HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.

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INTRODUCTION Introduction Nowadays, information technology plays as one of the key role in the development of different field of studies in our society. As it develops and advances rapidly, it gives more chances for the people to live in a much efficient and hassle free life. Information technology truly is considered as one of our needs in our generation. In medicine, education, engineering, agriculture, geography, communication, etc., information technology has already been a part of all the field mention for the past years. Health care is one of the most prioritized fields in government. Acquiring the most high-quality medical care had been a challenge in the country. Only hospitals from around the urban community offers complete and extensive health care, while on rural areas medical care is depleting. The problem is not just because of lack of budget of the government, but also because of the difficulty in managing and administering a hospital with the entire complex operation taking place. With the help of information technology, the country can attain the quality of health care that the other countries have. There are a lot of studies that contributed a lot in the field of medicine. Studies concerning about the breakthroughs in disease treatment, medicine are being invented as well as laboratory equipments. Yet, managing

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.

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and administering the process and day to day transaction in a hospital still concerns a lot of work to be done. The Hospital Management System for St. Mattheus Medical Hospital, Inc. is a study that will guide the administration of the said hospital. This study provides aid managing, administering and tracking information and processes needed by the hospital. This study will be a big help in the development of health care as well as patient care in the field of medicine.

Project Context Information System is an integrated set of components for collecting, storing, processing, and communicating information.

Business firms, other organizations, and individuals in contemporary society rely on information systems to manage their operations, compete in the marketplace, supply services, and augment personal lives. As the meaning implies, information system plays a very viral role in connecting people’s life by means of information. Information system continuously grows and already extended its reach to the different fields aside from business. The medicine field in example is one of the fields that really are contributed in the advancement of information system. The application Hospital Management System falls under the category of Information System because the application

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.

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interacts directly to the user and gives information especially about the user’s needs. Information technology is one of the factors in the development of fields such as the Academe, Medicine, Engineering, Business, and others. In this study, Information technology is under the field of Medicine. The study gives aid to the administration of the St. Mattheus Medical Hospital, Inc. to efficiently administer and manage all their processes and daily transaction. St. Mattheus Medical Hospital,Inc. located at #60 Gen. Luna St. Banaba, San Mateo, Rizal was established year 2006 .It offers all medical services except dental services and other laboratory services like kidney dialysis, CT scan, and Echocardiogram(2D echo). They

have approximately 105 employees from their director down to their maintenance staff. Manual work is done in some of the departments. Hospital Management System addresses all the major functional area of modern multi-specialty hospital. It provides a more efficient way in managing all the processes involved from the registration of the patient, room assignment, doctor scheduling, test and surgery, laboratories and down to the clearance of the patient. It will help St. Mattheus Medical hospital deal with all the day to day operations taking place. Purpose and Description

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.

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The study was conceived to help the doctors, nurses and administration staff of the hospital to be fully guided in having the best and most efficient way in providing their hospital’s services to their patient. It was designed to aid the hospital staff to efficiently manage and administer their hospital’s daily transactions as well as the services they provide. For the Patient: The patients will be the main beneficiary of the proposed system. The application can ensure the patient that their records will be properly kept and tracked by the hospital. For the Doctors and Nurses: The medical personnel can be at ease regarding their scheduling and monitoring work. The application will determine the possible schedules of the medical personnel and set them in a more orderly way. For the Administration Staff: The management can now provide the most extensive and out most care when it comes to patient care and hospital administration by using the proposed system. They’re workload will be lessen and process will be more efficiently and timely manage.

Objectives The study aims to help St. Mattheus Medical Hospital, Inc. in

administering and managing their entire hospital’s processes for them to have the outmost service when it comes to patient care.

HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL, INC.

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Specifically, this study aims: • Help St. Mattheus Medical Hospital in keeping up with their day to day transaction. • Aid the hospital in admitting, gathering, updating, managing and tracking the entire necessary • patient’s information.

Help the hospital in scheduling, tracking and updating the doctor and ward information.

Give aide in administering the main departments that the hospital has.

Scope and Limitations The study will provide data exclusively from the St. Mattheus Medical Hospital, Inc. This includes the way or process on how they manage and administer their hospital and the services they offer. The study’s scopes are the following: • • • • • • Reception & Inquiry Patient Registration (In Patient) Out Patient Department (OPD) Doctor Section Nurses Station Operation Theatre Management

Sanitation Management of the hospital . INC.HOSPITAL MANAGEMENT SYSTEM FOR ST. 6 • • • • • • Pharmacy Management Services Management Laboratory Management Department Management Payroll Medical Records of the Patients The study’s delimitations are the following: • • • • The study is not an online hospital management system Hospital Maintenance Services (i.e Housekeeping/Laundry) HRMS of the hospital is not included. MATTHEUS MEDICAL HOSPITAL.

sanitation. It is wise to evaluate the standards of medical care at a hospital before . INC. Many hospitals outside major urban areas may offer only basic medical care in rudimentary conditions. However.HOSPITAL MANAGEMENT SYSTEM FOR ST. 7 REVIEW OF RELATED LITERATURE AND SYSTEMS This section presents the review of articles of other researchers that have significant relation to this study. MATTHEUS MEDICAL HOSPITAL. and comfort provided by hospitals in the United States. Review of Related Literature Local Related Literature Hospitals in the Philippines Hospitals in and around Manila often offer high-quality medical care. even the best hospitals may not meet the standards of medical care. This discusses articles that are similar and conveys same concept of principles with that of the developed software.

