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User Guide What You Can Do with This Machine

Getting Started

Copy

Fax

Print

Scan

Document Server

Web Image Monitor

Adding Paper and Toner

Troubleshooting

Information for This Machine

For safe and correct use, be sure to read the Safety Information in
Read This FIrst before using the machine.

TABLE OF CONTENTS
How to Read the Manuals................................................................................................................................. 7
Symbols Used in the Manuals.......................................................................................................................7
Model-Specific Information............................................................................................................................... 8
Names of Major Features.................................................................................................................................. 9
1. What You Can Do with This Machine
Searching by What You Want to Do............................................................................................................. 11
Reducing my Costs.......................................................................................................................................11
Using Scanned Files on the Computer....................................................................................................... 12
Registering Destinations...............................................................................................................................13
Operating the Machine More Effectively.................................................................................................. 14
What You Can Do with This Machine............................................................................................................ 15
Customizing the [Home] Screen................................................................................................................. 15
Making Copies Using Various Functions................................................................................................... 16
Printing Data Using Various Functions........................................................................................................17
Utilizing Stored Document.......................................................................................................................... 18
Sending and Receiving Faxes without Paper............................................................................................ 18
Sending and Receiving Faxes via the Internet...........................................................................................20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed................................... 21
Using the Facsimile and the Scanner in a Network Environment.............................................................22
Embedding Text Information in Scanned Files...........................................................................................22
Preventing Information Leakage (Security Functions)............................................................................... 23
Centrally Controlling Scan Conditions and Distribution........................................................................... 24
Monitoring and Setting the Machine Using a Computer......................................................................... 24
Preventing Unauthorized Copying............................................................................................................. 25
2. Getting Started
Guide to Names and Functions of Components............................................................................................27
Guide to Components (mainly Europe).................................................................................. 27
Guide to Components (mainly Asia).......................................................................................30
Guide to Components (mainly North America)..................................................................... 34
Guide to Functions of the Machine's Options................................................................................................38
Guide to Functions of the Machine's External Options.............................................................................38
Guide to the Names and Functions of the Machine's Control Panel........................................................... 62
Changing the Display Language.................................................................................................................... 63

1

How to Use the [Home] Screen...................................................................................................................... 64
Possible Operations on the Standard Application Screen....................................................................... 66
Adding Icons to the [Home] Screen........................................................................................................... 67
How to Use Each Application......................................................................................................................... 70
[Copy] Screen..............................................................................................................................................71
[Fax] Screen................................................................................................................................................. 73
[Scanner] Screen......................................................................................................................................... 78
Registering Functions in a Program.................................................................................................................83
Turning On/Off the Power.............................................................................................................................. 86
Turning On the Main Power........................................................................................................................86
Turning Off the Main Power........................................................................................................................86
Logging In the Machine...................................................................................................................................88
When the Authentication Screen is Displayed.......................................................................................... 88
User Code Authentication Using the Control Panel.................................................................................. 88
Logging In Using the Control Panel............................................................................................................88
Logging Out Using the Control Panel.........................................................................................................89
Placing Originals..............................................................................................................................................91
Placing Originals on the Exposure Glass (mainly Europe).................................................. 91
Placing Originals on the Exposure Glass (mainly Asia)....................................................... 91
Placing Originals on the Exposure Glass (mainly North America)......................................92
Placing Originals in the Auto Document Feeder....................................................................................... 93
3. Copy
Basic Procedure................................................................................................................................................95
Auto Reduce / Enlarge....................................................................................................................................96
Duplex Copying............................................................................................................................................... 98
Specifying the Original and Copy Orientation......................................................................................... 99
Combined Copying....................................................................................................................................... 101
One-Sided Combine.................................................................................................................................102
Two-Sided Combine................................................................................................................................. 103
Copying onto Custom Size Paper................................................................................................................ 105
Copying onto Envelopes...............................................................................................................................106
Sort..................................................................................................................................................................108
Changing the Number of Sets..................................................................................................................109

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Storing Data in the Document Server...........................................................................................................110
4. Fax
Basic Procedure for Transmissions (Memory Transmission)....................................................................... 111
Registering a Fax Destination................................................................................................................... 111
Deleting a Fax Destination........................................................................................................................113
Transmitting while Checking Connection to Destination (Immediate Transmission).................................114
Canceling a Transmission............................................................................................................................. 115
Canceling a Transmission Before the Original Is Scanned....................................................................115
Canceling a Transmission While the Original Is Being Scanned.......................................................... 115
Canceling a Transmission After the Original Is Scanned.......................................................................115
Storing a Document....................................................................................................................................... 117
Sending Stored Documents...................................................................................................................... 118
Printing the Journal Manually....................................................................................................................... 120
5. Print
Quick Install....................................................................................................................................................121
Displaying the Printer Driver Properties........................................................................................................122
Standard Printing........................................................................................................................................... 123
When Using the PCL 6 Printer Driver....................................................................................................... 123
Printing on Both Sides of Sheets................................................................................................................... 124
When Using the PCL 6 Printer Driver....................................................................................................... 124
Types of Two-sided Printing......................................................................................................................125
Combining Multiple Pages into Single Page............................................................................................... 126
When Using the PCL 6 Printer Driver....................................................................................................... 126
Types of Combine Printing........................................................................................................................126
Printing on Envelopes.................................................................................................................................... 128
Configuring Envelope Settings Using the Control Panel........................................................................ 128
Printing on Envelopes Using the Printer Driver........................................................................................ 128
Saving and Printing Using the Document Server.........................................................................................129
Storing Documents in Document Server.................................................................................................. 129
Managing Documents Stored in Document Server................................................................................ 130
Using the Quick Print Release Function........................................................................................................131
Using the Print/Scan(Memory Storage Device) Function..........................................................................133

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...................................................................................... 150 7............................................................................................................. 6............................................................................... 143 Basic Procedure for Sending Scan Files by E-mail................. 149 Specifying Scan Settings..............................................................................................................................................................................................................................................144 Registering an E-mail Destination................................................................................. 172 Recommended Paper Sizes and Types............................................ 146 Basic Procedure for Storing Scan Files............................................. Document Server Storing Data....................................................................... 153 8.............. 137 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information............................................................................................................................................................................................................... Adding Paper and Toner Loading Paper................................................................................................................................................................................................................................................................................................................................................................................................................................. 166 Loading Paper into the Large Capacity Tray (LCT)............... 157 Loading Paper into the Bypass Tray.......................................... 155 9................................................................................157 Precautions for Loading Paper................................................ 157 Loading Paper into Paper Trays.................................................. 158 Printing from the Bypass Tray Using the Printer Function............................................... 151 Printing Stored Documents..........................................................................................................................................................................................................144 Deleting an E-mail Destination........................................................................................164 Loading Paper into Tray 3 (LCT)............................................................................................................................................................................................ 146 Entering an E-mail Address Manually........................................... 137 Registering an SMB Folder.......................................... 168 Loading Orientation-fixed Paper or Two-sided Paper...................... 169 Recommended Paper......................142 Entering the Path to the Destination Manually.............................................. Web Image Monitor Displaying Top Page................................................................................................................ 148 Specifying the File Type..................................................................................................................................................................................... 186 Sending Faxes or Scanned Documents When Toner Has Run Out........................................................................ ............... 172 Adding Toner..............139 Deleting an SMB Registered Folder................................ 188 4 ..................................................................................................................... Scan Basic Procedure When Using Scan to Folder......................................................................................................... 147 Checking a Stored File Selected from the List........................................................................................

........................191 When the Machine Makes a Beeping Sound..188 10....................203 When Network Setting Problems Occur............................. 246 When the Address Book Is Updated...............................................................213 Messages Printed on the Error Logs or Reports When You Use the Printer Function.............................................................................................................................................................................................................194 When Multiple Functions Cannot Be Executed Simultaneously.............................244 When There Is a Problem Scanning or Storing Originals......... 250 When the LDAP Server Cannot Be Used................................................................................................................................................................................................................................................248 When the Machine Cannot Be Operated Due to a Problem with the User Certificate....................................................................................... 247 When Data Cannot Be Sent Due to a Problem with the Destination.............................................................................................................................................................250 11....................... 250 When the User Lacks Privileges to Perform an Operation.....253 User Information on Electrical and Electronic Equipment (mainly Europe).............................................................. 204 When the Remote Fax Function Cannot Be Used............................... 256 Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) .......................................................................................................... 253 Energy Saving Functions............................................................................. 257 Environmental Advice for Users (mainly Europe).......................213 Messages Displayed on the Control Panel When You Use the Printer Function...............................210 Messages Displayed When You Use the Printer Function................................................................................................................................................ Disposing of Used Toner.................. Information for This Machine Information on Environmental Regulations......216 Messages Displayed When You Use the Scanner Function....... Troubleshooting When a Status Icon Is Displayed..................................................................................................................................................189 When the Indicator Lamp for [Check Status] Is Lit or Flashing...................................................... 199 Messages Displayed When You Use the Facsimile Function.................... 198 Messages Displayed When You Use the Copy/Document Server Function...........................193 When You Have Problems Operating the Machine..............................................................237 When Other Messages Appear............... 227 Messages Displayed on the Control Panel When You Use the Scanner Function................................................................... 253 ENERGY STAR Program.....................................................................248 When Problems Occur While Logging In................................................................................................................................................................................................................................................................ 258 5 ........................................................................................................... 227 Messages Displayed on the Client Computer............................................................................................................................................................

............................................................................................261 6 .......................................................................................... .......... 259 INDEX............................................................................... Notes to users in the state of California (Notes to Users in USA) (mainly North America).....................................................

damage to originals. This symbol is located at the end of sections. and instructions on resolving user errors. For details about which symbol corresponds to the model you are using. (mainly Europe and Asia).How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine. Be sure to read these explanations. and explanations of likely causes of paper misfeeds. (mainly Europe). Indicates supplementary explanations of the machine's functions. Read the information indicated by the symbol that corresponds to the region of the model you are using. or loss of data. 7 . or (mainly Asia) (mainly North America) Differences in the functions of Region A and Region B models are indicated by two symbols. see page 8 "Model-Specific Information". It indicates where you can find further relevant information. [] Indicates the names of keys on the machine's display or control panels.

-65" is printed on the label. -65 • 220–240 V (mainly North America) If the label contains the following. If your machine is a Region A model. refer to the inch units. 8 . • If your machine is a region A model and "CODE XXXX -27. your machine is a region A model: • CODE XXXX -27. -29. (mainly Europe and Asia) If the label contains the following. your machine is a region B model: • CODE XXXX -17. refer to the metric units. DLV001 The following information is region-specific. see " (mainly Europe)" also. located in the position shown below. Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine. • If your machine is a region A model and "CODE XXXX -29" is printed on the label. see " (mainly Asia)" also. -18 • 120–127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region B model. The label contains details that identify the region your machine belongs to. Read the label. Read the information under the symbol that corresponds to the region of your machine.

major features of the machine are referred to as follows: • Auto Reverse Document Feeder ARDF • Auto Document Feeder ADF (in this manual.Names of Major Features In this manual. "ADF" refers to the ARDF and the one-pass duplex scanning ADF) • Large Capacity Tray LCT 9 .

10 .

1. Fax. 11 . Fax. What You Can Do with This Machine You can search for a description by what you want to do. Copy/ Document Server. Printing received faxes on both sides of sheets (2 Sided Print) See "Two-Sided Printing". Copy/ Document Server. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying". Converting received faxes to electronic formats (Paperless Fax) See "Confirming/Printing/Deleting Received and Stored Documents". Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying". See "Combine Two Originals". Fax. Searching by What You Want to Do You can search for a procedure by what you want to do. Sending files from the computer without printing them (LAN-Fax) See "Sending Fax Documents from Computers". Fax.

Scan. Reducing electricity consumption See "Saving Energy". Getting Started. See "Timer Settings". 12 . What You Can Do with This Machine Checking how much paper is saved ([Information] screen) See "[Information] Screen". Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder". Scan. 1. Embedding text information in scanned files See "Embedding Text Information in Scanned Data". Scan. Converting transmitted faxes to electronic formats and sending them to a computer See "Overview of Folder Transmission Function". Connecting the Machine/ System Settings. Scan. Getting Started. Using Scanned Files on the Computer BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail". Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail". Scan. Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory Storage Device". Fax.

Fax. 13 . Fax. Searching by What You Want to Do Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions". See "Registering a Destination E-mail Address or Folder". Copy/ Document Server. Registering Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Entered Destinations to the Address Book". Fax. Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using the machine's Address Book as the LAN-Fax destination list". Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor". Scan.

Print. Convenient Functions. Changing the initial settings of the printer driver to frequently-used printing settings See "Displaying the [Printing Preferences] Dialog Box". Convenient Functions. Print. Convenient Functions. Changing the order of the function and shortcut icons See "Changing the Order of Icons on the [Home] Screen". 14 . 1. Registering frequently-used settings as initial settings (Program as Defaults) See "Changing the Default Functions of the Initial Screen". What You Can Do with This Machine Operating the Machine More Effectively BQX139S Registering and using frequently-used settings (Program) See "Registering Functions in a Program". Convenient Functions. Registering frequently-used printing settings to the printer driver See "Using One Click Presets". Adding shortcuts to frequently used programs or Web pages See "Adding Icons to the [Home] Screen".

What You Can Do with This Machine What You Can Do with This Machine This section describes the features of this machine. • For details about how to customize the [Home] screen. • You can display only the icons of functions and shortcuts that you use. 15 . Getting Started. Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. see "How to Customize the [Home] Screen". The programs or Web pages can be recalled easily by pressing the shortcut icons. Convenient Functions. DLV122 • You can add shortcuts to often used programs or Web pages to the [Home] screen. • For details about the features on the [Home] screen. • You can change the order of the function and shortcut icons. see "How to Use the [Home] Screen".

see "Combined Copying". 1. What You Can Do with This Machine Making Copies Using Various Functions CJQ601 • You can make copies in full color. For details about the booklet and magazine functions. 16 . • Copier functions such as Duplex. Combine. Copy/ Document Server. For details about combined copying. Copy/ Document Server. • You can adjust the color tones and image quality of your copies. Copy/ Document Server. For details about an image adjustment. See "Reducing or Enlarging Originals". If the orientation of the original is different from that of the paper you are copying onto. For details about duplex copying. Copy/ Document Server. See "Stamps". For details about a color adjustment. Copy/ Document Server. See "Copying in Color". the machine rotates the original image by 90 degrees to match it with the copy paper. see "Booklet/Magazine". see "Image Adjustment". Also. Copy/ Document Server. and page numbers. dates. Stamps can include background numbers. • You can reduce or enlarge the copy image. see "Duplex Copying". see "Adjusting Color". it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. • You can print stamps on copies. and Magazine allow you to save on paper by copying multiple pages onto single sheets. • You can copy onto various types of paper such as envelopes and OHP transparencies. scanned images. Copy/ Document Server. Auto Reduce / Enlarge function enables the machine to detect the original size automatically. You can switch the color copy mode depending on the type of originals used and the desired finish. Booklet. Copy/ Document Server.

17 . Print. Hold Print. • The finisher allows you to sort. you can connect a PictBridge-compatible digital camera to this machine using a USB cable. For details about stapling. which have been previously sent from computers using the printer driver. See "Storing Documents in the Hard Disk Drive and Printing Them". see "Punch". • The finisher allows you to collate. • If the PictBridge card is installed. see "Staple". What You Can Do with This Machine See "Copying onto Various Types of Paper". and punch holes in your copies. Print. Copy/ Document Server. • You can print or delete print jobs stored on the machine's hard disk. See "Direct Printing from a Digital Camera (PictBridge)". and punch holes in your prints. Print. Print. For details about punching. Print. staple. Copy/ Document Server. This allows you to print the photographs stored on the camera using the camera's own interface. and Stored Print. staple. Printing Data Using Various Functions CJQ602 • This machine supports network and local connections. • You can print files stored on a removable memory device and specify print conditions such as print quality and print size. Locked Print. See "Direct Printing from a Memory Storage Device". The following types of print jobs can be selected: Sample Print. See "Finishing".

Sending and Receiving Faxes without Paper Reception You can store and save received fax documents as electronic formats in the machine's hard disk without printing them. Copy/ Document Server. Copy/ Document Server. • For details about the Document Server in fax mode. You can also change print settings and print multiple documents (Document Server). see "Document Server". Print. see "Saving and Printing Using the Document Server". you can download documents stored in copier. facsimile. or scanner mode on the machine's hard disk. What You Can Do with This Machine Utilizing Stored Document You can store files scanned in copier. 1. or printer mode to your computer. and send stored files via the network. see "Storing and Saving the Scanned Documents". • Using the file format converter. CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer. see "Storing Data in the Document Server". view. • For details about how to use the Document Server. delete. • For details about the Document Server in printer mode. printer. Fax. • For details about the Document Server in copier mode. print. Document Server. Web Image Monitor allows you to use your computer to search for. 18 . Scan. see "Storing a Document". • For details about the Document Server in scanner mode.

Fax. delete. and then specify the destination. • See "Confirming/Printing/Deleting Received and Stored Documents". CJQ605 • To send a fax. print. select LAN-Fax as the printer. 19 . or download documents using your computer (Storing received documents). What You Can Do with This Machine CJQ604 You can use Web Image Monitor to check. • You can also check the sent image data. retrieve. Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine. which then forwards the fax via its telephone connection (LAN-Fax). print from the Windows application you are working with.

com xxx.xxx. Fax. 20 .com xxx. See "Specifying an Internet Fax Destination Manually".xxx CJQ606 E-mail Transmission and Reception This machine converts scanned document images to e-mail format. See "Specifying an IP-Fax Destination Manually". and transmits and receives the e-mail data over the Internet. See "Receiving E-Mail by Internet Fax/Mail to Print". Fax. • Internet Fax compatible machines and computers that have e-mail addresses can receive e- mail messages via Internet Fax. see "Sending Fax Documents from Computers". Connecting the Machine/ System Settings. • For details about how to use the function. 1. • This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax Reception and Mail to Print).xxx. Fax. Sending and Receiving Faxes via the Internet xxx@xxx. see "Network Settings Requirements". IP-Fax The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network.xxx. • To send a document. Fax.xxx. • To send a document. What You Can Do with This Machine • For details about the machine's settings. specify an e-mail address instead of dialing the destination telephone number (Internet Fax and e-mail transmission).xxx xxx@xxx. specify an IP address or host name instead of a fax number (IP-Fax Transmission).

install the fax connection unit on the main-machine and sub- machine. • For details about the machine's settings. See "Types of Reception". CJQ612 • To use the remote fax function. What You Can Do with This Machine • This machine can receive documents sent via Internet Fax (IP-Fax Reception). confirm results displayed on sending history or printed on reports. Fax. this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN). • Using a VoIP gateway. Sending and Receiving Faxes by Using the Machine without Fax Unit Installed You can send and receive faxes through a different machine's fax functions via a network (Remote Fax). When a job has finished. 21 . • For details. Fax. • The procedure for sending faxes is as same as that of for the machine with the fax unit. see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)". see "Network Settings Requirements". • You can forward documents received by the main machine with the facsimile function to sub- machines. Connecting the Machine/ System Settings.

1. What You Can Do with This Machine Using the Facsimile and the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Overview of Folder Transmission Function". Scan. Scan. Embedding Text Information in Scanned Files You can extract text information from a scanned document and embed it in the file without using a computer. • You can send scan files directly to folders (Sending scan files by Scan to Folder). embedded text can be searched by using the text search function or copied to another document. • You can use Web Services on Devices (WSD) to send scan files to a client computer. See "Basic Procedure When Using Scan to Folder". 22 . See "Basic Procedure for Sending Scan Files by E-mail". Fax. If you scan a document using this function. See "Overview of E-Mail Transmission Function". Scan. Fax. See "Basic Operating Procedure of WSD Scanner (Push Type)".

you can prevent unauthorized access via the network. • You can erase or encrypt the data on the hard disk to minimize the risk of information leakage. • This function can optically recognize characters in various languages and up to approximately 40. [High Compression PDF]. or [PDF/A]. the OCR unit is required. 23 .000 characters a page. • You can select a file type from [PDF]. • See "Embedding Text Information in Scanned Data". What You Can Do with This Machine CUL003 • To use this function. as well as prevent machine settings from being changed without authorization. • You can control the use of the machine. Scan. • By setting passwords. Preventing Information Leakage (Security Functions) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission.

This system is supported by Windows Server 2008 R2 or later. xxx@xxx. • For details about how to deliver files using the distributed scan management system. Both delivered files and user information can be controlled. What You Can Do with This Machine • You can limit the usage of functions for each user.xxx CUL004 • You must set up and configure a Windows server to use the distributed scan management system. Monitoring and Setting the Machine Using a Computer Using Web Image Monitor. • See Security Guide.xxx A 600 dpi 600 dpi A xxx@xxx. Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data. Scan. 1. see "Managing Scan Conditions and Other Settings in the Block Using Distributed Scan Management". 24 . You can also use this system to centrally manage information about people using the network and the machine's scanner functions. you can check the machine's status and change the settings.

print the job history. configure and change the system settings. register information in the Address Book. • See "Using Web Image Monitor". CUM003 25 . specify the network settings. and configure the authentication settings. What You Can Do with This Machine CJQ609 You can check which tray is running out of paper. Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. manage jobs. Connecting the Machine/ System Settings. • See Web Image Monitor Help.

26 . Copy/ Document Server. see Security Guide. If the document is copied on a machine without the Copy Data Security Unit. • For details. the hidden text becomes conspicuous in the copy. • For details about this function in the copier mode. you can embed text in the printed document for unauthorized copy prevention. discouraging such unauthorized copying. • Using the copier function or the printer driver. scanned. see "Preventing Unauthorized Copies". protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. the embedded text appears conspicuous in the copy. showing that the copy is unauthorized. see "Printing Documents That Are Not Authorized for Duplication". If the document is copied. What You Can Do with This Machine • Using the copier function or the printer driver. you can embed a pattern in the printed document. the machine beeps to notify users that unauthorized copying is being attempted. 1. Protected fax messages are grayed out before being transmitted or stored. or stored in a Document Server by a copier or multifunction printer. If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit. see the printer driver Help. Print. • For details. If the document is copied on a machine with the Copy Data Security unit. • For details about this function in the printer mode.

2. If you load a stack of originals in the ADF. 27 . Guide to Names and Functions of Components Guide to Components (mainly Europe) • Do not obstruct the machine's vents. 2. the ADF will automatically feed the originals one by one. Getting Started This chapter describes how to start using this machine. Front and left view 1 2 3 4 5 6 7 10 8 9 DLV002 1. ADF Lower the ADF over originals placed on the exposure glass. see page 91 "Placing Originals on the Exposure Glass (mainly Europe)". For details. Doing so risks fire caused by overheated internal components. Exposure glass Place originals face down here.

For details. Paper trays (Trays 1–2) Load paper here. Vents Prevent overheating. 6. the main power switch must be on. 4. 2. see page 157 "Loading Paper". open the main power switch's cover and turn the switch on. Internal tray 1 Copied/printed paper and fax messages are delivered here. For details. 28 . For details. Front cover Open to access the inside of the machine. see page 157 "Loading Paper". 10. Control panel See page 62 "Guide to the Names and Functions of the Machine's Control Panel". Getting Started. 7. Lower paper trays Load paper here. 5. Main power switch To operate the machine. If it is off. Getting Started 3. 8. Human detection sensor The human detection sensor is on the right side of the machine. see "Human Detection Sensor". 9.

and paper that cannot be loaded in the paper trays. Guide to Names and Functions of Components Front and right view 1 3 2 4 5 2 6 7 DLV003 1. align the paper guides flush against the paper. 5. adhesive labels. Extender Pull this extender out when loading sheets larger than A4 . Bypass tray Use to copy or print on OHP transparencies. Paper guides When loading paper in the bypass tray. 4. ADF's extender Pull this extender to support large paper. 2. see page 158 "Loading Paper into the Bypass Tray". 3. Vents Prevent overheating. For details. 81/2 × 11 in the bypass tray. 29 .

Doing so risks fire caused by overheated internal components. Right cover Open this cover when a paper jam occurs. 2. Rear and left view 1 1 1 DLV004 1. Lower right cover Open this cover when a paper jam occurs. Getting Started 6. Vents Prevent overheating. 30 . Guide to Components (mainly Asia) • Do not obstruct the machine's vents. 7.

the ADF will automatically feed the originals one by one. Getting Started. If it is off. 3. Control panel See page 62 "Guide to the Names and Functions of the Machine's Control Panel". Human detection sensor The human detection sensor is on the right side of the machine. For details. see page 91 "Placing Originals on the Exposure Glass (mainly Asia)".) Lower the exposure glass cover or the ADF over originals placed on the exposure glass. Internal tray 1 Copied/printed paper and fax messages are delivered here. If you load a stack of originals in the ADF. open the main power switch's cover and turn the switch on. 31 . 6. Exposure glass Place originals face down here. Exposure glass cover or ADF (The illustration shows the ADF. 2. see "Human Detection Sensor". the main power switch must be on. Guide to Names and Functions of Components Front and left view 1 2 3 4 5 6 7 10 8 9 DLV002 1. 4. 5. Main power switch To operate the machine. For details.

32 . Front and right view 1 3 2 4 5 2 6 7 DLV003 1. 9. Front cover Open to access the inside of the machine. Getting Started 7. see page 157 "Loading Paper". Lower paper trays Load paper here. 8. Paper trays (Trays 1–2) Load paper here. 2. 2. ADF's extender Pull this extender to support large paper. For details. Vents Prevent overheating. For details. Vents Prevent overheating. 10. see page 157 "Loading Paper".

Guide to Names and Functions of Components 3. and paper that cannot be loaded in the paper trays. adhesive labels. align the paper guides flush against the paper. 4. 33 . For details. Paper guides When loading paper in the bypass tray. Right cover Open this cover when a paper jam occurs. Lower right cover Open this cover when a paper jam occurs. Extender Pull this extender out when loading sheets larger than A4 . 5. Rear and left view 1 1 1 DLV004 1. 6. Vents Prevent overheating. 7. Bypass tray Use to copy or print on OHP transparencies. see page 158 "Loading Paper into the Bypass Tray". 81/2 × 11 in the bypass tray.

open the main power switch's cover and turn the switch on. the ADF will automatically feed the originals one by one. ADF Lower the ADF over originals placed on the exposure glass. For details. Main power switch To operate the machine. Control panel See page 62 "Guide to the Names and Functions of the Machine's Control Panel". see page 92 "Placing Originals on the Exposure Glass (mainly North America)". If you load a stack of originals in the ADF. Exposure glass Place originals face down here. Front and left view 1 2 3 4 5 6 7 10 8 9 DLV002 1. the main power switch must be on. 2. 3. 34 . If it is off. 2. Doing so risks fire caused by overheated internal components. Getting Started Guide to Components (mainly North America) • Do not obstruct the machine's vents. 4.

6. see "Human Detection Sensor". Front cover Open to access the inside of the machine. 8. 35 . Lower paper trays Load paper here. 9. see page 157 "Loading Paper". Paper trays (Trays 1–2) Load paper here. Internal tray 1 Copied/printed paper and fax messages are delivered here. Human detection sensor The human detection sensor is on the right side of the machine. Guide to Names and Functions of Components 5. Vents Prevent overheating. 7. 10. Getting Started. see page 157 "Loading Paper". For details. For details. For details.

4. Vents Prevent overheating. 2. 2. 81/2 × 11 in the bypass tray. 5. and paper that cannot be loaded in the paper trays. adhesive labels. see page 158 "Loading Paper into the Bypass Tray". For details. Extender Pull this extender out when loading sheets larger than A4 . Bypass tray Use to copy or print on OHP transparencies. align the paper guides flush against the paper. ADF's extender Pull this extender to support large paper. Getting Started Front and right view 1 3 2 4 5 2 6 7 DLV003 1. 36 . Paper guides When loading paper in the bypass tray. 3.

Lower right cover Open this cover when a paper jam occurs. Vents Prevent overheating. Guide to Names and Functions of Components 6. 37 . 7. Rear and left view 1 1 1 DLV004 1. Right cover Open this cover when a paper jam occurs.

3. 2. attach the caster table. 2. Lower paper tray Paper is loaded here. See Read This First. Caster table for lower paper tray To use the lower paper tray. 38 . External options for Type 1 and 2 (mainly Europe) 12 11 10 14 9 1 8 7 13 2 6 5 4 3 DLV005 1. Banner Paper Guide Tray Banner paper is loaded here. Getting Started Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options Check which type of machine you have.

It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. 14. 9. stacks. Tray 3 (LCT) Consists of two paper trays. 12. 10. Copies can be punched if the optional punch unit is installed on the finisher. Large capacity tray (LCT) Paper is loaded here. copied/printed paper and fax messages are delivered here face down. Guide to Functions of the Machine's Options 4. Bridge unit Relays paper to the finisher. Lower paper trays Consists of two paper trays. Internal Finisher SR3180 Sorts and stacks multiple sheets of paper. stacks. Finisher SR3210 Sorts. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 5. 11. copied/printed paper or fax messages are delivered here face down. Internal tray 2 If you select this as the output tray. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Booklet Finisher SR3220 Sorts. and staples multiple sheets of paper. stacks. Internal shift tray Sorts and stacks multiple sheets of paper. You can load paper even if Tray 3 (LCT) is in use. 8. 6. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Internal Finisher SR3130 Sorts. and staples multiple sheets of paper. 39 . External tray If you select this as the output tray. 13. and staples multiple sheets of paper. 7. and staples them without using staples.

