You are on page 1of 13

YOUR SCORE BUSINESS PLAN ….

SUPPORTING SPREADSHEETS

To open any one file just click on to the link in Column B


1 Startup Expenses' List All Your Start up Expenses

2 Sales Forecast' Make your Sales Forecast. Enter the monthly totals into your Cash Flow Projection.

3 Cash Flow' Make your Cash Flow Projection to determine your Working Capital Needs. Add that n

4 Income Statement' Some Banks require this statement

5 Breakeven Analysis Determine your Sales Breakeven Point

6 Balance Sheet Snapshots of your Financial picture over time

7 Personal Financial Statement' A Picture of your personal Financial Position


o your Cash Flow Projection.

rking Capital Needs. Add that number to your Startup Expense Worksheet.
Startup Expenses Back to Index Page

Enter your Company Name here

Sources of Capital
Notes on Preparation
Owners' Investment (name & % Note: You may want to print this information to use as reference later. Be sure to
delete it from the spreadsheet before finalizing your report.
ownership)
Your name & % ownership $ - Nearly everyone who has ever started a business has underestimated the costs,
Other Investor - and then faced the danger of running with inadequate capital reserves. The key
to avoiding this pitfall is to adopt a rigorous approach to your research and
Other Investor - planning.
Other Investor - Our Startup Expenses spreadsheet will lead you through the process.
Total Investment $ - EXPENSES - Begin by estimating expenses. What will it cost you to get your
business up and running? The key to accuracy here is attention to detail. For
each category of expense, draw up a list of everything you will need to purchase.
Bank Loans This will include both tangible assets (e.g., equipment, inventory) and services
Bank 1 $ - (e.g.: remodeling, insurance). Then determine where you might purchase these
Bank 2 - goods or services. Research more than one vendor; i.e.: comparison shop. Do
not look at price alone; terms of payment, delivery, reliability, and service are also
Bank 3 - important.
Bank 4 - CONTINGENCIES - Add a reserve for contingencies. Be sure to explain in your
narrative how you decided on the amount you are putting into this reserve.
Total Bank Loans $ - WORKING CAPITAL - You cannot open with an empty bank account. You need a
cash cushion to meet expenses while the business gets going. Later in this plan,
Other Loans you will do a 12 month Cash Flow projection. This is where you will work out your
estimate of working capital needs. For now, either leave this line blank or put in
Source 1 $ - your best rough guess. After you have done your Cash Flow, you can come back
Source 2 - and enter the carefully researched figure.
SOURCES - Now that you have estimated how much capital will be needed to
Total Other Loans $ - start, you should turn your attention to the top part of this spreadsheet. Enter the
amounts you will put in yourself, how much will be injected by partners or
investors, and how much will be supplied by borrowing.
COLLATERAL - If you will be using this plan to support a bank loan request, then
Startup Expenses use the section on the bottom of page 2 to show what assets are offered as
collateral to secure the loan, and give your estimate of the value of these items.
Be prepared to offer some proof of your estimates of collateral values.
Buildings / Real Estate
Purchase $ -
Construction -
Remodeling -
Other -
Total Buildings and R / E $ -

Leasehold Improvements
Item 1 $ -
Item 2 -
Item 3 -
Item 4 -
Total L / H Improvements $ -
Capital Equipment List
Furniture $ -
Equipment -
Fixtures -
Machinery -
Other -
Total Capital Equipment $ -

Location and Admin Expenses


Rental $ -
Utility Deposits -
Legal and Accounting Fees -
Prepaid Insurance -
Pre-opening Salaries -
Other -
Total Location and Admin Expenses $ -

Opening Inventory
Category 1 $ -
Category 2 -
Category 3 -
Category 4 -
Category 5 -
Total Inventory $ -

Advertising and Promotional Expenses


Advertising $ -
Signage -
Printing -
Travel & Entertainment -
Other / Additional categories -
Total Adv and Promo expenses $ -

Other Expenses
Other Expense 1 $ -
Other Expense 2 -
Total Other Expenses $ -

Reserve for Contingencies $ -

Working Capital $ -
Summary Statement

Sources of Capital
Owners' and Other Investments $ -
Bank Loans -
Other Loans -
Total Source of Funds $ -

