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Cheri Dean, Nathan Wichman, & Regina Stoltzfus

Fiji Red Cross Society
22 Gorrie Street
PO Box 569
Suva, Fiji

April 14, 2016

Edmund J. Cain
Vice President, Grant Programs
Conrad N. Hilton Foundation
30440 Agoura Road
Agoura Hills, CA 91301

Dear Mr. Cain:

Enclosed is our proposal submission for the Fiji Red Cross Society’s (FRCS) Building Disaster Resilient
Communities in Fiji project. Our society strives to enhance the disaster resiliency of all Fijian
communities through a hands-on and interactive instruction method. While many of our projects are
funded through our own society’s donations, we are seeking additional, one-time funding of $300,000 for
this project in order to enhance the survivability of all Fijian communities in a timely manner.

As Tropical Cyclone Winston recently demonstrated, the nation of Fiji is at particularly high risk for
natural disasters, and the current response methods are insufficient in many instances. Some community
members have to wait days for any type of medical assistance following a disaster. Through our project,
we aim to empower the people with the skills and knowledge necessary to support each other before
additional medical assistance arrives.

We seek to build resilient communities by training them in disaster preparedness and basic emergency
response. Disaster preparedness training will assist community members in identifying and planning for
any potential emergency which may occur. Additionally, we plan to have these same community
members train in basic emergency response - a 48-hour first responder course – which will allow the
injured and trapped to be assisted and protected until further help arrives. Pre-staged equipment will
allow community members to help themselves, strengthen community resilience, and ensure an effective
response to the impact of any hazard.

We would like to thank you for your consideration of our proposal. Please do not hesitate to contact us at
(679) 331-4133 if you have any questions.

Sincerely,

Cathy Wong Filipe Nainoca
National President Director General
Fiji Red Cross Society Fiji Red Cross Society

Enc: Original proposal and two copies

and create secure and empowered citizens. The gained knowledge and a prepared action plan will mitigate the stress of a disaster. The projects main goal is to increase community resiliency by developing the capability and capacity for the community population to mitigate the stress of disasters. Additionally. Synchronized and structured training in Disaster Preparedness and First Response will build and sustain a precision local strategy for today. Pre-staged equipment will allow community members to help themselves. will enable the injured and trapped to be rescued and protected until further help arrives. and mitigate loss of life.Cheri Dean. . Bolstering self-sufficient communities with a trained team of first responders will improve preparedness. order text books and teaching manuals. The second objective is to train the same two instructors in First Response in order to construct a 48-hour First Responder Course to educate members of community based emergency response teams. prepare handouts and training aids. strengthen community resilience. evaluations and a survey at the end. the Fiji Red Cross Society (FRCS) seeks to build resilient communities by training local citizens in disaster preparedness and basic emergency response. instructor aides. & Regina Stoltzfus EXECUTIVE SUMMARY In order to mitigate the loss of life and devastation as a result of extreme weather hazards. Nathan Wichman. Coordination will occur between the FRCS and the International Red Cross and Red Crescent Society to attain a list of international volunteers. Training two additional instructors will enable structured disaster preparedness courses to train the masses in disaster preparedness and build a community team to battle extreme hazards to protect life and property. secure classroom space. A minimum of twelve international volunteers will be secured from the list to act as. learning objectives. The first objective is to certify and train two additional Fiji citizens as instructors in disaster preparedness. based in Suva Fiji. and empower citizens to act with a sense of urgency resulting in effective response to any hazard. post flyers. Tasks to be completed include train the trainers. Our methodology will employ a twofold synchronized and structured method utilizing the whole community approach with oversight from the International Red Cross and Red Crescent Society. The purpose of this proposal is to build a roadmap to achieve resilience for the Fiji community for the next hazardous event and empower an underdeveloped community into an enduring whole community approach. Converting these same community members to first responders by training them in basic emergency response. and generate teaching aids for curriculum development. sustainable for the next generation and beyond. a First Responder course will enable the citizens to immediately rescue. The course instruction will provide an overview of instruction. This new Emergency Management business model will become an innovative small investment with great return on investment to be coveted by small and large communities. that are trained in emergency response and disaster preparedness. deploy equipment resources to specific sites. save lives. and will attain a trained capable community ready for any hazard. task analysis. These objectives will be accomplished by securing instructor training for two Disaster Preparedness and First Responder trainers through the FRCS National Office. Disaster preparedness training will assist vulnerable community members in formulating a plan for any potential emergency to minimize the damage of a natural disaster. advertise courses to the community.

