You are on page 1of 5

GUEST HOUSES

INDIAN INSTITUTE OF TECHNOLOGY MADRAS


Telephone: (044) 2257 8450, 8449
Email: taramani@iitm.ac.in

Requisition Form for Booking Accommodation

1. Accommodation required: [Tick the appropriate Box]


TARAMANI GUEST HOUSE BOSE – EINSTEIN GUEST HOUSE

2. Guest Details:

Name:
Address:

Phone/ Email of the Guest :


No. of Persons:
No. of Rooms Suite: A/c:
Purpose of Visit

Arrival Date: Time: Departure Date : Time :

3. Person making the booking:

Name of Faculty/Staff/Student :
Department/Centre/Section/Hostel
Designation of Faculty / Staff
Employee ID No / Student Roll No:
Mobile Number / Email

4. Bill(s) to be settled by: [Tick the appropriate Box]

Project Coordinator Department Institute Guest

5. Approval:

Hostel Name Certified that the bill be charged Certified that the bill be paid by Approved as
to my Project paid thro’ IC&SR DR(F&A) from the Departmental Institute’s Guest
Recurring Grant / PCF.
Project a/c No.:

6. Signature : (in the appropriate Box)


Warden Project Coordinator Head of the Department Registrar / Dean
General Information
Booking Procedures:

1. Please use the downloadable forms from the IITM website (https://www.iitm.ac.in/guest
houses/Reservation Forms) for making reservations.
2. The duly filled in form to be attached and sent along with email by Faculty / Staff and
Scholars / Students should submit in person after obtaining Warden’s signature.
3. No column should be left blank and write “NA” if any of the columns is not applicable.
4. No Telephonic bookings / cancellation will be entertained

Lodging Charges

A/c Suite
Category
Single Double Single Double
A 300 450 500 750
B 400 600 800 1000
C 800 1000 1500 2000
D 1200 1800 2500 3500

 CCE sponsored programme Rs.500/- per day/ person towards Boarding & Lodging Charges.

 Suite room charges of TGH are applicable to BEGH rooms

 The determination of Categories will be decided by IIT authorities


Boarding Rates:

Sl.No. Details BEGH TGH


Rate (Rs.)
1. Bed Tea/Coffee 30/- 10/-
2. Breakfast 60/- 35/-
3. Lunch (Ordinary) 150/- 60/-
4. Dinner (Ordinary) 150/- 60/-
5. Lunch (Special) NA 110/-
6. Dinner (Special) NA 110/-

Classifications of Categories:

Category A:
Directors of sister Institutions, ex-Directors of this Institute, members of Board of Governors, Members of IIT Council,
Senior Officials of the Ministry of HRD and AICTE and similar other organizations, selection committee members, if
they choose to pay, will come under this category. Other guests whose TA/DA is borne by the Institute, will also come
under category ‘A’.

…2
:2:

Category B:
Guests of GATE / JEE and Retired Faculty /Staff attending annual General Meeting.
Category C:
Alumni of IIT Madras, All guests coming for Conferences, Symposia, Seminars, Workshops, Consultancy, All Private
guests (Guests of Faculty / Staff and Parents / Guardians of Students) and other IIT / Government officials whose visits
are not in connection with the work of IIT, Madras.
Category D:
Guests coming from Industries for their work and those not covered in the categories above.

Check-in and Check-out time : 24 Hrs

Timing for advance booking of Lunch and Dinner is 0900 hrs and 1400 hrs respectively (at reception).

Food / meals will be served only in the dinning hall. No room services will be provided.

Consumption of Narcotics/Alcoholic drinks etc is strictly prohibited.

Stay is allowed at the entire responsibility of the guest(s). No claims for Loss/damage or lapse of service will be
entertained at any stage.

The room shall be allotted on the condition, that, if necessary, the allottee shall have no objection for sharing
accommodation with another guest.

Please inform the reception about your departure date & time or any other change of schedule one day in advance.

The guest should verify and certify the final bill before departure.

The allottee should vacate the room on the expiry of the period for which accommodation was allotted, unless an
extension for further stay has been obtained beforehand.

The cancellation, if any, for Conferences/Seminars/Workshop should be notified at least 14 Days in advance, failing
which 50% of the tariff / user charges shall be levied.

Male Guests, other than family members are not allowed in the rooms occupied by female guests and vice-versa.

It is suggested that the room may be got swept/cleaned in the presence of the guest only.

Please switch off the AC, geyser, fan, lights while not in use/leaving the room.

All charges are to be paid in Cash / Card at the Office of Taramani Guest House.

*****
GUEST HOUSES
INDIAN INSTITUTE OF TECHNOLOGY MADRAS
Telephone: (044) 2257 8450, 8449
Email: taramani@iitm.ac.in

Requisition Form for Booking Accommodation

7. Accommodation required: [Tick the appropriate Box]


TARAMANI GUEST HOUSE BOSE – EINSTEIN GUEST HOUSE

8. Guest Details:

Name:
Address:

Phone/ Email:
No. of Persons:
No. of Rooms Suite: A/c
Purpose of Visit

Arrival date: Time: Departure Date : Time :

9. Person making the booking:

Faculty/Staff/Student Name:
Employee ID No / Student Roll No:
Designation / Student
Dept/Center/Sec/Hostel
Phone / Email

10. Bill(s) to be settled by: [Tick the appropriate Box]

Project Coordinator Department Institute Individual

11. Approval:

Hostel Name Certified that the bill be Certified that the bill be paid Approved as
charged directly to my Project by DR(F&A) from the Institute’s Guest
a/c and paid thro’ IC&SR: departmental Recurring Grant /
PCF.
Project a/c No.:

12. Signature : (in the appropriate Box)


Warden Project Coordinator Head of the Department Registrar / Dean