met by HMS. The HMS is an integrated end-to-end software application meant to make the administrative and management work at a hospital streamlined.2005). Hospital Management System A Hospital Management System (HMS) is the new dimension the information technology has taken. The article discusses some of the points of how a hospital management really aids in organization of operations. all are well administered. Flexibility. The software application covers every aspect of hospital administration and management processes. The HMS is prepared keeping in mind the need to provide all relevant .HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL. 17 the management We staff have directly involved & in licensing procurement. In connection to the study. (Anonymous. INC. built Hospital Healthcare Management to provide an ideal and accurate approach for effective online advertising ensuring to contemplate your companies visibility.

This study focuses on the monitoring of the capabilities and limitations in the delivery of essential public services of provincial. MATTHEUS MEDICAL HOSPITAL. hospital management system has the . management and development tool that enables provincial. The said study aims to administer. hospital administration and finances. city and municipal governments to determine their capabilities and limitations in the delivery of essential public services.2010). (Anonymous. In relevance with the researchers study. 18 information in a hospital at the disposal of the hospital administrator to take effective decision with regard to patient care. These articles have some facts about hospital management system which will serve an excellent guide in doing the researcher’s study. city and municipal government in the Philippines. (Anonymous. INC. manage as well as monitor the status of public services being delivered by the local government.HOSPITAL MANAGEMENT SYSTEM FOR ST. Review of Related Studies Local Related Studies Local Governance Performance Management The Local Governance Performance Management System( LGPMS) is a self-assessment.2009).

2010). MATTHEUS MEDICAL HOSPITAL. and connectivity of the BD FACStation™ system make it an ideal choice for all research and clinical needs. and SuperDrive. application software. application software. expandability. and reagents. The BD FACStation™ system provides access to the extensive array of flow cytometry software available from BD. This cell analysis is a very . the BD FACStation™ system is a complete data management workstation. The BD FACStation™ system The BD FACStation™ system is the most powerful data management system for cell analysis when coupled with BD FACS™ flow cytometers. The power. Equipped with a large hard drive. modem. (Anonymous.Integrated networking allows the BD FACStation™ system to be connected easily with departmental/institutional servers or laboratory information systems (LIS). 19 same purpose in a different view mainly in the health care services. The study talks about the most powerful data management system for cell analysis when coupled with BD FACS™ flow cytometers.HOSPITAL MANAGEMENT SYSTEM FOR ST. This software is mainly use in a laboratory where cell analysis is being held. INC. and reagents.

organizes cells and tissues data for efficient use. cell clusters. The said system.2010). MATTHEUS MEDICAL HOSPITAL. The BD™ Medimachine system consists of three components: the Medimachine. The BD™ Medimachine system The BD™ Medimachine system is a sample preparation system for the automated. This study is also relevant to the researchers study for it focuses on the development of medical technologies and health care just like the researchers aiming to do. Medicons. and nonsterile Medicons and Filcons allow the operator to optimize experimental conditions to suit the tissue under study. cell culture. ensuring clean. mechanical disaggregation of human tissues for flow cytometric analysis. a fully functional management system can really help in organizing day to day operation taking place in a hospital. . or cell nuclei. sterile. The study is a cell organization system that is a breakthrough in hospital laboratory management. 20 helpful tool in recording. or DNA amplification.HOSPITAL MANAGEMENT SYSTEM FOR ST. viable preparations of single cells. INC. Various pore sizes of disposable. (Anonymous. and Filcons. In relation to the researcher’s study. managing and storing cell or laboratory findings.

limitation on outside diagnostic reports. Sign consent forms for hospital care. Indicate the accommodation of choice (suite. 2010). INC. MATTHEUS MEDICAL HOSPITAL. Information requested will be needed by the attending physician and the medical center. This will really be an excellent guide for the study of the Hospital Management System. release of information to insurance companies and/or patient's employer. (Anonymous.HOSPITAL MANAGEMENT SYSTEM FOR ST. Fill out a Patient Information Sheet. Saint Lukes Medical Center is one of the Philippines’ finest hospital with exceptional organize way of admission procedures. MEDICard . a walk-in patient may be admitted through the Emergency Room.4 to 6 patients per room). private room. and waiver of responsibility on loss of valuables. exclusive supply of medicines. In the absence of the doctor's admission order sheet or a doctor known to them. Patients will be requested to present their doctor's admission order sheet. semiprivate .2 patients per room. 21 Saint Lukes Medical Center The Admission Department is the patient's first stop when they enter the medical center. or ward .