youth instruction. the FRCS is no stranger to storm preparation or humanitarian advocacy. Monthly meetings will be conducted with each community team and special guest lecturers will offer further knowledge or training related to disaster preparedness and community resiliency.Cheri Dean. community safety. Nathan Wichman. After a term of one year 600 to 700 Fiji citizens will be trained in disaster preparedness and first response which will enable the creation of response teams and allow communities to mitigate the stress of extreme weather disasters. and humanitarian law. Having proper response equipment in place will allow communities to safely rescue any injured community members and survive until further emergency assistance can arrive. After action reports will occur after each training course to capture lessons learned.the world’s largest humanitarian organization. Having reserve materials in place or prepositioned stock is convenient and sets up the community for rapid response. These times were created after holding several community meetings. Wednesday and Friday from 5 to 9pm (some villages will be 6 to 10pm) and on Saturdays from 8am to 5pm. Rescue equipment would be strategically prepositioned throughout the communities for easy access and utilization. CPR. Our ability to accomplish these outcomes will assist community members in identifying and planning for any potential emergency which may occur. Other robust programs consist of sexual assault advocacy. A refresher course will be offered in each trained community on an annual basis and semi-annual drills will be conducted to allow ongoing practice and maintenance of skills. and disease prevention. Tropical Cyclone Winston demonstrated that the traditional methods upon which the country of Fiji deals with disasters is inadequate and that assistance is required to meet the needs of those made vulnerable during disasters. A disaster response and management team is prepared to respond 24/7 and meet emergent needs. Knowledge gained from this new capability will enhance ongoing preparedness. Established in 1954 under the British Red Cross. When courses roll out in May 2016 the FRCS will take our invaluable disaster response experience coupled with our knowledgeable instructors . The FRCS hopes to resolve this problem by training Fiji citizens in disaster preparedness and first response. Through this training the community will gain the skillsets to act with a sense of urgency to a prepared plan thus achieving resilience. health. Training offered in the community consists of First Aid. A new foundation framework will be established to teach the next generation to build resilience in the community. New training will be conducted twice a year with a goal to increase the number of trained citizens by a minimum of 100 per year. and the replacement of equipment as it ages. & Regina Stoltzfus Students will perform practical exercises that require task performance. The FRCS falls under the International Red Cross and Red Crescent Society . Joining in a partnership with an American trained instructor trainer we will be working to get all current and new FRCS instructors up to speed to teach the new Disaster Preparedness and Emergency Response course. Participants will gain the knowledge and skillsets to save lives and protect property. The funds gained would cover the first year of the program requirements and provide time for the FRCS to conduct a community appeal for future program funding. Future program funding would cover annual refresher training. Evaluations will occur at the end. Water Safety/First Aid. new response team member training. The plan is to teach courses Monday.