Getting Started External options for Type 1 and 2 (mainly Asia) 15 1 14 2 3 13 17 12 4 11 10 16 5 9 8 7 6 DLV006 1. They will feed in automatically. ARDF Load a stack of originals here. 3. 2. Banner Paper Guide Tray Banner paper is loaded here. Caster table for lower paper tray To use the lower paper tray. They will feed in automatically. 40 . Lower paper tray Paper is loaded here. attach the caster table. 2. 6. One-pass duplex scanning ADF Load a stack of originals here. 4. Exposure glass cover Lower this cover over originals. 5.

and staples multiple sheets of paper. stacks. 13. copied/printed paper and fax messages are delivered here face down. copied/printed paper or fax messages are delivered here face down. stacks. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. 12. Guide to Functions of the Machine's Options 7. Internal Finisher SR3180 Sorts and stacks multiple sheets of paper. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. stacks. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. Tray 3 (LCT) Consists of two paper trays. 10. External tray If you select this as the output tray. 16. 41 . 8. and staples multiple sheets of paper. 17. 14. and staples multiple sheets of paper. Internal Finisher SR3130 Sorts. 11. Booklet Finisher SR3220 Sorts. 9. 15. and staples them without using staples. Internal shift tray Sorts and stacks multiple sheets of paper. You can load paper even if Tray 3 (LCT) is in use. Lower paper trays Consists of two paper trays. Large capacity tray (LCT) Paper is loaded here. Finisher SR3210 Sorts. Bridge unit Relays paper to the finisher. Internal tray 2 If you select this as the output tray. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Copies can be punched if the optional punch unit is installed on the finisher.

attach the caster table. It also allows you to use the machine as a telephone. You can load paper even if Tray 3 (LCT) is in use. Tray 3 (LCT) Consists of two paper trays. Lower paper tray Paper is loaded here. Handset Used as a receiver when a fax unit is installed. 3. 2. 2. 5. Allows you to use the On Hook Dial and Manual Dial functions. 4. Getting Started External options for Type 1 and 2 (mainly North America) 13 12 15 11 1 10 2 9 14 8 3 7 6 5 4 DLV007 1. 42 . It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. Banner Paper Guide Tray Banner paper is loaded here. Caster table for lower paper tray To use the lower paper tray.

Lower paper trays Consists of two paper trays. Internal Finisher SR3130 Sorts. Booklet Finisher SR3220 Sorts. 9. and staples multiple sheets of paper. 15. Guide to Functions of the Machine's Options 6. 13. 43 . stacks. Copies can be punched if the optional punch unit is installed on the finisher. 8. Finisher SR3210 Sorts. 11. and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Internal shift tray Sorts and stacks multiple sheets of paper. stacks. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. copied/printed paper and fax messages are delivered here face down. 10. Bridge unit Relays paper to the finisher. Internal Finisher SR3180 Sorts and stacks multiple sheets of paper. 14. copied/printed paper or fax messages are delivered here face down. Internal tray 2 If you select this as the output tray. External tray If you select this as the output tray. and staples multiple sheets of paper. stacks. Large capacity tray (LCT) Paper is loaded here. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 12. 7. and staples them without using staples.

3. Banner Paper Guide Tray Banner paper is loaded here. 2. 44 . 2. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. Tray 3 (LCT) Consists of two paper trays. You can load paper even if Tray 3 (LCT) is in use. Getting Started External options for Type 3 and 4 (mainly Europe) 11 15 10 9 8 14 1 13 7 2 12 6 5 4 3 DLV008 1. 5. Large capacity tray (LCT) Paper is loaded here. attach the caster table. 4. Caster table for lower paper tray To use the lower paper tray. Lower paper tray Paper is loaded here.

13. and staples multiple sheets of paper. 10. Booklet Finisher SR3240 Sorts. Finisher SR3230 Sorts. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 9. stacks. 7. stacks. 45 . Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. stacks. stacks. External tray If you select this as the output tray. and staples multiple sheets of paper. 15. Booklet Finisher SR3220 Sorts. stacks. Internal shift tray Sorts and stacks multiple sheets of paper. Guide to Functions of the Machine's Options 6. Internal Finisher SR3130 Sorts. 8. and staples multiple sheets of paper. and staples multiple sheets of paper. 14. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Lower paper trays Consists of two paper trays. Bridge unit Relays paper to the finisher. copied/printed paper or fax messages are delivered here face down. Copies can be punched if the optional punch unit is installed on the finisher. Internal tray 2 If you select this as the output tray. and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. 11. copied/printed paper and fax messages are delivered here face down. 12. Finisher SR3210 Sorts.

2. 4. 5. 46 . 2. 3. Banner Paper Guide Tray Banner paper is loaded here. You can load paper even if Tray 3 (LCT) is in use. Large capacity tray (LCT) Paper is loaded here. Lower paper tray Paper is loaded here. Getting Started External options for Type 3 (mainly Asia) 11 15 10 9 8 14 1 13 7 2 12 6 5 4 3 DLV009 1. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. attach the caster table. Caster table for lower paper tray To use the lower paper tray. Tray 3 (LCT) Consists of two paper trays.

Booklet Finisher SR3240 Sorts. Booklet Finisher SR3220 Sorts. 47 . 10. Internal tray 2 If you select this as the output tray. stacks. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Internal shift tray Sorts and stacks multiple sheets of paper. Bridge unit Relays paper to the finisher. copied/printed paper and fax messages are delivered here face down. and staples multiple sheets of paper. Lower paper trays Consists of two paper trays. and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. 8. 12. and staples multiple sheets of paper. Finisher SR3210 Sorts. Copies can be punched if the optional punch unit is installed on the finisher. stacks. 9. 11. 14. 15. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. 13. and staples multiple sheets of paper. Guide to Functions of the Machine's Options 6. stacks. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. External tray If you select this as the output tray. 7. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. Finisher SR3230 Sorts. stacks. Internal Finisher SR3130 Sorts. copied/printed paper or fax messages are delivered here face down. stacks. and staples multiple sheets of paper.

4. Handset Used as a receiver when a fax unit is installed. You can load paper even if Tray 3 (LCT) is in use. 3. Getting Started External options for Type 3 (mainly North America) 12 16 11 10 1 9 15 2 14 8 3 13 7 6 5 4 DLV010 1. 5. Allows you to use the On Hook Dial and Manual Dial functions. Lower paper tray Paper is loaded here. Tray 3 (LCT) Consists of two paper trays. attach the caster table. Caster table for lower paper tray To use the lower paper tray. It also allows you to use the machine as a telephone. 2. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. 48 . Banner Paper Guide Tray Banner paper is loaded here. 2.

12. 7. Finisher SR3230 Sorts. copied/printed paper or fax messages are delivered here face down. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 11. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. 16. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray 49 . and staples multiple sheets of paper. and staples multiple sheets of paper. 13. copied/printed paper and fax messages are delivered here face down. Booklet Finisher SR3220 Sorts. Lower paper trays Consists of two paper trays. Copies can be punched if the optional punch unit is installed on the finisher. 15. and staples multiple sheets of paper. 14. and staples multiple sheets of paper. Large capacity tray (LCT) Paper is loaded here. 8. stacks. Internal shift tray Sorts and stacks multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. 9. Bridge unit Relays paper to the finisher. stacks. Internal Finisher SR3130 Sorts. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. and staples multiple sheets of paper. Guide to Functions of the Machine's Options 6. Finisher SR3210 Sorts. External tray If you select this as the output tray. 10. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Internal tray 2 If you select this as the output tray. stacks. Booklet Finisher SR3240 Sorts. stacks. stacks.

External options for Type 5 (mainly Europe) 14 10 9 1 8 13 12 7 2 11 6 5 4 3 DLV011 1. 50 . Getting Started • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Lower paper tray Paper is loaded here. 3. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. 4. Caster table for lower paper tray To use the lower paper tray. You can load paper even if Tray 3 (LCT) is in use. Banner Paper Guide Tray Banner paper is loaded here. attach the caster table. 2. Tray 3 (LCT) Consists of two paper trays. 2.

Booklet Finisher SR3240 Sorts. 6. Finisher SR3230 Sorts. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. Large capacity tray (LCT) Paper is loaded here. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. stacks. 14. Bridge unit Relays paper to the finisher. Guide to Functions of the Machine's Options 5. Finisher SR3210 Sorts. External tray If you select this as the output tray. 10. and staples multiple sheets of paper. stacks. 8. Booklet Finisher SR3220 Sorts. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Internal shift tray Sorts and stacks multiple sheets of paper. 51 . and staples multiple sheets of paper. stacks. 12. copied/printed paper and fax messages are delivered here face down. stacks. and staples multiple sheets of paper. 13. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. and staples multiple sheets of paper. Lower paper trays Consists of two paper trays. copied/printed paper or fax messages are delivered here face down. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. 11. 7. 9. Internal tray 2 If you select this as the output tray.

3. attach the caster table. Large capacity tray (LCT) Paper is loaded here. Getting Started External options for Type 4 (mainly Asia) 14 10 9 1 8 13 12 7 2 11 6 5 4 3 DLV012 1. Banner Paper Guide Tray Banner paper is loaded here. 52 . Tray 3 (LCT) Consists of two paper trays. 2. Lower paper tray Paper is loaded here. 2. You can load paper even if Tray 3 (LCT) is in use. 5. Caster table for lower paper tray To use the lower paper tray. 4. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use.

and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. and staples multiple sheets of paper. 53 . Internal shift tray Sorts and stacks multiple sheets of paper. 9. Finisher SR3230 Sorts. Booklet Finisher SR3220 Sorts. stacks. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. 11. stacks. Lower paper trays Consists of two paper trays. stacks. Finisher SR3210 Sorts. 7. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. copied/printed paper and fax messages are delivered here face down. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. and staples multiple sheets of paper. Booklet Finisher SR3240 Sorts. 10. copied/printed paper or fax messages are delivered here face down. and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. stacks. External tray If you select this as the output tray. 12. 13. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Bridge unit Relays paper to the finisher. 14. Guide to Functions of the Machine's Options 6. Internal tray 2 If you select this as the output tray. 8.

54 . 2. Banner Paper Guide Tray Banner paper is loaded here. 4. Handset Used as a receiver when a fax unit is installed. 3. You can load paper even if Tray 3 (LCT) is in use. Caster table for lower paper tray To use the lower paper tray. 2. attach the caster table. Getting Started External options for Type 4 (mainly North America) 15 11 10 1 9 14 2 13 8 3 12 7 6 5 4 DLV013 1. 5. It also allows you to use the machine as a telephone. Lower paper tray Paper is loaded here. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. Tray 3 (LCT) Consists of two paper trays. Allows you to use the On Hook Dial and Manual Dial functions.

Booklet Finisher SR3240 Sorts. 12. Large capacity tray (LCT) Paper is loaded here. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. Internal shift tray Sorts and stacks multiple sheets of paper. copied/printed paper or fax messages are delivered here face down. 8. and staples multiple sheets of paper. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. 55 . stacks. stacks. and staples multiple sheets of paper. 15. 14. stacks. Guide to Functions of the Machine's Options 6. 7. copied/printed paper and fax messages are delivered here face down. and staples multiple sheets of paper. stacks. Bridge unit Relays paper to the finisher. 11. 9. Internal tray 2 If you select this as the output tray. 13. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. External tray If you select this as the output tray. and staples multiple sheets of paper. Finisher SR3210 Sorts. Lower paper trays Consists of two paper trays. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. 10. Finisher SR3230 Sorts. Booklet Finisher SR3220 Sorts. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets.

4. 5. Getting Started External options for Type 6 and 7 (mainly Europe) 10 9 8 7 1 6 11 5 2 4 3 DLV059 1. Lower paper tray Paper is loaded here. 2. Internal tray 2 If you select this as the output tray. Bridge unit Relays paper to the finisher. Lower paper trays Consists of two paper trays. copied/printed paper or fax messages are delivered here face down. 6. 2. Banner Paper Guide Tray Banner paper is loaded here. 56 . attach the caster table. 3. Caster table for lower paper tray To use the lower paper tray.

The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. 57 . and staples multiple sheets of paper. 10. 8. Internal Finisher SR3130 Sorts. and staples them without using staples. stacks. External tray If you select this as the output tray. 11. 9. and staples multiple sheets of paper. stacks. copied/printed paper and fax messages are delivered here face down. Copies can be punched if the optional punch unit is installed on the finisher. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Guide to Functions of the Machine's Options 7. Internal Finisher SR3180 Sorts and stacks multiple sheets of paper. Booklet Finisher SR3220 Sorts. Internal shift tray Sorts and stacks multiple sheets of paper.

Banner Paper Guide Tray Banner paper is loaded here. Getting Started External options for Type 5 and 6 (mainly Asia) 13 1 12 2 3 11 10 4 9 14 8 5 7 6 DLV060 1. They will feed in automatically. 5. Exposure glass cover Lower this cover over originals. 2. 58 . 2. ARDF Load a stack of originals here. Lower paper tray Paper is loaded here. They will feed in automatically. 3. 6. Caster table for lower paper tray To use the lower paper tray. One-pass duplex scanning ADF Load a stack of originals here. attach the caster table. 4.

9. stacks. Internal shift tray Sorts and stacks multiple sheets of paper. 12. and staples multiple sheets of paper. External tray If you select this as the output tray. Internal Finisher SR3130 Sorts. copied/printed paper and fax messages are delivered here face down. 10. Consists of the following paper trays: • Finisher upper tray • Finisher shift tray • Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher. Guide to Functions of the Machine's Options 7. copied/printed paper or fax messages are delivered here face down. Internal Finisher SR3180 Sorts and stacks multiple sheets of paper. 14. 13. 59 . Internal tray 2 If you select this as the output tray. Lower paper trays Consists of two paper trays. 11. stacks. Copies can be punched if the optional punch unit is installed on the finisher. Booklet Finisher SR3220 Sorts. Bridge unit Relays paper to the finisher. 8. The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets. and staples them without using staples. and staples multiple sheets of paper.

2. Getting Started

External options for Type 5 and 6 (mainly North America)

11

10

9

1
8

2
7

12

6

3

5 4 DLV061

1. Handset
Used as a receiver when a fax unit is installed.
Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a
telephone.
2. Banner Paper Guide Tray
Banner paper is loaded here.
3. Lower paper tray
Paper is loaded here.
4. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
5. Lower paper trays
Consists of two paper trays.

60

Guide to Functions of the Machine's Options

6. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
7. Bridge unit
Relays paper to the finisher.
8. Internal shift tray
Sorts and stacks multiple sheets of paper.
9. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
10. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
11. Internal Finisher SR3180
Sorts and stacks multiple sheets of paper, and staples them without using staples.
12. Booklet Finisher SR3220
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.

61

2. Getting Started

Guide to the Names and Functions of the
Machine's Control Panel
1 2

6
7
6

5

4

3
DCH009

1. Display panel
This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the
screens of the various functions and applications and provide you with information about operation status and
other messages. See page 64 "How to Use the [Home] Screen" and page 70 "How to Use Each
Application".
2. Main power indicator
The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep
mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit.
3. Status indicator
Indicates the status of the system. Stays lit when an error occurs or the toner runs out.
4. Data In indicator (facsimile and printer mode)
Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.
5. Fax indicator
Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when
receiving a fax via Confidential or Substitute Reception.
6. Media slots
Use to insert an SD card or a USB flash memory device. For details, see "Inserting/Removing a Memory
Storage Device", Getting Started.
7. Media access lamp
Lights up when an SD card is inserted in the media slot.

62

Changing the Display Language

Changing the Display Language
You can change the language used on the display. English is set as default.

1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [Change Langs. Widget].
3. Select the language you want to display.
4. Press [OK].

63

2. Getting Started

How to Use the [Home] Screen
The [Home] screen is set as the default screen when the machine is turned on.
One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can
add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register
widgets such as the Change Langs. Widget to it. The [Home] screen and the screen of each function may
differ depending on the optional units that are installed.
To display the [Home] screen, press [Home] ( ) at the bottom of the screen in the center.

• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force
allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)
To switch between screens, flick your finger to the right or left on the screen.
1 2 3 4

12 5

6

11 10 9 8 7 DLV029

1. Logged-in user icon
When user authentication is enabled, an icon is displayed that indicates that users are logged in.
Press the icon to show the names of the users that are currently logged in.
2. System message
Displays messages from the machine system and applications.
3. [Login]/[Logout]
These keys are displayed when user authentication is enabled. When you press [Login], the authentication
screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the
machine, press [Logout].
For details about how to log in and out, see page 88 "Logging In the Machine".
4. [Energy Saver]
Press to switch to Sleep mode.
For details about the modes, see "Saving Energy", Getting Started.

64

6. • You can change the [Home] screen's wallpaper. see "Screen Features". Depending on the application you are using. such as copying. this key may be disabled. You can create shortcuts to the applications on the [Home] screen. For details. 9. To use an application displayed in the [Widgets] tab and [Program] tab. 11. Icon display area Displays the function or application icons and widgets. You can also add shortcuts and arrange icons using folders. Displayed icons differ between the five home screens. Convenient Functions. the number of icons indicates the number of screens on each side of the current screen. For details about icons on each screen. You can also switch modes by pressing the function keys. see "Customizing the [Home] Screen". [Home] Press to display the [Home] screen. 7. see "Customizing the [Home] Screen". • You can switch modes by pressing icons on the [Home] screen. 8. 12. faxing. see "Main Icons on the [Home] Screen". You can specify whether this key is enabled or not in some applications. How to Use the [Home] Screen 5. and current jobs. Convenient Functions. see "Changing Modes by Pressing the Function Keys". 10. Application list icon Press to display the application list. [Check Status] Press to check the machine's system status. You can also display the job history and the machine's maintenance information. [Stop] Press to stop a job in progress. Return Press this key to return to the previous screen while Screen Features are enabled or applications are used. The icons appear at the bottom right and left of the screen. Connecting the Machine/ System Settings. Getting Started. see "Changing the [Home] Screen's Wallpaper". For details about the settings. [Menu] Displays the menu screen of the application you are using. operational status of each function. For details. Depending on the application you are using. this key may be disabled. or printing. For details about the function keys. Icons to switch between screens Press to switch between the five home screens. For details. scanning. Getting Started. Convenient Functions. You can also press this key in the [Home] screen to restore the [Home] screen's settings to their defaults. • You cannot switch modes in any of the following situations: • While scanning an original using the fax or scanner function • When accessing the following screens: • Machine Features 65 . create a shortcut for the application on the [Home] screen.

Double-tapping can also be effective for this operation. See "Screen Features". Possible Operations on the Standard Application Screen • Pinch-in Place your thumb and forefinger on the screen. Getting Started • Counter • Inquiry • Address Book Management • Tray Paper Settings • Current Job / Job History • During interrupt copying • During On-hook dialing for fax transmission • The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. and then pinch the fingers together to zoom out the screen. Connecting the Machine/ System Settings. 2. and then spread the fingers apart to zoom in the screen. Double-tapping can also be effective for this operation. DNE104 • Flick 66 . DNE103 • Pinch-out Place your thumb and forefinger on the screen.

You can move an icon to where you want to place it on the screen. DNE111 Adding Icons to the [Home] Screen Adding shortcuts to the [Home] screen You can add shortcuts to the machine's functions. You can display the menu screen of the application you are using. DNE101 • Drag Slide your finger while pressing the screen. How to Use the [Home] Screen Flick your finger to the right or left on the screen to switch between screens. 67 . DNE102 • Long tap Place your finger on the screen and hold it there until the next screen appears.

Select the Classic Applications that you want to add from the list. Facsimile. Press [Home] ( ) at the bottom of the screen in the center. Press and hold down the application icon to add a shortcut to an application other than the Classic Applications. Press the [Program] tab. 5. The image of where the shortcut is to be placed on the [Home] screen is displayed. Press the [Program] tab to add a shortcut to one of the Classic Applications. Drag the icon to where you want to place it on the screen. Adding shortcuts to bookmarks on the [Home] screen You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the [Home] screen. 1. The image of where the shortcut is to be placed on the [Home] screen is displayed. 3. Register a program. When you are using the Classic Applications. Press the [Apps] tab to add a shortcut to an application other than the Classic Applications. Drag the icon to where you want to place it on the screen. 4. 5. If you want to add a shortcut to the Classic Applications. Press . Press and hold down the [Bookmark] icon. Display the function screen to which you want to register a program. 2. proceed to Step 6. Getting Started You can display the icons for the machine's functions and the embedded software applications after you delete them from the [Home] screen. When you are using the standard applications or quick applications. Scanner mode. 2. Select the bookmark you want to add from the bookmark list. 1. 2. 6. Press [Home] ( ) at the bottom of the screen in the center. or quick applications. press [Menu] ( ) at the bottom of the screen in the center. Adding shortcuts to programs to the [Home] screen You can add shortcuts to programs registered on Copier. 4. 3. 68 . Press and hold down the [Classic Applications] icon to add a shortcut to one of the Classic Applications. 2. 4. press [Recall/Program/Change Program] on the bottom left of the screen. 3. Press . 6. 1. Press [Home] ( ) at the bottom of the screen in the center.

Press [Home] ( ) at the bottom of the screen in the center. hold down the [Classic Applications] icon. 8. 69 . How to Use the [Home] Screen 5. 2. 3. 5. To display a program registered to the standard applications or quick applications. hold down the application icon. Press . 6. Select the program you want to add from the list. Press the [Program] tab. Press the [Widget] tab. Drag the icon to where you want to place it on the screen. The image of where the widget is to be placed on the [Home] screen is displayed. Drag the icon to where you want to place it on the screen. To display a program registered to the Classic Applications. The image of where the shortcut is to be placed on the [Home] screen is displayed. Adding widgets to the [Home] screen You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language. Press and hold down the widget icon you want to add. 7. 9. 1. 4. Press .

and page 78 "[Scanner] Screen". Classic Application Screen You can select advanced functions and detailed settings according to the functions and settings you use frequently. see page 71 "[Copy] Screen". For details about keys that appear on the screen of each Classic Application. For details about how to use this screen. Three kinds of screens ("Standard Application Screen". Getting Started. When you select an item. see "How to Use Each Application". the pull-down menu appears. Functions usable on each screen Screen Functions usable Standard Application Screen • Copier • Fax • Scanner Classic Application Screen • Copier • Fax • Scanner • Printer • Document Server Quick Application Screen • Copier • Fax • Scanner 70 . and "Quick Application Screen") can be used by each function. or other operations. 2. "Classic Application Screen". For details about operations on this screen. or the setting item pops up. Getting Started. For details about how to use this screen. see" How to Use Each Application". page 73 "[Fax] Screen". Standard Application Screen Functions and settings that are used frequently are shown on the top screen. Getting Started How to Use Each Application You can open the function screens by pressing icons such as [Copy]. [Fax]. For details about how to use the screen. Quick Application Screen You can easily set the basic operations such as duplex copying. Flick the screen up or down to select a setting item. page 66 "Possible Operations on the Standard Application Screen". see "Keys that Appear on the Initial Settings Screen and Screens of Each Classic Application". Getting Started. or [Scanner] on the [Home] screen. sending scanned documents by e- mail.

[Fax (Classic)] icon. For details about how to register them to the [Home] screen. Preview prints change according to the settings you make. [Copy] Screen You can switch the two screens described in this section by flicking the screen up or down. You can also specify the number of copies by pressing [ ] or [ ]. Icon Description 1 You can select a color mode. 2 You can reduce or enlarge images. 1 2 3 4 5 6 DLV046 No. 5 You can adjust the density of the overall original in nine steps. You can specify the paper tray containing the paper you want to copy 3 to. 4 Press a number to enter the number of copies using the keyboard. see page 67 "Adding Icons to the [Home] Screen". and [Printer (Classic)] icon are displayed in the Application list. How to Use Each Application • [Copier (Classic)] icon. 6 Specify the density by touching the icon and dragging it right or left. You can specify the numbers of copies to be made. 71 . [Scanner (Classic)] icon.

place several pages of the original in the ADF. You can staple each set of copies together. To do this. 11 You can select an original type that is suitable for your originals. 9 You can specify the size of the original when copying custom size 10 originals. Getting Started 7 8 9 10 11 12 13 DLV047 No. 12 You can divide an original that has many pages and scan it in smaller 13 batches while copying it as a single document. The machine selects a reproduction ratio automatically and copies the originals onto a single sheet of copy paper. 72 . 2. You can sort copies as a set in sequential order and stack copies of each 8 page in a multi-page original. You can find other settings. Icon Description You can combine two 1-sided originals or one 2-sided original to one 7 side of a sheet.

You can perform the following operations related to Fax Reception: • Check Stored Reception Files • Operate Personal Box 3 • Print ID Required Print Files • Manual Reception • Print Memory Lock • Check Reception File Settings 73 . By tapping the destination. you can confirm the selected destinations. How to Use Each Application [Fax] Screen 1 2 3 4 5 6 7 14 13 8 9 10 12 11 DLV048 No. By flicking up and down. The specified destination is shown here. you can register it to the Address Book or remove it from the 2 destinations. Icon Description You can switch between items in type of 1 transmission.

see 9 page 75 "[Settings] screen". 4 Press to display a screen to confirm destinations. Icon Description This function allows you to dial while listening to the dial tone from the internal speaker with the handset of the machine or external telephone on- hook. In the screen to confirm destinations. For details. Press to display the preview screen after scanning 7 originals. 8 You can check the settings in Settings. 74 . 12 13 The sections of the Address Book. The total number of the selected destinations appears. Press to open the settings screen. 11 Shows the destinations in the Address Book. 10 Press to switch the section of the Address Book. you can do the following: • Register destinations to the Address Book • Edit destinations • Remove destinations from the destination list You can perform the following operations related to Job Status: • Confirm Transmission Standby Files 5 • Check Transmission Results • Check Reception Results • Print Journals 6 Press to clear your current settings. Getting Started No. Press to scan originals and start sending. 2.

Destinations can be added as follows: • Input destinations manually • Select from the transmission history 14 • Specify a registration number from the Address Book • Search for a destination in the Address Book or on the LDAP server • Press to display the Remaining Memory Information [Settings] screen You can switch the three screens described in this section by flicking the screen up or down. memory transmission mode is selected by default. Press to select the resolution according to the size 3 of the text on your original. You can select an original type that is suitable for 2 your originals. 1 2 3 4 5 6 DLV049 No. Icon Description You can switch to immediate transmission mode. Icon Description Press to add a destination. 75 . How to Use Each Application No. 1 Unless immediate transmission is selected.

9 Press to specify settings for stamps. 2. 4 You can also specify the density by touching the icon and dragging it right or left. 76 . 8 Press to specify the sender. Icon Description Press to specify the density to scan the original. 5 Press to select the scanning size of the original. 7 8 9 10 11 DLV050 No. Icon Description 7 Press to select the orientation of the original. 6 Press to select the sides of the original. Getting Started No. 10 Specify the Internet Fax/E-Mail subject. 11 Specify the Internet Fax/E-Mail Text.

17 Requesting Reception Confirmation. you can 16 have the result printed. You can select a standard message to be printed. How to Use Each Application 12 13 14 15 16 17 18 19 DLV051 No. 77 . 15 Once memory transmission is complete. Icon Description 12 Page Separation and Length Reduction. You can receive a transmission notification by e- 19 mail. Specifying Internet Fax/E-Mail Destinations as 18 BCC Addresses. You can specify settings to automatically send files 13 directly or via F-code confidential communication at a specified time. 14 You can send files over a closed network.

2. Getting Started

[Scanner] Screen

1 2 3 4 5

6
13
12
7

8

9

11 10 DLV053

No. Icon Description

Displays the type of scanner destination.
1
Press to switch between e-mail destinations and folder destinations.

The specified destination is shown here.
By tapping the destination, you can register it to the Address Book or
2
remove it from the destinations.
By flicking up and down, you can confirm the selected destinations.

The total number of the selected destinations appears.
Press to display a screen to confirm destinations.
In the screen to confirm destinations, you can do the following:
3 • Switch the "To", "Cc", and "Bcc" fields of the e-mail destinations
• Register destinations to the Address Book
• Edit destinations
• Remove destinations from the destination list

Press to display the transmission results screen.
In the transmission results screen, you can do the following:
• Check sent jobs
4
• Check error descriptions
• Cancel transmission of a document in standby
• Print a list of transmission results

78

How to Use Each Application

No. Icon Description

5 Press to clear your current settings.

6 Press to display the preview screen after scanning originals.

7 You can check the settings in Send Settings.

Press to open the send settings screen. For details, see page 79
8
"[Send Settings] screen".

Press to scan originals and start sending.

9

Press to switch the section of the Address Book.
10

Shows the destinations in the Address Book.

11 If a password or protection code is specified to a folder destination,
enter the password or protection code on the screen displayed after
tapping the folder destination.