In relation to the researchers study. Services. provides free medical care and hospitalization.N. All persons are entitled to a retirement pension. Foreign Related Studies Hospital management in Denmark Denmark’s social welfare system dates from the 1890s. Other benefits include employment injuries insurance. Hospital Dental Services. unemployment insurance. and today it is one of the world’s most comprehensive. OutPatient Services. INC. payment for some essential medicines. Most hospitals are municipal. and some dental care. (Montoya. MATTHEUS MEDICAL HOSPITAL. Member's Financial Assistance. Emergency Care confinement Benefits. 22 MEDICard is a Health Maintenance Organization (HMO) that provides Comprehensive Health Care Coverage for its members with the use of accredited hospitals and accredited doctors. Preventive Health Care Service. having a system that will enable a hassle free and easy way of admitting a patient through a hospital can lessen the workload of the hospital. Health insurance. social .HOSPITAL MANAGEMENT SYSTEM FOR ST.2009) With the use of MediCard patients will not have any problem in being admitted in a hospital. covering all of the Danish population.

in Zurich. paperwork. a robot that independently navigates through hospital corridors. EDS DIOHIS Mobile Article Sanitas needed to move fast to improve its data collection capabilities so it could more accurately record charges. 23 assistance for the aged. and provisions for the care of children. including daytime care for children. In relevance with the researcher’s study. delivering meal trays. Denmark’s approach to medical care is one of the most world’s most comprehensive when it comes to social welfare system. and disabled. MATTHEUS MEDICAL HOSPITAL. The robot employs multiple sensors to safely navigate and work in close proximity to people. the said study will guide us through by setting the status of Denmark’s health care as an example for the researcher’s study. and supplies.HOSPITAL MANAGEMENT SYSTEM FOR ST. and meet a new government mandate to track more medical procedures than ever. blind. 2004). avoid inaccurate recording of patient and treatment data. trusts . INC. With the aid of its hospital robot called Helpmate the hospitals in Denmark are well manage and administer. Gesundheitszentrum Sanitas. Denmark also has a Hospital Robot they called Helpmate.(Anonymous. Switzerland.

HOSPITAL MANAGEMENT SYSTEM FOR ST. online hospital management system solution enables faster. The technique involves two steps: first. more accurate collection of patient inquiries. this foreign study aims to provide the Sanitas the most comprehensive and real-time management of their hospital records. the hospital chose EDS DIOHIS Mobile. MATTHEUS MEDICAL HOSPITAL. records and treatment data. In relevance in the researcher’s study. 24 EDS: After carefully considering three other options from other providers. researchers announced today at the 2nd European Lung Cancer Conference in Geneva. INC. Switzerland. for each patient. And the researcher also aims the same thing for their study. New 4-D software program for lung cancer A new 4-dimensional software program promises to improve the treatment of lung cancer by allowing doctors to take the movement of breathing into account when administering radiotherapy. This related study. is a great way in delivering real-time data to all clinical staff and a best-in-class wireless management system that strengthens hospital's operational and financial performance. a 4-dimensional computed tomography (4D CT) scan is performed. recording a set of CT slices for each . This wireless.

25 of 10 respiratory phases. INC. We have developed this revolutionary product” Electra” is very accurate in its approach and suit all environments including large. the new software helps the radiation oncologist to determine if there is a respiratory phase that is most convenient for radiotherapy. The article’s approach in developing new innovative software in healthcare is just like what the researches wanted to develop software that will lessen the burden of hospitals in managing and administering their hospital. (Anonymous. introduce a new approach in detecting lung cancer using a 4-D software program. This technique is already well known in the medical world. MATTHEUS MEDICAL HOSPITAL. Hospital Management System (HMS)(An Electronic Management) An electronic management in a Hospital or a Nursing Home would require to very precise and must result into cost cutting and efficient management. particularly in the field of cardiology. The crucial points . Second. based on criteria that have been established by a panel of oncologists. medium or small sites. 2010) In this article entitled New 4-D software program for lung cancer.HOSPITAL MANAGEMENT SYSTEM FOR ST.