8 contemplating medical procedure. The article states that only hospital in the urban places such as Manila has the capability to offer high-quality medical care compared to the hospitals located in the rural places. Patients are often required to pay their bills before being discharged from the hospital. and comfort provided by hospitals in the United States.S.S. sanitation. MATTHEUS MEDICAL HOSPITAL. And yet still as mentioned in the article that hospitals here in the Philippines may not meet the standards of medical care. Student Perspective The first day that I entered the hospital I found it much different than hospitals I was accustomed to in the United .2005). It will help hospitals in managing and administering their record as well as their day to day process in a more efficient way for them to decrease their workload. INC. Health insurance policies.. Local hospitals do not usually accept U. L. insurers will reimburse patients for hospital charges. (Smith.HOSPITAL MANAGEMENT SYSTEM FOR ST. The proposed study will definitely fit in the depleting status of the hospitals here in the Philippines.Most hospitals will require a down payment at the time of admission. but many U.

. I think the conditions that were unhealthy by my standards were more alarming to me because of what I was accustomed to. In relevance.1996). did not associate the hospital environment with being dirty and unhealthy. (Basenese. Hospital workers informed me that aside from all these conditions this hospital in Lucena was one of the best in the Philippines. however. INC. the researchers really suggest the implementation of a hospital management system in order to give aide to the hospitals in managing their transactions and administering their hospital in order to comply with what is a hospital should really look like. Coming from a society that has numerous medical and technological advantages I expected many of the same conditions in the Philippines. MATTHEUS MEDICAL HOSPITAL.. insects roaming freely and broken windows were commonplace. and therefore. The article tells that there is a devastating condition of hospitals in rural areas in accordance to the observation of a foreign student volunteer. 9 States. The Filipinos. They had experienced nothing better.HOSPITAL MANAGEMENT SYSTEM FOR ST. Dirty floors. Unfortunately I did not realize how things would truly be until I arrived at the hospital. L. the current state was as advanced as it got.

10 Philippines: Arroyo launches VAT-funded hospital upgrading project President Gloria Macapagal Arroyo launched on Tuesday a P500-million project to upgrade primary level government hospitals to secondary level. MATTHEUS MEDICAL HOSPITAL.2008). especially among the poor. In relevance to the researcher’s study. Arroyo launched the project called the "Katas ng VAT: Para sa Maliliit na Ospital" while on a visit to Datu Odin Sinsuat in Maguindanao. The project funds would be used to buy equipment like x-ray machines and laboratory diagnostic equipment to improve the operating rooms. Six of 10 Filipinos who succumb to sickness . the funding of medical equipment would be much better if the hospital will have a system that will manage transactions that are under these equipments. an illness striking any of its members is viewed as a catastrophe.HOSPITAL MANAGEMENT SYSTEM FOR ST. is about the funding of a project to upgrade primary level government hospitals to secondary level. (Anonymous. Health care beyond reach of poor For any Filipino family. This article entitled Philippines: Arroyo launches VATfunded hospital upgrading project. INC.

(Bernabe. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. In relevance to the researchers study. according to a group of former senior government officials who have drawn up a list of urgent concerns for the next administration to address in its first year. K. The article was about the lack of proper health care service in the Philippines. 2010). The issue of a better hospital administration was then recalled this previous election. INC. Health care is one of the most important items that should be on the agenda of whoever gets elected president in the May election. 11 die without ever seeing a doctor. The government has a huge responsibility for making healthcare reach the poor. having a well manage and administer hospital could really help in giving and providing the best health care through the patients with the help of a system that will aid in the proper administration of a hospital. according to the University of the Philippines’ National Health Institute. Whistleblower dares hospital management to bare plan BRYAN Baylon. the controversial "whistleblower" on the hospital fund brouhaha at the Corazon Locsin Montelibano .

INC. Foreign Related Literature Hospital management in Canada When a legal resident of Canada needs medical care. challenged the present hospital administration to disclose to the public the financial rehabilitation plan.A. (2007). 12 Memorial Regional Hospital (CLMMRH) in Bacolod. MATTHEUS MEDICAL HOSPITAL. usually a plastic identification card similar to a credit card. In connection to the researchers study. Having a full secured and biased free system can avoid anomalies taking place in a hospital like the one mentioned in the article. The article tackles about the need for the improvement of the Hospital management in Corazon Locsin Montelibano Memorial Regional Hospital (CLMMRH) in Bacolod. disclosed Monday that the management and personnel of the hospital. Severino. he or she presents a provincial health card. to a . G. a hospital management system can avoid these inconsistencies or controversies to happen. Jaime Bernadas.. acting as chief of the CLMMRH. Baylon's challenge came after Dr.HOSPITAL MANAGEMENT SYSTEM FOR ST. There are some inconsistencies especially on their financial rehabilitation plan.