Startup Expenses
Bldgs / Real Estate $ -
Leasehold Improvements -
Capital Equipment -
Location / Admin Expenses -
Opening Inventory -
Advertising / Promo Expenses -
Other Expenses -
Contingency Fund -
Working Capital -
Total Startup Expenses $ -

Security and Collateral for Loan Proposal

Collateral for Loans Value Description


Real Estate $ -
Other Collateral -
Other Collateral -
Other Collateral -

Owners
Your name here
Other owner
Other owner

Loan Guarantors (other than owners)


Loan Guarantor 1
Loan Guarantor 2
Loan Guarantor 3
Twelve Month Sales Forecast Back to 'Index Page'
Enter your Company Name here

Fiscal Year Begins Jan-04


12-month Sales Forecast Sales History

Current
Month
Annual Ending
Jan-04 Feb-04 Mar-04 Apr-04 May-04 Jun-04 Jul-04 Aug-04 Sep-04 Oct-04 Nov-04 Dec-04 Totals mm/yy 2003 2002 2001
Cat 1 units sold 0
Sale price @ unit
Cat 1 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cat 2 units sold 0


Sale price @ unit
Cat 2 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cat 3 units sold 0


Sale price @ unit
Cat 3 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cat 4 units sold 0


Sale price @ unit
Cat 4 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cat 5 units sold 0


Sale price @ unit
Cat 5 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cat 6 units sold 0


Sale price @ unit
Cat 6 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cat 7 units sold 0


Sale price @ unit
Cat 7 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Monthly totals: All


Categories 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Back to 'Index Page'
Microsoft Business Planner
Go to Article:
Cash Flow Projections

Cash Flow Forecast -12 Months

This template provides a pro forma cash flow forecast. Enter your figures in the month you realistically
expect them to take place. Start by entering the definite amounts first. You can customize the form by
changing the row labels or adding rows.
To add a row, select one of the rows labeled "Other," click Insert on the Excel menu bar, and then click
Rows. You will then need to use the fill handle (see Excel Help) to fill in the formula in the "Totals"
column. The cells displaying zeros contain formulas to perform automatic calculations on your data. Do
not enter data into these cells because doing so will erase the formulas in them.

Note: When you save this template as a workbook, note the workbook's file name and location. To
edit the workbook next time, you must open it using Excel. Every time you open this template from
Microsoft Business Planner, a new workbook is created.

© Microsoft, 1998.

Cash Flow Forecast - 12 Months

Month: Pre-Start 1 2 3 4 5 6 7 8 9 10 11 12 Totals

Receipts
Cash sales 0
Collections from credit sales 0
New equity inflow 0
Loans received 0
Other 0
Total Receipts 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Payments
Cash purchases 0
Payments to creditors 0
Salaries and wages 0
Employee benefits 0
Payroll taxes 0
Rent 0
Utiltities 0
Repairs and maintenance 0
Insurance 0
Travel 0
Telephone 0
Postage 0
Office supplies 0
Advertising 0
Marketing/promotion 0
Professional fees 0
Training and development 0
Bank charges 0
Miscellaneous 0
Owner's drawings 0
Loan repayments 0
Tax payments 0
Capital purchases 0
Other 0
Total Payments 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Cashflow Surplus/Deficit (-) 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Opening Cash Balance 0 0 0 0 0 0 0 0 0 0 0 0 0

Closing Cash Balance 0 0 0 0 0 0 0 0 0 0 0 0 0


Back to 'Index Page'
Microsoft Business Planner
Go to Article:
Introduction to Financial Statements

Income Statement - 12 Months

This template provides a pro forma income statement. Please note that this type of layout is for management purposes
only, rather than for the year-end filing of accounts. You can customize the form by changing the row labels or adding
rows.
To add a row, select one of the rows labeled "Other," click Insert on the Excel menu bar, and then click Rows. You will
then need to use the fill handle (see Excel Help) to fill in the formula in the "Totals" column. The cells displaying zeros
contain formulas to perform automatic calculations on your data. Do not enter data into these cells because doing so
will erase the formulas in them.

Note: When you save this template as a workbook, note the workbook's file name and location. To edit the workbook
next time, you must open it using Excel. Every time you open this template from Microsoft Business Planner, a new
workbook is created.

© Microsoft, 1998.

