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LEGAL DISCLAIMER

This is an official website. Y4PT is responsible for the content of this website. Y4PT is
a private foundation registered in Belgium at Registre Des Personnes Morales,
Brussels.

Website Terms

The terms below govern your use of this website and by accessing this website
you agree to be bound by them. If you do not accept these terms, please do not
use the website.

We may change these terms at any time without notice by updating the terms
shown on this website. It is your responsibility to review the website terms each
time you enter the website to ensure you are aware of our latest terms and
conditions. Your use of this website after a change has been made signifies your
acceptance of the revised terms.

This website is for your personal use only and is not to be used for any commercial
purpose.

Products and Services

The provision of details of products and services on this website are not, and
should not be construed as, an offer to sell or supply such products or services,
and the seller or supplier may always accept or reject your offer at its sole
discretion.

All products and services on this website are subject to availability and may be
withdrawn without notice. All products and services and all prices are also subject
to change without notice.

Responsibilities

Whilst we have made every effort to ensure the information on this website is up
to date and accurate, neither we nor other third party can accept responsibility
for your reliance on any information on this website.

Website Availability
We cannot promise that this website will be uninterrupted, or free of errors, bugs
or viruses and we will not be liable if, for any reason, this website is unavailable at
any time or for any computer virus or system free. Access may be suspended at
any time without prior notice being given.

Copyright

The copyright in the material contained in this website belongs to Y4PT. No
person/company may copy, modify, transmit, distribute, display, reproduce,
publish, license or create works from any part of this material or otherwise use it
for any public or commercial use without the prior express written permission of
Y4PT. You may only view or print individual pages for your own personal use.

Trademarks

The names, logos and images on this website are proprietary marks of Y4PT and/or
the relevant third parties. Nothing contained in this website shall be deemed to
confer on any person any license or right on the part of Y4PT or any third party
with respect to any such name, logo or image.

Links to other Websites

This site may contain (hypertext) links to other sites that enable users to leave this
site and go directly to the linked site. The links are provided to assist users of this
website and the inclusion of a link does not imply that we endorse or have
approved the linked site. We do not control linked sites, and are not responsible
or liable for their content or any link within such sites, or for any transmission
received from any linked sites.

No Warranties or Liability

This website and the information, images, materials and other content shown are
provided without any representation or endorsement being made and without
any warranty of any kind, whether express or implied, including but not limited to,
any implied warranties of satisfactory quality, fitness for a particular purpose, non-
infringement, compatibility, security and accuracy. To the extent permitted by
law, all such terms and warranties are hereby excluded.

Without limitation to the foregoing, although we take care to ensure that the
information, images, materials and other content provided on this website are
accurate, we give no warranties of any kind, express or implied, that they are
accurate, complete or up to date. You should not rely on the information to make
any decision or take any action. Neither we nor shall accept any liability for the
accuracy or completeness of the information contained in this website or for any
reliance placed by any person on the information.

In no circumstances will Y4PT be liable for any losses sustained and arising out of
or in connection with use of this website or any site accessed from this website
including, but not limited to, loss of profits, loss of data or loss of goodwill (whether
direct or indirect) nor any economic, consequential, indirect or special loss.
COOKIES

Effective since: 30 May 2018

This policy explains what cookies are, the types of cookies that we at Y4PT use on
our websites and how you can manage and control cookies.

What is a Cookie?

A cookie is a small text file that a website saves on your computer or mobile
device when you visit that website. Cookies allow the website to recognize you
and store relevant information for different purposes.

Cookies can for example be used to facilitate your navigation on a website,
ensuring its proper functioning and / or making it more efficient, for example by
memorizing your preferences. Certain websites may also use cookies for
marketing or promotional purposes and allow the owner or operator of the
website to show you advertising messages that it deems more relevant to you.

What Types of Cookies do we at Y4PT use on our Websites?

Essential Website Cookies

These cookies are essential for navigation on our websites or strictly necessary for
the provision of a service requested by you.

Deleting this type of cookie can lead to navigation problems and is therefore
strongly discouraged.

Performance and Functionality Cookies

These cookies collect information about your choices and preferences and make
your navigation more enjoyable and personalized. These cookies make it possible
to save the language in order to personalize our websites accordingly.

