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ESTIMATED EXPENSES

Non-refundable deposit to hold date: $6,500.00


Damage Deposit: $1,000.00-$10,000 (amount to be
determined by BPMT, based on event type)

Tina Hills Pavilion Rental: $5,000.00 plus additional fees

Center of Bayfront Park Rental: $75,000.00 plus additional fees


Rental Includes: Park Staff

Museum Park Rental: $75,000.00 plus additional fees


Rental Includes: Park Staff

Additional Fees for BPMT supplied items (based on event requirements):


Security: see pages 8-9
Clean-up: TBD (all events must use BPMT cleaning
contractor)
Tent Rental: 10 x 10 - $75.00, 10 x 20 - $125.00, 20 x 20
- $175.00 / additional sizes available – cost
to be determined
Beer / Alcohol Vending: $400.00 per location
Soda / Beverage / Food Vending: $100.00 per location
Arts / Merchandise / Sponsor Vending: $75.00 per location
Light Pole Removal and Reinstallation $250.00 per location
Bench Removal and Reinstallation $175.00 per location
Parking Crew TBD
Electrician TBD
Park Staff TBD

City Required Items:


Police see page 8
Fire Rescue see page 8
Solid Waste TBD

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OFF-DUTY POLICE AND FIRE RESCUE CHARGES*
The Bayfront Park Management Trust Event Coordinator is to be contacted prior to any
direct contact with either the City of Miami Police or Fire Rescue Departments.

Police:
Captain: $48.00 per hour
Lieutenant: $44.00 per hour
Sergeant: $40.00 per hour
Officer: $36.00 per hour
Surcharge: $4.00 per hour, per officer (regardless of rank)

City of Miami Police report one half-hour prior to the opening of gates and they stay one half-
hour after the last performer. There is a 3 hour minimum requirement for all police personnel.
Between midnight and 7:00am, the fee is an additional $1.00 per hour.

City of Miami Police Department – Special Events: 305-579-6440

Fire Rescue:
Fire Rescue Unit: $208.83 per hour
Fire Inspector: $65.77 per hour
Assembly Permit: $104.00
Foot Patrol Units: $150.02 per hour
Event Commanders: $84.25 per hour
Communications Operator: $65.77
Communications Supervisor: $77.29

The Fire Rescue Unit and the Fire Inspector report one hour prior to the opening of gates. The
Fire Rescue Unit remains for forty-five minutes after the last performer and the Fire Inspector
leaves after the last performer.

City of Miami Fire Rescue Department – Special Events: 305-416-1721

*All rates are subject to change.

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BAYFRONT PARK
301 N. Biscayne Boulevard, Miami, FL
BAYFRONT PARK FACTS
 Bayfront Park is a 32-acre park that was built on drench land and opened to the public in 1925.
 The City Commission created the Bayfront Park Management Trust in 1987 to operate, manage
and maintain Bayfront Park with the goal of ensuring maximum community utilization.
 Bayfront Park’s 32 acres of lush greenery includes a small sand beach, tropical rock garden and
waterfall (dating back to 1926), playground, fountain, Light Tower and many different
monuments.
 Special event facilities within the park include the Bayfront Park Amphitheater and Tina Hills
Pavilion. The Bayfront Park Amphitheater is managed and operated by Live Nation, the largest
worldwide promoter of live music.
 The Bayfront Park Amphitheater reopened in August of 2009 after a multi-million dollar
renovation that included permanent reserved seats; new, picturesque sightlines to Biscayne
Bay; a new superior roof structure; state-of-the-art production capabilities; VIP boxes with table
service and VIP parking; permanent, new restroom facilities; expanded concessions and more.
 The Tina Hills Pavilion is available for smaller concerts, receptions, corporate events and press
conferences.
 The park recently underwent a renovation of its baywalk. The baywalk runs along the edge of
Biscayne Bay throughout the park and continues to Bayside Marketplace. Renovations include
tree plantings, benches, removable chairs, bike racks, trash containers, pavers, and a re-
working of a portion of the irrigation system. The renovations were intended to soften the edges
of the park and create a more pedestrian friendly environment.
 Events hosted by the Trust are varied, ranging from popular music concerts to local musical
talents, ethnic festivals, special events, annual free holiday events including America’s Birthday
Bash on July 4th, our Holiday Tree Lighting and Menorah Lighting Ceremonies, and the
Bayfront Park New Year’s Eve Celebration, charitable walks and runs that benefit a plethora of
non-profit organizations and exercise classes including free yoga and free capoeira classes.
 For more information please visit www.bayfrontparkmiami.com
MUSEUM PARK
1075 Biscayne Boulevard, Miami, FL
MUSEUM PARK FACTS
 The City Commission created the Trust in 1987 to operate, manage and maintain
Bayfront Park with the goal of ensuring maximum community utilization. In 1994,
Bicentennial park (now Museum Park) was added to the organization’s portfolio.
 Museum Park is a spectacular 21-acre waterfront site adjacent to the cruise ship
turning basin in Biscayne Bay.
 Museum Park reopened to the public on June 14, 2014 to coincide with a visit by
the Coast Guard Barque Eagle.
 The park is also home to the Perez Art Museum Miami (PAMM), which opened in
December 2013 and the Patricia and Phillip Frost Museum of Science, which is
currently under construction.
 The retrofit of Museum Park, with its much celebrated deep water slip, brings the
ocean’s awe-inspiring beauty into the heart of the city. The light around the park
possesses a silver quality that adds a sense of purity, beauty and peace to the park.
 The park has designated security 24 hours per day and a robust seven day a week
maintenance.
 The return of the green space and the deep water slip to the Trust’s portfolio allows
the organization to explore new and exciting programming opportunities, including
the hosting of Oprah Winfrey in conjunction with an American Airlines Arena Life
You Want event, movies in the park presented by the Borscht Film Fest, an obstacle
course during WODAPALOOZA 2015 as well the FIA Formula E Championship
race that was held in March of 2015 in Downtown Miami.
 With the reopening of Museum Park, there are now 53 acres of public waterfront
parkland under the Trust’s management.
 For more information please visit www.bayfrontparkmiami.com
BAYFRONT PARK MANAGEMENT TRUST ADA PROCEDURE