HOSPITAL MANAGEMENT SYSTEM FOR ST. and increased also nursing productivity. procedures and service to Patients. collating and retrieving patient information. Its relevance in the study is the proper organization of processes and an excellent guide to follow. Robots help medical surgeries The word "robot" comes pre-loaded with its own set of unique connotations. Electra enables hospitals and doctors to better serve their patients. Arthur C Clarke and the like. (Anonymous. a flight of fancy conjured by the vivid imaginations of Isaac Asimov. robots are a science fiction concept. Hospital administrators would be able to significantly improve the operational control and thus streamline operations. Better quality of care.2008). INC. This would enable to improve the response time to the demands of patient care because it automates the process of collecting. MATTHEUS MEDICAL HOSPITAL. To most. 26 that “Electra” emphasis on are listed in the following paragraphs which in turn justify your purchase. It improves quality of patient care. In fact. Moreover it reduced the time spent by staff filling out forms.. freeing resources for more critical tasks. robotics is a vibrant emerging field that is steadily .

J. INC. It is efficient and effective to use. TECHNICAL BACKGROUND . From living rooms and factories to battlefields and operating theatres. robots are increasingly wheeling their way out of our imaginations and into our daily lives. having a well manage and established system can help a hospital in delivering and providing the outmost care to their patient. From remotely operated surgical devices to simple drug dispensers. here we present some of the most significant developments in medical robotics and their potential for improving patient care and simplifying the daily tasks of hospital staff. In relation to the researcher’s study.. with the absence of robots. 27 building credibility as a method of making our lives safer and more convenient. With busy medical professionals increasingly under pressure to make the best-possible use of their time. Robots are real help in Hospital Management.HOSPITAL MANAGEMENT SYSTEM FOR ST. It is very functional and a helper for the doctors especially on surgeries. hospitals often play host to the latest innovations in advanced robotics. (Fitzgerald. 2006) Robots are really an aid in hospital management. MATTHEUS MEDICAL HOSPITAL.

. Incorporated is a way of providing help to the hospital personnel and administration staff to be guided in having the best and most efficient way in providing their hospital’s services to their patient. All the essential tools used to develop the system are elaborately discussed in this part of the documents.The figure below shows the conceptual framework of the researchers developed system for the St. INC. MATTHEUS MEDICAL HOSPITAL. processes involved and the output of the proposed system. Mattheus Medical Hospital. The system lessens the burden of keeping up with the fast paced day to day transaction of the hospital as well as keeping and organizing all the essential files that each transaction process and produce. 28 This section presents the technical aspect of the system as a whole.HOSPITAL MANAGEMENT SYSTEM FOR ST. Mattheus Medical Hospital. Inc. The effect of the system will vary on how it was made and organized by the proponents. where in it shows the required information needed as well as the inputs. Hospital Management System for St.

HOSPITAL MANAGEMENT SYSTEM FOR ST. 29 Figure 1: Conceptual Framework of Hospital Management System The framework of the system includes all the possible requirements provided by the hospital. INC. MATTHEUS MEDICAL HOSPITAL. When it comes to the development tools the .

It can be used to develop console and graphical user interface applications along with Windows Forms applications. it is an integrated development environment (IDE) from Microsoft. Windows Mobile.HOSPITAL MANAGEMENT SYSTEM FOR ST.NET Compact Framework and Microsoft Silverlight.NET). and web services in both native code together with managed code for all platforms supported by Microsoft Windows. The development tool supports many programming language. MATTHEUS MEDICAL HOSPITAL. With the aid of Microsoft Sql Server 005 the . and F# (as of Visual Studio 2010). The system as a whole will not function with just the presence of the development tools. Windows CE. VB. Visual Studio 2008 was used by the researchers in developing the Hospital Management System. 30 researchers come up with most efficient and broadly tools used in developing the system. . C# (via Visual C#). for it cannot contain or store the information needed by the hospital.Net as the front end provider of the system.NET (via Visual Basic . .NET Framework. for it is an object-oriented computer programming language that can be viewed as an evolution of Microsoft's Visual Basic (VB) which is generally implemented on the Microsoft .It is one of the most versatile development tools especially that almost all users uses Microsoft as their Operating System.NET Framework. The researchers used the VB. INC. web sites. web applications. built-in languages include C/C++ (via Visual C++).