Thank in advance for all of your support. The first outcome is to proficiently train two Fiji volunteers so they may train 600 to 700 community residents in Disaster Preparedness in the first year. More evacuations will most likely occur due to learned risk factors. Enhanced coping mechanisms will naturally occur as a result. we will coordinate closely with all stakeholders to ensure complete program success for the Fiji community. the financial assistance that you provide to the vulnerable Fiji community will have a two-fold return on investment and will become the benchmark for all vulnerable communities. Our capability to achieve this outcome stems from the experience that the International Red Cross and Red Crescent Society volunteers have gained with similar programs in other isolated communities and countries around the world. & Regina Stoltzfus and set to change the disaster survivability of Fiji citizens forever. will allow enhanced organizational structure and resiliency to be achieved through lessons learned from the last event thus creating a best practice. First Responder equipment will be available and prepositioned strategically for easy access which may save lives. except the training will be in First Response. news articles. Funds will need to be secured to ensure refresher courses can occur from one year to the next. PROJECT DESCRIPTION After Tropical Cyclone Winston it is clear that the traditional methods upon which the country of Fiji deals with disasters is inadequate and that assistance is required to meet the needs of those . and one generation to the next. and advocate for human dignity and worldwide peace. one community to pass it on to the next community. Enhancing disaster readiness is the ultimate key for vulnerable communities. Nathan Wichman. and empower their volunteers to provide humanitarian aid. Attaining this goal will build the benchmark for Fiji and all other vulnerable communities. alleviate human suffering. Our capability to complete this outcome also stems from our annual training of FRCS disaster volunteers and other international volunteers in disaster preparedness and emergency response. Finally. The second outcome will be similar to the first. The robust framework established. Brochures. Finally.Cheri Dean. Optimized performance of new skillsets gained in the community will endure social long-lasting capability that enable one person to pass it on to the next person. The organization’s mission is to build safe resilient communities. More individuals will be saved due to community member rapid response to save persons from direct hazards. A better prepared community will diminish the stress that people endure thinking about survival and loss. Consistency of refresher courses will motivate the community to attain their certificates. Parents who learn these skillsets will most likely pass it on to their children. Providing Disaster Training refresher courses that help people protect themselves is the ultimate empowerment of a community. Abled bodies will help their neighbors in a robust manner. resulting from the community approach. The vision of the organization is to promote humanitarian activities. and advertisements will help us disseminate the information to help our project succeed. Fiji Islanders will be empowered to save lives and property in their own communities.

Nathan Wichman. Pre-staged equipment will allow community members to help themselves. In order to increase community resiliency we are asking for a one-time grant of $300.164 was spent on disaster response. Objectives Tasks: Begin/End Date Outcomes A. and to purchase and distribute disaster response supplies to the communities upon completion of training. will produce course brochure which will 2016. Training community members in disaster preparedness will assist them in identifying and planning for any potential emergency which may occur in the community. determine the number of A-3: Speak with representatives on community members not the nationwide interested in the course to training and .813. Conduct A-1: Visit communities Begin immediately Community community enrollment to advertise availability and complete no enrollment appeal appeal of course and handout later than April 19. The Fiji Red Cross Society must step up and find innovative solutions to these challenges. strengthen community resilience and ensure an effective response to the impact of any hazard. to train community members in basic emergency response.000 per year for community based training and works with an annual budget in excess of 3 million per year.000 to train two additional disaster preparedness instructors. approached village. members per in enrollment form. & Regina Stoltzfus made vulnerable during disasters. The funds would be distributed to each of our 15 branches who would then utilize funds for training and purchase supplies to distribute to trained communities. Last fiscal year $1. We must work towards building resilient communities. The number of A-2: Post flyer/brochure village members in community center for enrolled will each community. Taking these same community members and training them in basic emergency response will allow the injured and trapped to be rescued and protected until further help arrives. The Fiji Red Cross Society seeks to build resilient communities by training them in disaster preparedness and basic emergency response. to train community members in disaster preparedness. The national office of the Fiji Red Cross Society sets aside $107. This means helping communities be better prepared.Cheri Dean. Having proper response equipment in place will allow communities to safely rescue any injured community members and survive until further emergency response can arrive. more adaptable. enrollment of 30 or explain course in more more community detail and include a mail. more empowered and secure. more responsive. SOLUTION Goal 1: Train community members in disaster and emergency response (first responder training) to reduce the time it takes for community members to receive assistance post disaster and to increase community resiliency.