12 The sections of the Address Book.

Press to add a destination.
Destinations can be added as follows:
• Input destinations manually
13
• Select from the transmission history
• Specify a registration number from the Address Book
• Search for a destination in the Address Book or on the LDAP server

[Send Settings] screen

You can switch the four screens described in this section by flicking the screen up or down.

79

2. Getting Started

1 2 3

4 5 6 DLV054

No. Icon Description

Press to select the settings that are appropriate for the type of your
1
original and color mode.

2 Press to select a file type.

3 Press to select the resolution to scan the original.

Press to select the sides of the original to scan, such as one side or both
4
sides.

5 Press to select the scanning size of the original.

6 Press to specify a file name.

7 8 9

10

11

DLV055

80

How to Use Each Application

No. Icon Description

Press to specify the density to scan the original.
7 You can also specify the density by touching the icon and dragging it
right or left.

8 Press to select the orientation of the original.

9 Press to specify the sender.

10 Press to enter the subject of the e-mail.

11 Press to enter the main text of the e-mail.

12 13 14

15 16 17 DLV056

No. Icon Description

12 Press to specify the magnification ratio for scanning the original.

Press to erase the image from a specified width around the document and
13
in the center of the document when the document is scanned.

Press to specify settings for stamps.
14

15 Press to sign and encrypt the e-mail.

Press to scan a large number of originals in several batches and send
16 them together as a single job. You can place multi-page originals in the
ADF.

81

2. Getting Started

No. Icon Description

Press to scan a large number of originals in several batches and send
17 them together as a single job. Place the originals in the ADF one by one.

18 19 20 DLV057

No. Icon Description

Press to divide a multi-page original into parts of a specified number of
18
pages each, and then send the documents.

To switch the scan setting for additional originals to [1 Sided Original]
after scanning one side of the last page of a batch of two-sided originals
19 using the exposure glass, press [Change Setting], and then press [1
Sided Original].
You can select this only if [Batch] or [SADF] is also selected.

Press this to notify the sender that the e-mail recipient has opened the e-
20
mail.

82

Density. the number of programs that can be registered is different. Staple. Reduce/Enlarge. Density. 2 Sided. Density. or [Quick Scanner] screen. [Fax]. Preview This section explains how to register functions to a program by using each application. Original Sides. Stack. Standard Applications • Copy: 25 programs • Fax: 100 programs • Scanner: 100 programs Quick Applications • Quick Copy: 25 programs • Quick Fax: 100 programs • Quick Scanner: 100 programs The following settings can be registered to programs: Standard Applications • Copy: Color mode. Quantity. [Quick Fax]. Preview. Original Orientation. Original Size. 2 Sided. Registering Functions in a Program Registering Functions in a Program Depending on the functions. Batch. Reduce/Enlarge. Original Orientation • Quick Fax: Destination. Staple. Scan Size. Paper Tray. File Type. Combine. 83 . [Quick Copy]. Preview. Punch. Original Sides. Original Type. Other Settings • Fax: Destination. Paper Tray. Resolution. Combine. Original Orientation. Scan Size. Preview. Edit the settings so all functions you want to register to a program are selected on the [Copy]. Resolution. Send Settings Quick Applications • Quick Copy: Color mode. Quantity. Sort. Original Type. Original Type. Settings • Scanner: Destination. [Scanner]. Stamp • Quick Scanner: Destination. Line. Standard Applications/Quick Applications 1.

Screen]. Scan. 8. the paper tray prioritized under [Paper Tray Priority: Copier] or [Paper Tray Priority: Fax] in the [Tray Paper Settings] tab will be selected first. 4. Press [Menu] ( ) at the bottom of the screen in the center. and after the machine is turned on. see "Tray Paper Settings". Press [Place]. 9. • The number of characters you can enter for a program name varies depending on the functions as follows: • Standard Applications • Copy: 40 characters • Fax: 40 characters • Scanner: 40 characters • Quick Applications • Quick Copy: 40 characters • Quick Fax: 40 characters • Quick Scanner: 40 characters • When a specified program is registered as the default. see "General Settings". 5. See "Changing the Default Functions of the Initial Screen". when modes are cleared or reset.]. press [Previous Scr. its values become the default settings. Press [Exit]. you can add shortcuts to the program to the [Home] screen after the program registration is complete. 7. Convenient Functions. Press [OK]. When using the quick application. which are displayed without recalling the program. Press [Reg. Press [Prev. • When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it. • Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. 3. 6. For details about the setting. Current Setting to Program]. 2. Even if you select [Do not Place]. Connecting the Machine/ System Settings. Press the program number you want to register. Enter the program name. For details. 10. 84 . Select the icon for the program. Getting Started 2.

• When you are using the Classic Applications. 85 . Registering Functions in a Program • Folder destinations that have protection codes cannot be registered to a program of the scanner mode. and can be recalled easily. For details. Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen. • Programs can be registered to the [Home] screen. • Programs are not deleted by turning the power off or by pressing [Reset] unless the program is deleted or overwritten. program numbers with next to them indicate that the programs have been registered. see page 67 "Adding Icons to the [Home] Screen".

• Do not hold down the main power switch while turning off the main power. fax files in memory may be lost if you turn this switch off. When the fax unit is installed. When this is done. 2. Make sure the power cord is firmly plugged into the wall outlet. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions. always pull the plug. When this switch is turned off. the main power turns on and the main power indicator on the right side of the control panel lights up. not the cord. • Do not turn off the power while the machine is in operation. 86 . Getting Started Turning On/Off the Power • When you push the main power switch. the main power turns off and the main power indicator on the right side of the control panel goes out. 2. and push the main power switch. The main power indicator goes on. Pulling the cord can damage the power cord. Turning On the Main Power 1. When this switch is turned on. machine power is off. DLV015 Turning Off the Main Power • When disconnecting the power cord from the wall outlet. Open the main power switch cover. Use of damaged power cords could result in fire or electric shock. wait at least 10 seconds after it is confirmed that the main power indicator has lit up or gone out. The main power switch is on the right side of the machine. Use this switch only when necessary.

Turning On/Off the Power 1. 87 . contact your service representative. The main power indicator goes out. If the screen on the control panel does not disappear. The main power turns off automatically when the machine shuts down. and push the main power switch. Open the main power switch cover.

For details about user authentication. you can say that you are logged in. • Ask the user administrator for the Login User Name. Logging In Using the Control Panel This section explains the procedure for logging in to the machine when Basic Authentication. 1. you cannot use the machine until you enter the User Code. When you go out of the operable state. Login Password. and then press [OK]. the authentication screen appears on the display. or LDAP Authentication is active. Security Guide. Windows Authentication. be sure to log out of it to prevent unauthorized usage. Windows Authentication. If you can use the machine. see "Configuring User Authentication". Getting Started Logging In the Machine When the Authentication Screen is Displayed If Basic Authentication. and User Code. • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code". you can say that you are logged out. If User Code Authentication is active. or LDAP Authentication is set. 88 . a screen prompting you to enter a User Code appears. 2. The machine only becomes operable after entering your own Login User Name and Login Password. After logging in the machine. Enter a User Code (up to eight digits). User Code Authentication Using the Control Panel If User Code Authentication is active.

• To prevent use of the machine by unauthorized persons. Logging In the Machine 1. Press [User Name]. 2. Press [Logout] on the top right on the screen. 1. and then press [Done]. 6. 3. Press [Login]. Press [Password]. 5. Windows Authentication. or LDAP Authentication is set. Enter a Login Password. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication. always log out when you have finished using the machine. Press [Login] on the top right on the screen. and then press [Done]. 4. 89 . Enter a Login User Name.

Getting Started 2. 90 . Press [OK]. 2.

1. Place the original face down on the exposure glass. Lower the ADF. Placing Originals Placing Originals Placing Originals on the Exposure Glass (mainly Europe) • Keep your hands away from the hinges and exposure glass when lowering the ADF. • Do not lift the ADF forcefully. Positioning mark 3. Placing Originals on the Exposure Glass (mainly Asia) • Keep your hands away from the hinges and exposure glass when lowering the ADF. Be sure to lift the ADF by more than 30 degrees. the cover of the ADF might open or be damaged. 91 . the size of the original might not be detected correctly. Lift the ADF. Not doing so may result in an injury if your hands or fingers are pinched. Otherwise. 2. Start with the first page to be scanned. Not doing so may result in an injury if your hands or fingers are pinched. 1 CVA054 1. Otherwise. The original should be aligned to the rear left corner.

2. Otherwise. Otherwise. 1. the size of the original might not be detected correctly. Be sure to lift the ADF or the exposure glass cover by more than 30 degrees. Lift the ADF or the exposure glass cover. Be sure to lift the ADF by more than 30 degrees. 1. The original should be aligned to the rear left corner. The original should be aligned to the rear left corner. Start with the first page to be scanned. 2. Positioning mark 3. Getting Started • Do not lift the ADF forcefully. the cover of the ADF might open or be damaged. • Do not lift the ADF forcefully. Otherwise. Lift the ADF. Otherwise. 92 . Place the original face down on the exposure glass. Lower the ADF or the exposure glass cover. Start with the first page to be scanned. 1 CVA054 1. Not doing so may result in an injury if your hands or fingers are pinched. Place the original face down on the exposure glass. the size of the original might not be detected correctly. 2. Placing Originals on the Exposure Glass (mainly North America) • Keep your hands away from the hinges and exposure glass when lowering the ADF. the cover of the ADF might open or be damaged.

Also. Doing so may cause the machine to display a paper misfeed message. push them in once and without force. be sure not to place originals or other objects on the top cover. Lower the ADF. Positioning mark 3. Placing Originals 1 CVA054 1. • When inserting originals in the ARDF. Doing so may cause a malfunction. Placing Originals in the Auto Document Feeder Be sure not to load the original untidily. do not place originals in the ARDF until the "Please wait." message disappears from the copy screen. ARDF 1 2 DCG007 93 . • After turning on the power.

Getting Started One-pass duplex scanning ADF 1 2 DCG008 1. 2. Original guide 1. Do not stack originals beyond the limit mark. The first page should be on the top. Sensors 2. Adjust the original guide to the original size. 2. Place the aligned originals squarely face up in the ADF. Limit mark 94 . (The illustration shows the one-pass duplex scanning ADF.) 1 DLV104 1.

see page 92 "Placing Originals on the Exposure Glass (mainly North America)". When placing the original on the exposure glass. To copy onto paper other than plain paper. start with the first page to be copied.3. (mainly Europe) About placing the original on the exposure glass. see "Tray Paper Settings". When Using the Copy Application About how to use the application's screen. For details. 95 . see page 93 "Placing Originals in the Auto Document Feeder". see page 91 "Placing Originals on the Exposure Glass (mainly Asia)". (mainly Asia) About placing the original on the exposure glass. specify the paper type in User Tools according to the weight of the paper you are using. see page 91 "Placing Originals on the Exposure Glass (mainly Europe)". place them so that the first page is on the top. place them on the exposure glass or in the ADF. For information not included in this chapter. see page 71 "[Copy] Screen". About placing the original in the ADF. see Copy/ Document Server available on our website. Copy This chapter describes frequently used copier functions and operations. Connecting the Machine/ System Settings. When placing the original in the ADF. Basic Procedure To make copies of originals. (mainly North America) About placing the original on the exposure glass.

see "Rotate Copy". Copy Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. 81/2 × 13 (mainly North America) Original location Original size and orientation Exposure glass 11 × 17 . B4 JIS . B5 JIS . 81/2 × 11 . A5 . A4 . and then press [Auto Reduce / Enlarge]. 81/2 × 14 *1. 81/2 × 13 ADF A3 . If the orientation in which your original is placed is different from that of the paper you are copying onto. 81/ × 11 2 . CKN008 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge]. [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically. B4 JIS . The image is automatically rotated. 51/2 × 81/2 96 . The original sizes and orientations you can use with this function are as follows: (mainly Europe and Asia) Original location Original size and orientation Exposure glass A3 . B6 JIS . For example. 81/ 2 2 × 13 /5 *1. the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper. select a paper tray containing A4 (81/2 × 11) paper. Copy/ Document Server. For details about Rotate Copy. 3. B5 JIS . 11 × 17 . A5 . A4 . This is useful to copy different size originals to the same size paper.

97 . A4 *1 You can switch the initial setting to determine whether the machine detects either 81/2 × 14 or 81/2 × 132/5 . When Using the Copy Application About how to use the application's screen. A3 . 51/2 × 81/2 . Auto Reduce / Enlarge Original location Original size and orientation ADF 11 × 17 . 81/2 × 14 *1. 81/2 × 132/5 *1. 81/2 × 11 . see page 71 "[Copy] Screen". 10 × 14 . 71/4 × 101/2 .

select the original and copy orientation according to how you want the printout to appear. Original orientation and completed copies To copy on both sides of the paper. During copying. Original Original Placing originals Orientation Copy Orientation Top to Top Top to Bottom 98 . CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. Copy Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. the image is shifted to allow for the binding margin. The resulting copy image will differ according to the orientation in which you place your originals ( or ). 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page. 3.

see page 71 "[Copy] Screen". • Top to Top CKN011 • Top to Bottom CKN012 99 . Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. Duplex Copying Original Original Placing originals Orientation Copy Orientation Top to Top Top to Bottom When Using the Copy Application About how to use the application's screen.

see page 71 "[Copy] Screen". Copy When Using the Copy Application About how to use the application's screen. 100 . 3.

Orientation of the original and image position of Combine The image position of Combine differs according to original orientation and the number of originals to be combined. the machine will automatically rotate the image by 90 degrees to make copies properly. • Portrait ( ) originals CKN015 • Landscape ( ) originals CKN016 Placing originals (originals placed in the ADF) The default value for the copy order in the Combine function is [From Left to Right]. The machine selects a reproduction ratio between 25 and 400%. Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. If the orientation of the original is different from that of the copy paper. To copy originals from right to left in the ADF. • Originals read from left to right 101 . place them upside down.

CKN014 There are six types of One-Sided Combine. 1 Sided 8 Originals Combine 1 Side Copies eight 1-sided originals to one side of a sheet. 102 . 3. 2 Sided 2 Pages Combine 1 Side Copies one 2-sided original to one side of a sheet. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet. Copy CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet.

2 Sided 4 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with 2 pages per side. Two-Sided Combine Combines various pages of originals onto two sides of one sheet. When Using the Copy Application About how to use the application's screen. CKN074 There are six types of Two-Sided Combine. 1 Sided 4 Originals Combine 2 Sides Copies four 1-sided originals to one sheet with 2 pages per side. 2 Sided 8 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. see page 71 "[Copy] Screen". 1 Sided 8 Originals Combine 2 Sides Copies eight 1-sided originals to one sheet with 4 pages per side. 103 . 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with 8 pages per side. Combined Copying 2 Sided 4 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet.

When Using the Copy Application About how to use the application's screen. see page 71 "[Copy] Screen". Copy 2 Sided 8 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with 4 pages per side. 2 Sided 16 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with 8 pages per side. 3. 104 .

0–320. 105 .83–18. Copying onto Custom Size Paper Copying onto Custom Size Paper Paper that has a horizontal length of 148.59 inches) can be fed in from the bypass tray.00 inches) and a vertical length of 90.55–12. When Using the Copy Application About how to use the application's screen.0 mm (3.0–457. see page 71 "[Copy] Screen".2 mm (5.

see page 172 "Recommended Paper Sizes and Types". Place the original on the exposure glass and place the envelope in the bypass tray or paper tray. • The Duplex function cannot be used with envelopes. supported envelope types. and how to load envelopes. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used. see page 182 "Envelopes". To copy onto custom size envelopes. 106 . About handling envelopes. CJF005 : Horizontal : Vertical Be sure to include the fully open flap in the horizontal dimension. Specify the thickness of the paper according to the weight of the envelopes you are printing on. you must specify the envelope's dimensions. 3. press [1 sided 2 sided:TtoT] to cancel the setting. Copy Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Specify the horizontal and vertical length of the envelope. If the Duplex function is specified.

Copying onto Envelopes When Using the Copy Application About how to use the application's screen. see page 71 "[Copy] Screen". 107 .

see "Tray Paper Settings". Each time the copies of one set or a job are delivered. Connecting the Machine/ System Settings. are required. For details. CKN019 To use the Rotate Sort function. Depending on your model and which options are installed on it. To use Shift Sort. Getting Started. CKN018 Rotate Sort Every other copy set is rotated by 90 degrees ( ) and delivered to the copy tray. two paper trays loaded with paper of the same size and type. some of these functions might not be available. For details. but in different orientation ( ). the next copy is shifted to separate each set or job. 108 . Copy Sort The machine assembles copies as sets in sequential order. see "Functions Requiring Optional Configurations". 3. • You cannot use the bypass tray with Rotate Sort. Sort/Shift Sort Copies are assembled as sets in sequential order. a finisher or the internal shift tray is required.

Changing the Number of Sets You can change the number of copy sets during copying. 109 . see page 71 "[Copy] Screen". see page 71 "[Copy] Screen". • This function can be used only when the Sort function is selected. Sort When Using the Copy Application About how to use the application's screen. When Using the Copy Application About how to use the application's screen.

6. see page 151 "Storing Data". Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. 7. 110 . Enter a user name. For details about the Document Server. 2. You can check the stored documents on the Document Server screen. file name. or password if necessary. 4. Thus you can print them later applying necessary conditions. 3. Place the originals. do so after copying is complete. 1. Specify a folder in which to store the document if necessary. 5. Press [OK]. Make the scanning settings for the original. Stores scanned originals in memory and makes one set of copies. Press [Start]. 3. If you want to store another document. Press [Store File].

When Using the Fax Application About how to use the application's screen. For information not included in this chapter. and then press the [Address Book Management] icon. Enter the name. You can specify the fax. or folder destinations. The name entry display appears. Flick the screen to the left.4. all the documents stored in memory are deleted. 6. Multiple types of destination can be specified simultaneously. 5. Press [Change] under "Name". 111 . Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission. Press [Home] ( ) at the bottom of the screen in the center. 2. e-mail. • If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour. and then press [OK]. Press [New Program]. Internet Fax. see Fax available on our website. see page 73 "[Fax] Screen". • It is recommended that you call the receivers and confirm with them when sending important documents. Fax This chapter describes frequently used facsimile functions and operations. Troubleshooting. 4. As soon as the main power switch is turned on. 3. See "When an Error Is Notified via a Report or E-Mail". IP-Fax. the Power Failure Report is printed to help you check the list of deleted files. Registering a Fax Destination 1. Check that [Program / Change] is selected.

Press the key for the classification you want to use under "Select Title". [IJK]. 11. 13. [UVW]. 10. Press [User Tools] ( ) on the top right of the screen. [RST]. You can select [Frequent] and one more key for each title. [1] to [10]: Added to the list of items in the selected title. The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. 15. [XYZ]. [GH]. Press [OK]. [OPQ]. [LMN]. 8. Press [ Next]. Fax 7. 14. "SEP Code". 12. Press [Home] ( ) at the bottom of the screen in the center. [EF]. • [AB]. Press [Fax Dest. 4. 9. Specify optional settings such as "SUB Code". 112 . Press [Change] under "Fax Destination". and "International TX Mode". [CD]. Enter the fax number using the number keys.]. and then press [OK].

Basic Procedure for Transmissions (Memory Transmission) Deleting a Fax Destination • If you delete a destination that is a specified delivery destination. Press the name key. for example. 10. 6. folder name. messages to its registered Personal Box. and then press the [Address Book Management] icon. Press [Change] under "Fax Destination". You can search by the registered name.]. cannot be delivered. 5. Select the name whose fax destination you want to delete. 8. 2. or IP- Fax destination. 7. Flick the screen to the left. and then press [OK] under "Fax Destination". Press [Fax Dest. Press [Delete All]. Press [Home] ( ) at the bottom of the screen in the center. Press [OK]. fax number. 3. Check that [Program / Change] is selected. Press [User Tools] ( ) on the top right of the screen. user code. 1. 113 . Press [Home] ( ) at the bottom of the screen in the center. 9. Be sure to check the settings in the fax function before deleting any destinations. 4. e-mail address. or enter the registered number using the number keys.

4. 114 . e-mail. If you specify Internet Fax. see page 73 "[Fax] Screen". When Using the Fax Application About how to use the application's screen. the transmission mode is automatically switched to Memory Transmission. and group or multiple destinations. You can specify fax or IP-Fax destinations. Fax Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission. • It is recommended that you call the receivers and confirm with them when sending important documents. you can send documents while checking the connection to the destination. folder destinations.

Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing [Start]. When Using the Fax Application About how to use the application's screen. you need to follow a different procedure to cancel the transmission. Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. See page 115 "Canceling a Transmission After the Original Is Scanned". see page 73 "[Fax] Screen". Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned. Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned. see page 73 "[Fax] Screen". When Using the Fax Application About how to use the application's screen. If you cancel a transmission using the standard memory transmission function. 115 .

4. 116 . stored in memory. All the scanned data is deleted from memory. When Using the Fax Application About how to use the application's screen. Fax You can cancel transmission of a file while the file is being sent. or if it fails to transmit. see page 73 "[Fax] Screen".

Select [Send & Store] to send documents after they are stored. 3. Storing a Document Storing a Document You can store and send a document at the same time. 117 . You can also change the file information after storing files. You can also just store a document. Specify the [Original Orientation] setting correctly. Place the original. If you do not specify a name. Select [Store Only] to store documents. Password You can set this function so as not to send to unspecified people. A user name can be selected from the Address Book or entered manually. If you do not. A four to eight digit number can be specified as a password. the top/bottom orientation of the original will not be displayed correctly in the preview. and then specify the scan settings you require. The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in the machine. scanned documents will be automatically assigned names such as "FAX0001" or "FAX0002". Press [Store File]. 1. File Name You can specify a name for a stored document. Select [Send & Store] or [Store Only]. 2.

and password as necessary. Fax 4. The stored documents are sent with the scan settings made when they were stored. file name. 5. Re-enter the password for confirmation. and then press [OK]. You cannot use the following transmission methods: • Immediate Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial 118 . enter a password using the number keys. If you have selected [Send & Store]. and then select a user name. Sending Stored Documents The machine sends documents stored with the facsimile function in the Document Server. Press [OK]. 4. and then press [OK]. press [Manual Entry]. After specifying a user name. The documents stored in the Document Server can be sent again and again until they are deleted. To specify an unregistered user name. specify the receiver. 7. enter a file name. • User Name Press [User Name]. and then enter the name. • File Name Press [File Name]. Set the user name. press [OK]. and then press [OK]. Press [Start]. • Password Press [Password]. 6.

To add an original to stored documents. Select the documents to be sent. they are sent in the order of selection. • Press [Date] to place the documents in order of programmed date. 4. press [Details]. When multiple documents are selected. 2. • Press [User Name] to place the documents in order by programmed user name. 7. enter the password using the number keys. • Press [Queue] to arrange the order of the documents to be sent. 3. and then originals. place the original. the machine sends the originals. • Press [File Name] to place the documents in alphabetical order. If you select a document with a password. Press [OK]. Press [Select Stored File]. When [Stored file Original] is pressed. Storing a Document 1. and then stored files. Specify the destination. When you want to add your originals to stored documents and send them all at once. the machine sends the stored files. Press the Thumbnails key to switch the screen to thumbnail display. and then press [OK]. 119 . and then press [Start]. 6. When [Original Stored File] is pressed. To view details about stored documents. and then select any scan settings you require. press [Original Stored File] or [Stored file Original]. 5.

Prints only the results of communications specified by file number. All Prints the results of communications in the order made. Print per File No. 120 . 4. or [Print per User].]. When Using the Fax Application About how to use the application's screen. see page 73 "[Fax] Screen". Fax Printing the Journal Manually To print the Journal manually. Print per User Prints the results of communications by individual senders. [Print per File No. select the printing method: [All].

see Print available on our website. After reading the agreement. click [I accept the agreement. Click [Install]. Using Quick Install. Log on as an Administrators group member. Click [Exit] in the first window of the installer. 8. The software license agreement appears in the [License Agreement] dialog box. 10. The installation starts. 4. and shared printer as necessary.5. Click [Finish]. 2. When you are prompted to restart your computer. Print This chapter describes frequently used printer functions and operations.]. Configure the user code. and the Standard TCP/IP port will be set. the PCL 6 printer driver is installed under network environment. 9. Click [Next >]. For information not included in this chapter. 7. 6. Click [Continue]. specify a port. 121 . • Manage Printers permission is required to install the drivers. When the port setting screen appears. Click [Quick Install] on the installer screen. 3. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. default printer. restart it by following the instructions that appear. and then take out the CD-ROM. 5. and then click [Next >]. 1. Select the machine model you want to use in the [Select Printer] dialog box.

1. Right-click the icon of the printer you want to use. Click [Printer properties]. 3. On the [Start] menu. Log on as an Administrators group member. • Manage Printers permission is required to change the printer settings. click [Devices and Printers]. 122 . Settings made in the printer properties dialog box are applied to all users. 5. • You cannot change the machine default settings for individual users. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. 2.

In the "Input Tray:" list. Standard Printing Standard Printing • Duplex printing is selected as the default setting. Start printing from the application's [Print] dialog box.0 while the machine is in Sleep mode. 13. Select the printer you want to use. select the paper tray that contains the paper you want to print onto. select the size of the original to be printed. In this case. 3. select [Off] for the two-sided printing setting. check if the document was printed. Click the menu button of the application you are using. 5. an error message might appear when the print job is complete. If you want to print on only one side. 2. • If you send a print job via USB 2. If you select [Auto Tray Select] in the "Input Tray:" list. In the "Job Type:" list. Select the [Frequently Used Settings] tab. 6. Click [OK]. select [Normal Print]. 9. 11. In the "Orientation" area. 123 . 12. the paper tray is automatically selected according to the paper size and type specified. Select [Color] or [Black and White] in the "Color/Black and White:" list. If you want to print multiple copies. When Using the PCL 6 Printer Driver 1. 10. specify a number of sets in the "Copies:" box. 7. In the "Paper Type:" list. 4. Click [Preferences]. and then click [Print]. In the "Document Size:" list. select [Portrait] or [Landscape] as the orientation of the original. select the type of paper that is loaded in the paper tray. 8.

Special 2. Special 1. Thick 1 (106–169 g/m2). Bond. Middle Thick (82–105 g/m2). Special 1. Thin (52–59 g/m2). Letterhead. Special 1. 4. Special 2. and 5 Plain 1 (60–74 g/m2). Recycled. Letterhead. Plain 2 (75–81 g/m2). Bond. Special 1. Special 1. Cardstock • (mainly Asia) • Type 1. 5. Plain 2 (75–81 g/m2). 3. Preprinted. Thick 3 (221–256 g/m2). Cardstock • Type 5 and 6 Plain 1 (60–74 g/m2). Recycled. Click the menu button of the application you are using. and 4 Plain 1 (60–74 g/m2). Preprinted. Thick 3 (221–256 g/m2). Cardstock When Using the PCL 6 Printer Driver 1. Thick 2 (170–220 g/m2). 3. Thin (52–59 g/m2). Special 2. 3. Plain 2 (75–81 g/m2). Special 2. Thin (52–59 g/m2). Color. Color. Letterhead. Thin (52–59 g/m2). Special 3. Cardstock • (mainly North America) • Type 1. Preprinted. Thick 2 (170–220 g/m2). Plain 2 (75–81 g/m2). Thin (52–59 g/m2). Thick 2 (170–220 g/m2). Plain 2 (75–81 g/m2). 2. Color. • The paper types that can be printed on both sides are as follows: • (mainly Europe) • Type 1. Letterhead. Bond. Thick 3 (221–256 g/m2). Letterhead. Bond. Preprinted. Special 2. and 4 Plain 1 (60–74 g/m2). Middle Thick (82–105 g/m2). Color. Recycled. Letterhead. Bond. Thick 1 (106–169 g/m2). Color. Middle Thick (82–105 g/m2). 2. Cardstock • Type 6 and 7 Plain 1 (60–74 g/m2). and then click [Print]. 124 . Thick 1 (106–169 g/m2). Special 2. Recycled. Recycled. Thick 1 (106–169 g/m2). Middle Thick (82–105 g/m2). Special 3. Special 3. Recycled. Color. Middle Thick (82–105 g/m2). Cardstock • Type 5 and 6 Plain 1 (60–74 g/m2). Plain 2 (75–81 g/m2). 2. Bond. Preprinted. Thick 1 (106–169 g/m2). Thin (52–59 g/m2). Middle Thick (82–105 g/m2). Thick 1 (106–169 g/m2). Print Printing on Both Sides of Sheets This section explains how to print on both sides of each page using the printer driver. Special 1. Preprinted.

Select the method for binding the output pages in the "2 sided:" list. Printing on Both Sides of Sheets 2. Start printing from the application's [Print] dialog box. 5. Orientation Open to Left Open to Top Portrait Landscape 125 . Click the [Frequently Used Settings] tab. 8. and then click [2 Sided/Layout/Booklet] in the "Menu:" box. Change any other print settings if necessary. Select the printer you want to use. 4. 7. Click [Preferences]. 3. 6. You can also click the [Detailed Settings] tab. Types of Two-sided Printing You can select which way the bound pages open by specifying which edge to bind. Click [OK].

