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CLASSIFICATION OF DOCUMENTS SUBMITTED TO THE SCHOOLS DIVISION OFFICE

Division/Unit: OSDS Proper


Frequency of Submission No. of Hard Copies to be Units to be furnished with
Source (Weekly, Monthly, Quarterly, No. of Hard Copies Required Document Flow (Indicate unit/ Name of Personnel-in-charge) Attachment/s
Address To (Include if will Personnel In-Charge Type of Copy Stamped RECEIVED copies
(e.g. Individual, Public
Routing Priority (High or Yearly, As required, Specific
Name of Document Title of Document on DTS Type of Document Confidential (Yes or No) School, Private School, indicate Thru or of Document Due Date Required (Soft copy,
Normal) Months if applicable, All year-
Regional Office, Central Attention) Processing Hard Copy, Both) Original Photocopy Original Photocopy Original Photocopy Destination 1 Destination 2 Destination 3 Destination 4 Destination 5 Destination 6 Destination 7
Office, Other Agency) round, depending on the
request of client etc.)
On or before
10th of the
following
BUDGET MONITORING Month/mon
Monthly/Quarterly Budget REPORTS OF SCHOOL FOR THE Dr. Manuela S. Tolentino; th after the Hard Copy & Soft
Monitoring Reports MONTH/QUARTER Report Normal No Public Schools Attn Myrna C. Reformado Jannie Lou G. Espiritu Monthly/Quarterly Quarter Copy 1 2 1 2 DBM COA; RO Records Unit Budget/Myra SDS DBM/COA/RO xxx
ANNUAL BUDGET BUDGET
Annual Budget Monitoring MONITORING REPORTS OF Dr. Manuella S. Tolentino; On or before Hard Copy & Soft
Reports SCHOOL FOR YEAR Report Normal No Public Schools Attn Myrna C. Reformado Jannie Lou G. Espiritu Annually January 10th Copy 1 2 1 2 DBM COA; RO Records Unit Budget/Myra SDS DBM/COA/RO xxx
On or before Validated with
10th of the Unit Head/Process
REALIGNMENT (RAF/RAPSA) Dr. Manuela S. Tolentino; following Owner on
Realignment (RAF/RAPSA) FOR MONTH OF SCHOOL NAME Report Normal No Public Schools Attn Myrna C. Reformado Jannie Lou G. Espiritu Monthly, If Applicable Month Hard Copy 1 2 1 2 DBM COA; RO Records Unit Budget/Myra SDS DBM/COA/RO xxx 5/4/2018
Unit
Concerned
for the If applicable, Validated with
Depending on the release from Special forward to Process Owner on
SARO SARO # SARO Normal Yes Regional Office/DBM N/A Myrna Reformado RO, CO and DBM N/A Hard Copy 1 1 Project Records Unit Budget/Jen Budget/Myra concerned Unit xxx 5/4/2018
MOOE LIQUIDATION REPORT School every 25th Accounting, Validated with
FOR MONTH/YEAR OF SCHOOL (Elem, Junior Highschool, Ms. Gladys M. of the Ms. Gladys M. Process Owner on
MOOE Liquidation Report NAME Report Normal No Senior Highschool, IUs) Ms. Gladys M. Libranda Libranda Monthly Month Hard Copy 1 2 1 2 Accounting Accounting Records Unit Libranda xxx 5/4/2018
SCHOOL BASED FEEDING
School Based Feeding PROGRAM LIQUIDATION School Monthly (large schools) / every 25th Accounting, Validated with
Program REPORT FOR INCLUSIVE DATE (Elem, Junior Highschool, Mr. Arren P. Quarterly (small schools) of the Mr. Arren P. Process Owner on
(Liquidation Report) OF SCHOOL NAME Report Normal No Senior Highschool, IUs) Mr. Arren P. Resurreccion Resurreccion Month Hard Copy 1 2 1 2 Accounting Accounting Records Unit Resurreccion xxx 5/4/2018
ACCOUNTING
School
GULAYAN SA PAARALAN (20 schools selected from Accounting, Accounting, Validated with
Gulayan sa Paaralan LIQUIDATION REPORT FOR Elem, Junior Highschool, Mr. Donn Tristan C. Mr. Donn Tristan C. Ms. Raquel R. Process Owner on
(Liquidation Report) DATE OF SCHOOL NAME Report Normal No Senior Highschool, IUs) Dionisio Ms. Raquel R. Mojica Depending on request of client N/A Hard Copy 1 2 1 2 Accounting Accounting Records Unit Dionisio Mojica xxx 5/4/2018
MONTHLY ALPHALIST OF School every 25th Accounting, Validated with
PAYEES FOR DATE OF SCHOOL (Elem, Junior Highschool, Ms. Gladys M. of the Ms. Gladys M. Process Owner on
Monthly Alphalist or Payees NAME Report Normal No Senior Highschool, IUs) Ms. Gladys M. Libranda Libranda Monthly Month Hard Copy 1 2 1 2 Accounting Accounting Records Unit Libranda xxx 5/4/2018
SGOD, Cashier (Cash
Mr. Emmanuel Unit),
Personnel, Resurreccion Accounting, Ms. Avelina
PROVIDENT LOAN Accounting, Ms. Gladys Reyes thru Ms. Anne Descallar Validated with
APPLICATION OF NAME OF Ms. Anne Kimberly San Ms. Anne Kimberly Ms. Anne Kimberly thru Ms. Heicelle Kimberly San Process Owner on
Provident Loan Application APPLICANT, SCHOOL Report Normal No (Individual Applicant) Diego San Diego All year round N/A Hard Copy 1 1 1 1 Accounting Accounting Records San Diego Mr. Kiko Estopa Hernandes Diego xxx ACCOUNTING 5/4/2018
at least one
(2) weeks
REQUEST TO CONDUCT before the Records OSDS/Yeka, Records
RESEARCH ON TITLE OF STUDY conduct of Unit/Kate, Boyet, OSDS/Yeka, Hannah Hannah or Unit/Kate, Boyet, list of target schools validated with Ms.
