RuleBook

Tierra Co-OperativeHousingSociety Ltd.

Lodha Splendora Complex, Bhayanderpada, Ghodbunder Road, Thane (W), 400 615.
(Regd. No. : TNA / (TNA) / HSG / TC / 28015 / 2015)

Location –www.tierrachsl.in

Document Administration
Document History
Version Status Reviewed Date Change By Description of Changes
D1.0 Draft 25-Feb-2017 Committee InitialCreation
members
 PREFACE

Dear Members,

Tierra is a Co-operative Housing Society and we are a part of this society. We believe in the principles of Shared
Responsibility, Mutual Trust, CollectiveDecision-making and Democratic values. We expect all members to show
co-operation amongst ourselves in all matters of our routine. We should show discipline and use various
resources within the society optimally.

In order tofunction harmoniously, Managing Committee has framed certain rules to be followed for Society’s
benefit at large. This is in addition to the Maharashtra Cooperative Housing Society Bye laws.
These rules will be reviewed from time to time by the Managing Committee and the necessary changes will be
made as and when required.

These rules and regulations will govern the day-to-day functioning of our Society and are crucial to its smooth
functioning.

We request all residents to adhere to these rules. Your co-operation is highly appreciated.

Salil Shinde
Hon. Secretary
Contents
1. FUNCTIONS OF MANAGING COMMITTEE........................................................................................ 5
2. BEHAVIOR......................................................................................................................................... 5
3. VENDORS.......................................................................................................................................... 6
3.1. EXTERNAL VENDORS ........................................................................................................................ 6
3.2. REGULAR VENDORS/ SERVICE PROVIDERS ...................................................................................... 6
4. VISITORS ........................................................................................................................................... 7
5. DRIVING WITHIN THE PREMISES ...................................................................................................... 7
6. VEHICLE PARKING ............................................................................................................................ 7
7. SAFETY .............................................................................................................................................. 8
8. SOCIETY COMMON AREA ................................................................................................................. 8
9. CLUB HOUSE..................................................................................................................................... 9
9.1. PARTY HALL ....................................................................................... Error! Bookmark not defined.
9.2. INDOOR SPORTS/GYM AREA.......................................................................................................... 10
9.3. SWIMMING POOL .......................................................................................................................... 10
10. PETS ................................................................................................................................................ 10
11. USAGE OF ELEVATORS ................................................................................................................... 10
12. LUGGAGE SHIFTING ....................................................................................................................... 11
13. SANITATION AND GARBAGE DISPOSAL.......................................................................................... 11
14. WATER MANAGEMENT .................................................................................................................. 11
15. ALTERATIONS AND INSTALLATIONS WITHIN FLATS AND FLAT EXTERIOR ..................................... 12
16. BROKERS MOVEMENT INSIDE THE SOCIETY .................................................................................. 13
17. SUBLETTING OF FLAT BY MEMBERS .............................................................................................. 13
18. TRANSFERRING OF FLATS OR SELLING OF FLAT BY MEMBERS ...................................................... 14
Annexure A – Vendor Entry Form ........................................................................................................................15
Annexure B – Fit-Out Commencement Letter .....................................................................................................16
Annexure C – General Indemnity by Flat Owners to Tierra Society ....................................................................17
Annexure D – Details of Interior work to be carried out .....................................................................................18
Annexure E – Contractor Employee List ..............................................................................................................19
Annexure F – Grill design for exterior windows (compulsorily to be followed) ..................................................20
Annexure G – Suggested Grill design for safety door ..........................................................................................20
Annexure H – Schedule of charges ......................................................................................................................21
Annexure I – Debit Advice ....................................................................................................................................23
Appendix 20(1) – Notice of Intention to Sell........................................................................................................24
Appendix 20(2) – Consent of Buyer .....................................................................................................................24
Appendix 21/22 – Flat Transfer Application ........................................................................................................24
Appendix 23 – Membership Application..............................................................................................................24
Appendix 25(1)&(2) – Undertakings ....................................................................................................................24
Appendix 13 – Resignation...................................................................................................................................24
Appendix 3 – Transfer Request ............................................................................................................................24
Appendix 11 – Sub-Lettee membership...............................................................................................................25
1. FUNCTIONS OF MANAGING COMMITTEE
1. Manage society funds collected from members for maintenance and other intended purposes.
2. Organize society general meetingsand management committee meetings from time to time, as deemed
fit.
3. To consider / approve nominations, transfer of flat and issue nominal memberships to tenants.
4. Arrange for vendors/ contractors/ service providers to day to day smooth operations of the following
services:
o Mechanical Electrical and Plumbing (MEP)
o Security
o Housekeeping
o Garden
o Other Amenities
5. To coordinate with builder, monitor and regulate water supply to all wings and make decision to
purchase water supplied by tankers, as deemed fit.
6. Arrange for contractor(s)/ vendor(s) for maintaining all equipment or items such as lifts, generator set,
pumps, motors, fire-line system, fire extinguishers, common plumbing lines, water tanks, structural and
common areas of the society buildings and club house etc.
7. Provide security arrangement to the society and monitor its effectiveness.
8. Maintain the gardens of the society and hire gardener for watering and maintaining of the same.
9. Facilitate social and cultural events within society.
10. Actassingle voice of the society to representall society members in allmatters concerningto the society
functioning such as appeal to municipal body, appeal to the government bodies, participation in local
area development councils.
11. Periodic communication on meetings, developments, functions, invitations or any other information as
and when required, as per statutory requirements.
12. Liaise with builder and society members for resolution of common issues.
13. Raise periodic maintenance bills as agreed in General Body Meetings.