Print Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. and then click [Print].and 4-page combinations. You can also click the [Detailed Settings] tab. Click [OK]. Start printing from the application's [Print] dialog box. When Using the PCL 6 Printer Driver 1. Click [Preferences]. or 16 pages at reduced size onto a single sheet and to specify a page ordering pattern for the combination. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. 5. 5. four patterns are available. 6. Click the menu button of the application you are using. and then click [2 Sided/Layout/Booklet] in the "Menu:" box. 4. 4. 8. Types of Combine Printing This function allows you to print 2. Select the printer you want to use. 3. 6. Change any other print settings if necessary. 2. 9. and then specify the method for combining pages in the "Page Order:" list. 2 Pages per Sheet From Left to Right/Top to From Right to Left/Top to Orientation Bottom Bottom Portrait 126 . select the [Draw Frame Border] check box in [2 Sided/ Layout/Booklet] in the [Detailed Settings] tab. Click the [Frequently Used Settings] tab. 7. When combining 4 or more pages onto a single sheet of paper. To draw a border line around each page. Select the combination pattern in the "Layout:" list. The following illustrations show example page ordering patterns for 2.

then Down Down. Combining Multiple Pages into Single Page From Left to Right/Top to From Right to Left/Top to Orientation Bottom Bottom Landscape 4 Pages per Sheet Right. then Right Left. then Down Down. then Left 127 .

Click the menu button of the application you are using. Flick the screen to the left. Click [OK]. 4. Press [OK]. 128 . 5. Select the paper type setting of the paper tray in which the envelopes are loaded. 9. Click [Preferences]. and then click [Print]. Press [Envelope] in the "Paper Type" area. 10. Configuring Envelope Settings Using the Control Panel 1. 9. and then press [OK]. 8. and then select the appropriate item in the "Paper Thickness" area. select the envelope size. 6. In the "Paper Type:" list. 6. and then press the [User Tools] icon ( ). 4. Press [ Next]. 2. 7. 2. Press [User Tools] ( ) on the top right of the screen. 12. Load envelopes in the paper tray. 3. Press [Tray Paper Settings]. Press [Home] ( ) at the bottom of the screen in the center. Select the envelope size. 3. In the "Document Size:" list. Select the printer you want to use. Change any other print settings if necessary. select the paper tray where the envelopes are loaded. 7. In the "Input Tray:" list. Press [Home] ( ) at the bottom of the screen in the center. 8. 5. Select the paper size setting of the paper tray in which the envelopes are loaded. select [Envelope]. Start printing from the application's [Print] dialog box. Printing on Envelopes Using the Printer Driver When using the PCL 6 printer driver 1. 11. 5. Print Printing on Envelopes Configure the paper settings appropriately using both the printer driver and the control panel.

129 .000 files are stored. New files cannot be stored when 3.000 files have already been stored.. The process may not be canceled properly.000 (It may be fewer depending on the print data). You can send data created on a client computer to the Document Server. the maximum number of the documents that can be stored in the server may be less than the number described in the specification. 2. Click [Details. Enter a user ID. If you accidentally cancel a print job.000 files can be stored in the Document Server. new files cannot be stored when • The number of pages in a document exceeds 2. 5. Even if less than 3. Copy/ Document Server. password. and allows you to edit and print them as necessary. We recommend you back up the data. • Do not cancel the file transfer process while the data is being sent to the Document Server. and user name as required. see "Deleting Stored Documents". 3. 4. In the "Job Type:" list. Specify the folder number to store the document in the "Folder Number" box. file name.. Click the menu button of the application you are using. For details about how to delete documents that are stored in the Document Server. Storing Documents in Document Server • If the machine is not used as the Document Server. 6. click [Document Server]. • The total number of stored pages in the machine and the sent data has reached 9. use the control panel of the machine to delete the transferred data. • Up to 3. Select the printer you want to use. Saving and Printing Using the Document Server Saving and Printing Using the Document Server The Document Server enables you to store documents on the machine's hard disk. Click [Preferences].]. • Data stored in the Document Server is specified to be deleted after three days (72 hours) by the factory default.000. When "0" is specified in the "Folder Number:" box. 7. • The hard disk is full. 1. or Web Image Monitor Help. documents will be saved in the Shared folder. and then click [Print].

For details. see page 153 "Printing Stored Documents". 130 . enter the password in the "Folder Password:" box. 10. 11. Managing Documents Stored in Document Server You can view or delete the documents stored in the machine's Document Server using Web Image Monitor from a client computer connected to the network. Click [OK]. Print 8. If the folder is protected by a password. Change any other print settings if necessary. Click [OK]. 5. 9. • You can print the documents stored in the Document Server using the control panel. 12. Start printing from the application's [Print] dialog box.

Using the Quick Print Release Function Using the Quick Print Release Function The quick applications that are installed on this machine allow you to operate some of the printer functions from a single screen. any documents can be selected and printed. The file information cannot be modified when more than one document is selected. 2. If necessary. • Change Setg Configures the print settings of the document. Using the Quick Print Release function. The print settings of the document and the date and time to send the document can be changed as well. No previews can be displayed when more than one document is selected. enter the password for the documents. Press the [Quick Print Release] icon. 4. The list of both the documents that have not password specified. More than one document can be selected at one time. Select documents. and that matches the entered password is displayed. 5. Press [Home] ( ) at the bottom of the screen in the center. you can view the list of documents that are stored on the machine. • Preview Shows the preview image of the first page of the document. 3. Select the user as required. 131 . Press [Print]. You can perform the following operations on the selected documents: • Delete Deletes the selected documents. • File Managmnt Specifies the date and time to send the document. From the list. 6. and the password. 1.

this function is terminated automatically. 5. Print • If you change settings for [Administrator Authentication Management] or [Enhance File Protection] using an external application such as Web Image Monitor while using the Quick Print Release function. 132 .

Printing a file in a memory storage device 1. 5. 7. consult a doctor immediately. 4. TIFF. Press the [Print/Scan(Memory Storage Device)] icon. 8. Press [Home] ( ) at the bottom of the screen in the center. depending on the type of the storage device. If necessary. 2. and XPS. If a child accidentally swallows an SD card or USB flash memory device. 133 . Select the document to print. The Print/Scan(Memory Storage Device) function allows you to read and print files that are stored on a memory storage device such as an SD card or USB flash memory device. PDF. TIFF. • Selected Displays the list of the selected documents. The scanned data can be saved in JPEG. Using the Print/Scan(Memory Storage Device) Function Using the Print/Scan(Memory Storage Device) Function • Keep SD cards or USB flash memory devices out of reach of children. 6. Press [Media Print]. Insert a memory storage device in the media slot. The files in the following formats can be printed using the Print/Scan(Memory Storage Device) function: JPEG. You can perform the following operations on the selected document: • Preview Shows the preview image of the first page of the document. you can save the scanned data on a memory storage device. press [Print Settings] to change the settings such as the number of copies or duplex printing. 3. Press [Start]. Also. or PDF format. Press [USB] or [SD Card].

Press [Start]. 10. 8.5 on Dec.jpg". depending on the type of the storage device that you are using. 7. 5. 3. Place the original. press [Preview]. and then press [Scan Next Original].tif/. Press [Scan to Media]. • For multi page format: Transmission date and time (YYYYMMDDHHMMSSMMM) + extension (. 11. Insert a memory storage device in the media slot. When the preview screen appears. the scanned image is saved under the name that conforms to the following naming rules: • For single page format: Transmission date and time (YYYYMMDDHHMMSSMMM) + 4 digit serial page number (_nnnn) + extension (. press [Scan Setting] to change the settings such as the file type or scan resolution. Press the [Print/Scan(Memory Storage Device)] icon. when you send 10-page original in jpeg format at 15:30:15. 31.pdf) 134 . Print Saving the scanned data in a memory storage device 1. place the next original.tif/. If there are more originals to be scanned.jpg/. 4.pdf) For example. 12. Press [Home] ( ) at the bottom of the screen in the center. and then press [Save]. 2. 2020. • If the file name is not specified in [Scan Setting]. the file names are from "20201231153015500_0001. Specify the location to save the scanned data. Press [Finish Scan] after scanning of the original has been completed. To see the scanned image before saving it to a file.jpg/. If necessary. check the scanned image. 5. Press [USB] or [SD Card]. 6. 9.jpg" to "20201231153015500_0010.

If you use characters which is not correspond to the ASCII codes. • When you save scanned data to a memory storage device. 135 . the file name is "20201231153015500. the machine may not read or save the documents. when you send 10-page original in PDF format at 15:30:15. Using the Print/Scan(Memory Storage Device) Function For example. 2020. • Certain types of USB flash memory device and SD cards cannot be used. use characters which correspond to the ASCII codes for the file name.pdf". 31.5 on Dec.

5. Print 136 .

and how to confirm the computer's information. When Using the Scanner Application About how to use the application's screen. point to [All Programs]. 2. and the computer is a member in a network domain. and then press the [Enter] key. Basic Procedure When Using Scan to Folder • Before performing this procedure. 137 . See also "Registering Folders". On the [Start] menu. Confirm the name of the computer. Enter the command "ipconfig/all". see "Preparation for Sending by Scan to Folder". Write down the confirmed information. Connecting the Machine/ System Settings.6. 1. Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information The following procedures explain how to create a shared folder on a computer running Windows. Step 1: Confirming the user name and computer name Confirm the user name and the name of the computer you will send scanned documents to. and register the address of the destination computer to the address book. The computer's name is displayed under [Host Name]. see Scan available on our website. In these examples. click [Accessories]. Windows 7 is the operating system. For information not included in this chapter. and then click [Command Prompt]. see page 78 "[Scanner] Screen". Scan and confirm the details of the destination computer. 3. Scan This chapter describes frequently used scanner functions and operations.

Be sure to put a space between "set" and "user". a computer which is running under Windows 7 and participating in a domain is used as an example. Select the [Share this folder] check box. Use the following procedure to remove "Everyone" and specify user access rights. The address displayed under [IPv4 Address] is the IPv4 address of the computer. In the [Group or user names:] list. Scan You can also confirm the IPv4 address. 138 . click [Advanced Sharing. Enter the command "set user". • You must log in as an Administrators group member to create a shared folder. select "Everyone". and then. the created shared folder will be accessible by all users. In the [Group or user names:] list. and then click [OK]. and then click [Remove]. Configure the access permissions for each group and user. 5.]. 5. select the groups and users you want to grant access to. 12. in a location of your choice on the computer. or Groups] window. click [Advanced.. and then press the [Enter] key. Click [OK]. Click [Permissions]. 2. This is a security risk. select a group or user. in the [Allow] column of the permissions list.. select a location. 10. and then click [Find Now].. and then click [Properties]. The user name is displayed under [USERNAME]. On the [Sharing] tab. Create a folder. 3. select either the [Full Control] or [Change] check box. Service Accounts.]. Confirm the user name. 7. or Groups] window. Click [Add. In the [Select Users. In the [Select Users... 4. In the following procedure. 11. From the list of results. Step 2: Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing. just as you would create a normal folder. 13.]. 4. • If "Everyone" is left selected in Step 6. so we recommend that you give access rights only to specific users. Right-click the folder. click [OK]. Computers. 9. Specify one or more object types. 6. 1. Service Accounts.. Computers. 8. 6.

. Click [Add. 4. Service Accounts. Right-click the folder created in Step 2. click [Advanced. Specify one or more object types. Press [Change] under "Name". 7. or Groups] window. Flick the screen to the left. 5. In the [Groups or user names:] list. The name entry display appears. and then click [OK]. click [OK]. 7.].]. Press [New Program]. 8.. click [Edit.. select the groups and users you want to grant access to. and then press the [Address Book Management] icon. select either the [Full Control] or [Modify] check box.]. 139 . 3.. 5. Press [ Next]. or Groups] window. Computers. Check that [Program / Change] is selected. and then press [OK]. Enter the name. select a location. 6. Basic Procedure When Using Scan to Folder Step 3: Specifying access privileges for the created shared folder If you want to specify access privileges for the created folder to allow other users or groups to access the folder. In the [Select Users. From the list of results. 2. and then click [Properties]. Service Accounts. Press [Home] ( ) at the bottom of the screen in the center. 6. 3.. Click [OK]. Computers. and then click [Find Now]. Registering an SMB Folder 1. 4. select a group or user.. On the [Security] tab. In the [Select Users. 2. in the [Allow] column of the permissions list. configure the folder as follows: 1. and then. 9.

and then press [OK]. [RST]. Press [Folder]. 140 . 14. and then press [OK]. Press [Specify Other Auth. 16. [XYZ]. [LMN]. Enter the login user name of the destination computer. [CD]. • [AB]. Enter the password of the destination computer. [IJK]. Press [Change] under "Login User Name". [UVW]. 13. Press [Auth. and then press [ Next]. 12. Info]. Scan 8. Press [Change] under "Login Password". 10. 9. [OPQ]. Enter the password again to confirm. [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key for each title. Info] on the right side of "Folder Authentication". 15. [EF]. 6. When [Do not Specify] is selected. [GH]. Press the key for the classification you want to use under "Select Title". and then press [OK]. the SMB User Name and SMB Password that you have specified in "Default User Name / Password (Send)" of File Transfer settings are applied. 11. The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first.

Basic Procedure When Using Scan to Folder

17. Check that [SMB] is selected.

18. Press [Change] or [Browse Network], and then specify the folder.
To specify a folder, you can either enter the path manually or locate the folder by browsing the
network.
19. Press [Connection Test] to check the path is set correctly.
20. Press [Exit].
If the connection test fails, check the settings, and then try again.
21. Press [OK].
22. Press [User Tools] ( ) on the top right of the screen.
23. Press [Home] ( ) at the bottom of the screen in the center.

Locating the SMB folder manually

1. Press [Change] under "Path".
2. Enter the path where the folder is located.
For example: if the name of the destination computer is "User", and the folder name is "Share", the
path will be \\User\Share.

141

6. Scan

If the network does not allow automatic obtaining of IP addresses, include the destination
computer's IP address in the path. For example: if the IP address of the destination computer is
"192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share.
3. Press [OK].
If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the
path again.

Locating the SMB folder using Browse Network

1. Press [Browse Network].
The client computers sharing the same network as the machine appear.
Network display only lists client computers you are authorized to access.
2. Select the group that contains the destination computer.
3. Select the computer name of the destination computer.
Shared folders under it appear.

You can press [Up One Level] to switch between levels.
4. Select the folder you want to register.
5. Press [OK].

Deleting an SMB Registered Folder

1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [Address Book Management] icon.
3. Check that [Program / Change] is selected.
4. Select the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.

142

Basic Procedure When Using Scan to Folder

You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-
Fax destination.
5. Press [Folder].
6. Press the protocol which is not currently selected.
A confirmation message appears.
7. Press [Yes].
8. Press [OK].
9. Press [User Tools] ( ) on the top right of the screen.
10. Press [Home] ( ) at the bottom of the screen in the center.

Entering the Path to the Destination Manually

When Using the Scanner Application

About how to use the application's screen, see page 78 "[Scanner] Screen".

143

6. Scan

Basic Procedure for Sending Scan Files by E-
mail
When Using the Scanner Application

About how to use the application's screen, see page 78 "[Scanner] Screen".

Registering an E-mail Destination

1. Press [Home] ( ) at the bottom of the screen in the center.
2. Flick the screen to the left, and then press the [Address Book Management] icon.
3. Check that [Program / Change] is selected.
4. Press [New Program].
5. Press [Change] under "Name".
The name entry display appears.
6. Enter the name, and then press [OK].
7. Press [ Next].
8. Press the key for the classification you want to use under "Select Title".

The keys you can select are as follows:
• [Frequent]: Added to the page that is displayed first.

144

Basic Procedure for Sending Scan Files by E-mail

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the
list of items in the selected title.
You can select [Frequent] and one more key for each title.
9. Press [Email].
10. Press [Change] under "Email Address".

11. Enter the e-mail address, and then press [OK].

12. Select [Email / Internet Fax Destination] or [Internet Fax Destination Only].
If [Email / Internet Fax Destination] is specified, registered e-mail addresses appear in both Internet
fax address display and e-mail address display on the fax function screen, and in the address
display on the scanner function screen.
If [Internet Fax Destination Only] is specified, registered e-mail addresses only appear in Internet
fax display on the fax function screen.
13. If you want to use Internet fax, specify whether or not to use "Send via SMTP Server".
14. Press [OK].
15. Press [User Tools] ( ) on the top right of the screen.
16. Press [Home] ( ) at the bottom of the screen in the center.

145

fax number. folder name. 6. or enter the registered number using the number keys. or IP-Fax destination. Flick the screen to the left. 9. Scan Deleting an E-mail Destination 1. Press [Delete All]. 8. user code. see page 78 "[Scanner] Screen". Entering an E-mail Address Manually When Using the Scanner Application About how to use the application's screen. You can search by the registered name. 6. 3. Press [OK]. Press [Home] ( ) at the bottom of the screen in the center. 4. 5. Select the name whose e-mail address you want to delete. 10. e-mail address. Press [User Tools] ( ) on the top right of the screen. Check that [Program / Change] is selected. and then press [OK]. 146 . 2. and then press the [Address Book Management] icon. Press [Change] under "Email Address". Press [Home] ( ) at the bottom of the screen in the center. Press the name key. 7. Press [Email].

press [Reset]. Press the [Scanner (Classic)] icon. and then press [OK]. • User Name Press [User Name]. Place originals. We advise against using the hard disk to store important files. 2. If a previous setting remains. and then select a user name. 6. We recommend that you protect stored files from unauthorized access by specifying passwords. Make sure that no previous settings remain. and then press [OK]. Press [Home] ( ) at the bottom of the screen in the center. • Scan file stored in the machine may be lost if some kind of failure occurs. 3. press [OK]. Re-enter the password for confirmation. [File Name]. • Select Folder Press [Select Folder]. specify the folder in which to save the stored files. 5. [Password]. • Password Press [Password]. 1. 4. The supplier shall not be responsible for any damage that may result from the loss of files. • File Name Press [File Name]. 7. specify the stored file's information. and then press [OK]. and then enter the name. and [Select Folder]. Press [Store File]. To specify an unregistered user name. Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files • You can specify a password for each stored file. After specifying a user name. such as [User Name]. 147 . If necessary. enter a file name. press [Manual Entry]. Press [Store to HDD]. and then press [OK]. enter a password.

press [Scan Settings] to specify scanner settings such as resolution and scan size. 10. Press [Select Stored File]. select the file you want to check. Press [Start]. From the list of stored files. 1. If necessary. Specify the folder in which the file you want to check is stored. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. Scan 8. 148 . Press [Preview]. 6. 4. 9. 2. Press [OK]. 3. You can select more than one file.

[PDF] If you select a multi-page file type when scan multiple originals. For details about file types. [PDF] If you select a single-page file type when scanning multiple originals. sending stored files by e-mail or Scan to Folder. see "Notes about and limitations of file types". Selectable file types differ depending on the scan settings and other conditions. Scan. see page 78 "[Scanner] Screen". Specifying the File Type Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send. and saving files on a memory storage device. File types can be specified when sending files by e-mail or Scan to Folder. one file is created for each single page and the number of files sent is the same as the number of pages scanned. • Multi-page: [TIFF]. You can select one of the following file types: • Single Page: [TIFF / JPEG]. When Using the Scanner Application About how to use the application's screen. scanned pages are combined and sent as a single file. 149 .

Scan Specifying Scan Settings When Using the Scanner Application About how to use the application's screen. 6. see page 78 "[Scanner] Screen". 150 .

Press [User Name]. 3. File Name A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned document. • A document accessed with a correct password remains selected even after operations are complete. 151 . • When turning on the fax transmission or scanning by the scanner. Connecting the Machine/ System Settings. make sure that all other operations are ended. and it can be accessed by other users. Press [Home] ( ) at the bottom of the screen in the center. 1. A protected document can only be accessed if its password is entered. Press [Target Fldr. see Copy/ Document Server available on our website. 2. To assign it. It is not to protect confidential documents from others. You can change the file name. Document Server This chapter describes frequently used Document Server functions and operations. the lock icon appears on the left side of the file name. Depending on the security setting. see "Registering Addresses and Users". Press the [Document Server] icon. Password To prevent unauthorized printing. [Access Privileges] may appear instead of [User Name]. Storing Data This section describes the procedure for storing documents on the Document Server. be sure to press [Reset] to cancel the document selection. • The user name registered to a stored document in the Document Server is to identify the document creator and type. you can specify a password for any stored document. Press [To Scanning Screen]. If a password is specified for the documents.7. Specify a folder in which to store the document. After the operation. select the user name registered in the Address Book. 6. For information not included in this chapter. User Name You can register a user name to identify the user or user group that stored the documents. or enter the name directly. to Store]. and then press [OK]. For details about the Address Book. 5. 4.

Enter a password with the number keys. Press [Start]. To specify a name not shown in the screen. You can use four to eight digits for the password. Document Server 7. Place the original. 7. Press [File Name]. Specify the original scanning conditions. 8. 13. a list of folders will be displayed. 15. After scanning. Press [Password]. press [Finish Scanning]. If the list does not appear. 10. For double-check. The original is scanned. Enter a file name. 152 . Specify a user name. and then press [OK]. and then press [OK]. press [Manual Entry]. and then press [OK]. The user names shown are names that were registered in the Address Book. enter the password again. The document is saved in the Document Server. 12. 11. 14. and then enter a user name. and then press [OK]. 9.

153 . Press [Start]. When specifying printing conditions. [Front/Back Cover]. 6. press [To Printing Screen]. [Slip Sheet]) • [Edit / Stamp] ([Margin Adj. Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server. Enter the number of print copies with the number keys. [Stamp]) • [2 Sided Copy Top to Top]. [Magazine] For details about each function. see the each section. Select a folder. [Punch]. [Rotate Sort]. 4. [Booklet]. repeat Step 2. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [Finishing] ([Sort]. The maximum quantity that can be entered is 999. Up to 30 documents can be printed. When printing two or more documents at a time. and then configure print settings. Select a document to be printed. [Half Fold: Print Outside]) • [Cover/Slip Sheet] ([Front Cover]. 3. 2. [Designate/Chapter]. [2 Sided Copy Top to Bottom].]. 5. 1. [Stack]. [Staple].

7. Document Server 154 .

its content will be shown. For information not included in this chapter. which allows you to switch between the administrator and guest mode. see Connecting the Machine/ System Settings available on our website or Web Image Monitor Help. When setting SSL. you must enter it as "192. a protocol for encrypted communication. Menu area If you select a menu item. enter "https://(machine's IP address or host name)/".168. If the machine's host name has been registered on the DNS or WINS server. Start your web browser. • When entering an IPv4 address.168. Header area Display icons for the links to Help and the keyword search function. 155 . Top Page of Web Image Monitor appears. Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. Web Image Monitor is divided into the following areas: 2 3 1 4 5 DMB010 1. For example: If the address is "192. 2.010". This area also displays [Login] and [Logout]. 2. you can enter it. do not begin segments with zeros. under environment which server authentication is issued.8. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations.1.10". 1. Enter "http://(machine's IP address or host name)/" in your web browser's URL bar.001.

4. 5. (Help): Use Help to view or download Help file contents. 8. Click the web browser's [Refresh] button to refresh the entire browser screen. 156 . Basic Information area Display the basic information of the machine. Work area Display the contents of the item selected in the menu area. Web Image Monitor 3. Refresh/Help (Refresh): Click at the upper right in the work area to update the machine information.

or 81/2 × 11 from Tray 1. Loading Paper Precautions for Loading Paper • When loading paper. • For details about the paper sizes and types that can be used. • To prevent multiple sheets from being fed at once. and then fan the entire stack before loading it into the tray. • You might at times hear a rustling noise from paper moving through the machine. A5 . • Do not stack paper over the limit mark. • (mainly North America) Tray 1 can hold 81/2 × 11 paper only. • Check the paper edges are aligned at the right side. • Straighten curled or warped paper before loading. see page 172 "Recommended Paper Sizes and Types". or B5 JIS from Tray 1. stack them with the new sheets of paper. Loading Paper into Paper Trays Every paper tray is loaded in the same way. fan the paper before loading it. contact your service representative.9. B5 JIS . take care not to trap or injure your fingers. contact your service representative. 157 . • (mainly Europe and Asia) Tray 1 can hold A4 paper only. paper is loaded into Tray 2. If you want to print on A4 . • If you load paper when only a few sheets of paper remain in the tray. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. This noise does not indicate a malfunction. In the following example procedure. multiple sheet feeding may occur. Remove any remaining paper. If you want to print on A5 .

For details. When loading envelopes. Paper Specifications and Adding Paper. Do not stack paper over the limit mark.4". see "Changing the Paper Size in Trays 2 . and then pull the tray carefully out until it stops. the position of the tray's side fences may slip out of place. DLV107 3. DLV106 2. see page 182 "Envelopes". Square the paper and load it print side up. Carefully push the paper tray fully in. 158 . and paper that cannot be loaded in the paper trays. • You can load envelopes in Trays 2–4. For details. Adding Paper and Toner • If a paper tray is pushed vigorously when putting it back into place. Check that paper in the paper tray is not being used. 1. • Various sizes of paper can be loaded in Trays 2–4 by adjusting the positions of side fences and end fence. Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies. adhesive labels. 9. place them in the correct orientation. translucent paper.

If this happens. images might be skewed or paper misfeeds might occur. Loading Paper • The maximum number of sheets you can load at the same time depends on paper type. For details. DLV108 2. see page 172 "Recommended Paper Sizes and Types". thin paper. • Pull the extender out when loading A4 . • When loading thick paper. or OHP transparencies. • Letterhead paper must be loaded in a specific orientation. see page 169 "Loading Orientation-fixed Paper or Two-sided Paper". If the guides are not flush against the paper. specify the paper size and the paper type. it is recommended to load the paper in orientation. • Certain types of paper might not be detected properly when placed on the bypass tray. Do not stack paper over the limit mark. 81/2 × 11 or larger size paper in the bypass tray. remove the paper and place it on the bypass tray again. Open the bypass tray. 3. 1. Align the paper guides to the paper size. 159 . DLV109 • When you use the bypass tray. For the maximum number of sheets you can load. Load the paper face down until you hear the beep.

When printing from a computer. Connecting the Machine/ System Settings. Copy/ Document Server. Hold the handle in one hand while supporting the back of the bypass tray with the other hand. For details. see page 164 "Printing from the Bypass Tray Using the Printer Function" or "Copying from the Bypass Tray". Adding Paper and Toner • You can load envelopes into the bypass tray. see page 172 "Recommended Paper Sizes and Types".260 mm (18. and then open the bypass tray slowly. Envelopes must be loaded in a specific orientation. • When copying from the bypass tray. see "Screen Features". 160 .60 inches). see "Copying from the Bypass Tray". • When loading paper that has a horizontal width of 457. For details. Turn the knob clockwise until its triangle mark stops at the unlock mark. For details about how to specify sizes.2–1. see page 182 "Envelopes". it does not sound if you load paper into the bypass tray. Loading paper into the banner paper guide tray 1. see page 160 "Loading paper into the banner paper guide tray". install the optional banner paper guide tray. DLV130 2. see page 164 "Printing from the Bypass Tray Using the Printer Function". For details about the sizes that can be detected automatically. • Specify the sizes of paper that are not automatically detected. Open the bypass tray until it is parallel to the floor. For details about [Notification Sound].00–49. Copy/ Document Server. • When [Notification Sound] is set to [No Sound]. 9.

5. Loading Paper DLV125 3.2 mm (5.83–18. images might be skewed or paper misfeeds might occur. DLV127 161 . proceed to Step 4. 2 1 2 DLV126 4. When loading paper that has a horizontal width of 148–457. Load the paper face down until you hear the beep. and then insert it into the bypass tray until it becomes stable. Raise the banner paper guide tray. Align the paper guides to the paper size. If the guides are not flush against the paper.00 inches).

1 2 DLV128 7. • When using paper that has a horizontal width of 1.200 mm (47. and then raise the minor banner paper guide tray. curl the paper so that its leading edge touches the side of the machine.2–900 mm (18. curl the paper so that its leading edge touches the minor banner paper guide tray. set the paper so that its leading edge protrudes from the banner paper guide tray.00–35. 162 . Set the leading edge of the paper according to the paper size.3 inches). Adding Paper and Toner 6.5 inches). DLV132 • When using paper that has a horizontal width of 457.83–35.5 inches). 9. When loading paper that has a horizontal width of 148–900. proceed to Step 7.5 inches).0 mm (5. Open the subtray. DLV129 • When using paper that has a horizontal width of 900 mm (35.

it does not sound if you load paper into the banner paper guide tray. Connecting the Machine/ System Settings.60 inches) into the banner paper guide tray.2 mm (5.83–18. 163 . Remove any paper that is loaded. see "Screen Features". Loading Paper DLV133 • When using paper that has a horizontal width of 148–457. Fold up the banner paper guide tray. DLV134 • You can load up to 10 sheets of paper that has a horizontal width of 457. Slide the paper guides outward to the maximum width. and then close the bypass tray slowly. Hold the handle in one hand while supporting the back of the bypass tray with the other hand. Turn the knob counter-clockwise until its triangle mark stops at the lock mark. 3. When loading multiple sheets of paper into the banner paper guide tray. Fold the subtray up. 5. Closing the banner paper guide tray 1.00– 49. set the paper as loading paper into the bypass tray. • When [Notification Sound] is set to [No Sound]. 6. 2. For details about [Notification Sound].2–1.00 inches). be sure to separate them one by one before loading them.260 mm (18. 4.