Request to conduct research OF NAME OF SENDER, SCHOOL Letter Normal No students from HEIs Dr. Manuela S. Tolentino OSDS Staff All year-round the study Hard/ Soft Copy 2 2 OSDS Micah or Gracielle SDS Gracielle Micah if applicable Yeka 05/09/2018
at least one
(2) weeks
REQUEST FOR OJT/PRACTICE before the Records OSDS/Yeka, Records active MOA, list of
Request for OJT/ Practice TEACHING/ FIELD STUDY OF All year-round, dependingon conduct of Unit/Kate, Boyet, OSDS/Yeka, Hannah Hannah or Unit/Kate, Boyet, students to be validated with Ms.
Teaching/ Field STudy NAME OF SENDER, SCHOOL Letter Normal No students from HEIs Dr. Manuela S. Tolentino OSDS Staff the request of the client the study Hard copy 2 2 OSDS Micah or Gracielle SDS Gracielle Micah deployed Yeka 05/09/2018
PRODUCT PROPOSAL OF NAME Records OSDS/Yeka, Records
OF COMPANY (NAME OF Private Unit/Kate, Boyet, OSDS/Yeka, Hannah Hannah or Unit/Kate, Boyet, validated with Ms.
Product Proposal PRODUCT) Letter Normal No Individual/Company Dr. Manuela S. Tolentino OSDS Staff All year-round N/A Hard/ Soft Copy 2 2 OSDS Micah or Gracielle SDS Gracielle Micah Yeka 05/09/2018
INVITATION FOR EVENT TITLE Dr. Manuela S. Tolentino Records
BY THE NAME OF thru/attention concerned Unit/Kate, Boyet, OSDS/Yeka, Hannah validated with Ms.
Invitation SCHOOL/COMPANY Letter Normal No Various offices DO personnel OSDS Staff All year-round N/A Hard/ Soft Copy 2 2 OSDS Micah or Gracielle SDS Concerned Unit OSDS PROPER Yeka 05/09/2018
Records OSDS/Yeka,
Local School Board NOTICE OF MEETING FROM Local School Board LSB Unit/Kate, Boyet, OSDS/Yeka, Hannah Hannah or validated with Ms.
documents SENDER/SOURCE Notice of Meeting Normal No Local Government Unit Committee OSDS Staff Every two weeks N/A Hard Copy 5 5 Committee Micah or Gracielle SDS Gracielle LSB committee Yeka 05/09/2018
Records
MINUTES OF MEETING FROM Minutes of the Local School Board LSB Unit/Kate, Boyet, OSDS/Yeka, Hannah validated with Ms.
SENDER/SOURCE Meeting Normal No Local Government Unit Committee OSDS Staff Every two weeks N/A Hard Copy/ Soft Copy 1 1 Committee Micah or Gracielle SDS Yeka 05/09/2018
Records OSDS/Yeka,
AGENDA FROM Local School Board LSB Unit/Kate, Boyet, OSDS/Yeka, Hannah Hannah or validated with Ms.
SENDER/SOURCE Agenda Normal No Local Government Unit Committee OSDS Staff Every two weeks N/A Hard Copy/ Soft Copy 1 1 Committee Micah or Gracielle SDS Gracielle LSB committee Yeka 05/09/2018
at least
three (3)
weeks OSDS/ Office LSB Clerk, if
Hon. Elpidio F. Barzaga, Jr. before the of the Mayor Records personnel related OSDS/Yeka, OSDS/Yeka, Records
Local Government Unit PARTICULARS_SCHOOL Recommending Approval: All year-round, dependingon event, if / School Unit/Kate, Boyet, request ( watchman/ Hannah or Hannah or Unit/Kate, Boyet, validated with Ms.