2. BEHAVIOR
1. All the residents must adhere to the rules framed by the Management Committee.
2. Smoking and drinking in Common Area is strictly prohibited.
3. No one is allowed tosit or lean on vehicles parked inside the premises.
4. Residents shall not indulge in heated discussions with anybody within society premises. In case of any
incident, it should be reported to the Society Manager in the society office.
5. Fighting or physical abuse is strictly prohibited.
6. Damaging society property and member’s property will not be tolerated and if found will be asked to
compensate for the loss and will be handed over to the police.
7. No one will argue with Security guards or Society Manager to bypass the rules.
8. Plucking of flowers and uprooting of plants from the garden is strictly prohibited.
9. Feeding stray dogs inside society premises is strictly prohibited.
10. Listen to the needs of the old citizens of the society and small children in trouble.
11. No resident shall smoke, spit or consume alcohol in the common areas of the society.
12. Keep audio levels of TV set, AUDIO systems to minimum so as to not to cause any nuisance to fellow
 members / residents of the society members.
13. Please make use of dry balcony for drying clothes. Clothes should not be hanged on balcony/master
bedroom railings. No ropes should be tied in the balcony for drying clothes. Use clothes drying
stand/rack in the house, if needed.
14. Asking service provider(s)/ vendor(s) of society for personal work during their duties is prohibited.
15. Asking the security guards to carry any goods to the flats is prohibited.
16. Any complaint must be registered first into the complaint register in the society office and relevant
people will attend to the complaints suitably under instruction from appropriate authority.
17. Please DO NOT share any personal information especially vacation of flat or outing details with any
watchmen, Housemaids and others.
18. Please ensure any one visiting your flat should make an entry in the VISITORS Register kept at the
Security prior to reaching your flat. Please also inform Security to call and confirm before the visitor
proceeds to your flat.
19. Ensure that no clothes are left drying in the balconies and only utility area is used for this purpose.
20. Facade of the building is not compromised by putting exterior grills, though you are most welcome to put grills
on the inside of your window (as per standard design available with us) if you so desire.
21. Ensure that water from the flower pots etc. is not allowed to drain onto the building facade, since it spoils the
paint.
22. Do follow the Security protocols since these are being implemented only in your interest.

3. VENDORS
3.1.EXTERNAL VENDORS
External vendors include any staff/agency visiting individual flats for installation or repair concerning TV,
broadband, intercom, dish antenna, landline, etc that requires access to main electricity ducts.

The procedure is put in place to ensure security and efficient maintenance -

1. The resident has to give prior information to the society manager to allow entry in the society premises.
2. Vendor has to make entry and exit information in the log book maintained by the security.
3. Vendor will be allowed to enter the society premises after intercom / telephonic confirmation from the
resident.
4. Vendors need to submit their official ID with the Society Manager before proceeding ahead for the
work, the vendor has to inform society manager of proper closure of duct area before collecting the ID
cards.
5. In case, the vendor carries any material from the flat, the necessary gate pass has to be issued by the
resident.
6. Vendors are not allowed for door-to-door selling. This is mainly done for tightening of security within
our premises. No pamphlets are allowed to be distributed at resident’s flat or to be kept with Security
personnel for distribution.
7. Only in special cases branded products or services will be allowed to be marketed in designated areas
within the society by use of a temporary selling booth or a tent between 10:00AM to 8:00PM ONLY
after approvals from Managing Committee and submission on nominal fee.

3.2.REGULAR VENDORS/ SERVICE PROVIDERS

Regular vendors include any agency/staff supplying dailyconsumables e.g. milk, newspaper, groceries etc.
or services i.e. laundry, maid etc. to the residents.
1. All such regular vendors are required to get ID cards issued from the Society Office (with validity of 6
 months). Any vendor without ID card will not be allowed to enter society premises.For application
format please refer to Annexure A
2. IDs will be issued to the vendors only after complete police verification and submitting required
documents (identity and address proof) at the Society office.
3. All vendors need to make entry at the main gate with the security citing flats to be visited.
4. ID cards need to be submitted with the security guard at the time of entry and only to be collected while
exiting the premises.
5. We aim to restrict vendor movement within the premises after 10:00 pm. In case services are required
post 10:00pm, all vendors are required to be escorted by the residents of the said flat.
6. The entry and exit of vendors is restricted from both parking levels i.e. P1 and P2 (excluding F wing).
They must use podium level (P0) for entry and exit.
7. All car drivers are allowed to accompany their cars within the premises for only cleaning or servicing of
their cars. At all other times they shall wait at designated area.