2016 Copies of handouts handouts and necessary handouts from and instructional instruction material. D. for each community. & Regina Stoltzfus volunteer as injured planning victims. E. 2016 A detailed copy of within each schedule of all courses the course schedule community. Secure textbooks to C-1: Have the FRCS Immediately Textbooks will be teach two courses Logistics Officer order obtained for a ratio simultaneously. teach each course with reserved to allow . C. members have sufficient time for review of coursework and practice with the course scenarios. Gather necessary D-1: Copy and print April 20 . the course workbook for supplements will be each class. committee. B. listing the course dates will be mailed B-3: Notify all course to the designated participants of scheduled village leader to be course dates.30.25. Nathan Wichman. Gather necessary E-1: Reserve the April 19 .Cheri Dean.25. 100 of the Emergency of one book to two Medical Response course participants textbooks from the minimum so that all American Red Cross community book store. posted in the community. will be mailed to all enrolled course B-2: Reserve space in the participants and community for the course two large posters to be conducted. prepared so that each member of the course has an individual copy to allow sufficient time for review and practice of coursework. A-4: Provide each community member with contact information if they have questions about courses. 2016 Sufficient equipment to instruct necessary equipment to equipment will be community members. Schedule the course B-1: Make a master April 19 .

to exceed a size of four participants. Secure community G-1: Contact the April 20 . Responders to be request a list of will be secured to teaching assistants. Monitoring the enrollment numbers. Recruit 12 F-1: Contact the April 19 . 2. F. trained trained as First office in Suva. Courses enrolled will .Cheri Dean. Nathan Wichman. 2016 1. F-2: Contact volunteers trained as first responders to solicit assistance with course. allow a ratio of one based in Suva Fiji.27. 2016 A minimum of 12 international International Red Cross international volunteers previously and Red Crescent Society volunteers. H. G. available to attend during each session with course dates designated any type of practice as scenario practice days. in at each session and during each course number of students student keep a master list of taught. F-3: Schedule the available volunteers to act as teaching assistants. trained responder trained in emergency per each group of response. Monitor course H-1: Have students sign Ongoing process 1. requirements.26. international volunteers. Schedule a members to act as community members minimum of 20 injured victims for on who volunteered to act as community hands training and victims to verify they are volunteers to attend skills assessment. four students during on hands practice. Fiji and as first responders. Having 20 or more volunteer victims will allow class participants to progressively build upon skills and increase proficiency so that when a disaster does occur community team members will be able to rescue injured and trapped individuals. & Regina Stoltzfus the FRCS Logistics practice groups not Officer.

time. to occur. and of pretests and posttests increase equipment purchased. 3. Pretesting. and skills proficiency through the assessment will use of a step-by-step allow instructors to skills check off list and evaluate if material monitoring by a certified is being properly first responder. presented and understood. Monitoring H-5: Track equipment whether or not purchased for each students are in community based team to attendance and make sure that equipment participate will dispersed to teams is allow instructors standard and to keep and training track of when equipment assistants to needs to be replaced. accommodate student needs for additional one-on- one training and to adapt for the different education levels of citizens. enrollment for each team. Nathan Wichman. for each session enrollment. Keeping track of equipment purchased establishes the minimal equipment and safety . will begin in May establish whether or student skills of 2016 and end in not the project goal application and H-2: Assess student April 2017. & Regina Stoltzfus comprehension. to participation. 4. is on track or if proficiency. post- application and testing. ongoing comprehension of further community attendance and material through the use engagement. H-3: Assess student skills 2. needs conducted.Cheri Dean. H-4: Track ongoing Teaching methods attendance and will be altered to participation with a daily allow better sign in log to keep track comprehension of of participants and who material if needs to make up course necessary.

unsigned I-2: Report on all community common locations where course information posted. 5. foundation. Nathan Wichman. 2016. ask them to be volunteers. I-4: Report on number of volunteers signed up. Track the number and get their names and contact info. . who did not sign up during the community enrollment appeal. Generate Reports I-1: Produce report for Begin Reports will each community visited – immediately. how many generated no later sent to Hilton households contacted. and for number signed. provide information how many individuals Reports will be to be used in letter contacted. Goal 2: Distribute necessary emergency response equipment to trained communities.Cheri Dean. I-5: Report on number of volunteers who attend teaching sessions and compare to response numbers generated during the initial community enrollment appeal. I. number oral presentation. Keeping track of equipment purchased allows a replacement cycle to be established for all equipment. I-3: For community members. & Regina Stoltzfus requirements for each team to successfully function. than May 1.