related request NAME_NAME OF SENDER_ Letter Normal No Public Schools Dr. Manuela S. Tolentino OSDS Staff the request of the client applicable Hard Copy 3 3 copy Micah utility worker ) Gracielle SDS Gracielle Micah Yeka 05/09/2018
5 days upon
the receipt
SDS cc: Complainant,
of the Attorney III/ADAS
Resolution RESOLUTION DATED DATE Resolution High Yes Regional Office Respondent, Counsel (if Attorney III/ADAS II All year-round Hard Copy 1 1 Records OSDS Parties
respondent II
any)
and
complainant
LEGAL
5 days upon
the receipt
FORMAL CHARGE FOR Respondent cc: SDS,
of the Attorney III/ADAS
Formal Charge ADMINISTRATIVE CASE NO. Letter High Yes Regional Office Complainant, Counsel (if Attorney III/ADAS II All year-round Hard Copy 1 1 Records OSDS Parties
respondent II
ADMIN CASE NO. any)
and
complainat
LETTER OF INTENT FROM NAME
Records
Letter of Intent OF AGENCY Letter Normal No Other Agency BAC BAC Secretartiat As required As required Hard Copy 2 2 Supply xxx validated on 5/11/2018
SUPPLY
REQUEST FOR QUOTATION
Records
Request for Quotation FROM NAME OF AGENCY Form Normal No Other Agency BAC BAC Secretartiat As required As required Hard Copy 1 1 Supply xxx validated on 5/11/2018
EQUIVALENT RECORDS FORM
OF NAME OF APPLICANT,
Equivalent Record Form (ERF) SCHOOL Indorsement Normal No Individual/Public School SDS thru AO V AO V All year Round Hard Copy 2 2 school Records Personnel/Gemma AO V SDS AO V ADA RECORDS region
Notice of Step Increment NOSI OF NAME OF SCHOOL
(NOSI) AND QUARTER Form Normal No Public School SDS thru AO V AO V Quarterly Hard Copy 3 3 School Records Personnel/Gemma AO V SDS RECORDS
Notice of Salary Adjustment
(NOSA) NOSA OF NAME OF SCOOL Form Normal No Public School SDS thru AO V AO V Annual Hard Copy 3 3 School Records Personnel/Gemma AO V SDS RECORDS
MONTHLY ABSENCES AND Every First
Monthly Absences and UNDERTIME FOR MONTH/YEAR Week of the
Undertime OF SCHOOL NAME Report Normal No Public School ASDS Thru AO V AO V Monthly Month Hard Copy 2 2 School Records Personnel/Gemma AO V ASDS RECORDS
DAILY TIME RECORD OF
PERSONNEL ON SCHOOL FOR Every First
MONTH YEAR Week of the
Daily Time Record Form Normal No Public School AO V AO V Monthly Month Hard Copy 1 1 None None Records Personnel/Gemma
REQUEST FOR SERVICE CREDIT
FOR NAME OF PERSONNEL
FROM NAME OF SENDER, Depending on the Request of
Request for Service Credit NAME OF SCHOOL Letter Normal No Public School ASDS Thru AO V AO V Client Hard Copy 2 2 School AO V ASDS RECORDS
FORM 6 OF NAME OF Depending on the Request of
Form 6 for Long Leave APPLICANT, NAME OF SCHOOL Form Normal No Public School AO V Client Hard Copy 2 2 School AO V ASDS/SDS RECORDS
REQUEST FOR TRAVEL ABROAD
OF REQUESTING PERSON TO
PERSONNEL
PURPOSE AT DESTINATION ON Depending on the Request of
Request for Travel Abroad TRAVEL DATE) Letter Normal No Individual/Public School SDS ADA VI Client Hard Copy 3 3 AO V SDS ADA VI RECORDS
REQUEST FOR CHANGE OF Depending on the Request of Hard Copy & Soft
Request for Change of Name NAME OF REQUESTING PERSON Letter Normal No Individual SDS thru HRMO HRMO Client copy 1 1 School Records HRMO AOV SDS HRMO RECORDS
REQUEST FOR TRANSFER OF
Request for Transfer of TEACHING STATION OF NAME Depending on the Request of Client /
Teaching Station OF TEACHER Letter Normal No Individual SDS thru HRMO HRMO Client Hard Copy 2 3 Records HRMO AOV SDS HRMO RECORDS
REQUEST TO
Request to Reinstate/ Return REINSTATE/RETURN TO DUTY Depending on the Request of School/
to Duty OF NAME Letter Normal No Individual SDS thru HRMO ADA VI Client Hard Copy 2 2 Personnel Records AO V SDS ADA VI RECORDS
Personnel /
JOB ORDER OF APPLICANT OF School /
Job Order form NAME OF SCHOOL) Form NORMAL No Public School AOV ADA VI Quarterly Hard Copy 3 3 Accounting Accounting AOV Records
INDORSEMENT FOR Depending on the Request of Client /
Indorsement for Resignation RESIGNATION OF NAME Letter Normal No Individual SDS thru HRMO HRMO Client Hard Copy 2 3 Records HRMO AOV SDS HRMO RECORDS
CSC/Appoint
ee/Records
Appointment APPOINTMENT OF NAME Appointment Normal No Individual ADA VI All year Round Hard Copy 6 201 AO IV AO V ASDS SDS ADA VI RECORDS
TA OF REQUESTING PERSON OF
NAME OF SCHOOL TO PURPOSE Records OSDS/Yeka, OSDS/Yeka,
AT DESTINATION ON TRAVEL Unit/Kate, Boyet, Hannah or Hannah or Issuances or
Authority to Travel DATE) Form Normal No Public Schools N/A Personnel All year-round N/A Hard Copy 2 2 Personnel Micah Personnel Gracielle SDS Gracielle Personnel Invitation