4. VISITORS
1. Visitors shall be allowed to park vehicles at designatedand marked visitor parking spaces only after they
make an entry at the main gate, but shall be subject to availability of vacant visitor parking space.
2. All visitors are required to make entry at main gate with the security personnel, who in turn is required
to call the requested flat numbers (via intercom/mobile) to verify the visitor details.
3. The residentmust escort visitor(s)arriving at late nights after 10:00 pm and early morning before 6:00
am.
4. Any Damage to common areas of the society by the visitor is flat owner’s responsibility.Ownerwill have
to pay the required amount to cover damagesas is deemed fit by the society managing committee.
5. Entry of public vehicles is prohibited in P1 and P2 levels. Boarding / de-boarding on Taxi/ Auto must be
done at podium (P0) level.
6. Pickups (Hired Vehicles) to wait at Podium level (P0).

5. DRIVING WITHIN THE PREMISES

1. Everyone must drive in directions indicated.
2. All vehicles must be run at a speed less than or equal to 10km/hr only. If anyone is found not obeying
shall be stopped by the security and will be warned and fined.
3. Vehicle must be stopped on seeing any person crossing or coming in the way against the vehicle. Right
to use by Pedestrian is supreme.
4. Parents must educate & monitor their children riding bicycles.
5. Fast riding of bicycles/two-wheelers is not allowed.
6. Keeping car or any vehicle stereo sound in high volume is prohibited within the premises.
7. Honking is prohibited within the Society Premises.
8. Car/motorcycle driving below the age of 18 is prohibited by law.

6. VEHICLE PARKING
1. Vehicles with society issued stickers will only be allowed within the premises. Residents’ vehicles
without sticker will be stopped at the gate for verification and can barred entry in the society.
2. The following documents should be submitted at the Society office to obtain vehicle sticker:
a. Copy of Registration Card (RC) of your vehicle
 b. Parking allotment letter issued by developer clearly stating allotted parking number
3. The stickers should be visible (and stuck) for easy verification by the security at the gate.
4. Vehicles should be parked in the designated allotted parking slots, within the marked areas. Non-
compliance will lead to clamping of vehicles and a penalty. Please refer Annexure G for schedule of
charges.
5. Vehicles should not be parked on society roads, in front of the gates/ society building entrances; other
member’s parking areas etc.
6. Making partitions by chains, brickwork, plywood, woodwork etc. is prohibited in parking lots.

7. SAFETY
1. Keeping of flowerpots/bird food on terrace walls is prohibited.
2. Putting jumpers to the MCB’s in electric room to avoid tripping on overload is prohibited.
3. Taking children to terrace edges, windows that are not covered by grills etc. should be avoided.
4. Leaning dangerously out of windows not covered by grills must be avoided.
5. Throwing of garbage, food, etc. to the ground floor is strictly prohibited.Please refer Section 12 for more
information
6. Carrying of sharp objects and weapons shall be monitored by the security and security will ask for
justification and will not allow to carry if found risky.
7. In case of fire use staircase and do not use lifts.
8. In case of injuries, please use the first aid box kept at the Society Office, P1 security, and F-wing security.
9. While going out on a long break/vacation, leave your contact details with the society office. This
will help us to contact you in case of emergency.
10. Only Management Committee authorized person is allowed to break in the flat incase of emergencies
like gas, water, fire etc. Any damages to that individual flat shall be borne by the flat owner only.
11. Children are not allowed to play in the vehicle parking areas.
12. Wheelchairs owned by the society are kept in the society office or designated area. Anyone requiring
the same should inform Society Manager/ Security Supervisor and return the same after usage so that it
can be made available to others in time.

8. SOCIETY COMMON AREA

1. All building top terraces are closed for entry except for lift maintenance or water tank servicing, level
monitoring, cleaning purpose.
2. No one is allowed to use fire refuge area for any personal purpose without the approval of the Secretary
/ Chairman
3. All staircases, lobby (outside flats) must be free without any obstructions/household material such as
flowerpots, shoe racks, empty cartons, bicycles, etc. If found otherwise, Society has the right to remove
the same from the lobby.
4. The Central lawn shall be used only for leisure activities like strolling / walking, sitting etc.
5. Games like Cricket, Football etc. which may cause injury to others and cause damage to property are not
allowed to be played in Society Premises.
6. Walking Track around the Central Lawn shall be used for strolling / walking and cycling by children using
tricycle or small cycle with side wheel supports. However, parents should educate their children to ride
cycles slowly on the walking area so that no one gets hurt.
7. Riding bicycles is not allowed in the garden area.
8. No playing in parking areas, common lobbies and society roads.
7. Keeping of old furniture, appliances, and obsolete accessories of the car, shabby items, goods, sharp
 objects, explosives, rusted bicycles and inflammable items in common areas, parking lots and staircases
is prohibited. If found, society has a right to remove without notification with a penalty. Please refer
Annexure G for schedule of charges.
9. Any damage to society property or any member’s property by children/member should be borne by the
member causing damage.
8. Flower pots, cartons, empty boxes, etc. are prohibited to be kept in the parapet of guest room and
children bedroom. If found, a penalty will be imposed and any stains, damage or injury caused will have
to be borne by the resident. Please refer Annexure G for schedule of charges.

