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CALL FOR

INTERNATIONAL
ASSISTANTS
AND
PROGRAM
COORDINATORS
2018-2019

1
2
Message from the Executive Board 18-19
Contents Page 4

Important Information
Page 5
How to Apply? 5 Timeline 7

VPF Assistant
Page 8

VPA Assistants
Page 10

VPCB Assistants
Page 12

Regional Directors’ Assistants


Page 18
www.ifmsa.org

Africa
Asia-Pacific
Europe

Standing Committee International Teams


Page 31

SCOME SCORA
SCOPE SCORE
SCOPH SCORP

Program Coordinators
Page 79

Summary
Page 83
3
Message from the

Executive Board 18-19

Dear IFMSA Members,

It’s our great pleasure to share with you the first call for International Assistants
and Program Coordinators for the term 2018-2019!
It’s only few days ago when you elected the new Team of Officials and trusted
them to lead our Federation in the upcoming term. Now comes the time, when
the opportunity is open to all IFMSA members, to play an active role in shaping
our work in a regional and international level. This will be a great opportunity not
only to serve our beloved Federation, but as well for constant personal growth,
increasing your own knowledge, experiencing different working schemes,
working with individuals from all over the world, and most importantly leaving
an impact on all IFMSA members, NMOs, global health and the communities
around us.
In this call you will find the task description of each position. Do not hesitate to
apply! It’s never too early to volunteer for a better world around us.

Warm Regards,
Your Executive Board Elect
Ahmed, Batool, Fabrizzio, Georg, Majko, Nebosja
4
Important Information

How to Apply?
All candidatures are to be sent only to ebelect@ifmsa.org email
account by 3rd of September 2018 23:59 GMT. They will be then
shared with the relevant Official Elect, and shortly after with NMOs.
Late candidatures will be deemed invalid and will not be considered!

All applicants interested in applying must submit the following:


• Filled Candidature Form (CF), signed and stamped by the NMO
President; if the candidate is the NMO President, the CF must
be signed by a suitable alternative NMO board member. You
can find the document to fill here. Example of filled CF can be
found here.
• A filled out Technical Data Card (TDC) for International Assistants
and Program Coordinators. You can find the document to fill
here. Example of filled TDC can be found here.
• A motivation letter: not more than one page long;
• A plan of action: not more than two pages long;
• A curriculum vitae adapted to the position, not more than two
pages long. Proof of information provided in the CV should be
available upon request by a National Member Organization;
• High-resolution, colored, passport-sized
photograph, for publication purposes; NOTE:
• One copy of the identity page of the
d id a te s m u st e nsure that the
Can
candidate’s passport for registration purposes email contains
subject of their
onding to the
Motivation Letter, Plan of Action and Curriculum Vitae the code corresp ll
si ti o n th ey a re applying for. A
p o
must not exceed their page limit or the candidature
in fo rm a ti o n a bout the codes
the
will be invalid. the call (after
can be found in nd
very position, a
description of e
at the end).
in the summary

5
Important Information

How to Apply?
IMPORTANT NOTES:

• Candidates must be available for an online this section after the description of every
interview scheduled upon agreement with position and in the summary table at the
the relevant Official; end of the call;
• Candidates should read examples • All candidates must respect the IFMSA
provided to fill out CF and TDC correctly. If Constitution and Bylaws, and every
you still have any questions, don’t hesitate candidate must fulfill requirements in
to contact us; Bylaw paragraph 6.24 in order to be
valid;
• In order to avoid confusion as to what to
write in the “Position Candidate is applying • Please make sure to read task descriptions
for” section of the CF, we have written carefully and use them to write your Plan
exact names of positions to be written in of Action.

6
Important Information

Timeline
20th Aug. 1st call for International Teams and 29th Sep. Decisions of International Teams and
Program Coordinators sent out Program Coordinators - 2nd call
3rd Sep. Deadline for applications in the 1st Appointments of International Teams
1st Oct.
call and Program Coordinators - 1st
and 2nd calls; List of applicants and
4th Sep. List of applicants and candidatures
candidatures shared with the NMOs
shared with the NMOs
3rd call for International Teams and
7th Sep. Validity of first call applicants and 1st Oct.
Program Coordinators sent out
candidatures shared with the NMOs
Deadline for applications in the 3rd
15th Sep. Decisions of International Teams and 6th Oct.
call
Program Coordinators 1st call
List of applicants and candidatures
17th Sep. 2nd call for International Teams and 7th Oct.
shared with the NMOs Deadline for
Program Coordinators sent out
applications in the second call
22nd Sep. Deadline for applications in the
Deadline for NMOs to give input to
second call 10th Oct.
third call applications
23rd Sep. List of applicants and candidatures
Appointments of of International
shared with the NMOs 12th Oct.
Teams and Program Coordinators -
27th Sep. Deadline for NMOs to give input to 3rd call
second call applications

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VP-Finances CAND FUND AS

Fundraising Assistants
Introduction Positions available
It is my honour to present to you the call for 2-3 Fundraising Assistants
the Assistant for Fundraising. Many structural Code: CAND FUND AS
changes are planned for the financial work
during this term. The work performed by the
Assistant for Fundraising, together with the Vice-
President for Finance, will lay the foundation
for the Federation’s fundraising efforts and be
honoring the Fundraising Framework. The work
of the Assistant for Fundraising will be performed
in close collaboration with the Vice-President for
Finance and other relevant members of the Team
of Officials. The tasks will focus on following
Ethical Fundraising framework and grant
applications, working on a database of grants,
potential sponsors, financial capacity building,
and helping to create a template for sponsorship
agreements used within the Federation.
The role of Assistant for Fundraising for 2018-
2019 will need ambitious, experienced,
motivated, and dedicated members, to help set
the foundation for the work being conducted in
the area of fundraising. Are you the person we
are looking for?
I’m looking forward to receiving your applications
and will be selecting 2 - 3 assistants. If you have
any inquiries, questions, don’t hesitate to contact
me through email (ataha1994@gmail.com).

Yours,
Ahmed Taha,
Vice President for Finance 2018-2019
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Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

Fundraising Assistants
Task Description
1. Search for new funding opportunities for the Federation;
2. Categorize grants and funding opportunities;
3. Continue building a database over grants and funding
opportunities;
4. Support in the coordination of grant applications;
5. Support in the writing of grant applications;
6. Make sure all relevant documents are collected for grant
applications;
7. Support in the planning and follow-up of grants;
8. Helping to create a template for sponsorship agreements used
within the Federation.

Selection Criteria
1. Experience in financial matters;
2. Good experience in grant application and grant application
writing;
3. Experience in fundraising;
4. High level knowledge in the English language;
5. Availability for the entire term (Oct. 2018 - Sept. 2019);
6. Availability to meet online with the VPF at least twice a month;
7. A strong sense of responsibility and an organised way of working.

9
VP-Activties CAND EV AS

Evaluation Assistant

Introduction Task Description


The evaluation of the impact that IFMSA makes 1. Work together with VPA in order to improve
is one of the central things regarding IFMSA the evaluation of our meetings through
Strategy 2017/2020. Some work in this area collaboration with TO and International
has been done in the previous terms, but we Teams;
still have a long way to go before we have a 2. Expand evaluations to other IFMSA
standardized and effective way of evaluating Activities;
the impact our meetings have on our members, 3. Create Google Forms for impact evaluation;
in terms of knowledge, behaviour and attitude. 4. Analyse data from the impact evaluation.
This is the third year in a row we will be having
this position open, with focus on measuring
the impact from General Assemblies, Regional
Meetings and Team of Officials Meetings.
Selection Criteria
However, in this term we will explore other areas 1. Attendance of at least 2 General Assemblies/
of IFMSA’s work and how can we measure the Regional Meetings;
impact of our Activities. 2. Experience in impact evaluation;
3. Experience with Google applications
(Google Form, Google Sheet + coding
Tasks of the Evaluation Assistant will mostly within, Google Docs) and data analysis;
involve preparing forms for data collections and 4. Ability to proactively provide support.
processing data, but in doing so, will also provide
the opportunity to gain insight into various areas
of IFMSA’s work and present outcomes of that
work.

I’m looking forward to reading your applications!

Send to: ebelect@ifmsa.org


Codes and CF positions are also available in the
Nebojsa Nikolic Summary at the end of this document
VPA 2018/19

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VP-Activties CAND PRG SUP

Program Support Assistant

Introduction Task Description


Since the introduction of Programs, there is a 1. Help VPA in coordination of Program
need for proper coordination of all Program Coordinators;
Coordinators (PCs). With this years changes to 2. Together with TO, PCs and VPA, work on
Programs, the number of people to coordinate is improvements in Programs;
lower, but the task did not change. The tasks that 3. Assist VPA during General Assemblies with
PCs do are wide and their impact is valuable both Program related tasks;
in terms of supporting members and subsequent 4. Follow up with VPPRC in making the
impact IFMSA has in external representation. promotion materials for Programs.
Programs have such a big potential in our
Federation and the Program Support Assistant
Selection Criteria
will be assist me our task to fulfill it.
1. Attendance of at least 1 General Assembly /
Team of Officials and I have already started Regional Meeting;
discussing improvements we would like to 2. Experience in working with Programs and in-
make in our work within Programs and work depth overview of Programs ;
of Program Coordinators. Program Support 3. Experience in coordination of a team;
Assistant will also be included in the process and 4. Facilitation skills.
be able to provide input and help guide further
development of Programs. If that is something
that interests you, this is your chance to be
actively involved from the start!

I’m looking forward to reading your applications!