SCHOOL REFERRAL FORM OF All year-round, depending on
School Referral Form NAME Form Normal No Individual SDS Micah the request of client N/A Hard Copy 1 1 N/A N/A Records/Micah OSDS Records/Micah
RECORDS
All year-round, depending on
Request Form REQUEST FORM OF NAME Form Normal No Individual SDS Micah the request of client N/A Hard Copy 1 1 N/A N/A Records/Micah OSDS Records/Micah
Third week
of March,
SPDS Report (with required June,
attachments i.e. MOA/MOU, SPDS REPORT OF SCHOOL Anne Cortez/ Wilson September, Social Mobilization
DOD, DOA, etc) NAME Report Normal No Public School Social Mobilization Unit Centeno Quarterly December Both 1 1 1 1 Records Unit Unit Legal Unit
Anne Cortez/ Wilson
Draft of MOA/MOU (for DRAFT OF MOA/MOU OF Centeno/ Atty. Social Mobilization
review) SCHOOL NAME Document Normal No Public School SDS Elicano Depending on the stakeholder N/A Both 1 1 1 Records Unit Unit Legal Unit Records Unit
Anne Cortez/ Wilson
Centeno/ Atty. Social Mobilization
MOA/MOU (for signing) MOA/MOU OF SCHOOL NAME Document Normal No Public School SDS Elicano Depending on the stakeholder N/A Both 1 1 1 Records Unit Unit SDS Records Unit
Anne Cortez/ Wilson
Signed and Notarized NOTARIZED MOA/MOU OF Centeno/ Atty. Social Mobilization SOC MOB
MOA/MOU (for filing) SCHOOL NAME Document Normal No Public School SDS Elicano Depending on the stakeholder N/A Both 1 1 1 1 1 Records Unit Unit Legal Unit
PARTNERSHIP PROPOSAL Private individual/ Anne Cortez/ Wilson Social
Partnership Proposal FROM NAME OF COMPANY Letter Normal No company SDS Centeno Depending on the stakeholder N/A Both 1 1 1 Records Unit Office of the SDS Mobilization Unit
BRIGADA ESKWELA REPORT OF Anne Cortez/ Wilson Social Mobilization
Brigada Eskwela Report SCHOOL NAME Report Normal No Public School Social Mobilization Unit Centeno June June Both 1 1 1 Records Unit Unit
Brigada Eskwela contest BRIGADA ESKWELA CONTEST Anne Cortez/ Wilson As stated in Social Mobilization
entries ENTRIES OF SCHOOL NAME Document Normal No Public School Social Mobilization Unit Centeno As required the memo Both 1 1 1 Records Unit Unit
GAWAD KALASAG ENTRY OF
Gawad KALASAG Entry SCHOOL NAME Document Normal No Public School DRRM Miguel Melendres Depending on the schools April 3 Hard copy 1 1 Records Unit DRRM SGOD SDS
Fire Safety Awareness FIRE SAFETY AWARENESS As stated in
Program PROGRAM OF SCHOOL NAME Report Normal No Public School DRRM Miguel Melendres As required the memo Hard copy 1 1 1 Records Unit DRRM SGOD
1 for Validated with
REQUEST FOR LIS APPROVAL OF Beginning of School Year to 2 for Request Supporting Planning and Kath Ramilo on
Request for LIS Approval SCHOOL NAME Letter Normal No Public and Private Schools SDS PO III End of School Year Before EOSY Hard Copy Letter Documents 2 Records Unit Research Unit 5/10/2018
ENROLLMENT REPORT SCHOOL Validated with
YEAR AS OF MONTH/YEAR OF Planning and Kath Ramilo on
Enrollment Report SCHOOL NAME Report Normal No Public Schools SDS Clerk - Planning As Required Both 2 2 Records Unit Research Unit 5/10/2018
REPORT ON NUMBER OF Validated with
Report on Number of TEACHERS SCHOOL YEAR OF Planning and Kath Ramilo on
Teachers SCHOOL NAME Report Normal No Public Schools SDS Clerk - Planning As Required Both 2 2 Records Unit Research Unit 5/10/2018
Validated with
REPORT ON SHIFTING SCHOOL Planning and Kath Ramilo on
Report on Shifting YEAR OF SCHOOL NAME Report Normal No Public Schools SDS Clerk - Planning As Required Both 2 2 Records Unit Research Unit PLANNING AND RESEARCH 5/10/2018
REPORT ON EXISTING
INSTRUCTIONAL & NON-
Report on Existing INSTRUCTIONAL CLASSROOMS Validated with
Instructional & Non- SCHOOL YEAR OF SCHOOL Planning and Kath Ramilo on
Instructional Classrooms NAME Report Normal No Public Schools SDS Clerk - Planning As Required Both 2 2 Records Unit Research Unit 5/10/2018
NUMBER OF SCHOOL DAYS Validated with
SCHOOL YEAR OF SCHOOL Planning and Kath Ramilo on
Number of School Days NAME Form Normal No Public Schools SDS Clerk - Planning End of School Year Hard Copy 2 2 Records Unit Research Unit 5/10/2018
Validated with
REQUEST FOR UNENROL IN LIS Clerk - Planning, PO Planning and Kath Ramilo on
Request for Unenrol in LIS OF SCHOOL NAME Request Normal No Public and Private Schools SDS III As Required Hard Copy 2 2 Records Unit Research Unit 5/10/2018
Dr. Manuela S.