9. CLUB HOUSE
1. Entry to the club house is restricted to residents (tenants and owners) having valid society ID cards only.
Guests can accompany residents holding the society ID card and will be charged a nominal fee, which
will allow them to use the Club House facilities.Please refer Annexure H for schedule of charges.
2. All residents are requested to co-operate with the club house attendants and show their ID cards when
requested.
3. Members without an ID card are not allowed to use the Club House facilities.
4. All entries are to be logged in the Register by the resident.
5. The society does not take any responsibility for injuries caused to any one due to his or her negligence
or health limitation while using any of the club house facilities.
6. Residents are expected to take care of their personal belongings and the society will not be responsible
for any loss of personal belongings within the club house area.

9.1. PARTY HALL AND MULTI-ACTIVITY HALLS – 1 & 2

1. Hall can be given to residents on first-come-first-serve basis only for holding small functions.Please refer
to Section H for applicable nominal charges.
2. Hall can be booked for time between 9:00 AM till 11:00 P.M. Beyond this time requires approval from
the Secretary / chairperson.
3. Any area outside the Hall is not to be used for holding private function.
4. Cooking is not allowed in the Hall and in adjacent pantry or in any of the common areas. Cooking can
however be done in a Kitchen (dedicated space) provided by the Society at an extra cost.
5. The Security deposit amount is kept as a security towards any damages caused during the party or
leaving the premises dirty. After the function is over, security deposit amount willbe refunded to the
resident subject to no damage to the halls/ common areas or any area inside the Society premises. In
case of any damage, appropriate amount will be deducted.
6. Decorative Items should not be stuck on the painted walls, electrical fittings etc.
7. Common areas such as gym, playing room, swimming pool, garden shall not be used during any partyin
the halls.
8. Any garbage/paper/plastic etc falling in the swimming pool will result in forfeiting the entire deposit
amount.
9. Alcohol is not allowed to be served in Party halls.
10. Please ensure all lights and ACs are switched off before you leave the premises.
11. Multi-activity halls can be allowed for extracurricular activities for the benefit of Society members.
12. In case of timings clash, regular classes for extracurricular activities needs to be re-scheduled to
accommodate private function(s).
13. Please refer Annexure H for schedule of charges.
 9.2. INDOOR SPORTS/GYM AREA
1. Indoor Sports/gym should be used in the given timings only.
2. Residents should take care while playing and should not damage the Society Property.
3. Accessories like Table Tennis Rackets & Balls, Carom Striker etc shall be brought by the resident
themselves.
4. Outdoor shoes should not be used inside the gym area.
5. All the gym equipment should be used with proper care and no equipment should be carried outside the
gym.
6. Children below the age of 12 are not allowed inside the gym.

9.3. SWIMMING POOL

1. Swimming Pool should be used in the given timings only.
2. Swimming pool should be used by residents only.
3. All children below 12 years should be accompanied by their parents compulsorily or else entry shall not
be given to the individual child. Parents/guardians should be responsible for any mis-happening
4. Swimming should be done in proper swimming costumes only. Swimming cap is compulsory. Shorts, t-
shirts, innerwear etc. are not allowed for swimming.
5. For small children (2-5 years of age) baby pool should only be used.
6. Shower should be compulsorily taken before entering the Pool.
7. Taps should be closed after use.
8. Heart patients / Patients with Skin irritations are advised to swim on their own risk.
9. Managing Committee will not be responsible for any accident/mishap.

10.PETS
Guidelines that help pet owners live peacefully with their pets.
1. Pets to use the area outside of the Society Premises and use in Society common areas to be avoided.
2. Pet owners to ensure that other residents are not inconvenienced
3. Pet owners to accompany their pets at all times.
4. Pet owners should keep their pets on leash all the time and take charge of their pets.
5. If an owner is not able to control the action of their pet and it causes trouble to others in the society
then Managing Committee can fine the Pet owner.
6. Pet owners to take responsibility for cleaning after their pets in the Lifts or in common areas to maintain
the cleanliness of the Society. Society will impose a fineto Pet owners in case they don’t clean up after
their pets.
7. Pet owners to adhere to the Municipal Sanitary regulations or Bye-Laws.
8. Pet owners shall ensure that their pets do not get into a fight with other pets.
9. Pets are allowed to use only Service Lifts. Other lifts can be allowed only when the Service lift is not
Operational.
10. Pet should not be left tied on the Floor lobby or anywhere in the Parking area.