• Settings remain valid until they are changed. Press [Home] ( ) at the bottom of the screen in the center. 2. and then press the [User Tools] icon ( ) on. Print. 164 . Flick the screen to the left. see "Printing Documents". 3. Press [Printer Bypass Paper Size]. 6. • The default of [Bypass Tray] is [Machine Setting(s): Any Type]. 8. Print. 5. Specifying a custom size paper using the control panel 1. see "System". 4. 3. • The default of [Printer Bypass Paper Size] is [Auto Detect]. 9. Select the paper size. 7. Adding Paper and Toner Printing from the Bypass Tray Using the Printer Function • If you select [Machine Setting(s)] in [Bypass Tray] under [Tray Setting Priority] in [System] of the Printer Features menu. Press [Printer Bypass Paper Size]. Specifying regular sizes using the control panel 1. and then press the [User Tools] icon ( ). Press [Tray Paper Settings]. • For details about setting printer drivers. Press [Home] ( ) at the bottom of the screen in the center. the settings made using the control panel have priority over the printer driver settings. Press [OK]. Press [Home] ( ) at the bottom of the screen in the center. Press [Tray Paper Settings]. 4. For details. Flick the screen to the left. Press [User Tools] ( ) on the top right of the screen. 2.

9. Press [Horizontal]. Press [Custom Size]. and specify their size. Press [Tray Paper Settings]. 2. Press [Vertical]. 8. • When printing onto OHP transparencies. 5. Loading Paper 5. 6. 11. Flick the screen to the left. 7. and then press [ ]. Press [Home] ( ) at the bottom of the screen in the center. 12. 6. Press [User Tools] ( ) on the top right of the screen. remove printed sheets one by one. Press [OK]. Press [OK] twice. 1. Press [Home] ( ) at the bottom of the screen in the center. • Usually only one side of OHP transparencies can be used for printing. Be sure to load them with the print side down. 7. Specifying thick paper. Press [Printer Bypass Paper Size]. If a custom size is already specified. or OHP transparencies for paper type using the control panel • Use A4 or 81/2 × 11 size OHP transparencies. Press [Paper Type: Bypass Tray]. Enter the vertical size using the number keys. and then press [ ]. Press [ Next]. and then press the [User Tools] icon ( ). press [Change Size]. 10. 165 . 4. 3. thin paper. and then specify the paper size. Enter the horizontal size using the number keys.

166 . 10. align the left edge of the paper to the left edge of the tray. wait until sounds stop coming from the tray. • To load thin or thick paper. Press [OK]. 9. see "Tray Paper Settings". 11. Loading Paper into Tray 3 (LCT) (mainly Europe and Asia) Tray 3 (LCT) can hold A4 paper only. press [Do not Display] on the [Paper Type] area. • For details about paper thickness. contact your service representative. Press [Home] ( ) at the bottom of the screen in the center. paper on the left is automatically shifted to the right. contact your service representative. If you want to print on A4 from Tray 3 (LCT). • Press [OHP (Transparency)] on the [Paper Type] area when loading OHP transparencies. Press [User Tools] ( ) on the top right of the screen. • When paper loaded in the right side of Tray 3 (LCT) runs out. For the left stack. (mainly North America) Tray 3 (LCT) can hold 81/2 × 11 paper only. 9. • We recommend that you use specified OHP transparencies. align the right edge of the paper with the right edge of the tray. and then select the appropriate paper thickness in the [Paper Thickness] area. If you want to print on 81/2 × 11 from Tray 3 (LCT). Select the proper items. according to the paper type you want to specify. Connecting the Machine/ System Settings. Adding Paper and Toner 8. Do not pull out Tray 3 (LCT) while the tray is moving paper. • For the right stack.

Square the paper and load it print side up. Carefully push the paper tray fully in. • Whole tray pulled out CVA018 • Left half of the tray pulled out CVA019 3. Do not stack paper over the limit mark. • You can load paper even if Tray 3 (LCT) is in use. Loading Paper 1. 167 . CVA017 2. It is okay to pull out the left half of the tray while Tray 3 (LCT) is in use. Carefully pull out the paper tray until it stops.

If you want to print on 81/2 × 11 or B5 JIS from the large capacity tray (LCT). 168 . contact your service representative. If you want to print on A4 or B5 JIS from the large capacity tray (LCT). • Check the paper edges are aligned at the left side. Loading Paper into the Large Capacity Tray (LCT) (mainly Europe and Asia) The large capacity tray (LCT) can hold A4 paper only. Close the right cover of the large capacity tray (LCT). 9. (mainly North America) The large capacity tray (LCT) can hold 81/2 × 11 paper only. Load paper into the paper tray with the print side down. Check that paper in the paper tray is not being used. DLV120 2. 1. Do not stack paper over the limit mark. Adding Paper and Toner • Load 30 or more sheets of paper in the left half of the tray. and then open the right cover of the large capacity tray (LCT). DLV121 3. contact your service representative.

For details about the letterhead settings. Original orientation and paper orientation The meanings of the icons are as follows: Icon Meaning Place or load paper scanned or printed side face up. and then place the paper as shown below. Copy/ Document Server. Loading Paper Loading Orientation-fixed Paper or Two-sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example. punched paper. Print. Settings for the User Tools • Copier mode Specify [Yes] for [Letterhead Setting] in [Input / Output] under the Copier / Document Server Features menu. Place or load paper scanned or printed side face down. • Original orientation Original orientation Exposure glass ADF Readable orientation 169 . • Printer mode Specify [Auto Detect] or [On (Always)] for [Letterhead Setting] in [System] under the Printer Features menu. and then place the original and paper as shown below. or "System". see "Input / Output". depending on how the originals and paper are placed. letterhead paper. or copied paper) might not be printed correctly.

Adding Paper and Toner Original orientation Exposure glass ADF Unreadable • Copy orientation • Scanner • Paper orientation • Copier mode Tray 1 or Large capacity Copy side Trays 2–4 Bypass tray Tray 3 (LCT) tray (LCT) One-sided Two-sided • Printer mode Tray 1 or Tray Large capacity Print side Trays 2–4 Bypass tray 3 (LCT) tray (LCT) One-sided Two-sided 170 . 9.

171 . • For details about how to make two-sided prints. • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting]. Note also that two-sided printing must be disabled for the tray specified for one-sided printing. see "Duplex Copying". one- sided output after the first copy may be printed facing a different direction. see "Printing on Both Sides of Sheets". you must specify [Letterhead] as the paper type in the printer driver's settings. • If a print job is changed partway through printing from one-sided to two-sided printing. To ensure all paper is output facing the same direction. Copy/ Document Server. specify different input trays for one-sided and two- sided printing. Loading Paper • In copier mode: • For details about how to make two-sided copies. Print.

9. • Do not use paper designed for inkjet printers. • When you load OHP transparencies. either because it is too dry or too damp. Tray 1 Paper type and weight Paper size Paper capacity 60–300 g/m2 (16 lb. as these may stick to the fusing unit and cause a misfeed. B5 JIS . • If you use paper that curls. Cover) A4 Plain Paper 1–Thick Paper 4 81/2 × 11 60–300 g/m2 (16 lb. or a misfeed might occur. Adding Paper and Toner Recommended Paper Recommended Paper Sizes and Types This section describes recommended paper sizes and types. Bond– 550 sheets 110 lb. and place them correctly. 81/2 × 11 A4 . contact your service representative. check the front and back of the sheets. B5 JIS *1 To load paper any of the sizes specified above. Bond– *1 550 sheets 110 lb. 172 . a staple clogging or paper jam may occur. Cover) Plain Paper 1–Thick Paper 4 A5 . A5 .

51/2 × 81/2 . A4 . 81/2 × 132/5 60–300 g/m2 (16 lb. 12 × 18 . 71/4 × 101/2 . 11 × 17 . A6 . 12 × 18 . Bond– Paper sizes that can be 550 sheets 110 lb. B5 JIS . 81/2 × 14 . 51/2 × 81/2 . 11 × 15 . 81/2 × 13 . 11 × 17 . SRA3 A4 . 81/2 × 132/5 A3 . 8 × 13 . B5 JIS . B6 JIS . 81/2 × 13 . 16K . A6 . 8 × 10 . Cover) the Tray Paper Settings Plain Paper 1–Thick Paper 4 menu*1: A5 . 11 × 15 . B4 JIS . SRA3 173 . Recommended Paper Tray 2 Paper type and weight Paper size Paper capacity 60–300 g/m2 (16 lb. Cover) detected automatically*1: Plain Paper 1–Thick Paper 4 A3 . 71/4 × 101/2 . 81/2 × 11 . 81/2 × 14 . B4 JIS . 16K . A5 . 8K . A4 . 8 × 10 . 81/2 × 11 . 10 × 14 . 81/4 × 13 . Bond– Select the paper size using 550 sheets 110 lb. 81/2 × 11 . A5 . 81/4 × 14 . 71/4 × 101/2 . 81/4 × 14 . 10 × 14 . B6 JIS . A5 . 8 × 13 . B5 JIS . 81/4 × 13 . 8K .

Cover) Plain Paper 1–Thick Paper 4 Vertical: 90.55–12.83–18. 81/2 × 11 . A3 . 81/2 × 132/5 174 . Adding Paper and Toner Paper type and weight Paper size Paper capacity 60–300 g/m2 (16 lb. 81/2 × 11 . 71/4 × 101/2 .8 inches) or less. B4 JIS .0 mm Horizontal: 148.0–457. B5 JIS . DL Env *1 Adjust the supporting side fence before loading B4 JIS . 11 × 17 .0 inches) in Trays 2–4. use paper that has a horizontal width of 450 mm (17. Bond– Custom size*2. A5 . A4 . or 12 × 18 paper. 9.8 mm (12. A5 . Cover) detected automatically*1: Plain Paper 1–Thick Paper 4 A3 . 12 × 18 *2. C6 Env Single flap: 25 sheets . 81/2 × 14 . SRA3 . *2 Set the supporting side fence position to SRA3 before loading paper with a vertical length of 297 mm or longer and a horizontal length of over 335 mm. Trays 3 and 4 Paper type and weight Paper size Paper capacity 60–300 g/m2 (16 lb. Bond– Paper sizes that can be 550 sheets 110 lb.00 inches Envelopes Select the paper size using • : 50 sheets the Tray Paper Settings menu: • : 41/8 × 91/2 . *3 When loading paper with a vertical length of more than 304.59 inches Horizontal: 5.2 mm Vertical: 3. 3: 550 sheets 110 lb. 11 × 17 . 37/8 × Double flap: 15 sheets 71/2 . B5 JIS . C5 Env .0–320. SRA3 *2 A4 .

83–18. 81/2 × 13 . 16K . 10 × 14 . 8 × 10 . 81/2 × 11 . B6 JIS . B4 JIS . Bond– Select the paper size using the 550 sheets 110 lb. 11 × 15 . 8 × 10 . A5 . SRA3 *2 60–300 g/m2 (16 lb. 8 × 13 . A6 . A4 . C6 Env Single flap: 25 sheets . 81/4 × 13 .0–320.00 inches Envelopes Select the paper size using the • : 50 sheets Tray Paper Settings menu: • : 41/ 1 8 × 9 /2 . 11 × 17 . Recommended Paper Paper type and weight Paper size Paper capacity 60–300 g/m2 (16 lb. A6 . Cover) Tray Paper Settings menu*1: Plain Paper 1–Thick Paper 4 A5 . 81/4 × 14 . 51/2 × 1 8 /2 . Bond– Custom size*3. 81/2 × 132/5 A3 . 81/2 × 13 . 71/4 × 101/2 . 8 × 13 . 37/8× Double flap: 15 sheets 71/2 .55–12. 4: 550 sheets 110 lb. 16K . 8K . 10 × 14 . B5 JIS . 8K . 71/4 × 101/2 . 12 × 18 *2. Cover) Plain Paper 1–Thick Paper 4 Vertical: 90. 11 × 15 . 51/2 × 81/2 .0 mm Horizontal: 148. DL Env 175 . B6 JIS . 81/2 × 14 . 81/4 × 14 .2 mm Vertical: 3.59 inches Horizontal: 5.0–457. 81/4 × 13 . C5 Env .

B5 JIS . • Thick Paper 2–Thick B4 JIS .8 inches) or less. 11 × 17 . 12 × 18 . 51/2 × 81/2 . Adding Paper and Toner *1 Adjust the supporting side fence before loading B4 JIS . Bond– Paper sizes that can be • 100 sheets (up to 10 mm 110 lb. Bypass tray Paper type and weight Paper size Paper capacity 52–300 g/m2 (14 lb. A6 . 11 × 17 . A4 . B6 JIS Paper 3: 20 sheets . SRA3 . B5 JIS . use paper that has a horizontal width of 450 mm (17. however there is no size description for these paper sizes. 81/2 × 11 . A5 . A3 .0 inches) in Trays 2–4. 9.8 mm (12. SRA3 176 . *3 When loading paper with a vertical length of more than 304. SRA3 • Thick Paper 4: 16 sheets A5 . Cover) detected automatically: in height) Thin Paper–Thick Paper 4 • Thick Paper 1: 40 sheets A3 . or 12 × 18 paper. *4 Set the supporting side fence position to SRA3 before loading paper with a vertical length of 297 mm or longer and a horizontal length of over 335 mm. *2 There are lines to indicate these paper sizes on the labels attached to the paper trays.

Cover) in height) Thin Paper–Thick Paper 4 • Thick Paper 1: 40 sheets 11 × 17 . A6 . A4 . A4 . B5 JIS . 81/2 × 14 . 81/4 × 13 . B5 1 sheet JIS Label paper (adhesive labels) B4 JIS . B6 JIS . 81/4 × 14 .83–18. 12 × 18 .00 inches*3 OHP transparencies A4 . 81/2 × 11 50 sheets Translucent paper A3 . 71/4 × 101/2 . Bond– Custom size*2: • 100 sheets (up to 10 mm 110 lb. 16K . 81/2 × 13 . B4 JIS . 51/ 2× 81/2 .0–320. B4 JIS . 81/2 × 11 . A4 30 sheets 177 .0–457. 11 × 15 . 81/2 × 13 . 81/2 × 132/5 A3 . 11 × 15 . 16K . 8 Paper 3: 20 sheets × 13 . Recommended Paper Paper type and weight Paper size Paper capacity 52–300 g/m2 (14 lb. A5 .55–12. • Thick Paper 4: 16 sheets 71/4 × 101/2 . 8 × 10 . 10 × 14 . Bond– *1 • 100 sheets (up to 10 mm 110 lb. 81/2 × 14 .2 Paper 3: 20 sheets mm*3 • Thick Paper 4: 16 sheets Vertical: 3. 8 × 10 .59 inches Horizontal: 5. • Thick Paper 2–Thick 81/4 × 14 . Cover) in height) Thin Paper–Thick Paper 4 • Thick Paper 1: 40 sheets Vertical: 90. 8K . SRA4 .0 mm • Thick Paper 2–Thick Horizontal: 148. 81/4 × 13 . 81/2 × 132/5 52–300 g/m2 (14 lb. SRA4 . 8K . 10 × 14 .8 × 13 .

*2 Enter the paper size. contact your service representative. Copy/ Document Server. If you want to load paper with a horizontal length of 600 mm (23. Cover) A4 Thin Paper–Thick Paper 4 81/2 × 11 52–300 g/m2 (14 lb.260 mm (49. the maximum horizontal length of the custom size is 1. Cover) Thin Paper–Thick Paper 4 81/2 × 11 A4 *1 To load paper any of the sizes specified above.260 mm (23. Tray 3 (LCT) Paper type and weight Paper size Paper capacity 52–300 g/m2 (14 lb. Copy/ Document Server. 9. *3 In printer or facsimile mode. it must have a vertical width of 305 mm (12. contact your service representative. see "Copying from the Bypass Tray". C6 Env .62 inches) or longer in the bypass tray. Bond– *1 1000 sheets × 2 110 lb. For copier mode. Bond– 1000 sheets × 2 110 lb.62–49. 37/8 × 71/2 . Adding Paper and Toner Paper type and weight Paper size Paper capacity Envelopes *1 10 sheets 41/8 × 91/2 . C5 Env . If you want to print on paper with a horizontal length of 600–1. For printer mode. see page 164 "Specifying a custom size paper using the control panel". 178 . DL Env *1 Select the paper size.60 inches). For printer mode.1 inches) or less. For copier mode.60 inches). see "Copying from the Bypass Tray". see page 164 "Specifying regular sizes using the control panel".

Cover) A4 Thin Paper–Thick Paper 4 81/2 × 11 52–300 g/m2 (14 lb. Change the paper weight setting to thinner or thicker. the edges may crease or the paper may be misfed. Cover) Thick Paper 3 221–256 g/m2 (80 lb. Recommended Paper Large capacity tray (LCT) Paper type and weight Paper size Paper capacity 52–300 g/m2 (14 lb. B5 JIS *1 To load paper any of the sizes specified above. such as translucent paper or OHP transparencies. Bond) Middle Thick 82–105 g/m2 (20–28 lb. Bond– *1 1500 sheets 110 lb. • Certain types of paper. Index–110 lb. Cover) *1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight. may produce noise when delivered. 179 . 81/2 × 11 A4 . Index) Thick Paper 2 170–220 g/m2 (65–80 lb. Bond) Plain Paper 1 60–74 g/m2 (16–20 lb. contact your service representative. Paper Thickness Paper Thickness*1 Paper weight Thin Paper*2 52–59 g/m2 (14–15 lb. Cover–140 lb. Bond) Thick Paper 1 106–169 g/m2 (28 lb. *2 Depending on the type of thin paper. Bond–90 lb. This noise does not indicate a problem and print quality is unaffected. Cover) Thin Paper–Thick Paper 4 B5 JIS . Bond) Plain Paper 2 75–81 g/m2 (20 lb. Index) Thick Paper 4 257–300 g/m2 (140 lb. Bond– 1500 sheets 110 lb.

This prevents OHP transparencies from sticking together. • When printing on OHP transparencies from the computer. • Remove copied or printed sheets one by one. • Flatten out curled sheets before loading them. • Press [Bypass]. • When loading thick paper of 106–300 g/m2 (28 lb. Cover). see page 182 "Envelopes". For the setting procedure of the Auto Tray Switching function. Actual paper capacity might be lower. 180 . or OHP transparencies for paper type using the control panel". • Fan OHP transparencies thoroughly whenever you use them. Copy/ Document Server. This function is called Auto Tray Switching. • If multiple sheet feeding occurs. • When loading label paper: • We recommend that you use specified label paper. Bond–110 lb. make sure the stack height does not exceed the limit mark of the paper tray. This saves interrupting a copy run to replenish paper when making a large number of copies. For details. • When copying or printing onto letterhead paper. • If you load paper of the same size and same type in two or more trays. always use long grain paper. Connecting the Machine/ System Settings. see page 181 "Thick paper". fan sheets thoroughly or load sheets one by one from the bypass tray. • When loading paper. • When loading translucent paper: • When loading translucent paper. For details. You can specify the paper type of the paper trays under [Paper Type]. the machine automatically feeds from one of the trays in which [Yes] is selected for [Apply Auto Paper Select] when the first tray in use runs out of paper. the paper placing orientation is different depending on which function you are using. and set the paper direction according to the grain. see "Tray Paper Settings". and from feeding incorrectly. Copy/ Document Server. thin paper. • Depending on the paper sizes and types. • It is recommended to place one sheet at a time. and then select the appropriate paper thickness for [Paper Type]. the copy/print speed may be slower than usual. Adding Paper and Toner • The paper capacity described in the tables above is an example. see "Copying onto OHP Transparencies". see page 169 "Loading Orientation-fixed Paper or Two-sided Paper". 9. depending on the paper type. see "General Features". see page 165 "Specifying thick paper. • When copying onto OHP transparencies. • When loading envelopes. • When loading OHP transparencies: • It is recommended to place one sheet at a time.

Also. load them one by one from the bypass tray. • After continuous printing of A5 . • Remove copied or printed sheets one by one.a room where the temperature is 20–25°C (68– 77°F) and the humidity is 30–65%. for each tray's [Paper Type] be sure to specify [Paper Type] to [Coated: Matte]. Recommended Paper • Translucent paper easily absorbs humidity and becomes curled. • Store all your paper in the same environment . To prevent such problems. for each tray's [Paper Type]. be sure to set [Paper Type] to [Coated: Glossy]. press [Tray Paper Settings]. follow the recommendations below to prevent misfeeds and loss of image quality. • To print on high-gloss coated paper: press the [User Tools] icon ( ). press [Tray Paper Settings]. as shown in the following diagram: Direction of Tray 1 or Tray 3 Large capacity Trays 2–4 Bypass tray paper grain (LCT) tray (LCT) 181 . always fan the paper before using it. • When loading coated paper or glossy paper. • When loading coated paper: • To print on coated paper: press the [User Tools] icon ( ). feed the coated paper from the bypass tray one sheet at a time. set the paper direction according to its grain. be sure to position the side fences flush against the paper stack. Remove curl in the translucent paper before loading. • Jams and misfeeds can occur when printing on thick smooth paper. be sure to fan smooth paper thoroughly before loading them. printing on different sized paper may require a wait of up to 1 minute for adjustments. and then. Bond–110 lb. • If a paper jam occurs or if the machine makes a strange noise when feeding stacks of coated paper. and [Paper Thickness] to the appropriate paper thickness. Thick paper This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 106–300 g/m2 (28 lb. and then. be sure to load at least 20 sheets. • When loading thick paper. A6 . • When loading paper in the paper trays. If paper continues to become jammed or feed in together even after they are fanned. Cover). envelopes or other smaller custom paper sizes.

• Prints might be noticeably curled. they might not feed into the machine. Flatten out prints if they are creased or curled. load them with flaps fully open. depending on the paper type. When copying onto envelopes. flatten out all four edges. or [Thick Paper 4] as the paper thickness in [Tray Paper Settings]. • Even if thick paper is loaded as described above. In copier mode The way to load envelopes varies depending on the orientation of the envelopes. load them according to the applicable orientation shown below: 182 . • Only envelopes that are at least 148 mm (5. If they are bent or curled. • When loading envelopes in the orientation.9 inches) wide and whose flaps are open can be loaded in the orientation. press down on them to remove any air from inside. Otherwise. [Thick Paper 2]. normal operations and print quality might still not be possible. • Prints might have prominent vertical creases. • Misfeeds might occur depending on the length and shape of the flaps. Envelopes This section gives you various details about and recommendations concerning envelopes. Adding Paper and Toner Direction of Tray 1 or Tray 3 Large capacity Trays 2–4 Bypass tray paper grain (LCT) tray (LCT) Not Not recommended recommended • Select [Thick Paper 1]. [Thick Paper 3]. • Before loading envelopes. 9. flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them. • Do not use window envelopes.

Recommended Paper How to load envelopes Orientation of Exposure glass Trays 2–4 Bypass tray envelopes Side-opening envelopes • Flaps: open • Flaps: open • Flaps: open • Bottom side of • Bottom side of • Bottom side of envelopes: toward envelopes: toward envelopes: toward the left of the the right of the the left of the machine machine machine • Side to be • Side to be printed: • Side to be printed: scanned: face face up face down down Side-opening envelopes • Flaps: closed • Flaps: closed • Flaps: closed • Bottom side of • Bottom side of • Bottom side of envelopes: toward envelopes: toward envelopes: toward the back of the the back of the the back of the machine machine machine • Side to be • Side to be printed: • Side to be printed: scanned: face face up face down down When loading envelopes. In printer mode The way to load envelopes varies depending on the orientation of the envelopes. specify the envelope size and thickness. see "Copying onto Envelopes". When printing onto envelopes. Copy/ Document Server. For details. load them according to the applicable orientation shown below: 183 .

and bottom print margin. Adding Paper and Toner How to load envelopes Types of envelopes Trays 2–4 Bypass tray Side-opening envelopes • Flaps: open • Flaps: open • Bottom side of envelopes: • Bottom side of envelopes: toward the right of the toward the left of the machine machine • Side to be printed: face down • Side to be printed: face up Side-opening envelopes • Flaps: closed • Flaps: closed • Bottom side of envelopes: • Bottom side of envelopes: toward the back of the toward the back of the machine machine • Side to be printed: face up • Side to be printed: face down When loading envelopes. Recommended envelopes For information about recommended envelopes. it is recommended that you set the right. • Load only one size and type of envelope at a time. left. 184 . • To get better output quality. 9.6 inches) each. For details about the sizes of envelopes you can load. For details. rotate the print image by 180 degrees using the printer driver. Print. select "Envelope" as the paper types using both [Tray Paper Settings] and printer driver and specify the thickness of envelopes. top. to at least 15 mm (0. contact your local dealer. To print on envelopes that are loaded with their short edges against the machine body. • The Duplex function cannot be used with envelopes. see "Printing on Envelopes". see page 172 "Recommended Paper Sizes and Types".

• Flatten out prints if they are creased or curled. dirtied. Print one or two envelopes to check print quality. • Copied or printed sheets are delivered to the internal tray even if you specified a different tray. • High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased. 185 . or misprinted. If you are printing a solid color on an envelope. Recommended Paper • Output quality on envelopes may be uneven if parts of an envelope have differing thicknesses. • Check the envelopes are not damp. lines may appear where the overlapped edges of the envelope make it thicker. copying or printing on envelopes may wrinkle them even if they are recommended. • Depending on the environment. • Certain types of envelopes might come out creased.

Consult a doctor if necessary. • If toner or used toner gets into your eyes. Doing so can cause toner spillage. 9. However. • Do not crush or squeeze toner containers. and accidental ingestion. • Do not use a vacuum cleaner to remove spilled toner (including used toner). and components that have been in contact with toner out of reach of children. • Keep the polythene materials (bags. Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner. and how to dispose of used toner. flush immediately with large amounts of water. 186 . etc. Toner will ignite on contact with naked flame. possibly resulting in dirtying of skin. • If toner or used toner is swallowed. Doing so risks burns. • Do not store toner (new or used) or toner containers anywhere near naked flames. If toner is spilled on the floor. gargle with plenty of water and move into a fresh air environment. it is possible to use a vacuum cleaner that is explosion-proof and dust ignition-proof. how to send faxes or scanned documents when the toner has run out.) supplied with this machine away from babies and small children at all times. clothing. Suffocation can result if polythene materials are brought into contact with the mouth or nose. Toner will ignite on contact with naked flame. • If toner or used toner is inhaled. Adding Paper and Toner Adding Toner This section explains precautions when adding toner. remove the spilled toner slowly using a wet cloth. Consult a doctor if necessary. Consult a doctor if necessary. • The following explains the warning messages on the plastic bag used in this product's packaging. toner containers. Doing so risks fire and burns. so that the toner is not scattered. • Store toner (new or used). and floor. • Do not incinerate toner (new or used) or toner containers. dilute by drinking a large amount of water.

• Always replace the toner cartridge when a notification appears on the machine. If toner comes into contact with your skin. Follow the instruction on the screen regarding how to replace a toner cartridge. hold the cartridge with the opening upward. • Do not shake the toner cartridge with its mouth down after removing it. To display the [ Add 187 . • Fault may occur if you use toner other than the recommended type. settings will be lost. • Store toner where it will not be exposed to direct sunlight. • When adding toner. temperatures above 35°C (95°F). This will result in toner leakage. • When replacing a toner or waste toner container or consumables with toner. Adding Toner • When removing jammed paper or replacing toner. Have a replacement toner cartridge at hand. • If "Toner Cartridge is almost empty. avoid getting toner (new or used) on your clothing. the toner has almost run out. wash the stained area with cold water. Residual toner may scatter. do not turn off the main power. • Do not repeatedly install and remove toner cartridges. • When removing jammed paper or replacing toner. make sure that the toner does not splatter. or high humidity. If you do. Hot water will set the toner into the fabric and make removing the stain impossible." appears on the system message widget. make sure that the lid is shut. and then reinstall it. you can check the name of the required toner and the replacement procedure using the [ Add Toner] screen. wash the affected area thoroughly with soap and water. • If appears when there is a lot of toner. • When "No Toner" appears on the system message widget. • Store toner horizontally. If toner comes into contact with your clothing. For consumables with a lid. Put the waste consumables in a bag after they are removed. avoid getting toner (new or used) on your skin. shake it well.

(mainly Europe and Asia) If you want to discard your used toner container. Toner cannot be re-used. see "Inquiry". Press [Home] ( ) at the bottom of the screen in the center. 9. 3. Press the [Fax] icon or the [Scanner] icon. Maintenance and Specifications. If you discard it by yourself. Note that even if there is no toner left. (mainly North America) Please see our local company website for information on the recycling of supply products. or you can recycle items according to the requirements of your local municipalities or private recyclers. 1. • For details about how to check contact number where you can order supplies. please contact your local sales office. Press [Exit]. The error message disappears. Adding Paper and Toner Toner] screen. communication is not possible. and then press [Check] in the [Mach. you can still send faxes or scanned documents. Disposing of Used Toner This section describes what to do with used toner. 188 . • Any reports are not printed. Pack used toner containers in the container's box or a bag to prevent the toner from leaking out of the container when you dispose of it. Status] area in the [Mach. Stat] tab. press [Check Status]./Applic. and then perform transmission operation. • If number of communications executed after the toner has run out and not listed in the automatically output Journal exceeds 200. treat it as general plastic waste material. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner. the indicator on the display lights. 2.