Tolentino/ Aileen HNU/marialeilani. Validated with
PROGRAM TERMINAL REPORT Hazel R. Tuvera, 2 weeks after 120 Records coronado@deped. Nurse Felizardo on
Program Terminal Report OF SCHOOL NAME Report Normal No Public School (Elementary) DMD Maria Leilani S. Coronado, R.N. Yearly feeding days Both 1 1 HNU gov.ph 5/9/2018
HNU/marialeilani.
coronado@deped.
Dr. Manuela S. gov.ph/
NATIONAL SCHOOL Tolentino/ Aileen 1st week of August divinavictoria. Validated with
National School Deworming DEWORMING MONTH FORM 2 Public School (Elem and Hazel R. Tuvera, and 1st week of Records pamienta@deped. Nurse Felizardo on
Month (NSDM) Form 2 OF SCHOOL NAME Form Normal No Sec) DMD Maria Leilani S. Coronado, R.N. Twice a year February Soft Copy 1 1 HNU gov.ph 5/9/2018
Dr. Manuela S.
Tolentino/ Aileen For Baseline data- HNU/hanna. Validated with
Nutritional Status (Baseline NUTRITIONAL STATUS REPORT Public School (Elem, Hazel R. Tuvera, Hanna Trizzia Salve F. Ramos, July; For Endline Records ramos@deped.gov. Nurse Felizardo on
and Endline) OF SCHOOL NAME Report Normal No Secondary and SHS) DMD R.N. Twice a year data- January Soft Copy 0 0 HNU ph 5/9/2018
Dr. Manuela S.
REPORT ON NUTRITION Tolentino/ Aileen HNU/hanna. Validated with
MONTH CELEBRATION OF Public School (Elem, Hazel R. Tuvera, Hanna Trizzia Salve F. Ramos, Records ramos@deped.gov. Nurse Felizardo on
Nutrition Month Celebration SCHOOL NAME Report Normal No Secondary and SHS) DMD R.N. Yearly First week of August Both 1 1 HNU ph 5/9/2018
SCHOOL BASED Dr. Manuela S. HNU/Erika T.
HNU
IMMUNIZATION Tolentino/ Aileen Mercado, R.N./erika. Validated with
School Based Immunization ACCOMPLISHMENT REPORT OF Hazel R. Tuvera, Records mercado@deped. Nurse Felizardo on
Accomplishment Report SCHOOL NAME Report Normal No City Health Office 1 & 2 DMD Erika T. Mercado, R.N. Yearly Both 1 1 HNU gov.ph 5/9/2018
Dr. Manuela S. HNU/Ruel C. Docot,
Tolentino/ Aileen R.N./ruel. Validated with
DENGUE MONITORING Public School (Elem, Hazel R. Tuvera, As per case Records docot@deped.gov. Nurse Felizardo on
Dengue Monitoring Program PROGRAM OF SCHOOL NAME Report Normal No Secondary and SHS) DMD Ruel C. Docot, R.N. occurence Both 1 1 HNU ph 5/9/2018
Dr. Manuela S. HNU/Ruel C. Docot,
DENGVAXIA CASE Tolentino/ Aileen R.N./ruel. Validated with
Dengvaxia Case Monitoring MONITORING PROGRAM OF Hazel R. Tuvera, As per case Records docot@deped.gov. Nurse Felizardo on
Program SCHOOL NAME Report Normal No Public School (Elementary) DMD Ruel C. Docot, R.N. occurence Both 1 1 HNU ph 5/9/2018
Dr. Manuela S. HNU/Ruel C. Docot,
Tolentino/ Aileen R.N./ruel. Validated with
LITTLE DENGUE BRIGADE OF Public School (Elem, Hazel R. Tuvera, Records docot@deped.gov. Nurse Felizardo on
Little Dengue Brigade SCHOOL NAME Report Normal No Secondary and SHS) DMD Ruel C. Docot, R.N. Yearly Both 1 1 HNU ph 5/9/2018
Dr. Manuela S.