11.USAGE OF ELEVATORS
1. Overloading of the lifts is strictly prohibited. Please refer to the weight restrictions specified in lifts.
 2. Vendors, maids and residents accompanying pets must use SERVICELIFT ONLY.
3. Observe the safety precautions highlighted inside the lifts.
4. Spitting, throwing garbage, pet’s droppings etc. inside the lift is strictly prohibited, if found, penalty will
be levied
5. Intercom inside the lift should only be used when the lift is stalled or when help is needed.
6. Do not damage the lift by any means & children should be educated not to play with intercom,
lift buttons, which may cause damage to the lift.
7. Please ensure that the Handset of the Intercom Phone inside the lift is always placed correctly in
the cradle.

12.LUGGAGE SHIFTING
1. Flat owner must inform society manager in writing about the shifting of luggage at least 7 days in
advance.
2. Luggage shifting to happen only between 10:00 AM till 10:00 PM.
3. Owner must carry copy of Index II and Photo ID. Security will allow shifting of luggage only after
submission of these documents.
4. Only SERVICE LIFT is to be used for shifting heavy household items like Fridge, Beds etc. If found using
passenger lift for shifting heavy items appropriate penalty will be levied.

13.SANITATION AND GARBAGE DISPOSAL

1. Segregate waste as wet and dry in two different garbage bags and keep it outside the flat for collection
by housekeeping personnel before 10:00 AM
2. In absence of segregated waste the same will not be collected.
3. The kitchen basins, bathroom sinks, all water drainage points shall be covered by suitable mesh to stop
objects going through and prevent water logging in the drainage pipeline.
4. Do not throw wastes (leftover food, empty water bottle, chocolate wrappers, chip packets, etc) from
the flats to the ground floor or common areas of the society. All sanitary napkins, condoms, diapers,
hair, hairband, cloth shall not be thrown out on to the common areas or on other member’s terraces.
Please wrap all such things into a paper box or paper bag or paper cover or biodegradable wrappers and
hand over to the garbage collectors. If found, penalty of will be levied.
5. Do not flush the following things in toilet: sanitary napkins, condoms, diapers. All such things should be
wrapped into a paper box or paper bag or paper cover or biodegradable wrappers and dispose in
dustbins to avoid choke-up.
6. Waste disposal at common areas to be done only in the waste bins provided in the common areas of the
society.
7. Spitting is strictly prohibited within society premises. If found penalty will be levied.
8. Nature calls for pets to be done outside the societypremises. In case of any droppings by the pet in
society area, the owner should take the responsibility of cleaning.
9. Please refer Annexure H for schedule of charges.

14.WATER MANAGEMENT
1. Use water judiciously ALWAYS.
2. Ensure all taps are properly closed before leaving the house.
3. If any tap is found open in a locked flat, that individual shall be fined as decided and approved by the
 General Body from time to time.
4. In Thane, TMC provisions for providing 90 liters of Water per person, on the average presumption that
there are 4 persons residing in unit. That means each flat get about 360 litres of water as per TMC
norms. At times, especially during summer season, water supply becomes a major issue due to it
limited availability.
5. Installing Storage water tank in the residence and/or connecting it directly to the water line and / or
tempering with the water line in any way without the written approval of the Society may limit the
quantity of water available to other flats. To discourage this practice and to ensure rationality such
installations are strictly prohibited.
6. All those who have installed water storage tanks privately are mandated to remove it immediately and
confirm the same to the Society in writing. This is important and to be complied with.
7. As per the resolution passed in the SGBM held on 12th June 2016, any wastage of water due to
negligence of the residents and / or subsequent damages because of the same will attract penalty. The
defaulter will have to pay penalty as per schedule of charges.
8. Wet cloth shall be used for cleaning the cars and water must be drawn from the TAP provided
specifically for the same.
9. CAR washing using Pipe / Streaming water is NOT ALLOWED. Cleaning should be donewith use of half
filled buckets only.
10. We strongly recommend that washing machine be used for laundry purposes only when full load is
available.
11. It is recommended that owner should train their maids/drivers to use water judiciously.