Flash manipulates vector and raster graphics to provide animation of text.NET Framework. INC. video. and still images. Macromedia flash 8 or currently known as Adobe Flash is a multimedia platform used to add animation. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. The researcher uses Macromedia flash 8 and Photoshop cs3 to enhance the graphical user interface of the system. and interactivity to Web pages as well as Applications. . Other tools used in the development of the system are the Microsoft office 2007 which is used or he editing of documents. Windows XP or Windows 7 will best fit the said category. Photoshop cs3 on the other hand was used to create and edit pictures and logos that are used in the system. 31 storing and organizing of information was made possible. The system will not be totally complete graphically without the use of any designing tools. drawings. Adobe Photoshop CS3 is a graphics editing program developed and published by Adobe Systems. Microsoft Sql Server is an object-oriented computer programming language that can be viewed as an evolution of Microsoft's Visual Basic (VB) which is generally implemented on the Microsoft . And another thing that was considered in the development was the compatibility and interoperability of the application. It is for the fact that the two operating system are the most commonly used by consumers in the digital world.

32 Software would not be functioning unless it is integrated together with hardware. others in the networking can share the data that is already entered instead of entering again. Advantages: Networking has a lot of advantages and we list the following as key benefits. Avoid duplication of entry: Since data entered from various departments are stored in a single computer (file server). Networking is fundamental requirement for on-line system. Computer sets.HOSPITAL MANAGEMENT SYSTEM FOR ST. System Architecture Hospital Management System is Local Area Network (LAN) based wherein any computer systems should be introduced as part of the workflow (online) to run efficiently and to gain the potential benefits of computer system. scanners and network cables will be needed for the deployment of the system. MATTHEUS MEDICAL HOSPITAL. . printers. In this case. INC. Multi-User: More than one user can access the data or program simultaneously without affecting each other work. it will setup more than one computer. which is to connect all the computers in the hospital with the server. which maintains data generated and updated by various computers in the network.

33 Expansion: Expanding computer application in new areas with minimum efforts. . It may not be feasible or applicable who handle very low patient’s volume. Disadvantage: Expensive for low turnover organizations: It requires investment on hardware as well as networking software. INC.HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL. This has been planned to resolve by providing adequate training or identifying a person who can support more than one particular hospital from a central place. Local technical support: Maintaining LAN requires a person with technical know-how to some extend which might be an obstacle to set up LAN in some areas.

INC. 34 METHODOLOGY Requirement Specification Hospital Management System for St. Analysis The researchers used the Iterative and Incremental development life cycle approach for the study. Mattheus Medical Hospital. MATTHEUS MEDICAL HOSPITAL. . Incorporated was conceptualized to help the doctors. it is implemented in a LAN (Local Area Network) based basis. The scope of the system is strictly within the hospital’s network only. It was designed to aid the hospital staff to efficiently manage and administer their hospital’s daily transactions as well as the services they provided. nurses and administration staff of the hospital to be fully guided in having the best and most efficient way in providing their hospital’s services to their patient.HOSPITAL MANAGEMENT SYSTEM FOR ST.

MATTHEUS MEDICAL HOSPITAL. This is a pre-planning phase wherein a rough draft of the all needs and requirements are prepared. because it is a cyclic development process it is easier for us to review/backtrack the phases that we might want to review. Planning Phase . INC. It is a cyclic software development process developed in response to the weaknesses of the waterfall model. Initial Planning Phase In this phase of our study the researchers discuss briefly about the main problem and needs that is needed to consider first before we advance to the next phase. The basic idea behind iterative development is to develop a software system incrementally.HOSPITAL MANAGEMENT SYSTEM FOR ST. 35 Figure 2: Iterative and Incremental development life cycle The figure above shows the flow of process in an Iterative and Incremental development.

and when it will be built. When this phase is completed. cost estimates. 36 This phase covered and defines the solution in details on what to build. It takes a lot of time in ensuring the efficiency. INC. it is reviewed to ensure that we met all of the goals in the project plan for a satisfactory result. Analysis and Design Phase This is the most crucial and difficult phase in our study. But it should be examined thoroughly before advancing to the design phase. Implementation Phase In this phase. user documentation is delivered. who will build it. and prepares work plans. the application is in steady-state production. until the goals are met. Time in design phase is very essential for the fact that designing a software in not just an overnight job. During this phase the team writes the functional specification. If there are goals that are not met during the analysis and design phase the team can make any revision by backtracking. Once the system is in steady-state production. and the post implementation review meeting is held. This phase is where you look through deeply and consider every requirement that the user specified. how to build it. reliability and maintainability of the software. and schedules for the various deliverables. Examining of raw materials or information lies within the analysis area. the production system is installed. initial user training is completed. Testing Phase .HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL.