Tolentino/ Aileen HNU/mariacricelda. Validated with
Wash In School Program WASH IN SCHOOL PROGRAM Public School (Elem, Hazel R. Tuvera, Maria Cricelda S. Felizardo, R. Records felizardo@deped. Nurse Felizardo on
(WinS) OF SCHOOL NAME Form Normal No Secondary and SHS) DMD N. Yearly Month of July Both 1 1 HNU gov.ph 5/9/2018
Two (2)
Monitoring,
weeks
Monitoring, Evaluation, and Evaluation, and School Clusters/Districts, Vic B. Villador, SGOD-MAE,
Form Normal No Quarterly before the Hard Copy 3 3 SGOD-MAE CID-PSDS
Adjustment (MEA) Forms Adjustment (MEA) Division Office Units Kathryn M. Carls CID-PSDS
end of every
Forms
quarter
Two (2)
weeks
Project Monitoring Report Project Monitoring Vic B. Villador, SGOD-MAE,
Form Normal No School Clusters/Districts Quarterly before the Hard Copy 3 3 SGOD-MAE CID-PSDS
Form (PMRF) Report Form (PMRF) Kathryn M. Carls CID-PSDS
end of every
quarter
Two (2)
weeks
Vic B. Villador, SGOD-MAE,
Document School Improvement Normal No School Clusters/Districts Quarterly before the Hard Copy 3 3 SGOD-MAE CID-PSDS
Kathryn M. Carls CID-PSDS
School Improvement Plan, Plan, Annual end of every
Annual Implementation Plan Implementation Plan quarter
SBM Self-assessment Vic B. Villador, SGOD-MAE,
Normal No School Clusters/Districts Annually Hard Copy 3 3 SGOD-MAE CID-PSDS
SBM Self-assessment Report Report Report Kathryn M. Carls CID-PSDS
SPG SSG PROGRAM AND 2 weeks
SPG SSG Program and Activity
ACTIVITY PROPOSAL OF Public Schools Renante O. Salimbao Renante O. Salimbao All year-round before the Hard Copy 1 0 0 1 0 1 YFP HRTD
Proposal
SCHOOL NAME Letter/ Proposal Normal No event
2 weeks
RCYC Program and Activity
RCYC PROGRAM AND ACTIVITY Public Schools Renante O. Salimbao Renante O. Salimbao All year-round before the Hard Copy 1 0 0 1 0 1 YFP HRTD
Proposal
PROPOSAL OF SCHOOL NAME Letter/ Proposal Normal No event
YOUTH FORMATION
CAREER GUIDANCE PROGRAM Dr. Manuela Tolentino 3rd week of
Career Guidance Program MONITORING FORM OF Public Schools, Private thru Maria Ellaine D. Maria Ellaine D. Per Semester (October & October & For Private
Monitoring Form SCHOOL NAME Form Normal No Schools Grifaldo Grifaldo March) March Hard/Soft Copy 1 0 1 1 0 1 Schools : PRV YFP
CAREER GUIDANCE PROGRAM Dr. Manuela Tolentino
Career Guidance Program ACCOMPLISHMENT REPORT OF thru Maria Ellaine D. Maria Ellaine D. Every end of For Private
Accomplishment Report SCHOOL NAME Report Normal No Public Schools Grifaldo Grifaldo Monthly the month Hard/Soft Copy 1 0 1 1 0 1 Schools : PRV YFP
PROGRAM OF WORKS OF Education Facilities
EDUC FACILITIES
Program of Works SCHOOL NAME Request Normal No Public School Renalyn D. Mina Renalyn D. Mina Monthly N/A Hard copy 1 1 1 1 Records Unit Unit
New-August Regional Office Regional Office-
30, and Private QAD, CSDO-SGOD
Renewal- School Applicant Schools Office- Planning re: M&E for the
REQUEST FOR INDORSEMENT Letter Request with January 2, 1 for the Private after checking the Email/Electronic Request for LIS Ocular Inspection
Request for Indorsement (For FOR PERMIT APPLICATION OF Attached Supporting Division Private Recognition- Hard Copy for Letter Schools Original Copy of and EBEIS and Inspection OSDS-Indorsement
Permit Application) SCHOOL NAME Documents Normal No Private School Applicant Dr. Manuela S. Tolentino Schools Staff Once a Year February 2 Checking 1 Request only Office Records Unit Private Schools -Staff Documents Application Compliance Form Report for Signature of SDS

PRIVATE
CLASSIFICATION OF DOCUMENTS SUBMITTED TO THE SCHOOLS DIVISION OFFICE
Division/Unit: OSDS Proper
Frequency of Submission No. of Hard Copies to be Units to be furnished with
Source (Weekly, Monthly, Quarterly, No. of Hard Copies Required Document Flow (Indicate unit/ Name of Personnel-in-charge) Attachment/s
Address To (Include if will Personnel In-Charge Type of Copy Stamped RECEIVED copies
(e.g. Individual, Public
Routing Priority (High or Yearly, As required, Specific
Name of Document Title of Document on DTS Type of Document Confidential (Yes or No) School, Private School, indicate Thru or of Document Due Date Required (Soft copy,
Normal) Months if applicable, All year-
Regional Office, Central Attention) Processing Hard Copy, Both) Original Photocopy Original Photocopy Original Photocopy Destination 1 Destination 2 Destination 3 Destination 4 Destination 5 Destination 6 Destination 7
Office, Other Agency) round, depending on the
request of client etc.)