15.ALTERATIONS AND INSTALLATIONS WITHIN FLATS AND FLAT EXTERIOR

1. Society already has a pre-installed wiring for Cable TV / Telephone & Internet in each flat.No additional
wiring using common areas shall be allowed for this purpose.
2. The flat owners are required to give a request in required format in writing for the authorization of fit
out works at least seven business days prior to the initiation. Please refer to Annexure B and Annexure C
for the format.
3. Details of all fit-out/interior work needs to be submitted before commencement to the society office as
per Annexure D.
4. The flat owner must obtain approval from society before commencing fit-out/ alteration work
5. Any interior/fit out work should be done between 09.00 AM to 8.00 PM only. No work to be done on
Sundays and public holidays.
6. Details of all workers along with debit advice for issuance of ID cards for workers need to be furnished
to the Society as per attached Annexure E. All workers of contractor shall have their identity card made
from the office. Note: identity/address proof of all workers will be required for ID cards.
7. On entering the building, the contractor’s workers shall be required to check in with the security at
Podium level (P0), sign in, and handover their IDs. On leaving, every worker will be frisked physically and
baggage will be checked after which workers would be provided with their IDs.
8. For any material movement by the contractor’s workers outside of the building premises, they shall
require a gate-pass signed by the flat owner.
9. On completion of the fit out work, the flat owner will bear the responsibility to return all IDs issued to
the contractor’s workers to the society office.
10. A refundable deposit should be made before the start of any fit-outs.
11. Any damage caused to the society premises as a result of fit outs shall be borne by the flat owner and
deducted from the building protection deposit. If the extent of damage exceeds the deposit amount,
the flat owner shall be liable to repair the same at his/her own cost.
12. The flat owners are required to submit the necessary plan for any civil alterations. No civil alteration is
 allowed on columns, beams, slabs and RCC walls. If the work plan submitted is found to be violated,
the society has the right to stop the work.
13. The civil work and all other installations like electrical wiring, plumbing etc. must be done by qualified
contractors or who have reputed background.
14. Any tampering of the building structure, Main Water supply Lines and Electrical Lines is prohibited.
15. Flats owners will be responsible to compensate or rectify all problems faced by adjacent flats due to the
alteration work.
16. The generator back up lights provided in common area must not be used for any other use than the
purpose intended.
17. Flat owner is responsible for all acts of its contractors including their staff, workers, and vehicles.
18. Alterations should not cause changes to the external elevations of the building.
19. The grills used to cover windows shall be of the similar design as used in all building. Please refer to
Annexure F for the prescribed design.
20. For Safety Door, residents can choose any grill of their choice or can alternatively follow the suggested
grill design in Annexure G.
21. Safety of members moving near the flats shall be the flat owner’s responsibility and shall take adequate
actions to ensure the safety.
22. The flat owner should not store anything on the refugee floor, nor store any goods in the premises
which are hazardous, combustible, or of dangerous nature which may damage the building structure or
enhance the risk factor.
23. The flat owner must ensure the removal of all debris/waste material at his/her own cost from the
building premises within a reasonable time failing which Society will get it cleared by debiting the
incidentals to the respective member which he/she shall be bound to pay without any demur.
24. The flat owner shall ensure that his/her contractor’s workmen do not use the premises for any illegal or
immoral purposes or as a temporary accommodation.
25. All workers should leave the site on a daily basis and no cooking shall be permitted in the building
common areas.
26. No work will be allowed in the common area lobby outside the flats.
27. The fire exit staircase should be kept free from any obstructions.
28. No work shall be permitted in the external toilet shafts and main water pipelines.

16.BROKERS MOVEMENT INSIDE THE SOCIETY

1. All Brokers have to be registered with the Society. They need to obtain ID card from the Society and
required to produce the same at the Security before entering the premises.
2. Brokers can show the flats to the prospects (for Rents / Sale etc.) only from 11 am till 8 pm.
3. Brokers should use only P0 level for Entry and Exit.
4. Brokers need to fill in the details in the Register kept at entry.
5. Brokers can meet the Society Office Staff / Society Manager with a prior appointment.

17.SUBLETTING OF FLAT BY MEMBERS

1. A member shall intimate to the Society at least 8 days before sub-letting or parting with its possession in
any other manner.
2. The Residential Flat shall not be used for any Commercial use or as a guest house by whatever name.
3. Member shall submit following documents –
a. copy of leave and license agreement
 b. copy of intimation report to the police station
c. Details (Name, Contact number and address) of the Real estate broker involved in the
transaction.
d. Date of movement of the tenant in the flat.
On submission and verification of documents and applicable fees, NOC will be issued by Society.
4. Sub-Lettee to apply for membership in the prescribed form (Appendix-11) along with an Entrance Fee.
5. Please refer sectionluggage shifting for more information.
6. As per the resolution passed in the Special General Body Meeting held on 12th June 2016, following
charges are required to be paid before hand by the owner –
a. Facilitation chargewill be collected at every 11 months/renewal/new entrant beforehand.
7. Owner will have to deposit interest free security deposit which is refundable after tenant vacates the
premises.
8. Luggage shifting to happen only between 10:00 AM till 10:00 PM

18.TRANSFERRING OF FLATS OR SELLING OF FLAT BY MEMBERS

1. Seller, desiring to transfer his shares and interest in the property of the Society shall give 15 days’ notice
of his intention to sell his flat to the Secretary of the Society in the prescribed forms, along with the
consent of the proposed transferee in the prescribed form
a. APPENDIX 20(1) PAGE 95: NOTICE OF INTENTION TO SELL TO BE SIGNED BY THE SELLER along
with
b. APPENDIX 20(2) PAGE 96 : CONSENT OF THE BUYER.
2. Society issues NOC for the intended sale mentioning the PENDING DUES, if any.
3. After the registration of the agreement for sale, Seller will put-up request for transfer of flat by
submitting the pre-requisites such as –
a. Flat transfer application APPENDIX 21 OR 22 whichever applicable,
b. Membership application of the buyer which ever application depending on the constitution of
Buyer,
c. copy of the agreement with stamp duty paid evidence and registration receipt copy,
d. Index 2,
e. Undertakings, APPENDIX 25(1) AND APPENDIX 25(2) ,
f. Resignation by the seller APPENDIX 13, APPENDIX 3 along with transfer premium, transfer
fee&admission fee. Please refer AnnexuerH - Schedule of Charges for applicable fees
4. Secretary will place the papers before the managing committee once the scrutiny of documents is over
to find the documents are in order prima facie.
5. Any legal opinion, if taken, will be at the cost of seller.
6. Acceptance / Rejection / Objection to be communicated within 90 days from the date of the receipt of
the transfer application.
7. In case of loaned transaction, endorsed share certificate will be sent directly to the funding institution. It
cannot be given to any other individual.
 Annexure A – Vendor Entry Form
Date:-_________
TO,
The Society Manager,
Tierra Co-op. Housing Society LTD.,
Lodha Splendora , G.B. Road,
Bhayanderpada, Thane.