All events, workshops, conferences, hearings or any other activities held on either Bayfront or
Museum Parks must be accessible to people with disabilities. The ADA Coordinator provides the
following information to assist in ensuring that special events are accessible. Voting is
considered a special event.

GENERAL
 Concern should be given to the accessibility of your event’s location; i.e., parking, paths
of travel, restroom facilities, etc.
 The site plan must show all ADA elements, including, but not limited to, accessible
parking, ADA-compliant portable toilets, ramps, accessible seating, accessible paths of
travel, etc.
 All printed material for an event is to include the Request for Accommodation notice
with the international symbol for accessibility, a contact name, and the contact’s phone
number.
 Requests for accommodation may include material in an alternate format, an interpreter,
or assisted listening devices.
 Service animals must be allowed to accompany their owners at all times and cannot be
excluded from an event.
 If amplified sound is used, assistive listening devices should be available, if feasible.
 Sample language that should be included in marketing materials:
o In accordance with the American with Disabilities Act of 1990, persons needing
special accommodations to participate in this event may contact the NAME –OF-
EVENT at (000) 000-0000 (Voice) no later than five (5) business days prior to
the event or via email at EMAIL-ADDRESS no later than three (3) business
days prior to the event.

BARRIERS
 Concern should be given to elevation changes of more than ¼” vertical or ½” beveled.
These are considered barriers and require temporary ramps.
 All cords, wires, hoses, etc., that are located within a path of travel must be placed within
a cord cover.
PATHS OF TRAVEL
 An alternative path of travel is required when the public right-of-way is obstructed.
 If an alternative path of travel is provided for your event, signage designating the
alternative path of travel is required.
 An alternative path of travel must be provided whenever the existing pedestrian access
route in a public right-of-way is blocked by temporary conditions.
 Where possible, the alternate path of travel shall be parallel to the disrupted pedestrian
access route, and on the same side of the street.
 An alternative path of travel shall have no protrusions up to a height of 80”, including
scaffolding and scaffolding braces.
 Where the alternate path of travel is adjacent to potentially hazardous conditions, the path
must be protected with a barricade.

PARKING
 If parking is provided for an event, accessible parking is required.
 If no parking is provided for an event, an accessible passenger loading and unloading
zone is required.
 Accessible parking and passenger loading and unloading zones are required to be
identified using the international symbol for accessibility.
 Signs with the international symbol for accessibility are to be mounted for maximum
visibility.

SALES OR SERVICE COUNTERS


 If sales or service counters are provided for your event, the height must be no more than
36” from the finished floor or the ground, and the width must be at least 36” wide.

ACCESSIBLE ROUTE
 An accessible route is required from the accessible parking, and from the passenger
loading and unloading zone to the event entrance.
 An accessible route is required within the event.
 An accessible route must be a minimum of 36” in width.
 Accessible routes must be identified with the international symbol of accessibility,
including directional arrows, with visibility optimized.
*Temporary ramps that do not exceed an 8.33% grade may be required to provide an accessible
route.

SEATING
 If seating is provided, accessible seating and companion seating are required.
 Accessible seating and companion seating areas must be identified using the international
symbol for accessibility and placed for maximum visibility.
PORTABLE TOILETS
 If portable toilets are provided, they must be accessible and located on a level area not to
exceed a 2% cross-slope in any direction.
 The total number of portable toilets to be provided for the event determines the required
number of accessible portable toilets in any given area. This number is 5% of the total,
but in no event less than one for each location. If a single unit is placed, it must be
accessible. The placement of single units will increase the number of accessible portable
toilets required for your event.
 An accessible route to each portable toilet is required.
 Accessible portable toilets must be identified with the international symbol of
accessibility.

Concerns and/or questions regarding this procedure may be directed to:


David Daley
ADA Coordinator
444 SW 2 AVE., 9th floor, Miami, FL 33130
(305) 416-1757
Email: ddaley@miamigov.com