Nebojsa Nikolic Send to: ebelect@ifmsa.org


Codes and CF positions are also available in the
VPA 2018/19
Summary at the end of this document

11
VP-Capacity Building Different Codes

CB International Team

Introduction
Capacity Building in IFMSA needs to be a safe Looking very much forward to hear from you!
space for members to develop, to be critical and
Georg Schwarzl,
to explore. All our efforts in educating members
need to be accessible, sustainable and also VPCB 2018-2019
innovative. Having this said, we need to take
brave steps towards a new future of Capacity
Building in IFMSA, which overcomes barriers Team Structure
and takes individual needs into consideration. • Regional Assistant for Africa
Keeping in mind that Capacity Building goes far Code: CAND RA CB AF
beyond Trainer Education, we need a visionary • Regional Assistant for Americas
international team that is ready to tackle the Code: CAND RA CB AM
current challenges and seize opportunities. If • Regional Assistant for Asia-Pacific
you agree so far - we are searching for you! Code: CAND RA CB AP
The Capacity Building International Team • Regional Assistant for EMR
2018-2019 will expand its structure, while at the Code: CAND RA CB EMR
same time assign very specific areas to realize • Regional Assistant for Europe
its full potential. During the selection process Code: CAND RA CB EU
of assistants, a special focus will be put on the • General Assistant
general understanding of the status quo, future Code: CAND GA CB
outlook and personal vision of Capacity Building • Education Assistant
within IFMSA. Personal experience is important, Code: CAND EDA CB
however, an honest motivation will be key to • Resource & Content Assistant
success in the upcoming term. Code: CAND RCA CB
If you are passionate about new approaches • Online Training & Technology Assistant
towards training in IFMSA, working on the Code: CAND OTTA CB
improvement of our trainer education, equal • Visualization & Video Assistant
opportunities for members to develop or being Code: CAND VIVA CB
a creative mind, please continue reading. Read
the task descriptions carefully and feel free to
approach me at any time with any question or Send to: ebelect@ifmsa.org
doubt via WhatsApp (+43 681 81285659) or Codes and CF positions are also available in the
E - Mail (georg.schwarzl@amsa.at). Summary at the end of this document

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VP-Capacity Building

CB International Team

Team Structure description


The demand towards Capacity Building is higher than ever. To live
up to the expectations, the International team will be completely
restructured and expanded, while defining very clear tasks for every
position within the team. The aim of this new approach is to tackle and
work on specific challenges and requirements.
The new structure requires strong coordination, while building new
bridges between different working areas of IFMSA and therefore will
serve as lever for an increased impact, internally and externally.
With putting an additional focus on online training and resources we
want to overcome our common barriers towards freely and easily
accessible Capacity Building opportunities.

Regional Assistants
Task Description

• Analyze and work towards the Capacity Building needs of NMOs


in their respective Region;
• Assisting the NMOs with improving Capacity Building systems or
implementing new ones;
• Support the Regional Directors with creating and implementing
regional strategies. The RAs will mostly provide input and support
for the process of these strategies;
• Being the CB IT contact person towards Organizing Committees of
international events (SRT and RMs) who provides organizational
support and input for realization of training sessions and workshops;
• Collaborate with the CB IT to keep trainer and event databases
up to date and support the certification and evaluation process of
international events within the Region.
• Motivate and empower NMOs to collaborate with neighboring
NMOs and share best practises.
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VP-Capacity Building Different Codes

CB International Team

Selection Criteria General Assistant


• Having a clear vision for Capacity Building Task Description
in IFMSA;
• Being in charge of the trainer database;
• Good command of written and spoken
• Updating the Capacity Building event
English;
calendar;
• Good understanding of the respective
• Managing the certification process of
Regional Capacity Building needs;
workshop participants;
• Good understanding of processes and
• Organizing the Training Sessions during
management of IFMSA within NMOs in their
General Assemblies;
respective Region;
• Assisting the VPCB in general tasks.
• Experience with organizing Capacity
Building workshops;
Selection Criteria
• Being an IFMSA trainer is a bonus;
• Having a clear vision for Capacity Building
• Experience in strategic planning is a bonus; in IFMSA;
• Having had a national position within • Good command of written and spoken
Capacity Building is a bonus; English;
• Having previously attended at least 1 • Having extensive experience in working with
Regional Meeting is a bonus. GSuite®;
• Experience with organizing Capacity
Building workshops;
• Being an IFMSA trainer is a bonus;
• Having had a national or international
position within Capacity Building is a bonus;
• Having previously attended at least 1
General Assembly Meeting is a bonus.

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VP-Capacity Building Different Codes

CB International Team

Education Assistant Resource & Content Assistant


Task Description Task Description
• Provide support to workshop coordinators • Establish an approachable and sustainable
regarding Non-Formal Education upon platform for training resources;
request;
• Evaluate and update existing Capacity
• Support the process of improving IFMSA’s Building resources;
trainer education and its implementation;
• Create a comprehensive booklet of training
• Work on a comprehensive advanced trainer methods;
education workshop;
• Create a comprehensive booklet of training
• Analyzing the Capacity Building needs of sessions and their expected outcomes;
Standing Committees, Regions and IFMSA
and create an educational plan for the term
with the VPCB; Selection Criteria

• Follow up on efforts to expand and implement • Having a clear vision for Capacity Building
the competency model to different leadership in IFMSA;
levels of IFMSA; • Good command of written and spoken
• Collaborate with Standing Committees to English;
align trainer educations. • Good understanding of Standing Committees
and Regions within IFMSA;
Selection Criteria • Intense experience with facilitating
• Having a clear vision for Capacity Building workshops;
in IFMSA; • Experience in working with GSuite®;
• Good command of written and spoken • Being a trainer of any Youth NGO is a bonus;
English;
• Additional educational experience and/or
• Good understanding of Standing Committees background is a bonus.
and Regions within IFMSA;
• Being a trainer of any Youth NGO is a bonus;
• Extensive experience with facilitating
workshops is a bonus;
• Additional educational experience and/or
background is a bonus.
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VP-Capacity Building Different Codes

CB International Team

Online Training & Technology Assistant Visualization & Video Assistant


Task Description Task Description
• Exploring different possibilities for Online • Create a video series for IFMSA Global
Training platforms; Priorities;
• Establishing an Online Training Manual; • Create high quality visual and video materials
for all educational efforts of the CB IT;
• Creating further online educational
opportunities for IFMSA trainers; • Work on a comprehensive Public Relations
workshop.
• Supporting different areas of IFMSA in
establishing online educational opportunities.

Selection Criteria Selection Criteria


• Having a clear vision for Capacity Building • Having a clear vision for Capacity Building
in IFMSA; in IFMSA;
• Good command of written and spoken • Good command of written and spoken
English; English;
• Experience with organizing Capacity • Experience with creating Layouts & Designs;
Building workshops;
• Experience with Transcripting, Filming &
• Experience with facilitating or organizing Video Editing;
Online Trainings;
• Being a trainer of any Youth NGO is a bonus;
• Being a trainer of any Youth NGO is a bonus;
• Having additional educational experience
• Skills related to managing homepages, and/or background is a bonus.
online applications or coding are a bonus;
• Additional educational experience and/or
background is a bonus.

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VP-Capacity Building

CB International Team
Expectations for the CB IT:
We expect committed people that share a common vision for
Capacity Building. Assistants are expected to be available for the
entire term (October 2018 - September 2019) and have internet
access for frequent online meetings and are expected to respond to
emails within two days. Furthermore, they need to respect deadlines,
work transparently and take part in discussions within the CB IT.

The whole team will be in constant contact through our official


communication channels. Attendance at Regional Meetings is
expected for Regional Assistants. Attendance of General Assemblies
is not mandatory, but highly advisable for all members of the
International Team, especially the General Assistant.

If you feel encouraged and motivated, we highly advise you to apply,


you won’t regret it!

17
Regional Directors’ Assistants

Africa

Introduction
The capacity of the African Region within this and leadership, and making this team the most
federation is growing exponentially by the day. efficient team ever!
In order to sustain the efforts that are put to
I strongly recommend as many members of the
support the work of our NMOs in Africa, a well-
region to apply for the positions they would
coordinated, widely established and seasoned
see themselves serving the region at their best.
Regional Team is required in order to drive the
Together, we have to take this region to much
region forward.
higher levels of success!
I am on a hunt for a highly dedicated, strongly
I look forward to receiving your applications!
motivated and immensely enthusiastic group of
people that have strong administrative qualities Parth K. Patel, RD Africa 2018/19
and management skills as well as a vast
knowledge about the region; the challenges it
faces and the potential it holds. Team Structure
1. General Assistant (1 Person)
It is expected that the Regional Team members
have access to and are active in internet-based Code: CAND AF GA
communication, planning and work applications
2. Development Assistant (3 Persons)
(skype, hangouts, google docs, Microsoft
applications). It would also be appreciated if Code: CAND AF DA
they can attend the African Regional Meeting
3. Finances Assistant (1 Person)
and General Assemblies during the term 2018-
19, as well as attend all regional team and Code: CAND AF FA
NMO Presidents OLMs, thereby maintaining
the highest standard of quality of the work. It
General Assistant
would be best for the applicant to be available
This position requires a highly experienced
throughout the term of work. It would also be
and involved member who is aware of the
expected that the team members create their
region’s main issues and priorities. Experience
plans of action to contribute to the annual
on executive management, administrative skills
working plan with respect to their roles.
and sufficient knowledge on social media
Having been given a chance to lead this management is required.
exemplary Regional Team, I can assure you the
The general assistant will be required to work
best time of your life as we strive to shape up the
hand-in-hand with the RD to fulfill the following
region and bring out its best potentials. All the
tasks and any other tasks the RD deems fit for
while, there will be teaching and learning from
the position:
one another, perfecting our skills of management
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Send to: ebelect@ifmsa.org
Code: CAND AF GA
CF position name: Africa Regional Team General Assistant