When a Status Icon Is Displayed This section describes the status icons displayed when the machine requires the user to remove misfed paper. Troubleshooting. For details about replacing the waste toner bottle. Troubleshooting This chapter describes basic troubleshooting procedures. For details about adding toner. For details about removing punch waste. : Service Call icon Appears when the machine is malfunctioning or requires maintenance. : Load Paper icon Appears when paper runs out. see "Removing Jammed Paper". : Add Staple icon Appears when staples run out. Maintenance and Specifications. or to perform other procedures.10. to add paper. see "Adding Staples". Paper Specifications and Adding Paper. Troubleshooting. see "Adding Toner". For details about removing jammed paper. see "Loading Paper". For details about loading paper. see "Replacing the Waste Toner Bottle". Maintenance and Specifications. 189 . Status Icon Status : Paper Misfeed icon Appears when a paper misfeed occurs. For details about removing jammed paper. : Hole Punch Receptacle Full icon Appears when the hole punch receptacle is full. see "Removing Jammed Paper". : Add Toner icon Appears when toner runs out. Maintenance and Specifications. : Original Misfeed icon Appears when an original misfeed occurs. For details about adding staples. : Waste Toner Full icon Appears when the waste toner bottle is full. see "Removing Punch Waste". Troubleshooting.

10. Troubleshooting

Status Icon Status

: Open Cover icon Appears when one or more covers of the machine are
open.

190

When the Indicator Lamp for [Check Status] Is Lit or Flashing

When the Indicator Lamp for [Check Status] Is
Lit or Flashing
If the indicator lamp for [Check Status] lights up or flashes, press [Check Status] to display the [Check
Status] screen. Check the status of each function in the [Check Status] screen.
[Check Status] screen

1

2

4 3
DNK006

1. [Mach./Applic. Stat] tab
Indicates the status of the machine and each function.
2. [Check]
If an error occurs in the machine or a function, press [Check] to view details.
Pressing [Check] displays an error message or the corresponding function screen. Check the error message
displayed on the function screen and take the appropriate action. For details about how to resolve the
problems described in error messages, see "When Messages Appear", Troubleshooting.
3. Messages
Displays a message that indicates the status of the machine and each function.
4. Status icons
The status icons that can be displayed are described below:
: The function is performing a job.
: The machine cannot be used because an error has occurred in the machine.
: The function cannot be used because an error has occurred in the function or machine. This icon may also
appear if the toner is running low.
The following table explains problems that cause the indicator lamp for [Check Status] to light or flash.

191

10. Troubleshooting

Problem Cause Solution

Documents and reports do The paper output tray is full. Remove the prints from the tray.
not print out.

Documents and reports do There is no paper left. Load paper. For details about loading
not print out. paper, see "Loading Paper", Paper
Specifications and Adding Paper.

An error has occurred. A function which has the Press [Check] in the function which the
status "Error Occurred" in error has occurred. Then read the
the [Check Status] screen is displayed message, and take the
defective. appropriate action. For details about
error messages and their solutions, see
"When Messages Appear",
Troubleshooting.
You can use other functions normally.

The machine is unable to A network error has • Check that the machine is
connect to the network. occurred. correctly connected to the
network and that the machine is
correctly set. For details about
how to connect the network, see
"Connecting to the Interface",
Connecting the Machine/ System
Settings.
• For details about connecting to
the network, contact your
administrator.
• If the indicator lamp is still lit even
after you try to solve the problem
as described here, contact your
service representative.

192

When the Machine Makes a Beeping Sound

When the Machine Makes a Beeping Sound
The following table describes the meaning of the various beep patterns that the machine issues to alert
users about left originals and other machine conditions.

Beep pattern Meaning Cause

Single short beep Panel/screen input A screen key was pressed.
accepted.

Short, then long beep Panel/screen input rejected. An invalid key was pressed on the
screen, or the entered password was
incorrect.

Single long beep Job completed successfully. A Copier/Document Server Features
job has finished.

2 long beeps Machine has warmed up. When the power is turned on or the
machine exits Sleep mode, the
machine has fully warmed up and is
ready for use.

5 long beeps Soft alert An auto reset was performed through
the simple screen of the Copier/
Document Server function or the
Scanner function.

5 long beeps repeated four Soft alert An original has been left on the
times. exposure glass or paper tray is empty.

5 short beeps repeated five Strong alert The machine requires user attention
times. because paper has jammed, the toner
needs replenishing, or other problems
have occurred.

• Users cannot mute the machine's beep alerts. When the machine beeps to alert users of a paper
jam or toner request, if the machine's covers are opened and closed repeatedly within a short
space of time, the beep alert might continue, even after normal status has resumed.
• You can enable or disable beep alerts. For details about Sound, see "DEVICE", Connecting the
Machine/ System Settings.

193

10. Troubleshooting

When You Have Problems Operating the
Machine
Problem Cause Solution

When the machine is turned Functions other than the Wait a little longer.
on, the only icon that copier function are not yet
appears on the home screen ready.
is the [Copier] icon.

The machine has just been Functions other than the Wait a little longer.
turned on and the User Tools copier function are not yet
screen is displayed, but the ready. Time required varies
User Tools menu has items by function. Functions
missing. appear in the User Tools
menu when they become
ready for use.

The indicator lamp remains In some cases, the machine Before you press [Energy Saver],
lit and the machine does not does not enter Sleep mode check that Sleep mode can be
enter Sleep mode even when [Energy Saver] is enabled. For details about enabling
though [Energy Saver] was pressed. Sleep mode, see "Saving Energy",
pressed. Getting Started.

The display is turned off. The machine is in Sleep Touch the display panel.
mode.

Nothing happens when the The power is turned off. Make sure the main power indicator is
display panel is touched. off, and then turn on the power.

The power turns off The Weekly Timer setting is Change the Weekly Timer setting. For
automatically. set to [Main Power Off]. details about the Weekly Timer setting,
see "Timer Settings", Connecting the
Machine/ System Settings.

The user code entry screen is Users are restricted by User For details about how to log in when
displayed. Code Authentication. User Code Authentication is enabled,
see "When the Authentication Screen is
Displayed", Getting Started.

The Authentication screen User Authentication is set. See "When the Authentication Screen
appears. is Displayed", Getting Started.

194

even if the that are not indicated are indicated cover is closed. Using curled paper often • Flatten the paper with your hands causes misfeeds. For details about the proper way to store paper. soiled to straighten out the curl. see "Paper Storage". Paper Specifications and Adding Paper. still open. Images are printed on the You may have loaded the Load the paper correctly. For details about recommended paper. For details about removing jammed paper. An error message is still One or more of the covers Close all the covers of the machine. • Place the cut paper on a flat surface to prevent it from curling. Paper Specifications and Adding Paper. downward. paper edges. paper incorrectly. the control panel. Troubleshooting. For details reverse side of the paper. Paper Specifications and Adding Paper. When You Have Problems Operating the Machine Problem Cause Solution An error message is still Paper is still jammed in the Remove the jammed paper by displayed. Misfeeds occur frequently. or slipped • Load the paper up side down so positions while stack printing that the curled edges face is performed. displayed. see "Removing Jammed Paper". and do not lean it against the wall. following the procedures displayed on paper is removed. 195 . even if misfed tray. see "Loading Paper". see "Recommended Paper". about loading paper.

details about removing jammed paper. Troubleshooting. Paper Specifications and Adding Paper. Paper of undetectable size • Remove misfed paper. you need to specify the paper size with the control panel. duplex printing for the paper tray. For details about specifying paper size with the control panel. Misfeeds occur frequently. see "Tray Paper Settings". 10. about removing jammed paper. Troubleshooting. Cannot print in duplex You have selected a paper Change the setting for "Apply Duplex" mode. Misfeeds occur frequently. tray that is not set for duplex in "Tray Paper Settings" to enable printing. check that the side fences are locked. For details has been loaded. see "Changing to a Size That Is Not Automatically Detected". Also. 196 . see "Changing the Paper Size". For details about setting the side and end fences. Connecting the Machine/ System Settings. Paper Specifications and Adding Paper. For the finisher tray. • If you load a paper size that is not selected automatically. see "Removing Jammed Paper". • Do not place anything on the finisher tray. details about removing jammed paper. Troubleshooting. There is a foreign object on • Remove the misfed paper. For details about setting "Apply Duplex". see "Removing Jammed Paper". For may not be set properly. The tray's side or end fences • Remove the misfed paper. • Check that the side or end fences are set properly. see "Removing Jammed Paper". Troubleshooting Problem Cause Solution Misfeeds occur frequently.

see "Managing stored in Document Server. their print volume limits will see [Print Job History]. Cannot use Web Image When print volume limits are • For details about specifying print Monitor to print documents specified. users who have reached • To view the status of a print job. service representative. internal shift tray is pointed is output. When You Have Problems Operating the Machine Problem Cause Solution Cannot print in duplex You have selected a paper In "Tray Paper Settings". running on the computer. click [Job] on the [Status/Information] menu. 197 . changed from the display the multiple stored panel or Web Image documents. In Web be canceled. An error has occurred when The Address Book cannot be Wait a while. press [Exit]. machine does not turn off. and then try panel. beyond their print volume Print Volume per User". contact your main power is turned off. If the off in 7 minutes after the the shutdown procedure. towards the back or front of the tray. And then click [Print Job History] in "Document Server". Image Monitor. Print jobs selected by Guide. For details about setting "Paper Type". The machine does not turn The machine cannot perform Repeat the shutdown procedure. printing. select a paper mode. and then retry the the Address Book is changed while you delete operation. users cannot print volume limits. see "Tray Paper Settings". Connecting the Machine/ System Settings. type that cannot be used for type that can be used for duplex duplex printing. Security limit. The Address Book cannot be The Address Book cannot be • Wait until the Address Book changed from the display changed while it is being backup is complete. backed up from Web Image to change the Address Book Monitor or other tools again. Paper does not align neatly The paper press attached to Adjust the paper press so that it points when it is output from the the paper output slot of the in the same direction as the paper that internal shift tray. • If an SC997 error occurs. Monitor.

the function will Book is being backed up be performed. • There are times when images might not turn out as you want because of paper type. from Web Image Monitor or other tools running on the computer. Troubleshooting. it may be that the before trying again. see page 172 "Recommended Paper Sizes and Types". 10. Paper may be bent when it is Change the output tray to the finisher ejected from the finisher shift tray. see "When Multiple Functions Cannot Be Executed Simultaneously". performed while the Address backup is complete. Compatibility. see "Function Compatibility". Wait until the current job is completed before trying again. Paper is bent. When the Address Book cannot be used. job. Troubleshooting Problem Cause Solution The function does not run or If you cannot carry out your Wait until the current job is completed cannot be used. In certain cases. 198 . machine is being used by For details about Function another function. it may be that the machine is being used by another function. The function does not run or The function cannot be Wait a while. When Multiple Functions Cannot Be Executed Simultaneously If you cannot carry out your job. For details about recommended paper. you can carry out another job using a different function while the current job is being performed. paper size. Troubleshooting. or paper capacity problems. upper tray. use the recommended paper. For details about Function Compatibility.

" "Cannot detect original The original placed on the • Place the original on the exposure size. For details about specifying the settings." original placed on the • Specify the paper size. Delete the files original. contact the file administrator. "Managing Stored Files". or please Guide. Paper Specifications and Adding Paper. Security with passwords. "Cannot detect original Original is not placed. see "Sizes Detectable with Auto Paper Select". down. paper size or paper capacity problems.do not use Auto Paper Select mode or the Auto Reduce/Enlarge function. the lifting/ lowering action of the ADF triggers the automatic original size detection process. or the • Place the original correctly. on the exposure glass. specify the size manually . use recommended paper. Face the original standard size. exposure glass is a non- • When placing an original directly standard size. • If the machine cannot detect the size of the original. Messages Displayed When You Use the Copy/Document Server Function Messages Displayed When You Use the Copy/ Document Server Function • If you cannot make copies as you want because of the paper type. because it contains files with because it contains a locked For details about locked files. Lift the ADF by 30 degrees or more. Message Cause Solution "Cannot delete the folder The folder cannot be deleted Unlock the locked original to delete it. glass again. size. see passwords. see page 172 "Recommended Paper Sizes and Types". 199 ." exposure glass is a non. For details about recommended paper.

screen without a thumbnail. Copying will be been exceeded. or "Specifications for Internal Finisher SR3180". Maintenance and Specifications." be used with paper size "Specifications for Punch Unit (Internal selected. Booklet Finisher SR3240)". 10. or "Specifications for Punch Unit (Finisher SR3230." Duplex mode has been about paper. Internal Finisher SR3130"." be used with paper size about paper. press [Switch] on the "Display Page" area to change the page. using the selected paper. "Exceeded the maximum The number of pages the For details about how to check the number of sheets that can be user is permitted to copy has number of copies available per user. For details this paper size. 200 . used. "Specifications for Finisher SR3230". Maintenance and Specifications. "Check paper size. Maintenance and Specifications. For details size. "Duplex is not available with A paper size not available in Select a proper paper size. "Specifications for Finisher SR3210". see size. Finisher SR3130)"." Security Guide." been corrupted. "Specifications for Booklet Finisher SR3220"." An irregular paper size is If you press [Start]. see "Managing Print Volume per User". If the selected document contains several pages. the copy will start set. stopped. see "Specifications for selected. "Specifications for Booklet Finisher SR3240". "Specifications for Punch Unit (Finisher SR3210. "Cannot punch this paper The Punch function cannot For details about paper. see "Specifications for selected. Troubleshooting Message Cause Solution "Cannot display preview of The image data may have Press [Exit] to display the preview this page. the Main Unit". and then a preview of the next page will appear. Booklet Finisher SR3220)". "Cannot staple paper of this The Staple function cannot Select a proper paper size.

remaining originals." exceeds the maximum copy quantity from [Max. after the scanned [Stop] to stop copying. scanned using different functions. file. "Memory is full. stopped. "Rotate Sort is not available A size of paper for which Select a proper paper size.) "Press [Continue] to scan The machine checked if the Remove all copies. and then store again with max. see "General Features". nn originals The number of scanned Press [Print] to copy scanned originals have been scanned. Messages Displayed When You Use the Copy/Document Server Function Message Cause Solution "File being stored exceeded The scanned originals have Press [Exit]. Copying will be one document. Press originals.) Document Server Features]. number of pages per too many pages to store as an appropriate number of pages." "Magazine or Booklet mode You selected the Make sure originals for the is not available due to mixed "Magazine" or "Booklet" "Magazine" or "Booklet" function are image mode. Copy Quantity] in ("n" is replaced by a quantity. 201 . "Maximum number of sets is The number of copies You can change the maximum copy n. originals were printed. Press originals exceed the number and cancel the scanning data." ("n" is replaced by a variable. Document Server. Press [Print] to copy scanned of pages that can be stored [Clear Memory] to cancel the scanning originals. such as copy and printer." function for originals scanned using the same function. data and not copy." Rotate Sort is not available is about paper. Copy Quantity. and then press and copy remaining remaining originals should [Continue] to continue copying. Copy/ Document Server. For details about Max. Copy/ selected. Do not remove in memory. [General Features] under [Copier / variable. For details with this paper size." be copied. see "Sort".

the memory overflow message will not be displayed. "Specifications for Booklet Finisher SR3240". even if the memory becomes full." • If you set [Memory Full Auto Scan Restart] in [Input / Output] of User Tools to [On]. 202 . The machine will make copies of the scanned originals first. For details exceeded. Copy/ Document Server. For details about Memory Full Auto Scan Restart. Please contact the or use a locked folder. see "Specifications for Internal Finisher SR3130". "Specifications for Booklet Finisher SR3220". about the stapler capacity. see locked. the resulting sorted pages will not be sequential. "Managing Folders". "The selected folder is An attempt was made to edit For details about locked folders. "Specifications for Finisher SR3230". or "Specifications for Internal Finisher SR3180". see "Input / Output". "Specifications for Finisher SR3210". file administrator." is over the staple capacity. Maintenance and Specifications. 10. Security Guide. In this case. Troubleshooting Message Cause Solution "Stapling capacity The number of sheets per set Check the stapler capacity. and then automatically proceed to scan and to copy the remaining originals.

Stopped while the machine was immediately. If you press [Exit]. "Put original back. Wait until the mail server's timeout period has expired. "Memory is full. Messages Displayed When You Use the Facsimile Function Messages Displayed When You Use the Facsimile Function Message Cause Solution "Cannot find the specified The name of the computer or Check that the computer name and the path." destination is wrong. correct. to resume receiving the Internet Fax if the timeout period has not expired. documents again. screen. cancelled. and then resend those pages. and then send the and press the Start key. Data will be fax. "Error occurred. Other functions can be used. For details about receiving the Internet Fax. 203 . Check the pages that have not been sent using the Communication Result Report. Please check the folder entered as the folder name for the destination are settings. or noise occurred on the telephone line." receiving a document by server. and • Original jammed during Press [Exit]. depending on the mail processing. Transmission will to standby mode and starts transmitting be stopped. documents again. "Functional problem The power was turned off Even if you turn on the power occurred. the machine might not be able Internet Fax. contact your administrator. "Functional problems with There is a problem with the Record the code number shown on the facsimile. and then resume receiving the Internet Fax." the stored pages. Cannot The memory is full. and then send the transmission was Immediate Transmission." representative. the machine returns scan more." • A problem occurred in the machine. and then contact your service initialized." Memory Transmission. check it Original jammed during Press [Exit].

" you entered is already number is listed in [H. "Check whether there are Cannot access gatekeeper. 10. see "Initial Settings". You can turn this function on or off with "Parameter Settings".323 [13-10] registered on the gatekeeper Settings] of [Fax Features]. contact your administrator. Load paper. Fax. Fax.323 [13-11] Settings] of [Fax Features]. For details about how to do this. If there is paper left in the other trays. • If the paper tray runs out of paper. contact your administrator.323 Settings. see "Parameter Settings". "There is no paper. When Network Setting Problems Occur Message Cause Solution "Check whether there are The alias telephone number • Check that the correct alias phone any network problems. Troubleshooting Message Cause Solution "Some page(s) are near The first page of the The original's blank side might have blank.323 Settings. see Web Image Monitor Help." keeper address is listed in [H. • For details about network problems." document is almost blank. prompting you to add paper." appears on the screen. details about H. Fax. see "Detecting Blank Pages". 204 . For details about H. Be sure to place your originals correctly. For details about determining the cause of blank pages. • Check that the correct gate any network problems. • Settings that can be confirmed in System Settings or Fax Features on the control panel can also be confirmed from Web Image Monitor. been scanned. see "Initial Settings". • For details about network problems. even if the message appears on the screen. For details about how to confirm the settings from Web Image Monitor. For by another device. Fax. you can receive documents as usual.

• Check that the correct IPv4 address is specified for the machine in [System Settings]. 205 . For details about SIP Settings." IP Address is listed in [SIP [13-18] Settings] of [Fax Features]. For details about IPv4 address. Messages Displayed When You Use the Facsimile Function Message Cause Solution "Check whether there are User name registration is • Correct that the correct SIP Server any network problems. For details registered. "Check whether there are Cannot access SIP server. Fax. about effective protocol. or an Protocol] is set to "Active" in [13-25] incorrect IP address has been [System Settings]. • Check that the correct SIP Server any network problems. [13-24] as the password registered for this machine. contact your administrator. • For details about network problems. see "Interface Settings". Connecting the Machine/ System Settings. Connecting the Machine/ System Settings. any network problems. "Check whether there are The password registered for For details about network problems. see "Initial Settings". • For details about network problems. contact your administrator. Fax. "Check whether there are In [Effective Protocol]. the IP • Check that IPv4 in [Effective any network problems. see "Interface Settings". • For details about network problems. contact your administrator. For details about SIP Settings." refused by SIP server. see "Initial Settings"." the SIP server is not the same contact your administrator." address is not enabled. IP Address and SIP User Name [13-17] are listed in [SIP Settings] of [Fax Features].

For details about these settings. • For details about network problems. see "Interface registered. • Check that the LAN cable is correctly connected to the machine. • Check that the folder for transfer is correctly specified. "Check whether there are The DNS server. see "Interface Settings" or "File Transfer". or an [System Settings]. Connecting the Machine/ System Settings." server. Connecting the Machine/ System Settings." "SIP Server IP Address" is specified for the machine in [13-26] settings are different. Troubleshooting Message Cause Solution "Check whether there are The "Effective Protocol" and • Check that the correct IP address any network problems. or correctly. SMTP • Check that the following settings any network problems. contact your administrator. • For details about network problems. • Check that the computer in which the folder for transfer is specified is correctly operated. For details incorrect IP address has been about IP address. 10. contact your administrator. Settings". contact the administrator of the destinations. • For details about network problems. 206 . or folder specified for in [System Settings] are listed [14-01] transfer to was not found. the destination for Internet • DNS server Fax around (not through) the • Server name and IP address SMTP server could not be for the SMTP Server found.

"Check whether there are E-mail addresses for the • Check that the correct e-mail any network problems." machine and the Address is listed in [Fax Email [14-33] administrator are not Account] of [System Settings]. contact your administrator." rejected by SMTP Password for the following [14-09] authentication. see "File Transfer". authentication of the • SMTP Authentication computer in which the folder • POP before SMTP for transfer is specified. • Check that the user ID and password for the computer with the folder for forwarding are correctly specified. details about Fax Email Account. • Confirm that the computer with the folder for forwarding is properly working. contact your administrator. • For details about network problems. Messages Displayed When You Use the Facsimile Function Message Cause Solution "Check whether there are E-mail transmission was • Check that User Name and any network problems. or login listed correctly. 207 . POP before settings in [System Settings] are SMTP authentication. see "File Transfer". • Fax Email Account For details about these settings. • Check that the folder for forwarding is correctly specified. Connecting the Machine/ System Settings. For registered. • For details about network problems. Connecting the Machine/ System Settings.

Connecting the Machine/ System Settings. • For details about network problems. see "File Transfer". see "File Transfer"." address is registered. contact your administrator. "Check whether there are No machine e-mail address • Check that the correct machine e- any network problems. "Check whether there are Cannot log in to the POP3/ • Check that the correct User Name any network problems." IMAP4 server. 208 . Connecting the Machine/ System Settings. 10. • For details about network problems. • For details about network problems. see "File Transfer". mail address is specified in [15-03] [System Settings]. Troubleshooting Message Cause Solution "Check whether there are No POP3/IMAP4 server • Check that the correct Server any network problems. Connecting the Machine/ System Settings. contact your administrator. contact your administrator. and Password are listed in [Fax [15-02] Email Account] of [System Settings]. Name or Server Address is listed [15-01] in [POP3 / IMAP4 Settings] of [System Settings]. For details about POP3 / IMAP4 Settings." is specified. For details about settings of e-mail address. For details about Fax Email Account.

contact your administrator. Connecting the Machine/ System Settings. • IP address of the DNS Server • the server name or IP address of the POP3/ IMAP4 server • the port number of the POP3/IMAP4 server • Reception Protocol For details about these settings. • For details about network problems. Messages Displayed When You Use the Facsimile Function Message Cause Solution "Check whether there are Cannot find the DNS server • Check that the following settings any network problems." or POP3/IMAP4 server. • Check that the LAN cable is correctly connected to the machine. "Check whether there are Cannot log in to the POP3/ • Check that the following settings any network problems. see "File Transfer". in [System Settings] are listed [15-11] correctly. • For details about network problems. in [System Settings] are listed [15-12] correctly. contact your administrator. • the user name and password for [Fax Email Account] • the user name and password for POP before SMTP authentication For details about these settings. Connecting the Machine/ System Settings. see "Interface Settings" or "File Transfer". 209 ." IMAP4 server.

see Web Image Monitor Help. You can turn this function on or off with "Parameter Settings". even if the message appears on the screen. • If the paper tray runs out of paper. "There is no paper. Check main machine has failed. • Settings that can be confirmed in System Settings or Fax Features on the control panel can also be confirmed from Web Image Monitor. machine. you can receive documents as usual. Security Guide. see "Configuring User Authentication". When the Remote Fax Function Cannot Be Used Message Cause Solution "Authentication with remote User authentication on the For details about user authentication. be sure to set "Display" by configuring the appropriate User Parameter. Troubleshooting Message Cause Solution "Check whether there are • An IP address has not • Check that the correct IP address any network problems. Fax. If you reconnect the machine to the network. via the remote fax function. contact your administrator. Fax. remote machine's auth." "Authentication with remote User Code Authentication is The remote fax function does not machine failed. see "Parameter Settings". If you do not need to connect to a network. For details about how to confirm the settings from Web Image Monitor. prompting you to add paper." appears on the screen. • If "Check whether there are any network problems. remote machine's auth. see "Parameter Settings". [System Settings]. contact your administrator. and then [Check Status] no longer lights up." been registered for the is specified for the machine in [16-00] main machine. 210 . Check set on the device connected support User Code Authentication. the machine is not correctly connected to the network or the settings of the machine are not correct. machine failed. • For details about network problems. Disable the User Code Authentication settings." appears. you can specify the setting so this message is not displayed." on the main machine. For details • A network is not about the IP address of the main connected properly. If there is paper left in the other trays. For details about how to do this. For details about how to do this. Load paper. settings. 10.

211 . • For details about connection with main machine." to connect the device via machine. • Check that the main machine is working normally. the remote machine status. contact your administrator. the remote machine status. Fax. • Check that the LAN cable is correctly connected to the machine. Check while you were using the supports the remote fax function. Security Guide. Check off. settings. remote fax function. on the main machine. Check permission to use the function permissions. see "Limiting Available remote machine's auth." remote fax function." "Connection with the remote A network error occurred • Check that the main machine machine has failed. • For details about network problems. Messages Displayed When You Use the Facsimile Function Message Cause Solution "Authentication with remote The user does not have For details about how to set machine failed. For details about these settings. • Check that the correct IP address or host name is set for the main machine in [System Settings]. Functions". "Connection with the remote The main machine's power is Turn on the main machine's power. contact your administrator. machine has failed." "Connection with the remote A timeout error occurred • Check that the LAN cable is machine has failed. see "Sending/ Receiving Documents Using a Remote Machine (Remote Fax)". • Check that the main machine is working correctly. Check while an attempt was made correctly connected to the the remote machine status.

contact your administrator. administrator. There is configurations for using the machine configurations for using the a problem with the remote remote fax function to remote fax function to connect to a machine structure. Troubleshooting Message Cause Solution "Connection with the remote The settings or machine For details about the settings and machine has failed. 10. contact your the administrator. contact your administrator. For details about these settings. A network error occurred • Check that the correct IP address Check the status of the during transfer. "The HDD of the remote The hard disk became full Delete unnecessary files. Contact connect to the main machine main machine. "Transfer error has occured." are incorrect. 212 ." after using the remote fax function to scan an original. or host name is set for the main remote machine. machine is full. • For details about transmission." machine in [System Settings]. • Check that the main machine is working correctly. • Check that the LAN cable is correctly connected to the machine.

contact your service representative. error logs or reports. 213 . "Hardware Problem: HDD" An error has occurred in the Turn off the power. the wireless LAN board is inserted (A "wireless LAN board" or • The wireless LAN board correctly. follow their instructions. If the message referred to as a "wireless compatible with this appears again. turn on the "Bluetooth interface unit" is you are using is not power again. If the message appears again. Messages Displayed on the Control Panel When You Use the Printer Function • Before turning off the power. If other messages appear. "Hardware Problem: • The wireless LAN board Turn off the power. again. and then back on USB interface. representative. If the message appears again. contact your service representative.) machine. "Hardware Problem: USB" An error has occurred in the Turn off the power. And then. and then back on Ethernet" Ethernet interface. contact your service card". see page 86 "Turning On/Off the Power". If the message appears again. and then back on hard disk. Message Cause Solution "Hardware Problem: An error has occurred in the Turn off the power. contact your service representative. again. again. Messages Displayed When You Use the Printer Function Messages Displayed When You Use the Printer Function This section describes the principal messages that appear on the display panel. and then confirm Wireless Card" has malfunctioned.

contact your service card".) unit was removed while representative. driver.) "Changing the Paper Size". The printer driver settings are Check that the printer driver settings To force print. and then tray from the following and contain paper of the size or load paper of the size selected press [Continue]. To cancel type selected in the printer in the printer driver into the job. the machine was turned on. "Paper size and type are The printer driver settings are • Check that the printer driver mismatched. 214 . paper may remain in finisher. see "If an Error Occurs with the Specified Paper Size and Type". For details about how to select the tray manually. Print. turn on the "Bluetooth interface unit" is on. Open If printing is stopped before it is Remove the paper remaining in the cover and remove paper. 10. select incorrect or the tray does not are correct. press [Job Reset]." finished. also be changed in User see "Changing the Paper Size"." selected in the printer driver. power again. And then. the finisher. or cancel a print job. • Select the tray manually to continue printing. Troubleshooting Message Cause Solution "Hardware Problem: • The Bluetooth interface Turn off the power. Tools. input tray. and then load paper of another tray and press contain paper of the size the size selected in the printer driver [Continue]. "Paper in staple tray. see variable. or cancel a print job. Select another incorrect or the tray does not settings are correct. "Load following paper in n." Paper Specifications and Adding Paper. For details about Paper size and type can how to change the paper size. and then confirm Wireless Card" unit was connected while the Bluetooth interface unit is inserted (A "wireless LAN board" or the machine was turned correctly. For details about ("n" is replaced by a how to change the paper size. Paper Specifications and Adding Paper. If the message referred to as a "wireless • The Bluetooth interface appears again. into the input tray.