Analytics and Customization Cookies

These cookies are used to gather information about the use of each of our
websites that you visit in order to improve their content, to make them more
adapted to your needs and to increase their ease of use. For example, these
cookies show the most visited pages on the website that you visit or help to identify
the difficulties that may be encountered during navigation.
Our websites use Google Analytics. This service, offered by Google, analyses the
activity of a website. For these purposes, Google collects information related to
web traffic and the number of visitors. This tool allows Y4PT to measure the
performance of our website(s) that you visit in terms of browsing and to
consolidate activity reports and other services.

Targeting Cookies

These cookies record your visit to the Websites, the pages you have visited and
the links you have followed. Y4PT will use this information to make the Websites
and the advertising displayed on it more relevant to your interests. We may also
share this information with third parties for this purpose.

Y4PT uses the following cookies on its websites:

Cookie Cookie Type Purpose Used on
cookie- Essential Remember if the user has accepted cookies Main Website
agreed-en Regional Website
Y4PT digital services platforms
Event websites
Y4PT_cooki Essential Remember if the user has accepted cookies www.y4pt.org
e_closed
WordPress Essential WordPress provide the platform for the Main Website
content of certain of our Sites. Drupal uses Regional Website
cookies, or tiny pieces of information stored on
your computer, to verify who you are. There
are cookies for logged in users.
Microsoft Essential Microsoft Dynamics 365 is Y4PT's CRM and is Main Website
Dynamics used on our website to feed some of our Regional Website
365 pages (list of members, members logo and list
of contact)
Google Analytical/C We use cookies such as Google Analytics to Main Website
Analytics ustomization better understand how visitors use our Regional Website
websites, for example, which pages are Y4PT digital services platforms
viewed, how long customers spend visiting a Event Websites
particular page and how often they return to Thematic Website
visit our websites.

Google Targeting This information assists our marketing Main Website
AdWords/ and communication teams to understand Regional Website
Dynamic which of our pages are performing well and Y4PT digital services platforms
Remarketin which pages require improvement. Event websites
g, Tag
Manager
Facebook, Analytical/Ta We use social media cookies and pixels to Main Website
Twitter, rgeting show our customers potential customers and Regional Website
Instagram web visitors personalized ads both on and off Y4PT digital services platforms
and social media platforms, including interest- Event websites
LinkedIn based, geographical targeting and
remarketing. Social media platforms may set a
number of cookies for these components.

Twitter Performance We use a Twitter widget to deliver live feeds of Main Website
/functionality our latest Twitter posts in the NEWSROOM Event websites
section of our site. These cookies enable us to
link with twitter to authorize our use of the
widget.
Find out more about Twitter’s privacy policy

YouTube Performance We use embedded videos in our site from Main Website
/Functionality YouTube. These cookies are set by YouTube to Regional Website
/Analytical record anonymous plays of these videos. Event websites
Find out more about Google’s privacy policy

Emolytics Performance We use an Emolytics widget, a tool measuring Main Website
/Functionality our customer experience on our websites Regional Website
through the prism of emotion. These
information help us make informed decisions
regarding our websites and their updates. For
more information please see the
Emolytics Privacy Policy
Crisp Chat Performance We use Crisp Chat to help communicate with Y4PT digital services platforms
/Functionality our members and help them as soon as
/Analytical requested.
For more information please see the Crisp
Chat Privacy Policy.

AddThis Performance We use AddThis to help us spread our content Main Website
/Functionality across the web by making it easy for visitors to Regional Website
bookmark and share content to their favourite Event websites
social destinations. For more information
please see the AddThis Privacy Policy.

How can you Control and Manage Cookies?

You can set or amend your browser controls at any time to accept or refuse
cookies. If you choose to reject cookies you may still use our websites thought it
may be that your access to some functionality and areas of our websites may be
restricted.

As the means by which you can refuse cookies through your web browser controls
vary from browser to browser, you should visit your browser’s help menu for more
information.
You can also find further useful information about cookies and how to manage
them on www.allaboutcookies.org.

Can this Cookie Policy be updated?

We may updated this cookie policy from time to time in order to reflect, for
example, changes to the cookies we use or for other operational, legal or
regulatory reasons. Please therefore re-visit this cookie policy regularly to stay
informed about our use of cookies.

Where can you get further information?