Task Description
• Assisting RD in facilitating the OLMs with • Facilitating and assisting the NMO’s in
presidents and the regional team and be selecting delegations for IFMSA events
responsible for scheduling them as well as in timely manner, and assisting with visa
minute-taking; applications alongside the OCs of the events;
• Promoting the usage of the African Regional • Assisting the RD in developing internship
Strategy and the IFMSA Strategy; opportunities with regional organizations.
• Assisting in the facilitation of presidents’ • Assisting the RD in creating links between the
sessions during the regional meetings and the region and regional organizations (such AU,
regional sessions during general assemblies; FAMSA, WHO, UN, Ipas, etc.), and assisting
the RD in developing internship opportunities
• Assisting the RD in ensuring proper
with regional organizations.
communication and keeping up with
deadlines along with the regional meeting
organizing committee; Selection Criteria
• Managing the social media platforms of the • Motivation to work and participate
region as well as the link of the African region • Should be proficient in English and/or French
on ifmsa.org along with the RD;
• Knowledge of the region’s main issues and
• Creating video updates for the region priorities
throughout the term;
• Attendance at a previous ARM and GA is a
• Facilitating and improving the flow of plus point but not mandatory
communication within the African Regional
• Attendance to the Regional Meeting 2018
Team;
in Ghana and possibility of attendance to at
• Assisting the RD in promoting the collaboration least one GA during 2018/19
between the RAs to work towards the benefit
• Permanent access to a proper internet
of the region;
connection
• Collecting the Regional Team’s reports to
• Should have experience within own NMO
be presented in the dates established in the
on a national level
IOGs;
• Experience on the international level (e.g.
• Assisting the RD with activities and projects
attended at least one GA or RM)
involvement in programs;

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Send to: ebelect@ifmsa.org
Code: CAND AF DA
CF position name: Africa Regional Team Development Assistant

• Should be available for the entire term • Assisting the RD in recruitment of new NMOs
(October 2018- September 2019) and and upgrading of existing NMOs; Updating
able to follow up by email and online of regional folder and directory (including
meetings platforms 10. Understanding of trainers database);
IFMSA Structure and Operations (Plenary
• Assisting the RD in the updating the African
Procedures, Constitution and Bylaws)
IOGs;
• Proficiency in the use of online management
• Developing and managing the region’s
platforms commonly used in IFMSA (google
official documentation;
docs, google forms)
• Assisting in the facilitation of presidents’
sessions during the regional meetings and the
Development Assistants (3) regional sessions during general assemblies;
This position requires a highly experienced and • Conducting needs assessment of the region
involved member who is aware of the region’s and work on ways to cover them, following
main issues and priorities. Experience on the regional database system;
executive management, internal development,
• Individual follow up of the region’s NMOs
management of internal issues and national internal problems in terms of structure, bylaws
capacity building of NMOs is required. and NGAs;
The development assistant will be required • Following up with the NMOs legal status
to work hand-in-hand with the RD to fulfill the within their countries;
following tasks and any other tasks the RD deems • Assisting the RD and RAs in the development
fit for the position: of standing committees in the African region;

Task Description • Improving the participation of NMOs which


are not structured in the same way as the
• Assisting the RD in supporting NMO
IFMSA;
development, creation and follow-up of
surveys as well as assessment of reports; • Assisting the RD in the elaboration of plenary
simulations during the regional meeting;
• Promoting the usage of the African Regional
Strategy and the IFMSA Strategy; • Assisting the RD in initiating discussions on
regional and international platforms about
• Assisting the NMOs to maintain voting rights
relevant issues for the region and IFMSA;
ahead of general assemblies;

20
Send to: ebelect@ifmsa.org
Code: CAND AF FA
CF position name: Africa Regional Team Finances Assistant

• Working together with NMOs to find Finances Assistant


solutions for common regional barriers of
participation. This position is a new addition to the African
Regional Team and it requires a highly
experienced and involved member who is
Selection Criteria aware of the region’s main financial issues and
• Motivation to work and participate priorities. Experience on financial management
within an NMO and financial capacity building
• Should be proficient in English and/or French
is required.
• Knowledge of the region’s main issues and
priorities The finance assistant will be required to work
hand-in-hand with the RD to fulfill the following
• Attendance at a previous ARM and GA is a
tasks and any other tasks the RD deems fit for
plus point but not mandatory
the position:
• Attendance to the Regional Meeting 2018
in Ghana and possibility of attendance to at
least one GA during 2018/19 Task Description
• Permanent access to a proper internet • Compiling a database of national treasurers;
connection
• Creating a platform for NMOs collaboration
• Should have experience within own NMO in financial matters,
on a national level
• Supporting NMOs in applying for regional
• Experience on the international level (e.g.
grants;
attended at least one GA or RM)
• Supporting NMOs with the creation of a
• Should be available for the entire term
(October 2018- September 2019) and financial plans,
able to follow up by email and online • Seeking externals for the regional meeting
meetings platforms 10. Understanding of along with its organizing committee;
IFMSA Structure and Operations (Plenary
Procedures, Constitution and Bylaws) • Planning NMO capacity building in financial
matters alongside the RD and the RACB,
• Proficiency in the use of online management
platforms commonly used in IFMSA (google • Assisting the RD and the VPF with fundraising
docs, google forms) on a regional level;
21
Send to: ebelect@ifmsa.org
Code: CAND AF FA
CF position name: Africa Regional Team Finances Assistant

• Communicating with the NMOs and helping • Experience on the international level (e.g.
each NMO to achieve its goal of financial attended at least one GA or RM)
stability;
• Should be available for the entire term
• Ensuring financial sustainability of the region (October 2018- September 2019) and
and the African regional meeting; able to follow up by email and online
meetings platforms 10. Understanding of
• Working with the financial assistants of
IFMSA Structure and Operations (Plenary
the other regions to further develop the
Procedures, Constitution and Bylaws)
performance of the African Regional Team’s
financial assistant; • Proficiency in the use of online management
platforms commonly used in IFMSA (google
• Assisting the RD to setup a regional funding
docs, google forms)
system along with the alumni and partners of
the region.

Selection Criteria I hereby call on members of the African region


• Motivation to work and participate to passionately apply for the positions above
and experience a once in a lifetime opportunity
• Should be proficient in English and/or French
to serve the region within the Federation. It’s time
• Knowledge of the region’s main issues and for us to make that effort count and turn it into
priorities a meaningful act. Feel free to reach out for any
assistance you may require.
• Attendance at a previous ARM and GA is a
plus point but not mandatory Should you have any further questions – do not
hesitate to contact me at parth.kpatel8@gmail.
• Attendance to the Regional Meeting 2018 com.
in Ghana and possibility of attendance to at
least one GA during 2018/19 Best regards,

• Permanent access to a proper internet Parth


connection

• Should have experience within own NMO


on a national level

22
Regional Directors’ Assistants

Asia-Pacific

Introduction
With the newly adopted Regional Strategy, year long activities as Regional Team members.
NMOs in Asia-Pacific region are ready for
I look forward to receiving your applications
broader and deeper engagement in the work of
and being amazed by your awesome opinions.
IFMSA. Given the fact that NMOs are currently
and I wish you all the best!
in the different phases of development, it is
crucial for the Regional Team to assist NMOs Po-Chin Li, Regional Director for Asia-Pacific
to establish their own targets and development 2018-2019
plans. The engagement of medical students in
the region is our utmost goal, which requires Team Structure
great efforts from NMOs and strong support 1. General Assistant (2)
from relevant Regional Team members.
Code: CAND AP GA
In the past two months, I received a lot of
2. Internal Development Assistant
recommendations and inputs on what we should
work on in the future term. And now it is time that Code: CAND AP IDA
we form teamwork for these plans of actions. If
3. External Representation Assistant
you are motivated and passionate about global
health issues, I encourage you to apply for Code: CAND AP ERA
Standing Committee Assistants or Programme 4. Finances Assistant (1 Person)
Coordinators. If you are more willing to contribute
to work with NMOs in the region, think about Code: CAND AP FA
being a member of the Regional Team!
The structure and missions of the Regional Team General Assistant (2)
and fundamentals of regional work are defined
Task Description
by the Asia-Pacific Internal Operations Guides
as well as the Regional Strategy. Don’t forget • Close cooperation with the Regional Director
to browse through these key documents before in maintaining the day-to-day affairs.
you work on the application. Yet creativity and • Assist the RD in the organization of the
your own expectation towards the positions are Regional Sessions and the Regional Meeting.
also welcomed, which help to form our Annual
Working Plan to be unique but still applicable. • Schedule and organize the team and
regional OLMs and webinars.
Last but not least, do not hesitate to apply
because of lack of experiences. It is motivation • Work with the RD to engage Standing
and enthusiasm rather than only working abilities Committees’ regional assistants in regional
and skills that build great work and support the work.
23
Send to: ebelect@ifmsa.org
Codes: CAND AP GA and CAND AP IDA
CF position names: Asia-Pacific Regional Team General Assistant
Asia-Pacific Regional Team Internal Development Assistant