Summer-
First Friday
of March, SGOD-Office of
REQUEST FOR INDORSEMENT Tuition Fee the Chief/Private Private Schools-
Request for Indorsement FOR SUMMER CLASS AND Letter Request with Increase- Private School Staff for
PRIVATE
(Summer Class and Tuition TUITION FEE INCREASE OF Attached Supporting Division Private Last Friday Hard Copy for Schools Coordinator for OSDS-SDS Office Tracking/Logging Records Office -
Fee Increase) SCHOOL NAME Documents Normal No Private School Applicant Dr. Manuela S. Tolentino Schools Staff Once a Year of March submission to RO 2 2 Office Records Unit Private Schools -Staff Initial Signature for Final Signature of Documents Liaison Officer Regional Office-QAD
SGOD-Office of
REQUEST FOR INDORSEMENT the Chief/Private Private Schools-
Request for Indorsement FOR SEC Letter Request with Private School Staff for
(SEC REGISTRATION/AMENDMENT Attached Supporting Division Private Depending on the request of Schools Coordinator for OSDS-SDS Office Tracking/Logging Records Office - Regional Office-
Registration/Amendment) OF SCHOOL NAME Documents Normal No Private School Applicant Dr. Manuela S. Tolentino Schools Staff client n/a 2 2 Office Records Unit Private Schools -Staff Initial Signature for Final Signature of Documents Liaison Officer Legal
Division Private Schools
Private Representative/Va Staff for
Checking of School Form 5 Division Private Third week Hard Copy for Schools Planning Office for lues/Guidance OSDS-SDS for Tracking/Logging Receords for
and 6 School Form Normal No Private Schools Dr. Manuela S. Tolentino Schools Staff End of the School Year of April Checking 1 1 Office Records Unit Private Schools -Staff Counter Checking Supervisor Signature of Documents Release to School
Documents For Gawad DOCUMENTS FOR GAWAD Receords for
SiGaSig SIGASIG OF SCHOOL NAME Requirements Normal No Public School Vanessa R. Barcarse Vanessa R. Barcarse
September, October, March, and April
October and April Hard Copy 1 1 SGOD- HRD REcords Unit SGOD- HRD Release to School validated with Unit Head
LIST OF PARTICIPANTS TO
List of Participants to Attend ATTEND NTOT ON CRITICAL
NTOT on Critical Content CONTENT Report Normal No Public School Vanessa R. Barcarse Vanessa R. Barcarse As required 1 1 SGOD- HRD REcords Unit SGOD- HRD validated with Unit Head
DOCUMENTS FOR MOST
Documents for Most EFFECTIVE SCHOOL
Effective School Reading READING PROGRAM OF Receords for
Program SCHOOL NAME Requirements Normal No Public School Vanessa R. Barcarse Vanessa R. Barcarse
September, October, March, and April
October and April Hard Copy 1 1 SGOD- HRD REcords Unit SGOD- HRD Release to School validated with Unit Head
PROPOSAL FOR THE
TRAINING WORKSHOP ON OSDS - Dr.
Proposal for Training PROJECT TITLE OF NAME OF Manuela S. Receords for
Workshop/ Seminar SCHOOL Report Normal No Public School
Vanessa R. Barcarse and Mark Jayson Vanessa
EspinosaR. Barcarse All Year round Hard Copy 1 1 1 1 SGOD- HRD School Copy REcords Unit SGOD- HRD Tolentino HRD Release to School validated with Unit Head
HRD
ACTIVITY COMPLETION
Activity Completion Report REPORT (ACR) ON ACTIVITY Dr. Manuela S. Receords for
(ACR) TITLE OF SCHOOL NAME Report Normal No Public School
Vanessa R. Barcarse and Mark Jayson Vanessa
EspinosaR. Barcarse All Year round Hard Copy 1 1 1 1 SGOD- HRD School Copy REcords Unit SGOD- HRD Tolentino HRD Release to School validated with Unit Head
ENTRY FOR BEST SPORTS
Entry for Best Sports PROGRAM OF SCHOOL Receords for
Program NAME Requirements Normal No Public School Vanessa R. Barcarse Vanessa R. Barcarse
September, October, March, and April
October and April Hard Copy 1 1 SGOD- HRD REcords Unit SGOD- HRD Records Unit Release to School validated with Unit Head
INSET PROPOSAL OF Receords for
Inset Proposal SCHOOL NAME Letter Normal No Public School
Vanessa R. Barcarse and Mark Jayson Espinosa