"Printer font error." IEEE 1284 interface board." An error has occurred in the Contact your service representative. to as a "wireless card". type. or it could not installed properly. Press [Job Reset] to cancel the job. Be sure the tray you the main and designation pages is the same as the one select for slip sheets is not providing (chapter) sheets are set to for slip sheets. and then back on problem. press [Continue]. It may service representative." Bluetooth failure. contact your service representative. Messages Displayed When You Use the Printer Function Message Cause Solution "Paper type of n is The type of the paper in the tray Select a tray containing paper that is mismatched. the same paper tray.) "Cannot print because both The tray selected for other Reset the job. Paper type can also be changed in User Tools. or contact your (A "wireless LAN board" or detect a Bluetooth unit. "Bluetooth unit" is referred be incorrectly installed." 215 . To print the job again specify different trays. Please call service. Select another does not match the paper type the same type as the specified paper tray from the following and specified in the printer driver. again.) "Parallel I/F board has a An error has occurred in the Turn off the power. font settings. paper for other pages. If the message appears again. "Problems with the wireless The machine has detected a Check that the Bluetooth unit is card." (A tray name is placed at n.

10. • When the size of the selected file exceeds 1 GB. You cannot select files of different formats at the same time. Troubleshooting When using direct print from a memory storage device Message Cause Solution "Exceeded the limit value for • The size of the selected Files or groups of files larger than 1 GB total data size of the file exceeds 1 GB. device. 216 . Messages Printed on the Error Logs or Reports When You Use the Printer Function This section describes likely causes of and possible solutions for the error messages that are printed on the error logs or reports. and then print again. print from a memory storage device using a function other than the Direct printing function. • An error occurred when the user used the Direct printing function to print from a memory storage device. Cannot select • The total size of the • When the total size of the multiple more files. selected files. GB." selected files exceeds 1 files that are selected exceeds 1 GB. select files separately. "Unable to access the • An error occurred Save the file to a different memory specified memory storage when the machine storage device." accessed the memory storage device or a file stored on the memory storage device. cannot be printed.

or cancel Copy Prevention job. with a print job via the correctly to the network. Job when [Unauthorized Copy [Unauthorized Copy Prevention]. click [Effects] in "Menu:". occur. Prevention]." Details] screen is blank. Print. "Error occurred while The [Enter User Text:] field On the printer driver's [Detailed processing an Unauthorized on the [Unauthorized Copy Settings] tab. see "Printing of Documents Stored When Print Configuration Errors Occur".." Prevention] is specified. Printing for the printer driver. select a job type processing an Unauthorized Document Server when the other than [Document Server] in "Job Copy Prevention job. If the message appears again. Prevention]. For details It was stored as a job not network while the error job about how to check and print jobs printed. Job priority was specified to be about how to cancel the settings. "Error occurred while In [Administrator Tools] Cancel Unauthorized Copy Prevention processing an Unauthorized under [System Settings]. Job Prevention for Pattern Select [Unauthorized Copy cancelled." Prevention] was specified. Messages Displayed When You Use the Printer Function When print jobs are canceled Message Cause Solution "91: Error" Printing was canceled by the Check that the data is valid. "Error occurred while The resolution is set to a On the printer driver. and then back on again. Copy Prevention job. and then click [Details. contact your service representative.. 217 . "Collate Cancelled" Collate was canceled." given to Unauthorized Copy the printer driver Help. cancelled. "Error occurred while You tried to store a file in the On the printer driver. For details Copy Prevention job. Prevention Printing set on this machine." storing function was stored when print configuration errors enabled. auto job cancel function due to a command error.] to display [Unauthorized Copy Prevention for Pattern Details]. Turn off the power. set the resolution processing an Unauthorized value less than 600 dpi to 600 dpi or higher. Job [Unauthorized Copy Type:" or deselect [Unauthorized Copy cancelled. see cancelled. Enter text in [Enter User Text:]. "A job via the network that Jobs with errors were stored Contact your administrator to check was not printed exists because an error occurred whether the machine is connected because an error occurred.

This job has performed if the specified then print the file again." paper type is incorrect. This job has performed if the specified then print the file again." been exceeded. "The selected paper size is Job reset is automatically Specify the correct paper size. been cancelled. Troubleshooting Message Cause Solution "You reach the usage limit. transmission from the printer driver. classification code has been entered incorrectly. per User". see "Managing Print Volume cancelled." Data reception was aborted." paper size is incorrect. see "Configuring Classification Codes". "Receiving data failed." been entered. Print. or the code. 218 . been cancelled. "Classification Code is The classification code is not Select [Optional] for incorrect." supported with the printer classification code. Security Guide. "The selected paper type is Job reset is automatically Specify the correct paper type. When there is a problem with the print settings Message Cause Solution "Booklet/Half Fold Error" The job was canceled because Check the settings for saddle you specified invalid settings for stitching or half fold. Resend the data." The machine received a Check if the computer is working command to stop correctly. "Classification Code is The classification code has not Enter the correct classification incorrect. For details driver. 10. "Sending data failed. and not supported. and not supported. about how to specify classification code settings. saddle stitching or half fold. The number of pages the For details about print volume use This job has been user is permitted to print has limitation.

"Print Overrun" Images were discarded while Select a lower resolution on the printing. Pages The number of pages exceeds Reduce the number of pages to (Collate)" the maximum number of sheets print. "Punch has been cancelled. For details about the maximum number of multi-sheet fold (Half sheet folds (Half Fold) was number of multi-sheet folds (Half Fold). that you can use Collate with. print orientation. For details about paper. and then punch position. see the printer driver Help. Fold). see "Specifications for the Main Unit". 219 . Print. "Exceeded the maximum The maximum number of multi. see "Fold". Connecting the Machine/ System Settings. Maintenance and Specifications. because the paper size of the specified output tray is limited. "Exceeded Max. • Change the setting for "Apply Duplex" in [System Settings] to enable duplex printing for the paper tray. see "Tray Paper Settings". For details about how to change the resolution setting." Punch printing was canceled. For details about setting "Apply Duplex". • Select the proper paper size for the duplex function." exceeded. Messages Displayed When You Use the Printer Function Message Cause Solution "Duplex Cancelled" Duplex printing was canceled. "Output Tray Changed" The output tray was changed Specify the proper output tray. Check the paper orientation. printer driver. Certain settings can produce print results that might not be as expected.

Document Server or reduce the size store. Custom size files can be sent but not stored afterward." the capacity of the you want to send to a size that the Document Server. number of While you were using the Delete Hold Print files (automatic) or files. store Normal Print jobs as Hold Print files. "Exceeded max number of The maximum file capacity Delete some of the files stored in the files of document server." administrator. Security Guide. Cannot store. paper quantity. and staple position. "Exceeded max. "Document Server is not You cannot use the For details about using Document available to use." exceeded. 10. Check the paper orientation. Troubleshooting Message Cause Solution "Staple has been cancelled. see "Limiting Available Functions". Server function. 220 . (Auto)" error job store function to unneeded files stored on the machine. Cannot Document Server function. of the Document Server was Document Server. contact your store. the maximum file capacity for file storage or Hold Print file management (automatic) was exceeded." that you want to send." Stapling printing was canceled. Certain settings can produce print results that might not be as expected. When documents cannot be stored in the Document Server Message Cause Solution "Cannot store data of this The paper size exceeded Reduce the paper size of the file that size. Document Server can store. Cannot after a file was stored. For details about how to set permissions. print orientation. "Exceeded max capacity of The hard disk became full Delete some of the files stored in the document server.

see "Managing Folders". the hard disk capacity for fonts and forms was exceeded. "Job cancelled because The maximum page Delete some of the files stored in the capture file could not be capacity of the Document Document Server or reduce the number stored: Exceeded max Server was exceeded. (Auto)" error job store function to machine." Server was exceeded." details about locked folders. number of While you were using the Delete unneeded files stored on the pages. store Normal Print jobs as Reduce the number of pages to print." "The specified folder in The specified folder is Unlock the folder or specify another Document Server is locked. stored: Exceeded max. files. folder number that can be used. Messages Displayed When You Use the Printer Function Message Cause Solution "Exceeded max number of The maximum page Delete some of the files stored in the pages of document server. Security Guide. "Exceeded max. locked. stored: Exceeded max. When there is not enough free hard disk space Message Cause Solution "HDD Full" When you were printing Delete unneeded forms or fonts with the PostScript 3 printer registered on the machine. "Job cancelled because The hard disk became full Delete the files stored in the Document capture file could not be after a file was stored. of pages that you want to send. For Cannot store. pages per file." "Job cancelled because The maximum file capacity Delete the files stored in the Document capture file could not be of the Document Server was Server. of pages that you want to send. driver. capacity of the Document Document Server or reduce the number Cannot store. memory. 221 ." exceeded. the maximum page capacity was exceeded. Server or reduce the file size to be sent. Hold Print files.

error job store function to Alternatively. Locked Print. When there is a problem with a parameter Message Cause Solution "86: Error" Parameters of the control Check the print settings. "HDD is full. reduce the data size of Hold Print. Stored Print file. When there is not enough memory Message Cause Solution "84: Error" There is no work area Decrease the number of files sent to the available for image machine. 10. Locked Print. [Stop] was selected on the machine's control panel. (Auto)" The hard disk became full Delete unneeded files stored on the while you were using the machine. or Stored Print the Sample Print. "92: Error" Printing was canceled Perform the print operation again if because [Job Reset] or necessary. or Stored Print file. reduce the data size of store Normal Print jobs as the Temporary Print file and/or the Hold Print files. 222 . Hold file. Troubleshooting Message Cause Solution "HDD Full" The hard disk became full Delete unneeded files stored on the while you were printing a machine. code are invalid. Alternatively. Sample Print. Print. processing.

Security Guide. When a user cannot be registered Message Cause Solution "Auto-registration of user Automatic registration of For details about automatic registration information has failed. This have the privileges to permissions. "You do not have a privilege The entered login user name Check that the user name and to use this function. has been cancelled. Authentication failed Security Guide. Security Guide. Messages Displayed When You Use the Printer Function When the user lacks privileges to perform an operation Message Cause Solution "No response from the A timeout occurred while Check the status of the server. because the Address Book is full. see "Configuring User operation has been register programs or change Authentication"." function." correct." print the PDF document you tried to print. This job or login password is not password are correct. This job allowed to use the selected permissions." information for LDAP of user information. been set for this document. 223 . cancelled. Authentication has connection to the server was failed. "You do not have a privilege The logged in user does not For details about how to set to use this function. "Printing privileges have not You have no privileges to Contact the owner of the document. Authentication"." the paper tray settings. "You do not have a privilege The logged in user is not For details about how to set to use this function. see "Configuring User has been cancelled." being established for LDAP authentication or Windows Authentication. server. see "Auto Authentication or Windows Registration to the Address Book".

. Troubleshooting Message Cause Solution "Information for user The user name for LDAP was For details about user authentication. • Check if the correct printer driver is being used. library is unavailable. "99: Error" This data cannot be printed. see storage device using the "Direct Printing from a Memory Direct printing function. contact your service representative. etc. and a duplication of the user name occurred due to a switching of domains (servers). • Check if the machine's memory size is set correctly in the printer driver. different ID. frequently. If the message appears correctly. registered for another user. authentication is already already registered in a see "Configuring User Authentication". • Check that the printer driver is the most up-to-date version available. "Command Error" An RPCS command error Check using the following procedure: occurred." different server with a Security Guide. Check that the data is valid. Storage Device". 224 . For details The specified data is either about the kinds of data that can be corrupt or it cannot be printed from a memory storage device printed from a memory using the Direct printing function. 10. Print. • Check if the communication between the computer and the machine is working correctly. "98: Error" The machine could not Turn off the power. When other errors occur Message Cause Solution "85: Error" The specified graphics Check that the data is valid. and then back on access the hard disk again.

Hold Print. "Failed to obtain file system. Stored While printing a Sample Delete unneeded files stored on the Files" Print. occurred. Locked Print. or Stored Print file. etc.. the computer and the printer. "Exceeded Max. Locked Print. Print. the Reduce the number of pages to print. or to store a file in the Document Server when the hard disk was malfunctioning. "File system is full. Messages Displayed When You Use the Printer Function Message Cause Solution "Compressed Data Error. If the message appears again. "Exceeded Max. to the machine. maximum page capacity was exceeded. or Stored Print file. Stored While printing a Sample Delete unneeded files stored on the Pages" Print. Print. Check that the PDF file is valid. and then back on be performed because the again. obtained. Hold machine. file system could not be contact your service representative. or decrease the file size sent file system is full. Hold machine." A syntax error. the maximum file capacity was exceeded. • Check that the program you used to compress the data is functioning correctly. "Data Storage Error" You tried to print a Sample Contact your service representative. Print. Locked Print." PDF direct printing could not Turn off the power." The printer detected corrupt • Check the connection between compressed data. or Stored Print file. 225 ." PDF file does not print out Delete all unnecessary files from the because the capacity of the hard disk. "Error has occurred.

Check the Configuration Page in conjunction with the error log. • Reduce the number of files being sent to the machine. "Memory Retrieval Error" A memory allocation error Turn off the power and then back on occurred. contact your service representative. and then set the maximum buffer size to a larger value. contact your service representative. again. For details about how to print the Configuration Page. If printing does not start. In some cases." An input buffer overflow • In [Printer Features]. Print. and then select [Raster] in the "Vector/Raster:" list. under [Host occurred. replace the RAM. see "List / Test Print". it will take a long time to complete a print job. On the printer driver's [Detailed Settings] tab. • The contents of errors may be printed on the Configuration Page. select [I/O Buffer]. 10. click [Print Quality:Advanced] in "Menu:". If the message appears again. Troubleshooting Message Cause Solution "I/O buffer overflow. 226 . "Insufficient Memory" A memory allocation error PCL 6 occurred. Interface]. For details about replacing the RAM.

Messages Displayed When You Use the Scanner Function Messages Displayed When You Use the Scanner Function Messages Displayed on the Control Panel When You Use the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel. see the antivirus software Help. For details about how to add programs to the exclusion list." incorrect user code. For details about the procedure for excluding an IP address. then enter a correct user code. "Cannot find the specified An antivirus program or a • Antivirus programs and firewalls path. Message Cause Solution "Cannot find the specified The destination computer Check whether the computer name and path. machine. • To prevent a firewall from blocking the connection. register the machine's IP address in the firewall's IP address exclusion settings. • If you are using antivirus software. add the program to the exclusion list in the application settings." invalid. If a message not described here appears. 227 . correct. Please check the firewall is preventing the can prevent client computers from settings. "Entered user code is not You have entered an Check the authentication settings. act according to the message. see your operating system's Help. Please re-enter. and correct. Please check the name or folder name is the folder name for the destination are settings." machine from connecting to establishing connection with this your computer.

please wait. register set: the destinations in the address book. number of The maximum number of Check the maximum number of alphanumeric characters for specifiable alphanumeric characters which can be entered." the OCR function. Scan. For the following destinations is manually entered destinations." characters in a path has then enter it again. For details about exceeded. Scan. the maximum enterable number of characters. the maximum enterable number of characters. "File types have been If there are selected stored For details about the file formats used automatically set for some documents which cannot be to transmit stored documents." format. "Exceeded max. and the path. see "Values of Various Set Items for Transmission/Storage Function". see files because multiple files converted to a specified file "Sending a Stored File". or DSM destination 228 . manually entered and then try to register them to the destination. were selected. Scan the can be on standby for was exceeded because next document after the current jobs storing. 10." destination for which one of registered in the address book. WSD program again. "Programmed. For details about been exceeded. Try large quantities of have finished being stored. Troubleshooting Message Cause Solution "Exceeded max. "Exceeded the maximum The maximum allowable Up to 100 jobs can be placed on number of OCR jobs that number of jobs on standby standby by the OCR function." number of alphanumeric characters which can be entered. and characters has been then enter it again. Scan. Cannot The destinations that were WSD destinations and DSM program the destination(s) selected while registered to destinations cannot be registered to the that is not programmed in the program contain a folder program because they cannot be the address book. number of The maximum enterable Check the maximum number of alphanumeric characters. destination. those documents are automatically converted to a convertible format before they are transmitted. again after storing of the documents were stored by current job has completed. see "Values of Various Set Items for Transmission/Storage Function".

required. setting or send scanned files to the destination separately. The currently logged-in user For details about how to set Cannot recall the does not have permission to permissions. see Features. . The file name specified in the Sending Scan Files to Folders function cannot contain the following characters: \/:*?"<>| The file name cannot start or end with a period ". Messages Displayed When You Use the Scanner Function Message Cause Solution "Scanner journal is full." the program." "The program is recalled. "The program is recalled. see "Limiting Available destination(s) for which view the destination that was Functions". "a to z". "The entered file name The file name contains a • Check the file name set at the time contains invalid character(s). "A Name". character that cannot be of scanning. "The program is recalled. "Print & Delete Scanner Print or delete Scanner Journal. For Please check Scanner Journal" in [Scanner details about Scanner Features. The destination stored in the Enter the destination directly to send Cannot recall the program could not be data separately. 229 . characters that can be used in file using any of the following 1 names. Security Guide. For details about Enter the file name again used. Scan. ". Cancel the protection code code(s). see "Specifying the File byte characters. Scan._"" • Check the file name specified at the time of scanning. The folder destinations for A destination for which the protection Cannot recall the folder which the protection code code is set cannot be recalled by the destination(s) with protection was set were registered in program. destination(s) that is deleted recalled because it was from the address book." deleted from the address book. to Z". "0 to 9".". Print: Disable Send]. access privileges are registered in the program. and Scanner Journal is full." Features] is set to [Do not "General Settings".

again. combination of items such as the specified scaling factor and document size. "Exceeded max. to scan very large originals at a high then press Start key again. see "Relationship between Resolution and Scan Size". "Exceeded max. 10. and then scan the original "Check the resolution and specified in [Specify Size]. created. see "Relationship between Resolution and ("n" in the message Scan Size"." resolution. then reset n resolution. data The scanned data exceeded Specify the scan size and resolution capacity. orientation." exceeded maximum data again. "Check original's Originals may sometimes not Change the orientation of the original." too large for the scale ratio value." scanned original were Change [OCR Scanned PDF: Blank detected as blank when Page Sensitivity] in [Scanner Features] [On] is specified for [Delete to "Sensitivity Level 1". the ratio and then press the Start key again. Scan.) "Exceeded max. Blank Page] in [OCR Settings]. Note that it may not be possible "Check the scanning capacity. again. Note that it may not be possible "Check scanning resolution." 230 . data The data being scanned is Reduce the resolution or [Specify Size] capacity." maximum data capacity." for the scanner function. No file was because all the pages of the upside down. to scan very large originals at a high resolution. For details about the settings for the scanner function. Scan. Troubleshooting When documents cannot be scanned properly Message Cause Solution "All the pages are detected No PDF file was created Check whether the original is set as blank. data The scanned original Specify the scan size and resolution capacity. represents a variable." be scanned depending on a and then scan the original again. For details about the settings original(s).

files. and then try to "Check the ratio and then Ratio" is too large." 231 . "The size of the scanned The data being scanned is Specify a higher resolution or a large data is too small. and then delete unneeded Document Server at the Document Server has been files. "Check the ratio and then document may cause part of If displaying the entire image is not press the Start key again. If displaying the entire image is not necessary." exceeded. "Not all of the image will be Using "Specify Reproduction Specify a large size in [Specify Size]. Messages Displayed When You Use the Scanner Function Message Cause Solution "Exceeded max. the ratio and then press the Start key again. scanned. see "Deleting Stored Documents". and then scan "Check the resolution and specified in [Specify Size]. number of The maximum number of Check the files stored by the other files which can be used in files that can be stored in the functions. press the Start key again." Ratio" to scale down a large and then scan the original again. For details about how to delete same time. press [Start] to start scanning with the current scaling factor." the image to be lost. press [Start] to start scanning with the current scaling factor. Copy/ Document Server. "Not all of the image will be If the scaling factor specified Reduce the scaling factor in "Specify scanned." the image may be lost." too small for the scale ratio size in [Specify Size]. the original again. part of scan the original again." in "Specify Reproduction Reproduction Ratio". necessary.

only some of the pages could be scanned." stored in the Document Server. Troubleshooting When documents cannot be scanned because the memory is full Message Cause Solution "Memory is full. the first page • Wait for a while. 232 . want to store scanned file?" free hard disk space in the machine for storing in the Document Server. Scanning Because there is not enough Specify whether or not to use the data. and then retry be deleted. only some of the pages could be scanned. Scan. 10. the scan operation." could not be scanned. Press free hard disk space in the [Send] to send the scanned machine for sending by e- data. see "Scan Settings" of Various Scan Settings. • Delete unneeded stored files. see "Deleting a Stored File". or press [Cancel] to mail while data is being delete. "Memory is full. For details about changing scan area and scanning resolution. For details about how to delete stored files. has been cancelled. "Memory is full. Do you Because there is not enough Specify whether or not to use the data. The scanned data will disk space. Cannot Because of insufficient hard Try one of the following measures: scan. • Reduce the scan area or scanning resolution. Scan.

as follows: cancelled. Email Size]." destination. or network Status]." sent correctly. If resent later. [Max. For details about network error. To check the current • Check that the ID and password status. For details about these settings. Check password was invalid. Transmission has failed. Allocate sufficient space. "Sending the data has A network error has Wait until sending is retried failed. • A password of 128 or more characters may not be recognized." correctly. Messages Displayed When You Use the Scanner Function When data transmission fails Message Cause Solution "Authentication with the The entered user name or • Check that the user name and destination has failed. Features. password are correct. press [Scanned Files for the destination folder are Status]. sending fails again. "Transmission has failed. SMTP server. the cause could press [Scanned Files and the file could not be sent be a mixed network. "Exceeded max. settings were changed during WSD scanner transmission. To space on the hard disk of the check the current status. or press [Scanned Files client computer at the Status]. The data will be occurred and a file was not automatically after the preset interval. Insufficient memory in the There was not enough free destination hard disk. "Transmission has failed." • Change the [Divide & Send Email] setting to [Yes (per Page)] or [Yes (per Max. The file size per page has Change the scanner features settings Sending email has been reached the maximum e. a network error occurred after scanning again. email size. contact your administrator. settings. FTP server. Check [Max. Scan. If the same message appears again check the current status. mail size specified in • Increase the e-mail size limit in Email Size] in Scanner [Scanner Features]. To While a file was being sent. contact your administrator. Size)]. 233 . see "Send Settings"." correct.

page The number of scanned Specify whether to send the data that capacity per file. Scan the pages that were not to store the scanned pages number of pages for one file." status displayed)." transmitted ("Waiting." status use. [Send] to send the scanned maximum page capacity. number of Too many files are waiting to Try again after they have been sent. name." is "Waiting. and then store them as a new as 1 file?" file." "Exceeded max. Do you want exceeded the maximum not." is "Waiting. User name cannot be sender's name whose status cleared)... Password cannot be password of a file whose cleared).. and then change the user changed. "Selected file is currently in You cannot change the Cancel transmission ("Waiting.. and then delete the file. name."..." status use.. For details about storing files.". or press [Cancel] to delete. Press pages exceeded the has already been scanned. 10.. When data cannot be sent because there are too many documents or pages Message Cause Solution "Exceeded max. Cannot send the be sent.." status is "Waiting. "Some of selected files are You cannot delete a file Cancel transmission ("Waiting. stored files." status use. "Exceeded max.. see "Storing and Saving the Scanned Documents". scanned data as capturing files is unavailable. Troubleshooting When data cannot be sent because a currently used file is selected Message Cause Solution "Selected file is currently in You cannot change the Cancel transmission ("Waiting. number of The file being stored has Specify whether to store the data or pages per file." 234 .. Scan.".. and then change the changed. They could which is waiting to be cleared).. File name cannot be name of a file whose status cleared)... password. "Selected file is currently in You cannot change the Cancel transmission ("Waiting. and then change the file changed. not be deleted. data. scanned." status currently in use..

Scan. click the because communication was has been selected on the [Events] tab. scan data. "Cannot start scanning Scan Profile is not set on the Set Scan Profile. Messages Displayed When You Use the Scanner Function Message Cause Solution "Exceeded maximum Too many files are waiting to Try again after they have been sent. and then select [Start this failed. For details about how because communication was client computer. "Cannot start scanning The [Take no action] setting Open scanner properties. inactive when it receives see your operating system's Help. Delete all unnecessary files. PC. The Scan Profile might be Check the Scan Profile configuration. forcing the program] as the computer's response client computer to remain when it receives scan data." client computer. Security Guide." Profile". Contact the WSD (Scanner) protocol is disable the WSD protocol. see "Creating a New Scan failed. see administrator. be sent. Check the setting(s) on the incorrectly configured. "Enabling and Disabling Protocols". For details. "Cannot start scanning. to do this. number of file to store." When the WSD scanner function cannot be used Message Cause Solution "Cannot communicate with WSD (Device) protocol or For details about how to enable or PC." disabled." 235 .

because remaining free be saved. "Cannot write on the The memory storage device Unlock the write-protection on the memory storage device is write-protected. because the device is write- protected." memory storage device single-page or divided into appears to have sufficient multiple pages. data might not written to the memory storage be saved if the maximum device is saved as is. press [Retry] to save the remaining data. or press [Cancel] to redo the scan. Even if the • If the document is scanned as space is insufficient." 236 . memory storage device. and then scan of time outs: again. When documents cannot be stored on a memory storage device Message Cause Solution "Cannot write on the The memory storage device • Replace the memory storage memory storage device is full and scan data cannot device. scanning an original and • Use Scanner Journal to check sending its data. and then scan again. Troubleshooting Message Cause Solution "Could not send the data A time out occurred when • Reduce the number of originals. before it was sent. • Misfed originals. • Too many originals per set. Replace the number of files that can be memory storage device." Time outs occur when too • Remove any misfed original. because the PC timed out WSD Scanner was used. data already free space. The there are no jobs awaiting followings are likely causes transmission. 10. and then saved is exceeded. • Transmission of other jobs. and much time passes between then scan again.

or press [Cancel] to memory when the scanned delete. • Check the file name set at the time of scanning." or its format might be incompatible with this machine. If a message not described here appears. [Write] to write the scanned maximum number of pages and then try again. settings. Messages Displayed When You Use the Scanner Function Message Cause Solution "Cannot write on the The memory storage device • Check to see if the memory memory storage device. is faulty." during the scanned data was written to the memory storage device. 237 . For details about the characters that can be used in file names. device. or press [Cancel] to machine was exceeded delete. device. "Exceeded max. follow the instruction. page The scan could not be Reduce the number of documents to be capacity per file. or the file name storage device is defective." data was saved to the memory storage device. see "Specifying the File Name". "Memory is full. It might be unformatted. Messages Displayed on the Client Computer This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when you use the TWAIN driver. data to the memory storage that can be scanned by this device. Press completed because the written to the memory storage device. Check the memory storage contains a character that • Check the memory storage device and machine cannot be used. Scan. Press [Write] The scan could not be Specify whether or not to save the to write the current scanned completed because there scanned document to the memory data to the memory storage was insufficient hard disk storage device.

the access does not have permissions permissions." encryption key was invalid. Delete been exceeded. replace the jammed originals. • When a misfeed occurs. size of the original. 238 . and then insert them again. login password. Security Guide. Troubleshooting. or driver encryption key. Delete unneeded been exceeded. occurred inside the ADF. Functions". function has been denied." "Cannot add any more The maximum number of The maximum number of modes that scanning mode. Specify misaligned. and then enter them correctly. the scanning size. "Cannot detect the paper The set original was • Place the original correctly." registrable scan modes has can be stored is 100. see "Encrypting Transmitted Passwords". • Check whether the originals are suitable to be scanned by the machine. For details about login user name. 10." • When placing an original directly on the exposure glass. Lift the ADF by 30 degrees or more. Encryption Key is incorrect. The logged in user name For details about how to set However. the lifting/ lowering action of the ADF triggers the automatic original size detection process. login Login Password or Driver name. • Specify the scan size. Troubleshooting Message Cause Solution "Any of Login User Name. "Cannot specify any more The maximum number of The maximum number of scanning scanning area. The entered login user Check your login user name. or driver password. modes. "Authentication succeeded. see "Limiting Available privileges for scanner for scanner function. see "Removing Jammed Paper". Security Guide. and driver encryption key. password. For details about jammed paper. "Clear Misfeed(s) in ADF." registrable scan modes has areas that can be stored is 100. unneeded scanning areas." A paper misfeed has • Remove the jammed originals.