Internal Development Assistant


• Work with the RD on team building and Internal Development Assistant will mainly work
mental health watch for all Regional Team with the RD to enhance the engagement of
members. NMOs as well as general medical students in
IFMSA.
• Assist the RD to prepare and facilitate the
Regional Meeting and GA Regional Sessions. Task Description
• Assessment of the annual implementation
• Assist the RD in coordinating regional
report of the Regional Strategy 2018-2021.
campaigns and projects.
• Assist the RD to recruit new NMOs and ensure
• Assist NMOs in the process of gaining voting
their smooth transition into IFMSA as well as
rights for General Assemblies together with
follow-up on the membership-upgrade plans
the RD (paying the membership fee, updating
of newly adopted NMOs.
www.ifmsa.org, submitting the credential
• Assist the RD in preparing NMOs for form, and submitting the NMO reports).
international IFMSA events such as General
• Assist the RD to follow up on OCs of APRM,
Assemblies, SRTs, and APRM, as well
SRTs, exchange programmes, and other
as providing pre-departure training and
matters relevant to the region.
assistance.
• Assist the RD in initiating discussions on
• Support NMOs in their activities and ensure
regional and international platforms about
proactive communication with the NMOs in
relevant regional and international IFMSA
coordination with the RD.
issues..
• Work together with NMOs to find solutions for
common regional barriers of participation.
Selection Criteria
• General experiences in IFMSA and NMO. • Assist the RD in involving NMOs and
encouraging their in IFMSA opportunities
• Knowledge of the Asia-Pacific Regional such as international calls, IFMSA grants and
Strategy 2018-2021. travel assistance fund.
• Availability throughout the term. • Seek and develop new opportunities for
• Attendance to upcoming General Assemblies external representation, internships, and
and APRM. capacity building events within the Region,
ranging from governmental organisations to
NGOs and other stakeholders, all to ensure
meaningful engagement of members.
24
Send to: ebelect@ifmsa.org
Code: CAND AP ERA
CF position name: Asia-Pacific Regional Team External Representation Assistant

Selection Criteria
• General experiences in IFMSA and NMO. • Assist NMOs which need help to strengthen
their national advocacy, policy and external
• Knowledge of the Asia-Pacific Regional
representation skills through regional
Strategy 2018-2021.
collaboration efforts.
• Availability throughout the term.
• Support NMOs which require assistance to
• Attendance to upcoming General Assemblies develop cooperation with domestic NGOs
and APRM. in the terms of advocacy and external
representation.
External Representation Assistant • Assist the RD and NMOs in promoting the use
of IFMSA’s Policy Documents to advocate on
Task Description
national or local level.
• Assist the RD in meetings with external
• Increase members’ involvement and assist
partners (e.g. preparation and presence if
in capacity building pertaining to regional
required).
policy making.
• Work with the RD to seek external
• Promote outreach of IFMSA and IFMSA AP
recognition in the region (e.g. APEC Health
Region social media in the region.
Working Group, Confederation of Medical
Associations in Asia and Oceania).
Selection Criteria
• Assist the RD in developing internships and
other learning opportunities with external • General experiences in IFMSA and NMOs.
regional organizations. • Experience in policy making and external
• Assist the RD in preparing for a joint event representation.
during APRM with regional students’ • Knowledge of IFMSA’s external work and
organisations. global priorities.
• Lead a SWG to propose regional policy • Attendance to upcoming General Assemblies
documents on the regional priorities during and APRM.
APRM.
• Create, seek and promote regional
opportunities for advocacy, education, and
policy making.

25
Send to: ebelect@ifmsa.org
Code: CAND AP FA
CF position name: Asia-Pacific Regional Team Finances
Assistant

Finances Assistant
Task Description
• Assist the RD in working with NMOs’ treasurers on ensuring financial
stability.
• Assist the RD in planning the use of regional budget and APRM TAF.
• Assist the RD in following up on the financial stability of the OC for
APRM, SRTs, exchange programmes, and other relevant events in
the region.
• Work with the RD and NMOs with debts toward IFMSA on assessing
and implementing applicable payment plan.
• Support Candidate Member NMOs to prepare for finance-related
requirements of IFMSA membership upgrade.
• Organise a capacity building in financial management and
fundraising along with the RD and CB RA.

Selection Criteria
• General experiences in IFMSA and NMOs
• Experiences in financial management and fundraising
• Knowledge of regional and transregional events
• Attendance to upcoming General Assemblies and APRM

I hereby invite all of you to apply for the position in the Regional Team.
Serving as the International Team members could be a totally different
experience than working at local and national levels. Feel free to contact
me if you have any problem and, as I said in regional session in August
Meeting 2018, let’s get the work done together.
Should you have any further questions – do not hesitate to contact me
at pochin.li.tw@gmail.com.

Love,

Po-Chin Li
26
Regional Directors’ Assistants

Europe

Introduction
Every year, the call for the International Team This is just the beginning of what we can do
embarks on a new chapter in IFMSA. Again, together - there is still a space in the plan for your
Team of Officials is offering opportunities to our ideas. If you have a vision how we can improve
most motivated and experienced members to our Region now it’s time for you to share it and
challenge themselves and together with us shape apply for the IT!
our beloved Federation. I will be looking
As the member of the Regional Team, you will
forward to your applications for the European
face many challenges, you will have a chance to
Team as I am given the honour to serve you as
develop your communication, time management
the Regional Director for 2018/2019.
and teamwork skills working on an international
Upcoming term will be crucial for our Regional level. I will do my best to make this time meaningful
Strategy. Adopted during AM 2016 in Mexico and give you a space for personal growth.
significantly influenced the work of the past two
The European Regional team will be built of two
teams and lead to many achievements. Last two
General Assistants, Fundraising & Development
years had shown that Europe, with its numerous
Assistant, Standing Committees assistants and
and diverse NMOs, is even stronger when we
RA for Capacity Building. Although with different
act together on the topics that matter to all of us.
responsibilities, each of us will face the same
As the strategy is going to an end, our team will
overarching goal – creating stronger and more
have great influence on its final outcomes. Not
active Europe.
only do we need to focus on fulfilling goals that
are still unaddressed, but also ensure that tools Paulina Birula, RD Europe 2018/19
provided during past terms are used effectively.

During August Meeting in Montreal, NMOs Team Structure


voted upon European External Priorities for
1. General Assistant (2)
the next term. Therefore, we will continue
focusing on antimicrobial resistance, but also Code: CAND EU GA
developing external representation in the topics 2. Fundraising & Development Assistant
such as mental health and vaccinations. Our
Code: CAND EU FDA
responsibility is to make our region vocal and to
build the capacity within NMOs to be an active
part of policy development process in IFMSA
and speak up on the regional and national level.
27
Send to: ebelect@ifmsa.org
Code: CAND EU GA
CF position name: Europe Regional Team General Assistant

General Assistant (2)


For this term, two General Assistant spots will be • Assisting the RD in compiling and assessing
opened: the European Survey and the NMO reports

• General Assistant focusing on Antimicrobial • Creating and implementing the European


Resistance and Vaccinations, external representation plan with the RD and
other Officials;
• General Assistant focusing on Mental Health.
• Planning NMO capacity building in external
The general job description including representation alongside the RD and the
qualifications are the same for both positions, Capacity Building RA;
however, one assistant will focus on the regional • Coordinating SWG on respective external
priorities of Vaccinations and AMR, and the priority, if SWG is deemed necessary;
other assistant will focus on the regional priority
• Communicating with the NMOs alongside
of Mental Health. Within these tasks, both GAs the RD and other assistants;
will work with the respective SWG, stakeholders,
• Preparing for meetings with external partners,
etc. The general tasks will be divided between
and, if possible, attending them;
the assistants based on interest and fairness after
both have been appointed. • Assisting in the facilitation of Presidents’
Sessions during the Regional Meetings
Although work with external priorities is an and the Regional Sessions during General
important task of General Assistants, their Assemblies;
job description still includes tasks related to
• Assisting in the monthly implementation of
strengthening the NMOs, the internal functioning
publications (e.g. European Sting);
of the Region and implementation of the
European Strategy. • Preparing a handover manual for the next
General Assistant.

Selection Criteria
Task Description
• External Representation experience, ideally
• Implementing the European strategy with on both a national and an international level;
the RD and other assistants, specifically
with regards to: 1) Updating the European • Good knowledge of European partners;
Stakeholders map regarding the priorities; • Good advocacy skills;
2) Supporting NMOs in the policy making
process; • Good grasp on the process of making and
implementing policy;
28
Send to: ebelect@ifmsa.org
Code: CAND EU FDA
CF position name: Europe Regional Team Fundraising & Development Assistant

Task Description
• International experience (attended at least • Implementing the European strategy with
one GA and/or RM, participation in SWGs, the RD and other assistants, specifically with
etc.); regards to: 1) Promoting Erasmus + grants and
• Availability for the entire term; other fundraising opportunities, 2) Promoting
collaboration between NMOs in fundraising
• Availability to attend the European Regional
matters, 3) Providing information about good
Meeting and at least one General Assembly;
communication and use of Social Media;
• Good mastery of the English language;
• Assisting the RD in compiling and assessing
• Availability to meet online with the European
the European Survey and the NMO reports;
Team at least once per month;
• Planning NMO capacity building in internal
• Availability to meet online with the RD at least
twice per month; communication matters alongside the RD and
the Capacity Building RA;
• Leadership experience within own NMO;
• Communicating with the NMOs alongside
• A strong sense of responsibility and
the RD and other assistants;
orientation towards results.
• Assisting in the facilitation of Presidents’
When applying for the General Assistant Sessions during the Regional Meetings
position, you do not have to specify a focus, and the Regional Sessions during General
unless you are only willing to work on one of the Assemblies;
specified areas.
• Preparing a handover manual for the next
Fundraising and Development Assistant.
Fundraising & Development
Assistant Selection Criteria

This year the tasks for the position will be focused • Successful fundraising experience (e.g.
mostly on a fundraising and communication. The successful grant applications, donation drives
assistant will support Regional Team and the etc.);
NMOs in the implementation of the European • Ideally, Experience with European grants
Strategy, mainly in strengthening NMOs in its (e.g. Erasmus+, Council of Europe, EEA, V4
developmental aspects and facilitating Erasmus grants);
+ application process.
29
Send to: ebelect@ifmsa.org
Code: CAND EU FDA
CF position name: Europe Regional Team Fundraising &
Development Assistant

• Leadership experience on a national or local level;

• Understanding of and previous working experience on Social


Media;

• Ideally, some form of training experience (can also be acquired


after appointment);

• Good knowledge of NMO and IFMSA structures;

• Availability for the entire term;

• Availability to attend the European Regional Meeting;

• Availability to attend at least one General Assembly;

• Good mastery of the English language;

• Availability to meet online with the European Team at least once per
month;

• Availability to meet online with the RD at least twice per month;

• A strong sense of responsibility and orientation towards results.