If you have any questions about our use of cookies or other technologies, you can
contact us in writing by sending us a letter at Y4PT, rue Sainte-Marie, 6 in 1080
Brussels, Belgium.
PRIVACY POLICY

Effective since: 25 May 2018

At Y4PT, we make it a matter of pride to respect the privacy and to treat personal
data we receive or have access to, in the strictest confidentiality and in
accordance with the legislation in force, in particular the Regulation (EU)
2016/679 of the European Parliament and of the Council of 27 April 2016 on the
protection of individuals with regard to the processing of personal data and the
free movement of such data ( hereinafter the "GDPR"),

This privacy policy is intended to inform you about the personal data we collect,
the purpose for collecting it, the way we use it and the rights you have regarding
the processing of such data.

1. Who is responsible for processing your data and how can you contact us?

The Y4PT, a private foundation, with registered address at rue Sainte-Marie, 6 in
1080 Brussels, Belgium (hereinafter “Y4PT” or “we” or “us”) is the data controller of
the personal data it collected from you. We are responsible for your personal
data.

If you have any concerns, questions or comments about this privacy policy or your
personal data you can contact us in writing by sending us a letter at Y4PT, rue
Sainte-Marie, 6 in 1080 Brussels, Belgium.

2. What personal data do we collect?

We might collect miscellaneous personal data from you, depending upon the
reasons or the purposes for which your personal data are being shared with us
(see point 3 below), such as:

 General identifiable information such as your surname, first name,
profession, position, phone number, e-mail address or similar;
 Where payment would be required, your bank details (credit card number,
IBAN and BIC/SWIFT) and invoicing details;
 Personal data we are obliged to collect from you pursuant to obligations
imposed by law, such as all personal data the law obliges us to collect from
our employees in the framework of social security obligations, insurance,
etc.
 Other categories of personal data but only to the extent that this would be
strictly necessary to achieve the purpose for which we have collected
them.
3. Why do we collect your data?

We collect your data for different reasons:

3.1 For any reason related to our statutory goal and our core activity as described
on our website www.y4pt.org, to keep you informed about Y4PT, our activities and
relevant sector related information and news, to duly perform the services that
you require from us, to improve the quality of our products and services where
possible, to answer to your reasonable expectations and more in general to
facilitate communication with you where and when this necessary or deemed
useful.

3.2 We may also use your data to carry out analysis and costumer profiling.

3.3 We can also collect your personal data for pure administrative, organizational
or operational purposes, e.g. to identify you as a contact person, lawful
representative of a corporation or similar legal entity.

3.4 We might also collect personal data to meet any applicable law, regulation,
legal process or enforceable governmental request and/or where this would be
necessary for the prevention of fraud.

4. How do we collect your data?

4.1. Directly from you.

Most of the personal data that we will obtain from you will be through your active
intervention. We might collect your personal data via e-mail or any other
electronic means, via our website, via telephone, via postal services, via your
business card you have handed over to one of our employees or representatives.

Where required by law we will seek your prior consent before processing your
personal data.

We will not collect personal data directly from minors under 16 years old unless
we have obtained the consent of an adult who has the legal custody over the
minor.

4.2. Indirectly via other sources.

We might collect personal data from you via other sources, such as via platforms
or databases where you have made your personal data available to the public
(e.g. LinkedIn, etc), via third parties, such as database vendors, partners with
whom we work together, the employer you work for, your colleagues, public
authorities and in general any other source other than you.

In the cases where we obtain personal data from you through another source
than yourself, we will seek sufficient guarantees from that source that your
personal data have been collected by that third party in compliance with privacy
legislation and that where necessary your consent has been obtained to share
your personal data with us and allow us to use it for the purposes that we
envisage.

4.3. Automatically - Use of cookies.

Each time you access and browse one of our websites as a visitor and/or to use
the services we offer through our website, we automatically collect personal data
from you through the use of cookies.

A cookie is a small piece of data stored in your web browser while you are
browsing on one of our websites. When you browse the website(s) again in the
future, the data stored in the cookie can be retrieved to notify us of your previous
activity.

Our cookies do not store personal information such as your name or your address.
We use cookies to enhance the functionality of our websites by storing your
preferences, for example. We also use cookies to improve the performance of
our websites in order to provide you with a better user experience.