Sub:Permission and issuance of ID Card for Vendor

Dear Sir/Madam,

I/ We would like to request you to kindly allow Mr./Ms./Miss.___________________vendor or person to deliver

Newspaper/Flower / Milk /Laundry /Driver/ Maid/CarWashing/Teacher/housemaid for the period from -
__________to___________

I undertake that I will inform society 7 days in advance in writing if I am changing said service vendor /
Person.

Request you to kindly issue an identity card for the concerned Vendor / Person. Enclosed is copy of Aadhaar
Card/ PAN Card/ Driving License of said vendor/ Person

Regards,

Wing: Flat No: Wing: Flat No:

Name: Name:
Tenant/ Owner: Tenant/ Owner:

Signature Signature

Wing: Flat No: Wing: Flat No:

Name: Name:
Tenant/ Owner: Tenant/ Owner:

Signature Signature
Please add separate sheet if services are rendered in more than 4 households
------------------------------------------------------------------------ for official use -----------------------------------------------------------------------------

ID Proof Submitted: ID No:

Passport Size Photo submitted: Date of Issue:
Original Duplicate Extension
Manager’s Issued By:
Signature:

Remarks (if any):

 Annexure B – Fit-Out Commencement Letter
Date:_____________
TO,
The Society Manager,
Tierra Co-op. Housing Society LTD.,
Lodha Splendora , G.B. Road,
Bhayanderpada, Thane.

SUB: Permission to commence fit-out works in Flat No.________ Tower ____________

Dear Sir,

I/We wish to commence fit-out works in the above mentioned premises from ________________ for a period of
____________ days.

I / We have read and understood the fit-out guide and assure to abide with the guidelines, rules and regulations
while carrying out the fit-out works.

Thank You.

Yours Faithfully,

__________________________
Flat Owner

_______________________
Architect / Contractor
 Annexure C – General Indemnity by Flat Owners to Tierra Society

To,
The Society Manager,
Tierra Co-op. Housing Society LTD.,
Lodha Splendora , G.B. Road,
Bhayanderpada, Thane.

REF: Flat No.____________ Tower _______________

Dear Sir,

1. I, Mr / Ms._________________________________ hereby confirm, undertake and declare that we will keep

you fully indemnified in respect of all claims, liabilities or damages that may be claimed against, suffered or
incurred by you, as a result of any work undertaken by us, or any of our contractors or any of their employees or
agents during the fit-out of the said premises or through their use of the building.

2. The works are to commence from date_________________.

3. This indemnity will be valid till such time as expressly cancelled by way of a letter from you confirming the
works have been completed.

Thank you.

Yours Faithfully,

_________________________
Flat Owner Signature

Date:
Annexure D – Details of Interior work to be carried out
We need to do the following work in our Flat No.__________ Tower ______________

False Electrical A/c Plumbing Painting Tiling Civil Other

Ceiling Changes Installation changes
Living room
Bedroom 1
Bedroom2
Bedroom 3
Bedroom 4
Bedroom 1
Bedroom 2
Bedroom 3
Bedroom 3
Sarvant
Room
Kitchen

Submission Submitted: Approved:

Y/N Y/N
All interior (plan, section & elevation) and modification drawing
Lighting layout drawing
Level plans showing partitions if any
Sectional view elevations of any alteratios
Specification details of any electrical and protection requirement
Any other information or details relevant to the interior work

Please approve the same.

_______________________________
Signature

Date: ________________________

Note:
1. The above request approved is to be read in conjunction with rules on Fit-outs
2. If there is any violation to the above mentioned terms / points, penalty will be imposed and will be charged
separately.
Annexure E – Contractor Employee List

Flat Owner’s Name : ______________________________________________________

Tower No : _________________________________________________________
Flat No. : _________________________________________________________

Sr. Name of the Name of the ID Card Permitted

No. person Contractor No. Area Work Details

D e b i t A d v i c e

I ________________________________ owner of Flat No. ________ Wing ________ authorizesTierra

Cooperative Housing Society Ltd. to DEBIT my maintenance account with sum of Rs._____________/- (Rupees
____________________________________________________________) against refundable security deposit
of Rs. 500/- per person for issuance of _<total number of ID Cards>_ID card(s) for above mentioned
personnel(s).