Should you have any further questions – do not hesitate to contact me


at paulina.birula@gmail.com.

30
Standing Committee On Medical Education (SCOME)

International Team

Introduction
Leading SCOME is a venture no one takes on SCOME Regulations, and this document sets
solo. Every year side by side, you have the the foundation of where SCOME is and where
SCOME Director, the Liaison Officer for Medical we want it to be. Make sure to read these
Education Issues and a great International Team. documents. If you have any questions don’t
This year will be no different. hesitate to contact me on cpaisrodrigues@gmai.
com!
We’ll set out to conquer the IFMSA world and
spread Medical Education through every region Hugs,
and every NMO. Our ultimate goal would be
Catarina Pais Rodrigues
that no one leaves our side without a spark of
motivation that tells them that Medical Education SCOME Director 2018-2019
can change and we can be that change. To do
so we need motivated people, who dare to
think differently and love to raise discussions.
We need hardworking, committed people that
may only miss a deadline or a meeting because
Team Structure
it’s impossible to make it. We need fire. Are you
fire?! 1. Regional Assistant for Africa
Code: CAND ME RA AF
Well, then be ready to go!
2. Regional Assistant for Americas
To make up the SCOME International Team Code: CAND ME RA AM
2018-2019 we will need one regional assistant
3. Regional Assistant for Asia-Pacific
per region, a development assistant and a Code: CAND ME RA AP
general assistant. Besides the individual tasks for
each position described below, an International 4. Regional Assistant for EMR
Code: CAND ME RA EMR
Team member takes part in shaping SCOME
for the years to come. We expect your full 5. Regional Assistant for Europe
commitment to fulfill your individual tasks, as Code: CAND ME RA EU
well as to take part in the discussions and work 6. General Assistant
within the SCOME IT. Code: CAND ME GA

This call was drafted in accordance to the 7. Development Assistant


SCOME Strategy 2018-2021, along with the Code: CAND ME DA
31
Send to: ebelect@ifmsa.org
Codes: CAND ME RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOME Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Regional Assistants Collaboration:


Regional Assistants establish the link between
• Promote interregional collaboration by
IFMSA and NMOs. It’s the RA’s job to support
communicating with fellow regional assistants
NOMEs and promote SCOME within the region.
and sharing best practices in terms of NOME
By the end of the term, you will be an expert on
involvement and other common tasks
the different approaches and ideas for Medical
Education in your region – eventually even more • Promote enrollment of SCOME local,
by taking on interregional collaboration and national and international activities in IFMSA
connect SCOME worldwide. Programs, while aligning the work of the
Committee with the related Programs
Task Description • Take part and foster the initiatives of
Participation and Representation: cooperation between Standing Committees

• Establish a link between NMOs in the region Capacity Building:


and SCOME – communicating actively and
• Assess the regional needs in terms of Medical
regularly, as to understand their focus areas
Education related capacity building, in
and provide the support needed
order to promote relevant opportunities and
• Prepare and facilitate SCOME sessions at develop resources to fulfill the needs
the Regional Meetings, as well as Regional
• Share relevant information on Medical
sessions at General Assemblies, deliver
Education opportunities in the region, as
handouts and/or reports no later than four
well as IFMSA meetings, ensuring NMOs
weeks afterward
attendance
• Ensure appropriate communication channels
Advocacy and External Relations:
and opportunities for NMOs to collaborate
and raise discussions • Promote IFMSA policy documents and
advocacy in medical education amongst
• Assess the regional needs and collaborate
NMOs and assess the work being done on it
with the International Team to establish
regional priorities with internal and external • Collaborate with the LME and, when required
goals, that streamline the work with the Regional Director, on the mapping of
external representation opportunities within
the region and, if necessary, assist in the
preparations for the meetings
32
Send to: ebelect@ifmsa.org
Codes: CAND ME RA [insert Region code: AF, AM, AP, EMR or EU] and CAND ME
GA
CF position names: SCOME Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCOME General Assistant

Selection Criteria • Work transparently and take part in


• Good command of written and spoken discussions within the SCOME IT
English

• Good understanding of SCOME and the General Assistant


way the Standing Committee works General Assistant will ensure active and
• Good facilitation skills. Recommended to consistent communication within the team
have conducted at least one SCOME-related and with members. It is the responsibility
sessions previously, on the local, national or of the General Assistant to coordinate the
international level International Team’s online meetings – ensuring
the scheduling, minute taking and proper follow
• Experience in leadership roles and/or high up; and to guarantee the team’s accountability
workload management through reporting. Additionally, the GA will work
• Having attended or planning to attend at on the updating of SCOME’s databases and
least one medical education meeting public folder, as well as ensure communication
with the publications team to develop materials.
• Having a clear strategy on how to approach
the NMOs and enhance involvement within Task Description
SCOME
Management and Sustainability:
• Availability to attend and prepare the
• Ensure communication and accountability
SCOME Sessions at the Regional Meeting
of the International Team by scheduling
(mandatory)
and following up on online meetings and
• Availability to attend at least one General conducting the monthly reports
Assembly and possibly pre-General Assembly
• Devise a communication strategy with
SCOME workshops
members that encourages interaction and
• Be available for the entire term (October involvement, without overwhelming members
2018 - September 2019) and have internet with information. Develop an assessment of
access for frequent online meetings and the same strategy
respond to emails within two days
• Collaborate with the VPPRC to update
• Respect deadlines and be motivated to the IFMSA website with relevant SCOME
improve the region in any possible way. Information in coordination with the
publications team
33
Send to: ebelect@ifmsa.org
Code: CAND ME GA
CF position name: SCOME General Assistant

Selection Criteria
• Review, update and organize the materials • Good command of written and spoken
and information shared with members, English
ensuring they follow IFMSA Privacy Policy
• Good understanding of SCOME and the
and copyrights usage
way the Standing Committee works
Participation and Representation
• Good facilitation skills. Recommended to
• Understand the SCOME activity within have conducted at least one SCOME-related
the regions and, in collaboration with the session previously on the local, national or
SCOME Director and the respective Regional international level
Assistant, develop strategies to activate
• Clear ideas on how to engage members and
and enhance the involvement of NMOs in
promote SCOME within IFMSA
SCOME
• Experience in leadership roles and/or high
• Assist the SCOME Director in the preparations
workload management
and follow up for the General Assemblies’
SCOME Sessions and in the overview of the • Experience with google drive and other
preparations and follow up for the Regional online work platforms. Preferred experience
Meetings with online design tools

Collaboration • Having attended or planning to attend one


medical education meeting
• Foster collaboration and communication
between Regional Assistants • Availability to attend at least one General
Assembly and possibly pre-General Assembly
• Analyze the activities enrollment on SCOME
SCOME workshops and a Regional Meeting
related Programs, in order to report to the
International Team and with the Program • Be available for the entire term (October
Coordinators devise strategies to enhance 2018 - September 2019) and have internet
enrollment access for frequent online meetings and
respond to emails within two days
• Take part and foster the initiatives of
cooperation between Standing Committees • Respect deadlines and be motivated to
improve SCOME in any possible way.

• Work transparently and take part in


34 discussions within the SCOME IT
Send to: ebelect@ifmsa.org
Code: CAND DA GA
CF position name: SCOME Development Assistant

Development Assistant Collaboration:


Development Assistant will be responsible to • Promote enrollment of SCOME local,
assess SCOME’s impact. On one hand, by national and international activities in IFMSA
following up on the SCOME Strategy 18-21, Programs, namely those related to Capacity
ensuring the execution of the Annual Working Building
Plan and that our initiatives throughout the term
• Take part and foster the initiatives of
are aligned with the document. On the other hand,
cooperation between Standing Committees
by focusing on our capacity building workshops
– liaise with the VPCB to ensure efficiency in the Management and Sustainability:
workshop processes and certification, develop
• Improve on the follow up of SCOME’s past
and work with assessment tools and improve on
workshops
the current regulations to ensure quality in our
• Collaborate with the General Assistant to
Task Description update the SCOME Public Folder, namely
the TMET resources section
Capacity Building:
• Develop an assessment tool to follow up on
• Create standardized evaluation tools that
the impact of the SCOME Strategy
include assessment and follow up methods
for all Medical Education Workshops Selection Criteria
• Good command of written and spoken
• Create and consistently update regulations
English
and guidelines for Medical Education
workshops in order to standardize them and • Good understanding of SCOME and the
assure their quality way the Standing Committee works
• Produce an annual impact report by the • Having a trainer education, namely TMET
August Meeting, that summarizes the global trainer experience
impact assessment of Medical Education
• Interest, preferably experience, in developing
Workshops
assessment tools and strategic plans
• Develop with the SCOME Director and the
• Experience in leadership roles and/or high
International Team workshop proposals for
workload management
pre-General Assemblies and pre Regional
Meetings • Having attended or planning to attend one
medical education meeting
35
Send to: ebelect@ifmsa.org
Codes: CAND ME DA
CF position names: SCOME Development Assistant

• Availability to attend at least one General Assembly and possibly


pre-General Assembly SCOME workshops

• Be available for the entire term (October 2018 - September 2019)


and have internet access for frequent online meetings and respond
to emails within two days

• Respect deadlines and be motivated to improve SCOME in any


possible way

• Work transparently and take part in discussions within the SCOME


IT

If you are passionate about the work and you have your own approach
to the position, share it with us! Applying for a position is more than ticking
boxes of knowledge and experience, it is one of the best demonstrations
of passion and involvement. You want to startle SCOME?! Then apply!
We’re looking forward to reading (and chatting) about what you have
in mind!