SDS All Year round Hard Copy 1 1 1 1 SGOD- HRD School Copy REcords Unit SGOD- HRD Dr. Manuela S. Tolentino HRD Release to School validated with Unit Head
REGIONAL TRAINING ON
CRITICAL CONTENT: GRADE
LEVEL, SUBJECT AREA
Regional Training on Critical TEACHERS OF SCHOOL
Content NAME Report Normal No Public School Vanessa R. Barcarse Vanessa R. Barcarse As required 1 1 SGOD- HRD REcords Unit SGOD- HRD validated with Unit Head
Weekly Accomplishment CID Chief/ Maám OSDS/Ms. Yeka,
Report (PSDS) Report Normal No Individual N/A Maria Pamela C. Santiago Weekly N/A Hard Copy 1 1 1 1 CID CID-DIS CID/Pam Gemma Hannah, Graciele CID/Pam xxx
CID Chief/ Maám OSDS/Ms. Yeka,
Weekly Whereabouts (PSDS) Report Normal No Individual N/A Maria Pamela C. Santiago Weekly N/A Hard Copy 1 1 1 1 CID CID-DIS CID/Pam Gemma Hannah, Graciele CID/Pam xxx
Monthly Accomplishment CID Chief/ Maám OSDS/Ms. Yeka,
Report (PSDS) Report Normal No PSDS N/A Maria Pamela C. Santiago Monthly N/A Hard Copy 1 1 1 1 CID OSDS CID/Pam Gemma Hannah, Graciele CID/Pam xxx
Quarterly Accomplishment CID Chief/ Maám OSDS/Ms. Yeka,
Report (CID) Report Normal No EPS/PSDS Dr. Manuela S. TolentinoMaria Pamela C. Santiago Quarterly N/A Hard Copy 1 1 1 1 CID OSDS CID/Pam Gemma Hannah, Graciele CID/Pam xxx
SGOD-
PAR/Public
Report Public School Dr. Manuela S. Tolentino Quarterly N/A Soft/Hard Copy 2 2 School EPS/PSDS CID/Pam SGOD-PAR xxx
at least a Individual/P CID
week (or ublic or Records
Endorsement for Travel ENDORSEMENT OF TRAVEL more) Private Unit/Kate, Boyet,
Authority AUTHORITY OF SCHOOL NAME Normal No Individual/Public or Private School
Dr. Manuela S. TolentinoMaria Pamela C. Santiago As required before event Hard Copy 1 1 1 1 CID School Micah CID/Pam xxx
Senior High School Immersion
Memorandum of Agreement SHS IMMERSION MOA OF Public Legal Unit/ Atty. OSDS/Ms. Yeka,
(MOA) SCHOOL NAME Normal Yes Public School N/A As required N/A Hard Copy 5 School LRMDS/Maám Ley Elicano Hannah, Graciele CID/PamRecords Unit/Kate, Boyet, Micah xxx
Letter, Email, Memorandum All year-round, depending on
(Inter-Office, Division, Regional the request of client/content CID Chief/ Maám
Incoming Communication or Central Office) Varies Individual, Inter-Office,
VariesPublic School, Private School, Regional Office,
Dr. Manuela
Central Office,
S. TolentinoMaria
Other Agency
Pamela C. Santiago of communication N/A Hard Copy 1 CID CID/Pam Gemma IMS/DIS/LRM/ALS xxx
at least a
REQUIREMENTS FOR THE Last week of March - First week (or Records
Requirements for the Conduct CONDUCT OF SUMMER Maria Pamela C. Week of April (depends on more) before Unit/Kate, Boyet, Records Unit (for
of Summer Classes CLASSES OF SCHOOL NAME Requirements Normal No Public/Private School Dr. Manuela S. Tolentino Santiago School Calendar) event Hard Copy 1 1 1 1 School CID Micah CID/Pam PSDS CID/Pam release) xxx
SCHOOL BASED
MANAGEMENT OF SCHOOL
School Based Management NAME Report Normal No Public School Dr. Manuela S. Tolentino PSDS Quarterly N/A Hard Copy 1 2 1 2 School CID/SGOD Records Unit/Kate, Boyet,
CID/PamMicah PSDS CID/Pam Records Unit (for release)
xxx
SCHOOL IMPROVEMENT
SIP PLAN OF SCHOOL NAME Report Normal No Public School Dr. Manuela S. Tolentino PSDS Quarterly N/A Hard Copy 1 2 1 2 School CID/SGOD Records Unit/Kate, Boyet,
CID/PamMicah PSDS CID/Pam Records Unit (for release)
xxx
CANTEEN REPORT OF
Canteen Report SCHOOL NAME Report Normal No Public School Dr. Manuela S. Tolentino PSDS Monthly 1st Friday of the
Hard/soft
Month copy 1 1 1 1 School CID Records Unit/Kate, Boyet,
CID/PamMicah PSDS CID/Pam Records Unit (for release)
xxx
RESEARCH PROPOSAL OF
Research Proposal SCHOOL NAME Research Normal No Public School Dr. Manuela S. Tolentino EPS As required N/A Hard Copy 1 1 CID Records Unit/Kate, Boyet,
CID/PamMicah EPS CID/Pam Records Unit (for release)