such as the use of magnetic resonance imaging (MRI). This article somehow inspired the researcher’s study by means of electronically managing the patients information of the researcher’s chosen hospital in order to easily gather and track the information regarding the patient. 2007). In addition. (Anonymous. INC. such as cataract surgery. Health-care provision in Canada is based on medical need rather than the ability to pay. MATTHEUS MEDICAL HOSPITAL. nonemergency surgery. there are often waiting lists for some elective procedures. they can seek admittance to any hospital emergency room or community health clinic. Patients choose their physicians. consequently. medical specialists are often less available in rural and remote areas. 13 physician or hospital.HOSPITAL MANAGEMENT SYSTEM FOR ST. There. the severity of their medical need determines how long they will wait to see a nurse or doctor. although a general practitioner may refer them to a specialist. and diagnostic services. This article talks about the process on how a patient in Canada can acquire medical assistance with the use of a health card that will be presented in the hospital for admission. If patients require immediate care without an appointment. such as hip replacement. .

INC. (Anonymous. and for not being sufficiently accountable for spending.Abstract The hospital system in United Kingdom established in 1995 has been criticized. including sending patients to other hospitals. They are criticized for their admissions policies. The Labour government increased funding for the NHS and instituted reforms of the payment system and administrative structure.2004). . MATTHEUS MEDICAL HOSPITAL. Patients of doctors who were not fund holders complained they were not receiving hospital treatment as quickly as patients whose doctors managed their funds. and for not being sufficiently accountable for spending. which is being complained and criticized by its injustice management. The new hospital trusts are criticized for their admissions policies. This article talks about the hospital management system in United Kingdom. Despite the reforms and increased funding. private hospitals have empty beds because fewer people can afford them. the NHS was running huge deficits in the early 2000s and services had not improved. 14 Hospital management in U. including sending patients to other hospitals. While National Health Service hospitals have long waiting lists.K .HOSPITAL MANAGEMENT SYSTEM FOR ST.

hospitals. they and their employers paid taxes. “Universal” protection and redistributive financing are now widespread policies. the labor movement and the political parties of the Left pressed governments to strengthen the mutual aid system. and payments were made to beneficiaries. the payroll taxes went into funds. the chosen hospital still conforms to their standard operation procedure which involved the presenting of waiver to their patient before officially admitted as well as referring them to other hospital. 15 In connection with the study.HOSPITAL MANAGEMENT SYSTEM FOR ST. but still the patient’s needs are still their priority not like in the above article. They also detain patients who still haven’t settled their bills. the mutual aid groups (or special new agencies) administered the money. must . and doctors. Every country from time to time expanded its coverage. How Other Countries Do It In Europe during the nineteenth century. and improved its organization. increased its funding. Starting with Germany. entire classes of workers were covered. MATTHEUS MEDICAL HOSPITAL. Most or all people are covered. INC. The study will definitely help the hospital in administering fair and complete to their patients need.

often while paying in taxes less than their actuarial costs.. The less healthy—usually the lower earners – consume more benefits from health insurance and the disability accounts. (Glaser.2006) This was a glimpse of history of health care systems. this unique approach allows advertisers direct access to everyone involved in purchasing decision-making – from end users to those who make the departmental recommendations to . The less fortunate usually are the less healthy as the article says. In relation with the study. their higher incomes cause them to contribute more money. and receive standard benefits. INC. While the rich – usually the healthier – pay standard percentage-ofwages rates. a good hospital management system can lessen the expenses of a patient by inserting their privileges when it comes to health care by means of discount and insurance. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. 16 pay payroll taxes. A. Until now the issue of money is a big deal to have quick admissions in hospitals. W. Hospital and Healthcare Management Hospital & Healthcare Management have been specifically designed to allow our clients to reach both ends of the healthcare facility procurement chain By targeting practitioners and administrative staff.

2005). In connection to the study. The software application covers every aspect of hospital administration and management processes. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. (Anonymous. Flexibility. having this kind of system really aids a hospital managing and organizing their daily operation from patient care down to billing. 17 the management We staff have directly involved & in licensing procurement. The HMS is an integrated end-to-end software application meant to make the administrative and management work at a hospital streamlined. INC. ease to use and helping hospitals and clinics generate maximum benefit are some of the main requirements that are met by HMS. Hospital Management System A Hospital Management System (HMS) is the new dimension the information technology has taken. The HMS is prepared keeping in mind the need to provide all relevant . built Hospital Healthcare Management to provide an ideal and accurate approach for effective online advertising ensuring to contemplate your companies visibility. The article discusses some of the points of how a hospital management really aids in organization of operations. all are well administered.