36
Standing Committee On Professional Exchange (SCOPE)

International Team

Introduction
You opened the booklet and right now you are accordingly. We have very high expectations
reading these lines with the hugest excitement and from the team since the goals we want to achieve
extremely frequent heart beating. I remember together with you are very ambitious, but at the
the moment I was doing the same a year ago, I same time extremely promising. You can be
remember the feeling and believe me, I am not undoubtedly sure that the main idea of our team
less excited than you right now waiting for your will be to work together supporting and inspiring
candidatures! each other and involving other people in work
when it is feasible.
The new term is about to begin in one month and
now it’s the time to build the fundament of the After working for almost 1 year in the SCOPE
future of SCOPE. We can do good things alone, IT I can absolutely confidently say that the team
but incredible things can only be done together! environment and communications play the
So this is one of the most important periods in biggest role in achieving the goals and success.
the life of SCOPE and I am waiting for you to I expect us to respect each other and to have
start our amazing journey full of excitement and as much fun together as possible because these
challenges. moments will never be forgotten! Right now I can
say with 100% awareness that I can absolutely
The SCOPE International Team (IT) for the
trust my SCOPE IT Teammates and I hope we
upcoming Season will consist of 5 Regional
will have the same even if not better working
Assistants (1 per each region), 1 General
conditions in the upcoming term! SCOPE IT
Assistant and 2 Development Assistants – 1
is the place where you can share everything
External and 1 Internal. The main task of the
and be sure that you meet nothing but support
Regional Assistants will be to serve as the link
and understanding. Besides, working with such
between NEOs and SCOPE IT and to be the most
committed people will help bring you as a
reliable support and help for NEOs of the region.
person to the new level of development as well.
General Assistant will take care of helping the
SCOPE D in various tasks, as well as fulfilling the We expect to see in our SCOPE IT members the
technical tasks (e.g.database) and working on motivation, diligence, respect and commitment
the development of the Global Health strategy. to SCOPE and to the work we are going to do
Development Assistants will work on bringing together. In return, I promise you that you will
new air to SCOPE and finalizing the initiatives have the most fruitful and diverse experience you
and ideas that have started in the previous terms have ever had in your life! Even though the work
with the focus on external and internal work will not be easy at all (we have to be honest
37
Send to: ebelect@ifmsa.org
Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Regional Assistants
with you at this point) you will never regret the The Regional Assistant (RA) is the link between the
time you will dedicate to it! Right now refreshing SCOPE Director and the NEOs of each region.
my memory I only have amazing moments in my RAs manage SCOPE in their respective regions,
mind which will stay with me forever, warming from contacting and developing new NEOs and
me up during long winter evenings. NMOs to managing any problems within the
region in collaboration with the SCOPE Director
If you want to go fast, go alone. If you want to
and the Regional Director (both of them must be
go far, go together!
regularly updated about what is happening in
Tanya Zebrova – SCOPE Director 2018-2019 the region).
• Regional Assistant is a fully committed
member of the SCOPE IT ready to work
closely with all the members (other RAs, GA,
Team Structure
DAs, D) in order to achieve the best outcome.
1. Regional Assistant for Africa
• Regional Assistants shall assist the SCOPE
Code: CAND PE RA AF
Director in the realization of her Annual
2. Regional Assistant for Americas Working Plan, and work on the basics of
Code: CAND PE RA AM Academic Quality within the region (selection
of outgoings, Pre-Departure Training (PDT),
3. Regional Assistant for Asia-Pacific
Upon Arrival Training (UAT), etc.) as well as
Code: CAND PE RA AP
the other tasks.
4. Regional Assistant for EMR
• Regional Assistants should help NEOs in
Code: CAND PE RA EMR preparations for the IFMSA International
5. Regional Assistant for Europe Meetings including but not limited to following
Code: CAND PE RA EU up on accomplishing the Voting Rights status
of all the SCOPE Active NMOs of the Region.
6. General Assistant
Code: CAND PE GA • Regional Assistants should (at least four times
per term) contact all NMOs, to see if they
7. Internal Development Assistant
need any support including Mental Health
Code: CAND PE IDA
issues. They should also contact all non-
8. External Development Assistant SCOPE Active NMOs and help them set up
Code: CAND PE EDA SCOPE in their country if they want to.
38
Send to: ebelect@ifmsa.org
Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

• Regional Assistants should also regularly • Sending a report to the SCOPE Director no
organize online meetings with the NEOs later than the 1st of February in time for the
(personal or group) of their region and if March Meeting and no later than 1st of July
needed, webinars on specific topics, as well for the August Meeting.
as facilitate discussions within the region and • Actively engaging him/herself in the
present the results to the SCOPE IT. recruitment of new NMOs within their region.
• Regional Assistants should assist NMOs • Investigating and assisting in solving
willing to organize a PRET (Professional exchange problems in their region.
and Research Exchange Training) in the
preparation and agenda setting (with the • Preparing and facilitating the SCOPE sessions
help of the SCOPE and SCORE IT) and follow at their Regional Meetings and delivering
up on the process in collaboration with the handouts and/or reports no later than 4
SCOPE GA. weeks afterwards.

• SCOPE Regional Assistant should stay in • Preparing and facilitating the SCOPE regional
touch with SCORE Regional Assistant of the sessions at the IFMSA General Assemblies.
same region and work together with him/ • Ensuring that NEOs filled out their ExPlore
her on the joint projects (Regional Sessions, pages by the deadline in order to obtain
Regional Meetings, etc.). voting rights.
• Last but not least, Regional Assistants will be • Encouraging the cooperation between
responsible for the SCOPE Sessions at the NMOs in their region and facilitating
Regional Meeting, as well as the Regional cooperation on similar projects within the
Sessions at the General Assemblies. region.

• Checking NMOs Exchange Conditions from


Task Description the NMOs within their region before the
August Meeting, ensuring they do not violate
• Providing a link between their region and the
the SCOPE Regulations.
SCOPE Director, and actively and regularly
checking the status of each NMO in their • Attend SCOPE IT and Regional Team Online
region. Meetings, at least once per month each.

• Fulfilling any SCOPE related task requested • Actively working on the SCOPE IT and the
by the SCOPE Director. Regional Team.
39
Send to: ebelect@ifmsa.org
Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU] and CAND PE GA
CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCOPE General Assistant

• Actively searching for NMOs wishing • Work transparently, humbly and be willing to
to organize Professional and Research learn;
Exchange Training (PRET) in their region and
• Have good English skills and effectively work
informing them about application procedures,
with technologies, especially Google Docs;
deadlines and organizational details.
• Should be willing to help the rest of the team
• The reviewing and correction of the Regional
if they are overloaded by work;
Assistants’ contact information in the database
during the first 4 weeks of their term. • Must be a member of a SCOPE Active NMO.

• Share the concerns of NEOs from the region to


the IT to ensure discussion and participation.

Qualifications (selection criteria)


• Should be motivated to improve the region
greatly;
General Assistant
• Should have experience within SCOPE
(preferably be a former or current NEO and This assistant will work closely with the SCOPE
an Exchange Trainer); Director and some tasks can be jointly worked
on. The specific tasks vary throughout the term
• Should be available for the entire term; and they will be outlined by the SCOPE D based
• Have internet access for frequent online on the needs she sees fit.
meetings regularly and respond to emails The assistant should (generally):
within two days;
• Keep the SCOPE Director updated on the
• Take part in every discussion within SCOPE; progress on any tasks assigned to him/her;
• Respect deadlines: Very high value; • Submit monthly and mid-term and end-term
• Should be able to attend at least one General reports as the rest of the SCOPE International
Assembly and the Regional Meeting and Team;
possibly PRETs; • Assist in the achievement of the Annual
• Extensive knowledge of SCOPE Regulations; Working Plan.
40
Send to: ebelect@ifmsa.org
Code: CAND PE GA
CF position name: SCOPE General Assistant

Task Description
• Fulfill the tasks mentioned in the SCOPE • Assisting the SCOPE D in creating and
Regulations, specifically point 4.4.4; management of forms and surveys as well as
Google Calendar for SCOPE;
• Help with the Exchange Online Platform
(database) by collecting all bugs from • Be involved in contacts with the IT company;
NEOs, reproducing the errors, dividing them
• Facilitate the process of updating the most
according to a scale of priority and then
necessary SCOPE Manuals;
forwarding them to the SCOPE Director;
• Assist SCOPE D in Development of the new
• Develop a list of minor improvements for the
Global Health Theme strategy, actively
Exchange Platform;
involve NMOs in participation;
• Constantly update the NEOs and SCOPE
• Help SCOPE D in maintaining SCOPE Social
Director regarding the database;
Networks Pages (Facebook, Instagram, etc.);
• Help in the collection and compilation of
• Take care of creating/updating SCOPE IT
reports of the SCOPE IT (Monthly reports,
Handover manuals and the general handover
Mid-Term / End-term reports);
manual for the NEOs;
• Help in the minutes and action plans of the
• Assist the SCOPE D in the creation of the new
SCOPE IT Online Meetings;
SCOPE Strategic Plan;
• Help in the compilation of late CAs and
• Create infographics related to SCOPE if/
SCOPE statistics;
when needed;
• Perform an Evaluation of the exchange
• Attend SCOPE IT Online Meetings, at least
program of each NMO (with the help of
once per month.
the SCOPE IT) by collecting the results of the
database EFs;

• Work on Capacity Building within SCOPE,


ensuring TNET and PRETs be up to the
same standard of quality (with the help
of the SCOPE IT) and following up on the
Exchange Trainers. Work on the update of
the CB database. Collaborate with the CB IT;
41
Send to: ebelect@ifmsa.org
Codes: CAND PE GA or CAND PE IDA
CF position names: SCOPE General Assistant
SCOPE Internal Development Assistant

Qualifications (selection criteria) Internal Development Assistant


• Must be a member of a SCOPE Active NMO; This assistant will work closely with the SCOPE
Director and some tasks can be jointly worked
• Should have experience within SCOPE
on. This is a new position the main goal of
(preferably be a former or current NEO),
which will be to keep improving and developing
and have knowledge of the database and
SCOPE internally. We have quite a good number
the Global Health strategy;
of unfinished initiatives and even more ideas.
• Should have experience in capacity building The IDA will be working closely with the whole
within SCOPE (preferably be an Exchange SCOPE IT and specifically with RAs in terms of
Trainer); implementation of the initiatives into actions.
• Should be available for the entire term; The IDA should (generally):
• Have internet access for frequent online • Keep the SCOPE Director updated on the
meetings regularly and respond to emails progress on any tasks assigned to him/her;
within two days;
• Submit monthly and mid-term and end-term
• Should be motivated and creative to improve reports as the rest of the SCOPE International
the position’s working area; Team;
• Take part in every discussion within SCOPE; • Assist in the achievement of the Annual
• Respect deadlines: Very high value; Working Plan;

• Should be able to attend both General • Help in preparations of the SCOPE Sessions
Assemblies, better if you also can attend for General Assemblies together with the
TNET and any PRET; Sessions Team.