EVALUATION The Fijian Islands are at a particularly high risk for natural disasters. been ordered. Hilton foundation. information to be delivered and address Generate report no used in letter sent to where delivered. C. The overall goal and focus of the Building Disaster Resilient Communities in Fiji project is to train 600 to 700 Fiji residents in Disaster Preparedness and First Response. teams and will be sent to the Regional A-2: Have National Purchase should Division Offices for Logistics Officer occur no later than distribution to the purchase necessary items the second week of teams during the first and notify Regional class. have been support 20 established and community based confirmed. Officer. to increase community resiliency and to empower Fiji citizen to save lives and property in their own communities. teams have been formed (should be early May 2016). B. in the first year. & Regina Stoltzfus Objectives Tasks: Begin/End Date Outcomes A.Cheri Dean. trained community. Rescue equipment will be strategically positioned to allow ease of access which in the long run will ultimately save lives. week of class. week of class so that hands on experience B-2: Disperse equipment Disperse can be gained to equipment as soon master rescue as community proficiency. Generate report C-1: Keep a count of Begin Report will provide type of equipment immediately. and for oral presentation. Purchase the A-1: Provide a list of Send list to All emergency necessary equipment items to purchase to Logistics Office rescue equipment for each community National Logistics after course dates will be purchased to based trained team. The current emergency response system is insufficient during times of a disaster which leaves many citizens waiting from days to almost a week for any type of rescue and medical assistance. 2016. More individuals will be saved due to community rapid response teams. Nathan Wichman. . Distribute B-1: Have the Regional As soon as All equipment will equipment to the Division Office establish Logistics office be dispersed to trained community teams to deliver notifies that community based based teams for field equipment to each equipment has teams during the first use. Division Offices when items are ready for distribution. later than June 1.

. Hilton Foundation are exhausted. Singular project results to disseminate include the numbers of students completing the course within each community. and ongoing attendance and participation. at the Conrad N. provided a scenario. All written reports will be sent to Edmund J. Hilton Foundation. student comprehension and skills application. will teach the children how to cope with and effectively respond to any type of emergency. to expand the program to benefit larger communities and villages that are more main stream with society. After the initial training citizens and communities will receive ongoing training and support to both maintain and increase response capabilities. and the equipment bought for each community to be used for emergency response. and how the overall grant was spent. Reports summarizing the singular project results will be sent in letter form as each course is completed. Posttests will be completed at the end of each session.Cheri Dean. evaluation of scores attained on pretests and posttests for each session conducted. Data being collected includes: citizen proficiency to follow a step-by-step skills process for application of on hands skills. Reports addressing the combined results will be sent in letter form at the end of the initial training program. Upon completion of the initial training program an oral presentation will be provided to the Conrad N. FRCS hopes to use these other funding sources. the overall number of teams created. and the cost of all equipment being purchased for emergency response. the number of teams created. once the program reaches the one year mark. Elders and parental figures. & Regina Stoltzfus Project monitoring will begin at the instructor level and filter up to the FRCS Regional Instructor Coordinator. Assessing the capability to perform each step of a skill will provide instructors with information regarding which students need additional practice time and extra assistance. Pretests will be completed before course lecture begins. All bills for purchase of equipment will be accounted for and included in the final financial report to the Conrad N. The elements in the project that will be routinely monitored include course enrollment numbers. Nathan Wichman. Hilton Foundation. the number of communities trained. Combined project results to disseminate include overall totals for the number of citizen trained. in the communities. Social sustainability will be achieved through the citizens and communities participating in the training. A daily sign in log will be used to keep track of participants and who needs to make up course time. Cain. All on-hands skills will be evaluated through the use of a step-by- step skills check off list. Hilton Foundation Board which will address the program from conception to one year completion. the overall amount of equipment distributed to each trained community. The pretest and posttest are the same and will be used as a gauge to determine if any pre-meeting preparation occurred and to gauge how much was learned during the training. Financial sustainability will be achieved through continuous community based funding and from individual sponsors once the grant funds from the Conrad N.