In relevance with the researchers study. INC. These articles have some facts about hospital management system which will serve an excellent guide in doing the researcher’s study. manage as well as monitor the status of public services being delivered by the local government.HOSPITAL MANAGEMENT SYSTEM FOR ST. hospital administration and finances. (Anonymous. 18 information in a hospital at the disposal of the hospital administrator to take effective decision with regard to patient care. management and development tool that enables provincial.2009). MATTHEUS MEDICAL HOSPITAL. city and municipal government in the Philippines. The said study aims to administer. hospital management system has the .2010). This study focuses on the monitoring of the capabilities and limitations in the delivery of essential public services of provincial. Review of Related Studies Local Related Studies Local Governance Performance Management The Local Governance Performance Management System( LGPMS) is a self-assessment. (Anonymous. city and municipal governments to determine their capabilities and limitations in the delivery of essential public services.

Equipped with a large hard drive. modem. This cell analysis is a very .Integrated networking allows the BD FACStation™ system to be connected easily with departmental/institutional servers or laboratory information systems (LIS). The study talks about the most powerful data management system for cell analysis when coupled with BD FACS™ flow cytometers. application software. The BD FACStation™ system provides access to the extensive array of flow cytometry software available from BD. and reagents. INC. and SuperDrive. and reagents. the BD FACStation™ system is a complete data management workstation. The power. expandability. The BD FACStation™ system The BD FACStation™ system is the most powerful data management system for cell analysis when coupled with BD FACS™ flow cytometers. MATTHEUS MEDICAL HOSPITAL. 2010). application software.HOSPITAL MANAGEMENT SYSTEM FOR ST. (Anonymous. and connectivity of the BD FACStation™ system make it an ideal choice for all research and clinical needs. This software is mainly use in a laboratory where cell analysis is being held. 19 same purpose in a different view mainly in the health care services.

20 helpful tool in recording. Various pore sizes of disposable. The BD™ Medimachine system consists of three components: the Medimachine. a fully functional management system can really help in organizing day to day operation taking place in a hospital. or cell nuclei. The BD™ Medimachine system The BD™ Medimachine system is a sample preparation system for the automated. viable preparations of single cells.HOSPITAL MANAGEMENT SYSTEM FOR ST. cell clusters. The study is a cell organization system that is a breakthrough in hospital laboratory management. managing and storing cell or laboratory findings. . This study is also relevant to the researchers study for it focuses on the development of medical technologies and health care just like the researchers aiming to do. sterile.2010). or DNA amplification. (Anonymous. mechanical disaggregation of human tissues for flow cytometric analysis. cell culture. ensuring clean. and nonsterile Medicons and Filcons allow the operator to optimize experimental conditions to suit the tissue under study. Medicons. organizes cells and tissues data for efficient use. and Filcons. In relation to the researcher’s study. The said system. INC. MATTHEUS MEDICAL HOSPITAL.

Fill out a Patient Information Sheet.HOSPITAL MANAGEMENT SYSTEM FOR ST. MEDICard . exclusive supply of medicines. Saint Lukes Medical Center is one of the Philippines’ finest hospital with exceptional organize way of admission procedures. Indicate the accommodation of choice (suite. Information requested will be needed by the attending physician and the medical center. (Anonymous. Sign consent forms for hospital care. This will really be an excellent guide for the study of the Hospital Management System. limitation on outside diagnostic reports. In the absence of the doctor's admission order sheet or a doctor known to them. and waiver of responsibility on loss of valuables. release of information to insurance companies and/or patient's employer. 21 Saint Lukes Medical Center The Admission Department is the patient's first stop when they enter the medical center.2 patients per room. semiprivate . or ward . private room. Patients will be requested to present their doctor's admission order sheet. MATTHEUS MEDICAL HOSPITAL.4 to 6 patients per room). INC. 2010). a walk-in patient may be admitted through the Emergency Room.

22 MEDICard is a Health Maintenance Organization (HMO) that provides Comprehensive Health Care Coverage for its members with the use of accredited hospitals and accredited doctors. covering all of the Danish population. Member's Financial Assistance. Emergency Care confinement Benefits. Most hospitals are municipal. and some dental care. and today it is one of the world’s most comprehensive. having a system that will enable a hassle free and easy way of admitting a patient through a hospital can lessen the workload of the hospital. OutPatient Services. Health insurance. provides free medical care and hospitalization. MATTHEUS MEDICAL HOSPITAL.2009) With the use of MediCard patients will not have any problem in being admitted in a hospital.N. payment for some essential medicines. Hospital Dental Services. Preventive Health Care Service. unemployment insurance. Other benefits include employment injuries insurance. Services. social . In relation to the researchers study. (Montoya. All persons are entitled to a retirement pension. INC. Foreign Related Studies Hospital management in Denmark Denmark’s social welfare system dates from the 1890s.HOSPITAL MANAGEMENT SYSTEM FOR ST.