• Work transparently and be willing to learn;

• Have good skills in English and high skills


with Information and Technologies tools;

• Should be willing to help the rest of the team


if they are overloaded by work.

42
Send to: ebelect@ifmsa.org
Code: CAND PE IDA
CF position name: SCOPE Internal Development Assistant

Task Description
• Fulfill the tasks mentioned in the SCOPE • Creating, sharing and promotion Pre-
Regulations, specifically point 4.4.4; Departure Training guidelines, including but
not limited to the UNESCO PDT;
• Work intensively on Educational Activities:
implementing the ready ones (Global Health • Creating the template of the standardized
Training, Basic Surgical Skills Training) and Upon-Arrival training and sharing it with the
creating the new ones (e.g. Patients History NMOs with the specific recommendations;
Taking, etc.);
• Being the main responsible for the creation of
• Assessment, follow up on and implementation new manuals after reviewing with the IT and
of SCOPE Initiatives (Trilateral Exchanges, agreeing on the most useful ones;
SCOPE-SCORE Exchanges, Exchanges in
• Analyze the feasibility of the creation of
Multiple Departments, Preclinical Exchanges,
MOOCs (Massive Online Open Courses),
etc.);
to provide tools and knowledge to interested
• Being the link and the main contact person in SCOPE Members located anywhere around
the Inter Standing Committee Collaboration. the world, in collaboration with SCORE;
After specifying the areas and ways of
• Investigate the possibility of other ways of
InterSC collaborations IDA will facilitate the
online Capacity Building in collaboration
work together with the SCOPE D;
with the CB IT, facilitate the work when
• Monitor the possibility and necessity of agreed on the way;
collaboration with Programs Coordinators
and facilitate it if deemed needed;
Qualifications (selection criteria)
• Together with the SCOPE D create the
strategy on improving the work with tutors • Should have experience within SCOPE
(e.g. using the outcomes of the Manual for (preferably be a former or current NEO),
tutors SWG, etc.); and be aware of the main initiatives;

• Internal Development Assistant is responsible • Should have knowledge of Academic


for all the main work related to Exchanges Quality within SCOPE, evaluation and
Week; impact assessment;

• Attend SCOPE IT Online Meetings, at least • Should be available for the entire term;
once per month.
43
Send to: ebelect@ifmsa.org
Code: CAND PE EDA
CF position name: SCOPE External Development Assistant

External Development Assistant


• Have internet access for frequent online This assistant will work closely with the SCOPE
meetings regularly and respond to emails Director and LME and some tasks can be jointly
within two days; worked on. This is a new position the main
goals of which will be to keep improving and
• Should be motivated and creative to improve
developing SCOPE externally, to improve our
the position’s working area;
external representation with a big emphasize on
• Take part in every discussion within SCOPE; recognition of exchanges. We have been talking
• Respect deadlines: Very high value; about recognition of exchanges quite a lot, now
is the time to turn words into actions. The EDA
• Should be able to attend both General will be working closely with the LME as well as
Assemblies, better if you also can attend with the whole SCOPE IT and specifically with
Regional Meeting and any PRET; RAs in terms of recognition and visa issues.
• Work transparently and be willing to learn; The EDA should (generally):
• Have good skills in English and high skills • Keep the SCOPE Director updated on the
with Information and Technologies tools; progress on any tasks assigned to him/her;
• Should be willing to help the rest of the team • Submit monthly and mid-term and end-term
if they are overloaded by work; reports as the rest of the SCOPE International
• Must be a member of a SCOPE Active NMO. Team;

• Assist in the achievement of the Annual


Working Plan;

• Help in preparations of the SCOPE Sessions


for General Assemblies together with the
Sessions Team.

44
Send to: ebelect@ifmsa.org
Code: CAND PE EDA
CF position name: SCOPE External Development Assistant

Task Description
• Act as the link between the SCOPE IT and • Maintaining the collaboration with external
the LME. organizations together with SCOPE D and
LME: 1) CUGH – on Global Health Strategy;
• Work together with SCOPE D and LME in
2) IADS – on SCOPE-IADS exchanges; 3)
order to gain Recognition of Exchanges
AIESEC, Erasmus, etc. – on visa issues; 4) Etc.
in NMOs/LCs: 1)Perform and analyze an
extensive survey on Recognition of Exchanges; • Investigating the possibility of collaboration
2) Create the strategy and define the most with Insurance companies, especially in
vulnerable targets; 3) Update support letters terms of liability and malpractice insurance.
from SCOPE/VPE (and Endorsement Letters
• Creating the Stakeholder map related to the
as well); 4) Update the manual on how to
needs of SCOPE together with Stakeholder
achieve recognition of Exchanges; 5) Other
manual.
tasks if deemed needed by SCOPE D, LME,
EB; • Updating the Endorsement letters in
collaboration with the LME and creating the
• In collaboration with the LME, LOSO,
plan on the most needed ones.
LWHO, and EB members create the strategy
on tackling the Visa issues for students going • In collaboration with the LME creating the
to an exchange; new endorsed department specific SCOPE
Handbooks.
• Together with the SCOPE D and LME
facilitating the External Representation work: • Following up on the Evaluation Form (Pre-
1) Looking for and working on applications and Post-) system after its implementation
on various grants that could be suitable and assess the impact.
for SCOPE work; 2) Investigating possible
• Endorse the Educational Activities created by
conferences where SCOPE work could
previous DA and by IDA within the term;
be reported; 3) Submitting the abstracts
in external journals after agreeing with the • Attend SCOPE IT Online Meetings, at least
SCOPE D; 4) Identifying opportunities for once per month.
SCOPE mainly in the field of Global Health
Education.

45
Send to: ebelect@ifmsa.org
Code: CAND PE EDA
CF position name: SCOPE External Development
Assistant

Qualifications (selection criteria)


• Must be a member of a SCOPE Active NMO;

• Should have experience within SCOPE (preferably be a former or


current NEO), and be aware of the main initiatives;

• Should have knowledge of Academic Quality within SCOPE,


evaluation and impact assessment;

• Should be available for the entire term;

• Have internet access for frequent online meetings regularly and


respond to emails within two days;

• Should be motivated and creative to improve the position’s working


area;

• Take part in every discussion within SCOPE;

• Respect deadlines: Very high value;

• Should be able to attend both General Assemblies, better if you also


can attend Regional Meeting and any PRET;

• Work transparently and be willing to learn;

• Have good skills in English and high skills with Information and
Technologies tools;

• Have good advocacy skills and preferably the experience of


collaboration with externals;

• Have knowledge of how to look for scientific data/articles on


internet;

• Should be willing to help the rest of the team if they are overloaded
by work.

46
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

Are you ready to experience


some magic? Are you ready
to challenge yourself? Are you
ready to bring SCOPE to the
new level? Then it’s time for you
to run! Prepare your candidature
and send it. Should you have
any questions, do not hesitate to
contact me at zebryonok5292@
yandex.ru .

47
Standing Committee On Public Health (SCOPH)

International Team

Introduction
Dearest SCOPHeroes, wonderful Liaison Officer for Public Health
Issues (Tarek Ezzine) and the author of this letter
it is with great joy and enthusiasm that I share
to orange-loving SCOPHeroes (me).
with you the call for International Assistants for
the upcoming term! One year ago, it was me reading this call and
putting forward my best effort to apply for a
In the field of public health, the work goes hand
position in the SCOPH IT. Now, it is your turn!
in hand with the saying »One for all and all for
one!« That is why my vision for the term is to create Think carefully about applying and assuming
a positive and supportive work environment in any of these roles of responsibility but do not
which a motivated and dynamic team will strive fret. If selected, you will have a busy, but fun and
to further improve SCOPH and make this an fulfilling year that will teach you many things and
extremely successful year for the orange world! empower you in many ways. And I cannot wait
Together we will grow, support each other and to share this amazing journey with you.
become an international family who will work
If you have any questions, please do not hesitate
together to tick all the boxes on our to do list for
to contact me at katjacic@gmail.com or any of
the year, as well as push SCOPH to do its best.
the current SCOPH IT members – we will be
SCOPH has grown a lot in the past few years happy to answer any question you might have!
so we have a lot to do and the next year will
Wishing you all the best and lots of motivation
be crucial as we have our first round of Public
when writing your application!
Health Exchanges happening, capacity building
opportunities to work on and so much more! Tons of orange hugs,