Close Memory is insufficient." error has occurred. of the machine. • Check whether the Ethernet board of the client computer is recognized correctly by Windows. "Insufficient memory. 239 . and then reinstall it after restarting the computer. occurred. Messages Displayed When You Use the Scanner Function Message Cause Solution "Error has occurred in the An error has occurred in the • Check whether the network cable scanner driver. Contact your service representative. is connected correctly to the client computer." driver. • Close all the unnecessary all other applications." computer. • Uninstall the TWAIN driver." scan conditions have made with the application exceed the exceeded the setting range setting range of the machine. "Error has occurred in the The application-specified Check whether the scanning settings scanner. • Check whether the client computer can use the TCP/IP protocol. "Fatal error has occurred in An unrecoverable machine An unrecoverable machine error has the scanner. then applications running on the client restart scanning.

the network correctly. see "Relationship between Resolution and Scan Size". see TWAIN driver Help. Scan. For details about the relationship between scan settings. Troubleshooting Message Cause Solution "Insufficient memory. • Disable the client computer's own firewall. see Windows Help." operating system CD-ROM. and then scan the original again. Remove the misfeed. 240 . the scanning area. "Invalid Winsock version. • If a misfeed occurs. The problem may be due to the following: • Scanning cannot be performed if large values are set for brightness when halftone or high resolution is used. You are using an invalid Install the operating system of the Please use version 1." computer is not connected to client computer is connected to the network correctly." insufficient. • Set with no compression. and then connect to scanner." the network again. 10. computer or copy Winsock from the higher. • Lower the resolution. Wait for a while. Reduce Scanner memory is • Reset the scan size. you might not scan an original.1 or version of Winsock. For details about the settings. For details about firewall. "No response from the The network is crowded. "No response from the The machine or client • Check whether the machine or scanner.

and then function. You tried to register a name Use another name. The ADF cover is open. the specified device. scanner. Please wait." "Cannot find "XXX" scanner The main power of the Check whether the main power of the used for the previous scan. Follow the instructions in the message that appears and exit the function that is running." other than the Scanner connect to the network again. turned on. Access Mask settings in User Tools.) 241 ." cannot be used on this machine. Check the registered that is already in use. Messages Displayed When You Use the Scanner Function Message Cause Solution "Scanner is in use for other A function of the machine • Wait for a while. Check the network contact your administrator. "Scanner is not available on The TWAIN scanner function Contact your service representative. processed. previously used scanner is scanner used for the previous scan is "YYY" will be used instead." "The name is already in use. For details about an access mask. "Scanner is not ready. names. function is being used such • Cancel the job that is being as the Copier function. Press [Stop]. options. Check whether the ADF cover is Check the scanner and the closed. ("XXX" and "YYY" indicate scanner names." When there is a problem connecting to the scanner Message Cause Solution "Cannot connect to the An access mask is set." not set to "On".

For details about how to check this. see Windows Help. The machine is not • Check whether the machine is Check the scanner connected to the network connected to the network connection status. For details about firewall. 10. see "Remote Maintenance Using telnet". Check the scanner connection status. Troubleshooting Message Cause Solution "Cannot find "XXX" scanner The machine is not • Check that the previously used used for the previous scan. see Windows Help. • Cancel the personal firewall function of the client computer. • Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine's protocol." "Scanner is not available. "Scanner is not available. connected to the network scanner is connected to the "YYY" will be used instead. • Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine's protocol. 242 . ("XXX" and "YYY" indicate • Cancel the personal firewall of scanner names. network correctly. see "Remote Maintenance Using telnet". For details about firewall. Turn on the power. • Select the scanner used for the previous scan. Connecting the Machine/ System Settings.) the client computer." correctly." occurred on the network. Connecting the Machine/ System Settings. correctly. The machine's power is off. use the TCP/IP protocol. For details about how to check this. "Communication error has A communication error has Check whether the client computer can occurred on the network." correctly.

For the WIA not be obtained from the driver. the IPv6 • Use Web Image Monitor to set address might not be "LLMNR" of "IPv6" to [Active]. If only "IPv6" is Connection] tab in the properties." machine's IP address could Connection Tool. 243 . Messages Displayed When You Use the Scanner Function Message Cause Solution "Scanner is not available. set to [Active]. Network communication is • Check whether the machine's host Check the scanner not available because the name is specified in the Network connection status. check the [Network host name. obtained.

turn on the on. After this. "Cannot connect with the • The Bluetooth interface Turn off the power. • If you do not want to start the firmware update. and then check the wireless card. 10. If the message appears • The Bluetooth interface again. • Do not turn off the power switch during the firmware update. or configure automatically after 30 for an automatic update. Check unit was installed while that the Bluetooth interface unit was the Bluetooth interface. turn on the power the card. It will start is enabled and it is the time update." turned on. After this. then check when the machine was correctly. Troubleshooting When Other Messages Appear Message Cause Solution "Firmware update will start. contact your service unit was removed while representative. the machine was turned on. Automatic firmware update • If you want to start the firmware Press [OK]." the machine was turned installed correctly. If the message appears again. again. the setting so that the automatic seconds have elapsed. and then confirm Bluetooth interface. Turn the main board was not inserted wireless LAN board is inserted power switch off. (A "wireless LAN board" or • The wireless LAN contact your service representative. press [Cancel] before 30 seconds elapse." firmware update starts automatically in 30 seconds. press [OK]. 244 . power again. "Cannot connect with the • The wireless LAN Turn off the power. "Bluetooth interface unit" is board was pulled out referred to as a "wireless after the machine was card". The settings are not updated although the unit is detected.) turned on.

When Other Messages Appear Message Cause Solution "Failed to read the PDF file. plate. "Self checking. The amount of paper that can be printed and the total operation time until the fan starts running depends on the temperature of the location at which the machine is installed. "Internal cooling fan is Large print runs will cause The fan will emit noise." the machine's interior to heat normal and the machine will be up." There is a possibility that the With this machine's browser PDF files PDF version is not supported other than those whose versions and by the browser's PDF viewer encryption levels are specified below or an unsupported cannot be viewed. frequency and duration of maintenance depends on the humidity. fan. See "Maintaining Your exposure glass. The scanning glass or guide Clean the scanning glass or guide (Located next to the plate of the ADF is dirty.)" Machine". The output tray is full.. 245 . triggering the cooling operable while the fan is running.7 • PDF encryption level: 128Bit AES or 256Bit AES "Clean the scanning glass. Maintenance and Specifications. "Following output tray is full. • PDF version: 1. Wait for the machine to resume operation. and paper type. Press [Continue] on the display panel to resume printing. Remove paper from the output tray to Remove paper. The operations." resume printing. and printing factors such as number of prints. but this is active. temperature.3-1. encryption level is specified." The machine is performing The machine may perform periodic image adjustment maintenance during operations. paper size..

For details about the settings for when fax function is being used. "Captured file exceeded The maximum number of Reduce the number of pages in the max. Select scan size. Lift the ADF by 30 degrees or more. number of pages per pages per file has been transmitted file." the size of the original." number of pages per file. Press [Exit]. the lifting/ lowering action of the ADF triggers the automatic original size detection process. Cannot send the exceeded. and then place the originals again. Fax. and then press [Stop]." instructions in the message that appears and exit the function that is running. Scan. "Original is being scanned Another function of the Cancel the job in progress. Follow the wait. see "Storage Function". and then place the originals again. by another function. The machine failed to detect • Place the original correctly. 10. For details about the maximum scanned data. and then resend the file. see "Scan Settings". • Specify the scan size. file. Troubleshooting When There Is a Problem Scanning or Storing Originals Message Cause Solution "Cannot detect original size. • Specify the scan size. • When placing an original directly on the exposure glass. 246 . Please machine is being used.

see the antivirus software Help. • Antivirus programs and firewalls can prevent client computers from establishing connection with this machine. Please wait. Do list. For details about the procedure for excluding an IP address. connected. Try again?" occurred. destination(s) or sender's when the destination list in name has been cleared. add the program to the exclusion list in the application settings. "Updating the destination A specified destination or Specify the destination or sender's list. Please wait. message is displayed." the delivery server was updated.. • If you are using antivirus software." the number of destinations to be updated. "Updating the destination The destination list is being Wait until the message disappears. Specified sender's name was cleared name again. Operation is not possible while this message is displayed. see your operating system's Help. register the machine's IP address in the firewall's IP address exclusion settings... Specified updated from the network not turn off the power while this destination(s) or sender's using Web Image Monitor. there may be some delay before operation is resumed.. For details about how to add programs to the exclusion list. 247 . Depending on name has been cleared. When Other Messages Appear When the Address Book Is Updated Message Cause Solution "Updating the destination list A network error has • Check whether the server is has failed. • To prevent a firewall from blocking the connection.

cannot be selected because (destination certificate) has For details about the user certificate it contains a destination with expired. (destination certificate). When the Machine Cannot Be Operated Due to a Problem with the User Certificate Message Cause Solution "The destination cannot be The user certificate A new user certificate must be installed. see currently valid. For details about how to set SMTP address and administrator mail address and the authentication. performed because the (destination certificate) has For details about the user certificate encryption certificate is not expired. Security Guide. selected because its (destination certificate) has For details about the user certificate encryption certificate is not expired. see currently valid. (destination certificate)." "Configuring S/MIME". "Transmission cannot be The user certificate A new user certificate must be installed. see a encryption certificate that "Configuring S/MIME". 10. (destination certificate). press [Select]." administrator's e-mail Connecting the Machine/ System address do not match. select only valid and/or folder destination destination(s)?" that is not supported by the specified transmission method. email address mismatch." "Configuring S/MIME". "SMTP authentication email The SMTP authentication e. "The group destination The user certificate A new user certificate must be installed. Security Guide. Security is not currently valid. Do you want to either an e-mail destination transmission." Guide. Settings. Troubleshooting When Data Cannot Be Sent Due to a Problem with the Destination Message Cause Solution "Some invalid destination(s) The specified group contains In the message that appears at each contained. 248 . see "File Transfer".

Check the device certificate." is invalid. about how to install a device certificate (XXX and YYY indicate the (PDF with digital signature or PDF/A user action.) "XXX cannot be YYY There is no device certificate For details about the device certificate because there is a problem (S/MIME). For details about how to install a new certificate. • If a fax or an e-mail cannot be sent and a message appears which states that there is a problem with the device certificate or user certificate. Security Guide.) "XXX cannot be YYY The device certificate (PDF A new device certificate (PDF with because the Digital with digital signature or digital signature or PDF/A with digital Signature's device certificate PDF/A with digital signature) must be installed. When Other Messages Appear Message Cause Solution "XXX cannot be YYY The device certificate (S/ A new device certificate (S/MIME) because the device MIME) has expired. Communication Paths via a Device used for the S/MIME Certificate". see "Protecting with the device certificate is invalid. see "Configuring S/MIME" or "Protecting Communication Paths via a Device Certificate". see user action." signature) has expired. a new certificate must be installed. or the certificate about how to install a device certificate device certificate. Security Guide.) "Configuring PDFs with Electronic Signatures". signature. see "Protecting currently valid." (XXX and YYY indicate the user action. Check the signature).) with digital signature). (PDF with digital signature or PDF/A (XXX and YYY indicate the with digital signature). user action. or the certificate (S/MIME). see "Configuring PDFs with Electronic Signatures". must be installed. "XXX cannot be YYY There is no device certificate A new device certificate (PDF with because there is a problem (PDF with digital signature or digital signature or PDF/A with digital with the Digital Signature's PDF/A with digital signature) must be installed. Security Guide. Security Guide. For details device certificate." Communication Paths via a Device (XXX and YYY indicate the Certificate". 249 . Security Guide. For details is not currently valid. For details about certificate used for the S/ how to install a device certificate (S/ MIME signature is not MIME).

" for the selected function." The machine cannot perform For details about authentication. For details about settings for LDAP server." has failed. Functions". "Authentication has failed." The entered login user name For details about the correct login user or login password is not name and login password. see "Programming the LDAP Server". Check the settings for LDAP server in [System Settings]. see authentication. will be deleted. Security Guide. When the User Lacks Privileges to Perform an Operation Message Cause Solution "You do not have the The logged in user name For details about how to set privileges to use this does not have permissions permissions. busy. document you do not have permission file(s) with access privileges to delete. Only so. Authentication". or to delete a access privileges. 10. 250 . see "Basic correct. Security Guide." Security Guide. see "Limiting Available function. When the LDAP Server Cannot Be Used Message Cause Solution "Connection with LDAP A network error has Try the operation again. Troubleshooting When Problems Occur While Logging In Message Cause Solution "Authentication has failed. see "Managing Stored Files". Check the occurred and connection is still displayed. If the message server has failed. Security Guide. the network may be server status. "Configuring User Authentication". Connecting the Machine/ System Settings. "The selected file(s) You have tried to delete files To check your access permission for contained file(s) without without the permission to do stored documents.

" has failed. Check occurred and connection message is still displayed. "LDAP server authentication A network error has Configure settings correctly for the user has failed." has failed. 251 . Connecting the Machine/ System Settings. When Other Messages Appear Message Cause Solution "Exceeded time limit for A network error has • Try the operation again. the the server status. server authentication. network may be busy. For details about LDAP server. see "Programming the LDAP Server". If the LDAP server search. • Check that the correct settings for LDAP server are listed in [Administrator Tools] of [System Settings]. Check the occurred and connection name and the password for LDAP settings.

Troubleshooting 252 . 10.

The program backs the development and dissemination of products that feature energy saving functions.11. facsimiles. copiers. Targeted products are computers. see page 253 "Energy Saving Functions". It is an open program in which manufacturers participate voluntarily. 253 . The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. Information on Environmental Regulations ENERGY STAR Program ENERGY STAR® Program Requirements for Imaging Equipment This company is a participant in the ENERGY STAR® Program. this machine has the following functions: Sleep mode • If this machine remains idle for a specified period or when [Energy Saver] ( ) is pressed. Information for This Machine This chapter describes environmental precautions and regulations. scanners. Energy Star standards and logos are internationally uniform. Energy Saving Functions To reduce its power consumption. This machine is compliant with the regulations specified by the ENERGY STAR® Program. monitors. • For details about the "default delay time". and multi-function devices. printers. it enters Sleep mode to further reduce its electrical consumption.

93 W 0. *2 Achieves ENERGY STAR energy savings. product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option. Specification • (mainly Europe) Type 1 Type 2 Type 3 Type 4 Reduced electrical 0.4 seconds 7.9 seconds 7. 11. • The machine can print jobs from computers and receive faxes while in Sleep mode.1 seconds 7.1 seconds 8.89 W 0.90 W consumption in Sleep mode *1 Time of switch into 1 minute 1 minute 1 minute Sleep mode Time of switch out 8.4 seconds 8. Information for This Machine • The default delay time the machine waits before entering Sleep mode is 1 minute.89 W 0.9 seconds from Sleep mode *1 Duplex Function *2 Standard Standard Standard Standard Type 5 Type 6 Type 7 Reduced electrical 0.89 W consumption in Sleep mode *1 Time of switch into 1 minute 1 minute 1 minute 1 minute Sleep mode Time of switch out 7.93 W 0. This default time can be changed.1 seconds from Sleep mode *1 Duplex Function *2 Standard Standard Standard *1 The time it takes to switch out from energy saving functions and electrical consumption may differ depending on the conditions and environment of the machine. • (mainly Asia) 254 .90 W 0.

1 seconds from Sleep mode *1 Duplex Function *2 Standard Standard Standard *1 The time it takes to switch out from energy saving functions and electrical consumption may differ depending on the conditions and environment of the machine. • (mainly North America) Type 1 Type 2 Type 3 Reduced electrical 0. *2 Achieves ENERGY STAR energy savings.90 W consumption in Sleep mode *1 Time of switch into 1 minute 1 minute 1 minute Sleep mode Time of switch out 8.89 W 0.1 seconds 7.83 W 0.4 seconds 8.90 W 0.89 W consumption in Sleep mode *1 Time of switch into 1 minute 1 minute 1 minute Sleep mode Time of switch out 7.9 seconds 7. product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option.93 W 0.1 seconds from Sleep mode *1 Duplex Function *2 Standard Standard Standard Type 4 Type 5 Type 6 Reduced electrical 0.93 W 0.4 seconds 7. Information on Environmental Regulations Type 1 Type 2 Type 3 Reduced electrical 0.83 W 0.79 W consumption in Sleep mode *1 Time of switch into 1 minute 1 minute 1 minute Sleep mode 255 .

User Information on Electrical and Electronic Equipment (mainly Europe) Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. 256 .79 W 0.1 seconds 7.7seconds Sleep mode *1 Duplex Function *2 Standard Standard Standard Type 4 Type 5 Type 6 Reduced electrical 0. • Specifications can vary depending on which options are installed on the machine. Connecting the Machine/ System Settings. Information for This Machine Type 1 Type 2 Type 3 Time of switch out from 7. • Depending on which embedded software application is installed on it. the machine might take longer than indicated to enter Sleep mode.81 W 0.1 seconds Sleep mode *1 Duplex Function *2 Standard Standard Standard *1 The time it takes to switch out from energy saving functions and electrical consumption may differ depending on the conditions and environment of the machine.8 seconds 7.81 W consumption in Sleep mode *1 Time of switch into 1 minute 1 minute 1 minute Sleep mode Time of switch out from 8. Our products or product packaging are marked with the symbol below.4 seconds 7. *2 Achieves ENERGY STAR energy savings. see "Timer Settings". • For details about how to change the default interval.4 seconds 7. 11. product fully qualifies when packaged with (or used with) a duplex tray and the duplex function is enabled as an option.

This symbol means that in the European Union. In the EU. Information on Environmental Regulations The symbol indicates that the product must not be treated as municipal waste. All Other Users If you wish to discard this product. Recycling of products helps to conserve natural resources and protect the environment. By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health. there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators. please contact your local authorities. Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II. your local dealer or sales/service representatives. the shop where you bought this product. the above symbol is printed on batteries and accumulators. For more detailed information on collection and recycling systems for this product. It must be disposed of separately via the appropriate return and collection systems available. which could otherwise result from inappropriate handling. Please dispose of them correctly at your local community waste collection/recycling centre. Contact your sales or service representative to change the battery. your local dealer or sales/service representatives. 257 . please contact the shop where you purchased it. used batteries and accumulators should be disposed of separately from your household waste.

For maximum energy savings. Products that comply with the Energy Star requirement are always energy efficient.ricoh-return. For details about the return program. If the machine is to print again. 258 . the machine consumes less power (watts). it can immediately print again from this mode. In these modes. Switzerland and Norway Consumables yield Please refer to either the User's Manual for this information or the packaging of the consumable. If required.com/ Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it. For products using EP printing technology. it needs a little longer to return from an energy saving mode than from Ready mode. the device switches to an energy saving mode. we recommend that the default setting for power management is used. Duplex printing (if applicable) Duplex printing enables both sides of a sheet of paper to be used. Recycled paper The machine can use recycled paper which is produced in accordance with European standard EN 12281:2002 or DIN 19309. If no additional prints are required and a specified period of time passes. Information for This Machine Environmental Advice for Users (mainly Europe) Users in the EU. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations. which contains less raw materials and represents a significant resource reduction. We recommend that this feature is enabled whenever you print. the machine can print on 64 g/m2 paper. https://www. 11. please refer to the Web page below or consult your service person. This saves paper and reduces the size of printed documents so that fewer sheets are used. The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page.

special handling may apply.dtsc. See: www.gov/hazardouswaste/ perchlorate 259 . Information on Environmental Regulations Notes to users in the state of California (Notes to Users in USA) (mainly North America) Perchlorate Material .ca.

11. Information for This Machine 260 .

.................. 110........... 56.... 13......... 123.... 98 Basic procedure (Copy)..................... 46.................. 59....................... 24 Document Server...... 43................ 193 E-mail transmission.................................. 45......................... 115 Extender......... Drag........... 237 Control panel..................186 Copy orientation... 57.. 48..... 101 Fax indicator................... 53.............. 27................. 45.. 44................. 47................... 55 Envelope...............................70 Facsimile..... 203 Color adjustment...........126 Finisher SR3230...... 128......................................................... 164................................................. 29................... 47.......... 44.................................................22 51................................ 16 Fax..... 18................... 105...................... 191 Checking a stored file......... 45.... 141...... 55.. 149 Combine 2 Sides. 58 Canceling a transmission...... 49................... 248 Auto Reduce / Enlarge............ 51. 28. 36 Caster table....... 51........... 95 Adding toner............ 27....25 Auto Document Feeder..... 31... 39...... 59...... 9 Destination...... 42.......... 9 Distributed scan management........ 9........ 31........... 33....... 55................ 43........... 102 File type......... 51....................... 62 2 Sided Print...................... 144.................. 38.. 47...38................................ 46........................ 137 146................... 182 Bridge unit........... 216 Bypass tray.... 47.......................111...... 41........ 50... 42............................................ 49............................................................ 151......... 55.... 11. 220 Banner Paper Guide Tray...... 62 Authentication screen... 47....................... 31..... 144.................................. 36............... 199................................. 52... 38................. 33. 54................................... 247 Custom size paper............... 73 Color copy. 53............9... 42............ 49.......................... 53........................................................................... 49..... 67 50........ 146 Basic procedure (Scanner)................ 95 E Basic procedure (Fax)....................... 24 Basic procedure....... 41. 147 E-mail address....... 50.................. 144.... 57................... 41... 55 261 ..................................... 60 External options........................... 103 Finisher SR3210 39......... 146 Beeping pattern....... 40.............................. 48..................... 36 ARDF..................................... 41.... 61 ENERGY STAR Program................................. 40............... 53... Creating a shared folder....................... 45................................. 60 DSM.......... 29..... 32................. 142................................................................... 45....................... Embedding text information........ 151 Duplex.... 44.................................................... 54............. 16........... 39................................... 16.......... 48..... 51............... 137............. 34 D ADF's extender.......................................... 113 Combine........... 34.................. 148 F Classic Application.... 46............................. 47..................... 129................... 62 Auto Reverse Document Feeder............. 130.............. 216 C Exposure glass... 258 59.... 199 A Copy.............99 Address Book....... 34 Exposure glass cover........ 49.................. 61 Check Status............. 16... 111.... 58.... 45....................... 71..................................... 56... 49....... 32......... 113....................... 61 Error log. 52................................. 58. 40.......... 176 Error report............... 63 External tray.. 62 Combine 1 Side........... Environmental advice for users...... 54 Changing the display language...... 58 Data In indicator................... 144 E-mail destination..................................... 139...............12...... B 153....... 51...................................INDEX Computer........... 40.......... 55 Combine printing...11 Copier.... 56................... 106......................... 43.... 11........... 105 ADF.......... 31........ 53...... 53.............................. 52..... 43..... 96 Display panel.... 111 Basic Procedure (Scanner Classic).......................................... 39. 253 Booklet Finisher SR3240.. 29........ 40.... 16. 158.............. 16 Fax destination.............. 88 Data security for copying......... 20 Booklet Finisher SR3220.......

....... 99 Label paper................. 59. 61 Notes to users in the state of California............... 67...... 53.................................... 35.............. 51............ 218.............. 102 Journal. 237.......... 9 57.... 248.......... 49.............................. 43................ 32... 39..... 230.......... 31............................................ 46.................................................................. Internal shift tray............253 N Information screen................... 35..... 191 Model-specific information......... 179 Paper size.............. 88........... 47............ 42..................... 59................................................................ 43...... 47......................42.. 16 232...... 31...........................17 Main power switch... 172 LDAP server............................................... 15........... 28..... 20 Handset.........139.......... 157...89 Flick...... 133 I Memory Transmission.. 48..... 32................ Finishing... Frequently-used settings................. 179 Loading paper....... Image adjustment.....259 Internal tray 1.......11.......... 50................................. 49.......................... 194. 172 LAN-Fax. 40....... 33.................... 244................ 45............................................ 168..... 41...250 Paper thickness...................................... 35 Lower right cover.. 33. 55........... 31...... 141. 34..... 86 Home screen............................. 198 M H Mail to Print...............................................................39... 232 Human detection sensor...... 22 IP-Fax............. 64............................... 53..20 OHP transparencies...... 49................. 40. 130 How to Read the Manuals.......... 203.... 57...................... Immediate Transmission....... 62 Hold Print............. 227................ 45........ 39................. 45.... ...... 52......... 61 Network setting. 28............. 114 247.............. 223.. 67 Managing documents....................... 54....... 35 Memory Storage Device....... 216............ 50........... 37 Function Compatibility.............. 11 Internal Finisher SR3130........ 41.... 111 Icon.................. 222........... 20 OCR unit....................................................... 59......................... 49...................... 18 P Large capacity tray.......... 234................... 217........ 64..... 16......... 41........... 142........ 39....... O 56...... 32........... 67 Folder destination............................................. 158.............. 172 One-pass duplex scanning ADF........... Names of major features.... 28...... 157... 53....... 56.. 199...... 43...................... 51.............. 204..... 236........... 41............................................... 58. 30.. 60 Main power indicator. 220... 43......... 213............... Paper capacity.................. 59.......... 28.. 43.......... 54................. 28................................... 35 Number of sets...................... 59........... 109 Internal tray 2...... 221......................................... 9... 45......................... 172 52............... 17 Paper type....... 44.......................... 235................ 257 55... 39........... 46.............. 61 Internet Fax.... 143 Lower paper tray................ 47. 36 LCT................. 55........... 43..... 241. 51........ 29...... 41............................. 47............. 38 L Orientation-fixed paper.............172 Logging in the machine................. 44............................... 28................. 250 Paper weight....... 178............... 55 Paper guides...... 39....... 51.. 233. 172 Locked Print... 66 Long tap. 42................................................................... 49.................. 120 Options.................................... 9. 166..................16 Logging out the machine.................. 39................ 52..... 222........................ 48. 48... 168 Paper tray........ 41.............. 55. 210........... 44............................... 7 Memory................ 250 Indicator lamp........................... 68 Message........ 14 43......... 46... 41..........................172 262 ................. 166.... 60 Front cover........... 8 Information on environmental regulations. 49. 246... 204 Internal Finisher SR3180.............169 Original orientation........... 57........ 61 Note for the battery and/or accumulator symbol.......................................... 224........... 58 J One-Sided combine...................... 54........... 38................................................ 51.

.... 32........................................................................................................ 123... 137 User information on electrical and electronic Scanner..................................................... 188 U S Unauthorized copy prevention.......13 Two-Sided combine... 28. 236................................ 147.............................. 39.............................................. 30...................................................................... 91 Storing a document.................121 Standard printing.............. 78......... 67. 86 Region B......... 35........................ 17 Status indicator..... 172 R Tray 2....... 173 Tray 3.........................................................144 User Code Authentication...... 210 Two-sided paper...................................... 194........................................................................ 256 234... 16............................ 121 Tray............................................................ 230.Paperless Fax................. 224 Storing received documents................... equipment............... 33.............................................. 110.. 181 Toner............ 241 Using scanned files on the computer.................................................................................... 30................................ 18 Printer driver properties......................... 11 Standard Application.......................................................... 213. 142 Web Image Monitor.... 118........... 188 Quick Application. 216........ 128 Status icon............ 46.................. 188 Scan Settings.....186............................................. 218.................................... 37 Shortcut icon...... 153 Pinch-out......................................................................... 33................ 117 Preventing information leakage. 24............................................. 235.............. 22..........................................................250 Symbols............................. 86 Registering destinations.. 217................... 32.............. 64....... 124..... 125 Running out of toner..................... 178 Reducing my costs.............. 123 PCL 6.......... 144...................... 37 Two-sided printing..... 253 SMB folder.................................................................... 122 Storing scan files............................................ 150 User certificate............................................... 12............................. 124. 166...... 233............................................... 221...... 42........................... 29........21................ 62 Pinch-in................. 44.............................. 155 Sort................. 7 Problem................................................. 169 Right cover............... 41....................... 14............137 Vents....................... 70 PCL...... 220.....22 263 .................. 22 V Sending stored documents......................... 17 Used toner............ 35 Quick Print Release................................................ 103 Remote Fax....... 141........... 222...................................... 36...................................................... 118 Shared folder................. Storing documents... 12..................... 16 WSD scanner........172 Quick Install....................................................66 Stored Print.................................................... 248 Scan to E-mail.........................................88 Scan to Folder................................... 54............................................. 8 Turning off the power................. Recommended paper.....129 223.......................... 123................ 126.................................... 12 Sending scan files........ 189 PictBridge...... 48.................................................. 172 174........................................ 11 Tray 4................... 50. 69 Stamp....................................................................................................... 25 Sample Print............................. 17 Placing originals................................................................. 108 Widget...................... 151 Printer................................................. 70 Translucent paper............................................................................................ 28......................... 232............................... 18....... 131 Tray 1...................................................................... 139. 8 Turning on the power........................................... 68 W Sleep mode....... 137........ 174 Region A............ 66 Stored documents.............................................. 23 Storing data........................................... 52......................................... 147 Privilege.......................................................... 246 T Program... 227............. 237................... 83 Q Thick paper.....................................................................................

MEMO 264 EN GB EN US EN AU D241-7002A .

2016 .© 2015.

EN GB EN US EN AU D241-7002A .