2004).(Anonymous. INC. blind. and disabled. trusts . and meet a new government mandate to track more medical procedures than ever. and provisions for the care of children. a robot that independently navigates through hospital corridors. the said study will guide us through by setting the status of Denmark’s health care as an example for the researcher’s study. EDS DIOHIS Mobile Article Sanitas needed to move fast to improve its data collection capabilities so it could more accurately record charges. Denmark’s approach to medical care is one of the most world’s most comprehensive when it comes to social welfare system. With the aid of its hospital robot called Helpmate the hospitals in Denmark are well manage and administer. MATTHEUS MEDICAL HOSPITAL. Switzerland. delivering meal trays. and supplies. Gesundheitszentrum Sanitas. including daytime care for children. in Zurich. The robot employs multiple sensors to safely navigate and work in close proximity to people. Denmark also has a Hospital Robot they called Helpmate. 23 assistance for the aged. paperwork. avoid inaccurate recording of patient and treatment data.HOSPITAL MANAGEMENT SYSTEM FOR ST. In relevance with the researcher’s study.

recording a set of CT slices for each . New 4-D software program for lung cancer A new 4-dimensional software program promises to improve the treatment of lung cancer by allowing doctors to take the movement of breathing into account when administering radiotherapy.HOSPITAL MANAGEMENT SYSTEM FOR ST. the hospital chose EDS DIOHIS Mobile. The technique involves two steps: first. INC. for each patient. In relevance in the researcher’s study. This related study. And the researcher also aims the same thing for their study. This wireless. a 4-dimensional computed tomography (4D CT) scan is performed. records and treatment data. is a great way in delivering real-time data to all clinical staff and a best-in-class wireless management system that strengthens hospital's operational and financial performance. this foreign study aims to provide the Sanitas the most comprehensive and real-time management of their hospital records. more accurate collection of patient inquiries. researchers announced today at the 2nd European Lung Cancer Conference in Geneva. Switzerland. online hospital management system solution enables faster. MATTHEUS MEDICAL HOSPITAL. 24 EDS: After carefully considering three other options from other providers.

introduce a new approach in detecting lung cancer using a 4-D software program. based on criteria that have been established by a panel of oncologists. 25 of 10 respiratory phases. This technique is already well known in the medical world. INC. Hospital Management System (HMS)(An Electronic Management) An electronic management in a Hospital or a Nursing Home would require to very precise and must result into cost cutting and efficient management. the new software helps the radiation oncologist to determine if there is a respiratory phase that is most convenient for radiotherapy. Second.HOSPITAL MANAGEMENT SYSTEM FOR ST. 2010) In this article entitled New 4-D software program for lung cancer. (Anonymous. We have developed this revolutionary product” Electra” is very accurate in its approach and suit all environments including large. The article’s approach in developing new innovative software in healthcare is just like what the researches wanted to develop software that will lessen the burden of hospitals in managing and administering their hospital. medium or small sites. MATTHEUS MEDICAL HOSPITAL. The crucial points . particularly in the field of cardiology.

HOSPITAL MANAGEMENT SYSTEM FOR ST. Arthur C Clarke and the like. collating and retrieving patient information.2008). procedures and service to Patients. Hospital administrators would be able to significantly improve the operational control and thus streamline operations. Better quality of care. Robots help medical surgeries The word "robot" comes pre-loaded with its own set of unique connotations. MATTHEUS MEDICAL HOSPITAL. To most. robotics is a vibrant emerging field that is steadily . a flight of fancy conjured by the vivid imaginations of Isaac Asimov. Its relevance in the study is the proper organization of processes and an excellent guide to follow. It improves quality of patient care. Moreover it reduced the time spent by staff filling out forms. INC. 26 that “Electra” emphasis on are listed in the following paragraphs which in turn justify your purchase. (Anonymous. This would enable to improve the response time to the demands of patient care because it automates the process of collecting. and increased also nursing productivity. freeing resources for more critical tasks.. robots are a science fiction concept. In fact. Electra enables hospitals and doctors to better serve their patients.

with the absence of robots. It is very functional and a helper for the doctors especially on surgeries. INC. Robots are real help in Hospital Management. 2006) Robots are really an aid in hospital management. 27 building credibility as a method of making our lives safer and more convenient. From living rooms and factories to battlefields and operating theatres. having a well manage and established system can help a hospital in delivering and providing the outmost care to their patient. robots are increasingly wheeling their way out of our imaginations and into our daily lives. In relation to the researcher’s study. MATTHEUS MEDICAL HOSPITAL. It is efficient and effective to use.HOSPITAL MANAGEMENT SYSTEM FOR ST. here we present some of the most significant developments in medical robotics and their potential for improving patient care and simplifying the daily tasks of hospital staff. From remotely operated surgical devices to simple drug dispensers. J. hospitals often play host to the latest innovations in advanced robotics. With busy medical professionals increasingly under pressure to make the best-possible use of their time. TECHNICAL BACKGROUND . (Fitzgerald..

Hospital Management System for St. INC. where in it shows the required information needed as well as the inputs. 28 This section presents the technical aspect of the system as a whole. All the essential tools used to develop the system are elaborately discussed in this part of the documents. . Mattheus Medical Hospital.The figure below shows the conceptual framework of the researchers developed system for the St.HOSPITAL MANAGEMENT SYSTEM FOR ST. Inc. processes involved and the output of the proposed system. The system lessens the burden of keeping up with the fast paced day to day transaction of the hospital as well as keeping and organizing all the essential files that each transaction process and produce. Incorporated is a way of providing help to the hospital personnel and administration staff to be guided in having the best and most efficient way in providing their hospital’s services to their patient. MATTHEUS MEDICAL HOSPITAL. The effect of the system will vary on how it was made and organized by the proponents. Mattheus Medical Hospital.