Evaluation Phase Evaluation phase evaluate the software if it can be implemented. MATTHEUS MEDICAL HOSPITAL. an acceptance walk-through completes the full implementation of the software at the client site. including ensuring that the correction of one error does not lead to the introduction of another error somewhere else is the key core of this phase. Revalidate the stability of the solution. testing comes next. Testing ensures that the solution meets the business requirements.HOSPITAL MANAGEMENT SYSTEM FOR ST. All user training is completed and the software is then fully implemented. Deployment Phase In the deployment phase. Its primary purpose is to ensure that the stated goals of the development process will actually meet a required business need. . Tracking the errors to understand their causes and any patterns that might exist also falls under testing phase. Another role of testing is the catching and correcting of errors that were introduced earlier in the development lifecycle. INC. 37 After the implementation is completed.

Laboratory is where . The Admission is the where patient undergoes before being fully admitted in the hospital. There are seven external entities connected to the software.HOSPITAL MANAGEMENT SYSTEM FOR ST. The Doctor on the other hand is the one who diagnose and treats the patient. for they are the ones who will be mainly benefited. These are the Patient which is the most important entity in the software. The Pharmacy is the one responsible for supplying the patient’s medicine. MATTHEUS MEDICAL HOSPITAL. 38 Design Figure 3: Context Diagram of the Developed Software The above figure shows all the entities involved in the developed software of the study. INC. The Nurse is responsible for taking care and updating the patient’s condition status.

The process represents the whole functionality of the system.HOSPITAL MANAGEMENT SYSTEM FOR ST. Data flows are now shown in this diagram. The diagram is made up of fourteen major processes and the seven external entities interacting with the system. Lastly. which represents the flow of data on the . INC. Figure 4: Diagram 0 of the Developed System The above figures shows all the involved high-level process that the software application contains and how they are interrelated to each other. Billing entity is responsible for providing the patient’s hospitalization bill. 39 the patient is being test to help the physician in diagnosis the patient’s diseases. MATTHEUS MEDICAL HOSPITAL.

Data store are also present in the diagram 0 of our system and this serve as the repository of the data gathered by our system.HOSPITAL MANAGEMENT SYSTEM FOR ST. INC. This details the first diagram shown into a much more detailed one. MATTHEUS MEDICAL HOSPITAL. . In this figure the whole registration and admission process is shown in a greater detail. Figure 5: Diagram 1 of the Developed System The above figure shows how the software application operates in greater details. 40 system.

41 Figure 6: Diagram 2 of the Developed System The above figure shows how succeeding part of the software application operates in greater details. This shows the process undergoing between the three entities which are the Nurse. Figure 7: Diagram 3 of the Developed System The figure shows the part of the software wherein the entity Patient needed medicine prescription.HOSPITAL MANAGEMENT SYSTEM FOR ST. The Doctor forwards the prescription . INC. MATTHEUS MEDICAL HOSPITAL. Doctor and the Laboratory.

Figure 8: Diagram 4 of the Developed System The above figure shows how the other part of the software application operates in greater details. INC. 42 directly to the. Pharmacy wherein the medicine breakdown are being prepared for the Billing to prepare the final receipt of the prescription. .HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL. This shows the process undergoing in the final stage of the patient’s admission which being discharge in the hospital.

R. 43 Entity Relationship Diagram Figure 9: Entity Relationship Diagram of the Developed Software The above figure shows the abstract and conceptual representation of data in the software application. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. . The researchers use the crow’s foot approach in creating our E. INC.D in such way that each entity is explained well as well as the processes going on in the application.

It is oriented to detection.HOSPITAL MANAGEMENT SYSTEM FOR ST. Development and testing Software testing involves the operation of a system or application under controlled conditions and evaluating the results. It aims to identify and reveal as many errors as possible and perform the required tests efficiently and effectively. INC. All the necessary and essential information about the system is described in a hierarchical form. . MATTHEUS MEDICAL HOSPITAL. 44 Figure 10: Hierarchical Input Process Output The above figure shows the abstract Hierarchical Input Process Output of the software application.