I agree that the same will be credited back in my maintenance account only after submission of above
mentioned ID cards in ORIGINALafter completion of my interior work

Signature

Name: Date:
Annexure F – Grill design for exterior windows (compulsorily to be followed)

Outside Grill
Drawing.pdf

Annexure G – Suggested Grill design for safety door

Safety Door
Drawing.pdf
Annexure H – Schedule of charges
Allthough cash is required for day to day running society business. However, we are promoting cash-less
operations wherever possible. Following are schedule of charges and mode of payment:

Section Description Amount Unit Payment

Mode
EXTERNAL VENDORS Setup temporary booth for 500.00 per day Cash
promotion of products
VISITORS Usage of club house facilities i.e. 50.00 per person per Debit Advice
swimming pool, gym, indoor hour
games by visitors

VEHICLE PARKING Penalty for parking vehicle other 100.00 per instance & Cash/ Debit
than designated area clamping Advice
USAGE OF COMMON AREA Penalty on keeping personal Removal and disposal by society Cash/ Debit
belongings in lobby or staircase without warning Advice
USAGE OF COMMON AREA Penalty on keeping flower pots, 500.00 per instance & Cash/ Debit
cartons, empty boxes etc. in removal Advice
parapet of guest and children
room
PARTY HALL Refundable Security deposit 10,000.00 per booking Cheque

PARTY HALL Booking charges for 4 Hours by 2,000.00 per day Cheque/ Cash/
Owner Debit Advice
PARTY HALL Booking charges for 8 Hours by 3,500.00 per day Cheque/ Cash/
Owner Debit Advice
PARTY HALL Booking charges for 4 Hours by 3,000.00 per day Cheque/ Cash/
Tenant Debit Advice
PARTY HALL Booking charges for 8 Hours by 4,500.00 per day Cheque/ Cash/
Tenant Debit Advice
PARTY HALL Space for cooking (for deep 500.00 per day Cash/ Debit
frying/ tandoor etc.) Advice
MULTI-ACTIVITY HALLS – Refundable Security deposit 5,000.00 per booking Cheque
1/2
MULTI-ACTIVITY HALLS – Booking charges for 4 Hours by 700.00 per day Cheque/ Cash/
1/2 Owner Debit Advice
MULTI-ACTIVITY HALLS – Booking charges for 8 Hours by 1,000.00 per day Cheque/ Cash/
1/2 Owner Debit Advice
MULTI-ACTIVITY HALLS – Booking charges for 4 Hours by 1,000.00 per day Cheque/ Cash/
1/2 Tenant Debit Advice
MULTI-ACTIVITY HALLS – Booking charges for 8 Hours by 1,500.00 per day Cheque/ Cash/
1/2 Tenant Debit Advice
PETS Penalty for pet droppings 500.00 per instance Cash/ Debit
Advice
USAGE OF ELEVATOR Penalty for littering in lift 500.00 per instance Debit Advice
SANITATION AND GARBAGE Penalty for throwing garbage Upto5,000.00 per instance Debit Advice
DISPOSAL

SANITATION AND GARBAGE Penalty for spitting in common 500.00 per instance Debit Advice
DISPOSAL area
ALTERATIONS AND Refundable deposit for 20,000.00 per instance Cheque
INSTALLATIONS WITHIN commencement of fit-outs
FLATS AND FLAT EXTERIOR
SUBLETTING OF FLAT BY Nominal Membership fees 100.00 per instance Cash
MEMBERS
SUBLETTING OF FLAT BY Facilitation Charges 2,000.00 per instance Cheque
MEMBERS
SUBLETTING OF FLAT BY Refundable Security deposit 10,000.00 per instance Cheque
MEMBERS
TRANSFER OR SELLING OF Transfer Premium 25,000.00 per instance Cheque
FLAT BY OWNER

TRANSFER OR SELLING OF Transfer fee 500.00 per instance Cheque

FLAT BY OWNER

TRANSFER OR SELLING OF Admission Fee 100.00 per member Cheque

FLAT BY OWNER

WATER MANAGEMENT Water Management 5000 plus Per instance Cheque

cost of water
wasted plus
cost of
damage to
the property
Annexure I – Debit Advice

Debit Advice

I ________________________________ owner of Flat No. ________ Wing ________ authorizesTierra

Cooperative Housing Society Ltd. to debit my maintenance account with sum of Rs._____________/- (Rupees
____________________________________________________________) against below mentioned services
rendered by me:

S.No. Particulars Amount

Signature

Name: Date:
Appendix 20(1) – Notice of Intention to Sell

Appendix-20(1).pdf

Appendix 20(2) – Consent of Buyer

Appendix-20(2).pdf

Appendix 21/22 – Flat Transfer Application

Appendix-21.pdf Appendix-22.pdf

Appendix 23 – Membership Application

Appendix-23.pdf

Appendix 25(1)&(2) – Undertakings

Appendix-25.pdf

Appendix 13 – Resignation

Appendix-13.pdf

Appendix 3 – Transfer Request

Appendix-3.pdf
Appendix 11 – Sub-Lettee membership

Appendix-11.pdf