HOSPITAL MANAGEMENT SYSTEM FOR ST. When it comes to the development tools the . MATTHEUS MEDICAL HOSPITAL. INC. 29 Figure 1: Conceptual Framework of Hospital Management System The framework of the system includes all the possible requirements provided by the hospital.

and web services in both native code together with managed code for all platforms supported by Microsoft Windows. built-in languages include C/C++ (via Visual C++).NET Framework.NET Framework.It is one of the most versatile development tools especially that almost all users uses Microsoft as their Operating System. 30 researchers come up with most efficient and broadly tools used in developing the system.NET Compact Framework and Microsoft Silverlight. for it cannot contain or store the information needed by the hospital. it is an integrated development environment (IDE) from Microsoft.NET). INC.NET (via Visual Basic . . The researchers used the VB. The system as a whole will not function with just the presence of the development tools. . The development tool supports many programming language. MATTHEUS MEDICAL HOSPITAL. VB. web applications. for it is an object-oriented computer programming language that can be viewed as an evolution of Microsoft's Visual Basic (VB) which is generally implemented on the Microsoft . It can be used to develop console and graphical user interface applications along with Windows Forms applications. Visual Studio 2008 was used by the researchers in developing the Hospital Management System. With the aid of Microsoft Sql Server 005 the . and F# (as of Visual Studio 2010). web sites. C# (via Visual C#).HOSPITAL MANAGEMENT SYSTEM FOR ST. Windows Mobile. Windows CE.Net as the front end provider of the system.

Macromedia flash 8 or currently known as Adobe Flash is a multimedia platform used to add animation. MATTHEUS MEDICAL HOSPITAL. drawings. It is for the fact that the two operating system are the most commonly used by consumers in the digital world. Other tools used in the development of the system are the Microsoft office 2007 which is used or he editing of documents. . Windows XP or Windows 7 will best fit the said category. INC. and interactivity to Web pages as well as Applications. video. The system will not be totally complete graphically without the use of any designing tools. Microsoft Sql Server is an object-oriented computer programming language that can be viewed as an evolution of Microsoft's Visual Basic (VB) which is generally implemented on the Microsoft . And another thing that was considered in the development was the compatibility and interoperability of the application.HOSPITAL MANAGEMENT SYSTEM FOR ST. The researcher uses Macromedia flash 8 and Photoshop cs3 to enhance the graphical user interface of the system. Photoshop cs3 on the other hand was used to create and edit pictures and logos that are used in the system. and still images. Flash manipulates vector and raster graphics to provide animation of text. 31 storing and organizing of information was made possible. Adobe Photoshop CS3 is a graphics editing program developed and published by Adobe Systems.NET Framework.

scanners and network cables will be needed for the deployment of the system. others in the networking can share the data that is already entered instead of entering again. Advantages: Networking has a lot of advantages and we list the following as key benefits.HOSPITAL MANAGEMENT SYSTEM FOR ST. . Avoid duplication of entry: Since data entered from various departments are stored in a single computer (file server). it will setup more than one computer. Networking is fundamental requirement for on-line system. which maintains data generated and updated by various computers in the network. 32 Software would not be functioning unless it is integrated together with hardware. In this case. printers. Multi-User: More than one user can access the data or program simultaneously without affecting each other work. INC. System Architecture Hospital Management System is Local Area Network (LAN) based wherein any computer systems should be introduced as part of the workflow (online) to run efficiently and to gain the potential benefits of computer system. Computer sets. which is to connect all the computers in the hospital with the server. MATTHEUS MEDICAL HOSPITAL.

Local technical support: Maintaining LAN requires a person with technical know-how to some extend which might be an obstacle to set up LAN in some areas. INC. . MATTHEUS MEDICAL HOSPITAL. 33 Expansion: Expanding computer application in new areas with minimum efforts. It may not be feasible or applicable who handle very low patient’s volume. Disadvantage: Expensive for low turnover organizations: It requires investment on hardware as well as networking software. This has been planned to resolve by providing adequate training or identifying a person who can support more than one particular hospital from a central place.HOSPITAL MANAGEMENT SYSTEM FOR ST.

HOSPITAL MANAGEMENT SYSTEM FOR ST. Analysis The researchers used the Iterative and Incremental development life cycle approach for the study. INC. nurses and administration staff of the hospital to be fully guided in having the best and most efficient way in providing their hospital’s services to their patient. It was designed to aid the hospital staff to efficiently manage and administer their hospital’s daily transactions as well as the services they provided. The scope of the system is strictly within the hospital’s network only. Incorporated was conceptualized to help the doctors. Mattheus Medical Hospital. it is implemented in a LAN (Local Area Network) based basis. 34 METHODOLOGY Requirement Specification Hospital Management System for St. MATTHEUS MEDICAL HOSPITAL. .