45 Black box testing and System testing are the two types of testing used in Hospital Management System .HOSPITAL MANAGEMENT SYSTEM FOR ST. System testing is a type of black box testing that is based on overall requirements specifications and covers all combined parts of the system. . Hospital Management System for St. Tests are usually functional. The system lessens the burden of keeping up with the fast paced day to day transaction of the hospital as well as keeping and organizing all the essential files that each transaction process and produce. INC. Mattheus Medical Hospital. Black box and system testing are the appropriate testing to be conducted since it centralizes the idea of functionality of the system and in specifying if the requirements needed are met.Black box testing is testing the software without knowledge of the internal workings of the item being tested. Incorporated is a way of providing help to the hospital personnel and administration staff to be guided in having the best and most efficient way in providing their hospital’s services to their patient. MATTHEUS MEDICAL HOSPITAL.

46 RECOMMENDATIONS The recommended computer system minimum requirements are the following: • Microsoft Windows XP Operating System or Latest Version • 1024x768 screen resolution with 256 colors • Intel Pentium 4 or Latest Product Version • 256 MB RAM or Latest Product Version • Atleast 2GB Free Hard Disk Space • Printer • Scanners The following are the recommended software requirements: • • • VB.Net Visual Studio 2008 Microsoft Sql Server 2005 . INC. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST.

INC. 47 • • • • MS Office 2007 Macromedia Flash 8 Photoshop Cs3 Windows XP Personnel Requirements and Staffing Particular staff members/personnel proposed for the implementation are the following: • • Ms. Training of Implementation Staff The following are the topic for the training: • • • System hardware/software installation System support System maintenance and modification .Leila Laudencio (administrative officer) Mr.Alexander Candelaria(operations officer) Doctors nurses • • •administration staffs The following staff must be computer literate and must have the knowledge on what the system is capable of doing. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST.

Hence the team making the visit should be fairly senior staff. it should be documented. MATTHEUS MEDICAL HOSPITAL. They should then make the decision about the desirability of the software in their setting. a hospital can decide on the number of computers and printers. If any changes or customization is required. Core staff of the Hospital management and staff should sit together to arrive the requirements and compare availability of the feature in the HMS. Depending upon the size and volume of work.HOSPITAL MANAGEMENT SYSTEM FOR ST. Work out details for adapting the software and customization Once the decision to go ahead has been made. INC. the next step is to understand how their existing work processes need to be aligned or modified/added to be in line with the software (the software has limitations on the extent of customization). . A Demonstration kit would be sent if required by the user. 48 Implementation Plan Demonstration of the software The hospital should form a team who can decide the adoptability of the HMS for their situation. Plan for hardware procurement This will be a first step once a hospital decides to adopt this software.

The team members should have full knowledge about existing system of the hospital. If it is possible to bring a blue print of the hospital building or rough layout with distance and location.HOSPITAL MANAGEMENT SYSTEM FOR ST. 49 Routing of cables and placing network accessories should be planned. Since it may not be appropriate to recruit a computer literate person for higher salary. the management can identify and train one of their existing staff in the computer or they can hire local computer professionals to support you. • • • • • Using computers Operating HMS (Hands-on training) Generating reports Trouble shooting and maintaining HMS Backup plan Installation and Customization . INC. MATTHEUS MEDICAL HOSPITAL. we can have discussion to decide the networking accessories requirements Training The hospital should send two or three of their staff along with computer literate person (who can help in installation and maintenance of the software). Training will be for the duration of 2 weeks and following will be covered.

which normally takes one month from the date of order to installation. the hospital can place the order for the hardware and software. HMS installation It has two major tasks. Usually. MATTHEUS MEDICAL HOSPITAL. laying network cables and accessories. The server machine should be loaded with Windows 7 and SQL Server. 1. Software installations Hardware supplying company will install. the software supplier or hardware supplier handles it.HOSPITAL MANAGEMENT SYSTEM FOR ST. they have to train the actual users of the system or demonstrate the features and . To install the software in the entire client (users) machines. Operating System (Windows’7) and PC software (Office-10) and other tools as part of the installation process. To create the database in the SQL server 2. 50 Based on the details worked out during process III. User (Operator) Training Once the visiting team returns to their hospital. INC. Hardware installations Hardware supplying company will be helping you in setting up the computer.

HOSPITAL MANAGEMENT SYSTEM FOR ST. . INC. MATTHEUS MEDICAL HOSPITAL. 51 redefined workflow/patient flow. data capturing. reports generation etc.

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