Income Statement - 12 Months

Period Starting: Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 Totals

Sales
Sales 0
Other 0
Total Sales 0 0 0 0 0 0 0 0 0 0 0 0 0

Less Cost of Goods Sold


Materials 0
Labor 0
Overhead 0
Other 0
Total Cost of Goods Sold 0 0 0 0 0 0 0 0 0 0 0 0 0

Gross Profit 0 0 0 0 0 0 0 0 0 0 0 0 0

Operating Expenses
Salaries and wages 0
Employee benefits 0
Payroll taxes 0
Rent 0
Utilities 0
Repairs and maintenance 0
Insurance 0
Travel 0
Telephone 0
Postage 0
Office supplies 0
Advertising 0
Marketing/promotion 0
Professional fees 0
Training and development 0
Bank charges 0
Depreciation 0
Miscellaneous 0
Other 0
Total Operating Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0

Operating Income 0 0 0 0 0 0 0 0 0 0 0 0 0

Interest income (expense) 0


Other income (expense) 0
Total Nonoperating Income (Expense) 0 0 0 0 0 0 0 0 0 0 0 0 0

Income (Loss) Before Taxes 0 0 0 0 0 0 0 0 0 0 0 0 0

Income Taxes 0

Net Income (Loss) 0 0 0 0 0 0 0 0 0 0 0 0 0

Cumulative Net Income (Loss) 0 0 0 0 0 0 0 0 0 0 0 0 0


Breakeven Analysis Back to 'Index Page'
Enter your company name here

Cost Description Fixed Costs ($) Variable Expenses (%)


Inventory or Materials $ - 0.0 Instructions
Direct labor (includes payroll taxes) - 0.0
Note: You may want to print this
Other expenses - 0.0 information to use as reference later.
Other expenses - 0.0 Be sure to delete it from the
Salaries (includes payroll taxes) - 0.0 spreadsheet before finalizing your
report.
Supplies - 0.0
Repairs & maintenance - 0.0 Using figures from your Profit and
Advertising - 0.0 Loss Projection, enter expected
annual fixed and variable costs.
Car, delivery and travel - 0.0
Accounting and legal - 0.0 Fixed costs are those that remain the
Rent - 0.0 same regardless of your sales
volume. They are expressed in
Telephone - 0.0 dollars. Rent, insurance and real
Utilities - 0.0 estate taxes, for example, are
Insurance - 0.0 usually fixed.
Taxes (Real estate, etc.) - 0.0 Variable costs are those which
Interest - 0.0 change as your volume of business
Depreciation - 0.0 changes. They are expressed as a
percent of sales. Inventory, raw
Other (specify) - 0.0 materials and direct production labor,
Other (specify) - 0.0 for example, are usually variable
Miscellaneous expenses - 0.0 costs.

Principal portion of debt payment - 0.0 For your business, each category of
Owner's draw - 0.0 expense may either be fixed or
variable, but not both.

Total Fixed Expenses $ -

Total Variable Expenses 0.0

Breakeven Sales level = 0

Suggestions
Note: You may want to print this information to use as reference later. Be sure to delete it from the
spreadsheet before finalizing your report.

The categories of expense shown above are just suggestions. Change the labels to reflect your own
accounting systems and type of business. Breakeven is a "big picture" kind of tool; we recommend that
you combine expense categories to stay within the 22 lines that this template allows.

One of the best uses of breakeven analysis is to play with various scenarios. For instance, if you add
another person to the payroll, how many extra sales dollars will be needed to recover the extra salary
expense? If you borrow, how much will be needed to cover the increased principal and interest
payments? Many owners, especially retailers, like to calculate a daily breakdown. This gives everyone a
target to shoot at for the day.
Back to 'Index Page'
Microsoft Business Planner
Go to Article:
Introduction to Financial Statements

Balance Sheet - Summary of Years 1 to 5

This template provides a pro forma balance sheet. Please note that this type of layout is for management purposes only, rather than for the year-end filing of
accounts. You can customize the form by changing the row labels or adding rows.
To add a row, select one of the rows labeled "Other," click Insert on the Excel menu bar, and then click Rows. The cells displaying zeros contain formulas to
perform automatic calculations on the data you enter. Do not enter data into these cells because doing so will erase the formulas in them.

Note: When you save this template as a workbook, note the workbook's file name and location. To edit the workbook next time, you must open it using Excel.
Every time you open this template from Microsoft Business Planner, a new workbook is created.

© Microsoft, 1998.