because it is a cyclic development process it is easier for us to review/backtrack the phases that we might want to review. 35 Figure 2: Iterative and Incremental development life cycle The figure above shows the flow of process in an Iterative and Incremental development. This is a pre-planning phase wherein a rough draft of the all needs and requirements are prepared. It is a cyclic software development process developed in response to the weaknesses of the waterfall model. Planning Phase . MATTHEUS MEDICAL HOSPITAL. Initial Planning Phase In this phase of our study the researchers discuss briefly about the main problem and needs that is needed to consider first before we advance to the next phase. The basic idea behind iterative development is to develop a software system incrementally. INC.HOSPITAL MANAGEMENT SYSTEM FOR ST.

and schedules for the various deliverables. and prepares work plans. If there are goals that are not met during the analysis and design phase the team can make any revision by backtracking. user documentation is delivered. who will build it. 36 This phase covered and defines the solution in details on what to build. cost estimates. reliability and maintainability of the software. Analysis and Design Phase This is the most crucial and difficult phase in our study. INC. until the goals are met. the production system is installed. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. Testing Phase . it is reviewed to ensure that we met all of the goals in the project plan for a satisfactory result. Implementation Phase In this phase. initial user training is completed. and the post implementation review meeting is held. the application is in steady-state production. Examining of raw materials or information lies within the analysis area. During this phase the team writes the functional specification. It takes a lot of time in ensuring the efficiency. and when it will be built. But it should be examined thoroughly before advancing to the design phase. When this phase is completed. Time in design phase is very essential for the fact that designing a software in not just an overnight job. Once the system is in steady-state production. how to build it. This phase is where you look through deeply and consider every requirement that the user specified.

an acceptance walk-through completes the full implementation of the software at the client site. MATTHEUS MEDICAL HOSPITAL. testing comes next. including ensuring that the correction of one error does not lead to the introduction of another error somewhere else is the key core of this phase. Deployment Phase In the deployment phase. Revalidate the stability of the solution. All user training is completed and the software is then fully implemented. Its primary purpose is to ensure that the stated goals of the development process will actually meet a required business need. Another role of testing is the catching and correcting of errors that were introduced earlier in the development lifecycle. Tracking the errors to understand their causes and any patterns that might exist also falls under testing phase. 37 After the implementation is completed. Evaluation Phase Evaluation phase evaluate the software if it can be implemented. INC. .HOSPITAL MANAGEMENT SYSTEM FOR ST. Testing ensures that the solution meets the business requirements.

Laboratory is where . The Doctor on the other hand is the one who diagnose and treats the patient. for they are the ones who will be mainly benefited.HOSPITAL MANAGEMENT SYSTEM FOR ST. INC. There are seven external entities connected to the software. These are the Patient which is the most important entity in the software. The Nurse is responsible for taking care and updating the patient’s condition status. The Admission is the where patient undergoes before being fully admitted in the hospital. 38 Design Figure 3: Context Diagram of the Developed Software The above figure shows all the entities involved in the developed software of the study. MATTHEUS MEDICAL HOSPITAL. The Pharmacy is the one responsible for supplying the patient’s medicine.

MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. which represents the flow of data on the . Figure 4: Diagram 0 of the Developed System The above figures shows all the involved high-level process that the software application contains and how they are interrelated to each other. The diagram is made up of fourteen major processes and the seven external entities interacting with the system. Lastly. 39 the patient is being test to help the physician in diagnosis the patient’s diseases. Data flows are now shown in this diagram. INC. The process represents the whole functionality of the system. Billing entity is responsible for providing the patient’s hospitalization bill.

Data store are also present in the diagram 0 of our system and this serve as the repository of the data gathered by our system. In this figure the whole registration and admission process is shown in a greater detail. . INC. 40 system. MATTHEUS MEDICAL HOSPITAL. This details the first diagram shown into a much more detailed one. Figure 5: Diagram 1 of the Developed System The above figure shows how the software application operates in greater details.HOSPITAL MANAGEMENT SYSTEM FOR ST.

Doctor and the Laboratory. 41 Figure 6: Diagram 2 of the Developed System The above figure shows how succeeding part of the software application operates in greater details. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. Figure 7: Diagram 3 of the Developed System The figure shows the part of the software wherein the entity Patient needed medicine prescription. The Doctor forwards the prescription . This shows the process undergoing between the three entities which are the Nurse. INC.

INC.HOSPITAL MANAGEMENT SYSTEM FOR ST. This shows the process undergoing in the final stage of the patient’s admission which being discharge in the hospital. . Figure 8: Diagram 4 of the Developed System The above figure shows how the other part of the software application operates in greater details. Pharmacy wherein the medicine breakdown are being prepared for the Billing to prepare the final receipt of the prescription. MATTHEUS MEDICAL HOSPITAL. 42 directly to the.

D in such way that each entity is explained well as well as the processes going on in the application. MATTHEUS MEDICAL HOSPITAL. 43 Entity Relationship Diagram Figure 9: Entity Relationship Diagram of the Developed Software The above figure shows the abstract and conceptual representation of data in the software application. INC.HOSPITAL MANAGEMENT SYSTEM FOR ST.R. The researchers use the crow’s foot approach in creating our E. .