For more information about the cookies we use, the different types of cookies we
use and the way you can manage them, please see our cookie policy.

5. How do we protect your personal data?

We have invested in a state-of-the-art IT infrastructure that allows us to protect
your personal data to the maximum extent possible against theft, loss and any
illegal use.

We constantly develop and improve internal security and data protection
policies, which contains strict guidelines and manuals for our personnel with
regards to an appropriate treatment of personal data.

We regularly organize information- and training sessions for our personnel.
6. How long do we store your data?

We will delete or anonymize your personal data completely and irreversibly:

 as soon as the goal for which your personal data have been collected and
processed is fully achieved and/or
 at your specific request (see in this respect section 9 below on your rights
with regards to the processing of your personal data).

Unless we are required to keep your personal data longer to:

 meet any applicable law, regulation, legal process or enforceable
governmental request.
 detect, prevent, or otherwise address fraud, security or technical issues.
 protect against harm to the legal rights and interests of Y4PT or its members
and stakeholders as
 required or permitted by law.

7. Do we share your personal data with others?

7.1 For organizational, administrative and efficiency reasons

We might share personal data with certain external service providers and partners
where we deem this necessary or useful to duly perform the services to you and/or
organize and optimize the efficiency of our activities.

We may e.g. rely on - and share your personal data with - third parties for
technical services, such as external IT hosting providers, cloud service providers,
external IT maintenance providers or for organizational purposes such as event
organizers, providers of platforms for e-mail surveys, travel agencies, etc.

7.2. For legal and/or security reasons

We might share your personal data with outside companies, organizations,
authorities or individuals if we have a good-faith belief that access, use,
preservation or disclosure of the information is reasonably necessary to:

 meet any applicable law, regulation, legal process or enforceable
governmental request.
 detect, prevent, or otherwise address fraud, security or technical issues.
 protect against harm to the legal rights and interests of Y4PT or its members
and stakeholder as
 required or permitted by law.
7.3.. Not for third party’s commercial, promotional or marketing purposes

We will not disclose or share your personal data with third parties for their own
commercial, marketing- or promotional purposes unless we would have obtained
your consent thereto.

We will not share any sensitive data about you with third parties without your
explicit consent.

8. Are your data secure with Y4PT’s external partners?

Y4PT remains at all times liable towards you for a secure processing of your
personal data by external parties to whom it has granted access to the personal
data it collected from you.

We only share your personal data with external parties who can evidence and
commit to an adequate protection of your personal data at the same – or at least
at a similar - level as Y4PT and we will seek sufficient contractual guarantees to
this effect.

We only transfer personal data to third parties in a non-EU country, only when that
country provides an

adequate level of protection within the meaning of the legislation in force, and,
in particular the GDPR

or within the limits permitted by the legislation in force, for example by ensuring
the

protection of data by appropriate contractual provisions.

9. Your rights - our obligations: access, correction, deletion, restriction, objection

We take all reasonable steps to ensure that your personal data are kept accurate
and up-to date for the purposes for which they were collected.

You have the right to be at all times and free of charge, be informed about your
personal data.

You can at any time require access to your personal data, have them corrected
and/or updated.
We will provide you with the ability to object to the processing of your personal
data if such processing is not reasonably required for a legitimate business
purpose as described in this policy or our compliance with law.

Where appropriate, we will also provide in an opt-out box or- link if you do not
longer want to be included in our database. For example if you would not longer
want to receive our newsletter.

Requests to restrict the use of your personal data and/or to delete your personal
data will be subject to any applicable legal and ethical reporting or document
filing or retention obligations imposed on us.

You also have the right to ask us to transfer your personal data to another data
controller.

If you wish to contact us regarding our use of your personal data or object to the
processing of your personal data, please contact us in writing by sending a letter
to Y4PT, rue Sainte-Marie, 6 in 1080 Brussels, Belgium.

10. Changes and updates to this privacy policy

You are invited to carefully read this policy and to revisit this page periodically to
stay aware of any changes to this privacy policy, which we may update from
time to time to be able to comply with any changes in existing applicable
legislation, decisions, recommendations, guidelines and best practices issued by
the European Data Protection Board and/or other competent authorities with
regard to the implementation or interpretation of applicable legislation.