Balance Sheet - Summary of Years 1 to 5


Opening Year 1: Year 2: Year 3: Year 4: Year 5:

ASSETS

Current Assets
Cash
Marketable securities
Accounts receivable, net
Inventory
Prepaid expenses
Other
Total Current Assets 0 0 0 0 0 0

Long-Term Assets
Property, plant, and equipment
Less accumulated depreciation
Net property, plant, and equipment 0 0 0 0 0 0
Other long-term assets
Total Long-Term Assets 0 0 0 0 0 0

Total Assets 0 0 0 0 0 0

LIABILITIES AND SHAREHOLDERS' EQUITY

Current Liabilities
Short-term debt
Current maturities of long-term debt
Accounts payable
Income taxes payable
Accrued liabilities
Other
Total Current Liabilities 0 0 0 0 0 0

Long-Term Liabilities
Long-term debt less current maturities
Deferred income taxes
Other long-term liabilities
Total Long-Term Liabilities 0 0 0 0 0 0

Shareholders' Equity
Common stock
Additional paid-in capital
Retained earnings
Other
Total Shareholders' Equity 0 0 0 0 0 0

Total Liabilities and Shareholders' Equity 0 0 0 0 0 0


Personal Financial Statement of: Back to 'Index Page'
Enter your name here
as of:
mm/dd/yyyy

Assets Amount in Dollars


Cash - checking accounts $ -
Notes on Preparation
Cash - savings accounts -
Certificates
Securities - of deposit
stocks / bonds / - Note: You may want to print this
mutual funds - information to use as reference
Notes & contracts receivable - later. Be sure to delete it from the
Life insurance (cash surrender
spreadsheet before finalizing your
value)
Personal property (autos, -
report.
jewelry, etc.)
Retirement Funds (eg. IRAs, -
401k) - Many financial institutions will
Real estate (market value) - require information about your
Other assets (specify) - personal financial data. This
spreadsheet will help you prepare a
Other assets (specify) -
personal financial statement.
Total Assets $ -
Your personal financial statement
Liabilities
Current Debt (Credit cards, Amount in Dollars should show only your personally
Accounts) $ - held assets and liabilities (debts)
Notes payable (describe
outside the business. Do not
below) -
include any business assets or
Taxesestate
Real payablemortgages - liabilities.
(describe) - Page 2 of the spreadsheet allows
Other liabilities (specify) - you to give the details behind the
Other liabilities (specify) - numbers on the balance sheet.
If you present this financial
Total Liabilities $ - statement to a potential lender or
investor, be sure to sign and date it
Net Worth $ - in the space provided. The
signature is your pledge that the
statement is complete and accurate
to the best of your knowledge.

Step 1: Prepare a list of all assets


owned whether they are paid for or
Signature: Date: not. Enter the amount you would
receive by selling the asset for
cash.

Step 2: Prepare a list of liabilities


(money you owe).

Step 3: Net worth = Total Assets -


Total Liabilities
statement is complete and accurate
to the best of your knowledge.

Step 1: Prepare a list of all assets


owned whether they are paid for or
not. Enter the amount you would
receive by selling the asset for
cash.
Personal Finance Statement of: Step 2: Prepare a list of liabilities
Enter your name here (money you owe).

Step 3: Net worth = Total Assets -


Details Total Liabilities

1. ASSETS - Details

Notes and Contracts held


Original Original Monthly Maturity History /
From Whom Owing Balance Owing Amount Date Payment Date Purpose
$ - $ - $ -

Securities: stocks / bonds / mutual funds


Date of
Number of Market Acquisitio
Name of Security Shares Cost Value n
$ - $ -

Stock in Privately Held Companies


Est.
Market
Company Name No. of shares $ Invested Value
$ - $ -

Real Estate
Original Purchase
Description / Location Market Value Amount Owing Cost Date
$ - $ - $ -

2. LIABILITIES - Details

Credit Card & Charge Card Debt


Name of Card / Creditor Amount Due
$ -

Notes Payable (excluding monthly bills)


Original Monthly Interest Secured
Name of Creditor Amount Owing Amount Payment Rate by (Leine)
$ - $ - $ -

Mortgage / Real Estate Loans Payable


Original Monthly Interest Secured
Name of Creditor Amount Owing Amount Payment Rate by (Leine)
$ - $ - $ -