All the necessary and essential information about the system is described in a hierarchical form. INC. MATTHEUS MEDICAL HOSPITAL. Development and testing Software testing involves the operation of a system or application under controlled conditions and evaluating the results. It aims to identify and reveal as many errors as possible and perform the required tests efficiently and effectively. . It is oriented to detection.HOSPITAL MANAGEMENT SYSTEM FOR ST. 44 Figure 10: Hierarchical Input Process Output The above figure shows the abstract Hierarchical Input Process Output of the software application.

Black box testing is testing the software without knowledge of the internal workings of the item being tested. INC. Mattheus Medical Hospital. . Incorporated is a way of providing help to the hospital personnel and administration staff to be guided in having the best and most efficient way in providing their hospital’s services to their patient. Tests are usually functional. Hospital Management System for St. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. System testing is a type of black box testing that is based on overall requirements specifications and covers all combined parts of the system. 45 Black box testing and System testing are the two types of testing used in Hospital Management System . The system lessens the burden of keeping up with the fast paced day to day transaction of the hospital as well as keeping and organizing all the essential files that each transaction process and produce. Black box and system testing are the appropriate testing to be conducted since it centralizes the idea of functionality of the system and in specifying if the requirements needed are met.

HOSPITAL MANAGEMENT SYSTEM FOR ST. 46 RECOMMENDATIONS The recommended computer system minimum requirements are the following: • Microsoft Windows XP Operating System or Latest Version • 1024x768 screen resolution with 256 colors • Intel Pentium 4 or Latest Product Version • 256 MB RAM or Latest Product Version • Atleast 2GB Free Hard Disk Space • Printer • Scanners The following are the recommended software requirements: • • • VB.Net Visual Studio 2008 Microsoft Sql Server 2005 . INC. MATTHEUS MEDICAL HOSPITAL.

Alexander Candelaria(operations officer) Doctors nurses • • •administration staffs The following staff must be computer literate and must have the knowledge on what the system is capable of doing. 47 • • • • MS Office 2007 Macromedia Flash 8 Photoshop Cs3 Windows XP Personnel Requirements and Staffing Particular staff members/personnel proposed for the implementation are the following: • • Ms. INC.HOSPITAL MANAGEMENT SYSTEM FOR ST. MATTHEUS MEDICAL HOSPITAL. Training of Implementation Staff The following are the topic for the training: • • • System hardware/software installation System support System maintenance and modification .Leila Laudencio (administrative officer) Mr.

Depending upon the size and volume of work. Core staff of the Hospital management and staff should sit together to arrive the requirements and compare availability of the feature in the HMS. a hospital can decide on the number of computers and printers. Work out details for adapting the software and customization Once the decision to go ahead has been made. If any changes or customization is required. INC. Plan for hardware procurement This will be a first step once a hospital decides to adopt this software. it should be documented. They should then make the decision about the desirability of the software in their setting. Hence the team making the visit should be fairly senior staff. A Demonstration kit would be sent if required by the user.HOSPITAL MANAGEMENT SYSTEM FOR ST. . 48 Implementation Plan Demonstration of the software The hospital should form a team who can decide the adoptability of the HMS for their situation. the next step is to understand how their existing work processes need to be aligned or modified/added to be in line with the software (the software has limitations on the extent of customization). MATTHEUS MEDICAL HOSPITAL.

HOSPITAL MANAGEMENT SYSTEM FOR ST. Since it may not be appropriate to recruit a computer literate person for higher salary. 49 Routing of cables and placing network accessories should be planned. If it is possible to bring a blue print of the hospital building or rough layout with distance and location. the management can identify and train one of their existing staff in the computer or they can hire local computer professionals to support you. we can have discussion to decide the networking accessories requirements Training The hospital should send two or three of their staff along with computer literate person (who can help in installation and maintenance of the software). Training will be for the duration of 2 weeks and following will be covered. The team members should have full knowledge about existing system of the hospital. INC. MATTHEUS MEDICAL HOSPITAL. • • • • • Using computers Operating HMS (Hands-on training) Generating reports Trouble shooting and maintaining HMS Backup plan Installation and Customization .

Software installations Hardware supplying company will install. To create the database in the SQL server 2. HMS installation It has two major tasks.HOSPITAL MANAGEMENT SYSTEM FOR ST. Hardware installations Hardware supplying company will be helping you in setting up the computer. To install the software in the entire client (users) machines. The server machine should be loaded with Windows 7 and SQL Server. they have to train the actual users of the system or demonstrate the features and . MATTHEUS MEDICAL HOSPITAL. the hospital can place the order for the hardware and software. INC. Operating System (Windows’7) and PC software (Office-10) and other tools as part of the installation process. Usually. the software supplier or hardware supplier handles it. 50 Based on the details worked out during process III. User (Operator) Training Once the visiting team returns to their hospital. laying network cables and accessories. 1. which normally takes one month from the date of order to installation.

INC. 51 redefined workflow/patient flow. MATTHEUS MEDICAL HOSPITAL.HOSPITAL MANAGEMENT SYSTEM FOR ST. data capturing. reports generation etc. .

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