The International Team members are the pieces Katja Čič


that complete the puzzle each year and lead SCOPH Director 2018-2019
the way in SCOPH for the future generations.
To do that, I need a motivated, committed,
energetic and skilled team by my side, who
dares to think differently and is prepared to rise
to the challenge that is shaping SCOPH. The
SCOPH IT 2018-2019 will be composed of 1
General Assistant, 1 Development Assistant, and
6 Regional Assistants, who will be joined by our
48
Send to: ebelect@ifmsa.org
Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Regional Assistants
SCOPH IT 2017-2018 Contacts SCOPH Regional Assistants are the link between
members and NPOs of each Region and the
GA - ga.scoph@ifmsa.org
SCOPH IT, as well as between different NMOs
DA - da.scoph@ifmsa.org in the same Region. They are responsible for
RA for Africa - ra.scoph.africa@ifmsa.org dissemination of information and ensuring
constant quality communication within their
RA for Americas: a.scoph.americas@ifmsa.org respective Regions, facilitating discussions
RA for Asia-Pacific:ra.scoph.asiapacific@ifmsa. and different SCOPH-related processes that
org NMOs undertake (e.g. Public Health Exchange
application, PHLT workshop organization, etc.),
RA for EMR: ra.scoph.emr@ifmsa.org
and are responsible for the SCOPH Sessions at
RAs for Europe: ra.scoph.europe@ifmsa.org their respective Regional Meeting and Regional
Sessions at the General Assemblies. They are
also expected to promote enrollment of Activities
Team Structure in IFMSA Programs and support members in this
1. Regional Assistant for Africa process. They are expected to assist, guide and
Code: CAND PH RA AF support the Activities of SCOPHeroes within
2. Regional Assistant for Americas their Region. Additionally, the RAs will also be
part of their Regional Team and have to work
Code: CAND PH RA AM
in both teams, so balancing the workload in a
3. Regional Assistant for Asia-Pacific collaborative way is a must.
Code: CAND PH RA AP
4. Regional Assistant for EMR Task Description
Code: CAND PH RA EMR The tasks and responsibilities of a SCOPH
Regional Assistant are outlined in the SCOPH
5. Regional Assistant for Europe (2)
Regulations (amended in August 2018), point
Code: CAND PH RA EU
3.2.3.
6. General Assistant
Code: CAND PH GA • Assisting in the formation and implementation
of the SCOPH IT’s Annual Working Plan,
7. Development Assistant
based on the AWPs of SCOPH Director and
Code: CAND PH DA
LPH;
49
Send to: ebelect@ifmsa.org
Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

• Helping the SCOPH Director in the • Communicating with fellow Regional


implementation and evaluation of the SCOPH Assistants and ensuring transregional
Strategy 2018-2021; collaboration, as well as sharing best
practices;
• Creating a needs assessment and regional
priorities at the start of the term to guide the • Facilitating the enrollment of SCOPH
work; Activities in IFMSA Programs and actively
communicating with Program Coordinators
• Assisting the DA with activating SCOPH
for increased efficiency;
in NMOs, as well as support already
active NMOs in SCOPH development and • Aligning the work according to the SCOPH
management efforts; Strategy 2018-2021 and Regional Priorities;

• Establishing a link between SCOPH and • Taking part in developing capacity building
NMOs in the Region and ensuring regular opportunities and SCOPH materials
communication; development for the Region;

• Disseminating relevant information, • Assessing regional needs and developing


documents, opportunities and call to members resources to fulfill the needs, as well as solving
in the Region; any SC-related problem within the Region;

• Preparing and facilitating the SCOPH • Collaborating with the LPH and respective
Sessions at their respective Regional Regional Director on external representation
Meetings and Regional Sessions during opportunities and assisting in preparations
General Assemblies; for the meetings;

• Preparing Survival Kits and Follow-up Kits in • Participating in the creation of SCOPH-
a timely manner; related policy documents before IFMSA
General Assemblies and for regional use;
• Assisting in the development of appropriate
communication channels within the Region; • Assisting the IT in international campaigning
and their other tasks and activities;
• Promoting the SCOPH-related opportunities
and promoting collaboration between • Attending the SCOPH IT Online Meetings
NMOs; (85% participation required), one-on-one
progress Online Meetings with the SCOPH
• Developing strategies to increase NMO
Director, respective Regional Meeting and
involvement in SCOPH on a regional basis;
General Assemblies (recommended).
50
Send to: ebelect@ifmsa.org
Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU] or CAND PH GA
CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCOPH General Assistant

Selection Criteria
• Fluency in written and spoken English; • Interest and experience in Program
enrollment;
• Sufficient understanding of SCOPH, SCOPH
Strategic Plan and the way the Standing • Be a hardworking team player with the
Committee works; ability to work transparently and take part in
IT discussions;
• General availability throughout the term –
the capability to attend SCOPH IT Online • Be accessible to SCOPH members when
Meetings and the Regional Meeting of their needed to provide support and help in any
respective Region, having adequate internet of their endeavors.
access for timely response to emails;

• Recommended availability to attend also General Assistant


both General Assemblies and pre-Regional The General Assistant will focus on the distribution
Meeting to conduct workshops if needed; and improvement of information-sharing within
• Motivation for the position and ability to the team and with members by ensuring active
follow and respect deadlines; and consistent communication. Within the IT, the
General Assistant will be coordinating the online
• Experience in SCOPH (should have at least meetings by ensuring their scheduling, minutes-
one year experience in SCOPH and/or have taking and following up on set action points.
attended at least one IFMSA International It is the responsibility of the GA to guarantee
Meeting); the team’s accountability through reporting.
• Experience in organizing and planning Additionally, the SCOPH General Assistant
sessions (preferably SCOPH-related); will be responsible for the visibility of our
work, coordination of publications and regular
• Good facilitation skills (recommended to
updating of the SCOPH Public Database and
have conducted at least one SCOPH-related
its folders. The GA will also work on logistics in
session previously, on the local, national or
SCOPH and assist the SCOPH Director on other
international level);
SC related tasks (such as but not limited to setting
• Have a clear strategy on increasing NMO agendas and revising SCOPH Regulations).
involvement within SCOPH and enhancing
communication;

51
Send to: ebelect@ifmsa.org
Codes: CAND PH GA
CF position names: SCOPH General Assistant

Task Description through promotion.


The tasks and responsibilities of a SCOPH • Assisting the SCOPH Director in monitoring
General Assistant are outlined in the SCOPH the Public Health Exchanges and revising
Regulations (amended in August 2018), point NMO applications for Public Health
3.2.4. Exchanges.
• Assisting in the formation and implementation • Updating the Public Health Exchanges
of the SCOPH IT’s Annual Working Plan, Database.
based on the AWPs of SCOPH Director and
• Assisting the SCOPH Director in the evaluation
LPH.
and revision of SCOPH Regulations and
• Helping the SCOPH Director in the Annexes.
implementation and evaluation of the SCOPH
• Assisting the IT in international campaigning
Strategy 2018-2021.
and their other tasks and activities, including
• Coordinating the IT meetings, including cooperating with the LPH on external
minute taking, and setting agendas for IT representation opportunities.
work.
• Assisting the SCOPH Director in the planning,
• Coordinating the IT’s monthly reports, execution and facilitation of SCOPH Online
quarterly video reports, and end-of-term Courses.
reports.
• Helping with planning, execution and
• Devising a communication (Social Media) follow-up of SCOPH Sessions at General
strategy and its assessment. Assemblies.
• Reviewing and updating the SCOPH Public • Assisting in the preparation of Survival Kits
Database and its content, ensuring it follows and Follow-Up Kits for General Assemblies
IFMSA Privacy Policy and copyrights usage. and Regional Meetings.
• Collaborating with the VPPRC to update • Developing strategies to enhance NMO
the IFMSA website and coordinate with the involvement together with the SCOPH
publications team. Director and respective Regional Assistant(s).
• Coordinating SCOPH’s communication • Attending the SCOPH IT Online Meetings
channels and designing materials such as (85% participation required), one-on-
publications, infographics and newsletters. one progress Online Meetings with the
• Increasing the visibility of SCOPH’s work SCOPH Director and General Assemblies
52 (recommended).
Send to: ebelect@ifmsa.org
Codes: CAND PH GA or CAND PH DA
CF position names: SCOPH General Assistant
SCOPH Development Assistant

Selection Criteria
• Fluency in written and spoken English; • Be accessible to SCOPH members when
needed to provide support and help in any
• Sufficient understanding of SCOPH, SCOPH
of their endeavors.
Strategic Plan and the way the Standing
Committee works;

• General availability throughout the term – Development Assistant


the capability to attend SCOPH IT Online
Development Assistant will work mainly on the
Meetings and both General Assemblies,
sustainability of SCOPH’s work – ensuring the
having adequate internet access for timely
work is in line with the SCOPH Strategy 2018-
response to emails;
2021, capacity building – liaising with the VPCB
• Motivation for the position and ability to to ensure efficiency and quality of workshops
follow and respect deadlines; and extensive collaborations. The DA will also
• Experience in SCOPH and/or public relations be assisting the Regional Assistants through
(should have at least one year experience in activation of new NMOs and supporting SCOPH
SCOPH and/or have attended at least one development and management in active NMOs.
IFMSA International Meeting);
Task Description
• Experience with Google Drive, social media
The tasks and responsibilities of a SCOPH
platforms and proficiency in using design
Development Assistant are outlined in the
tools;
SCOPH Regulations (amended in August 2018),
• Good facilitation skills (recommended to point 3.2.4.
have conducted at least one SCOPH-related
• Assisting in the formation and implementation
session previously, on the local, national or
of the SCOPH IT’s Annual Working Plan,
international level);
based on the AWPs of SCOPH Director and
• Clear and innovative ideas on how to engage LPH;
members, enhance NMO involvement
• Helping the SCOPH Director in the
and increase the visibility of SCOPH within
implementation and evaluation of the SCOPH
IFMSA;
Strategy 2018-2021;
• Be a hardworking team player with the
• Taking part and fostering the initiatives of
ability to work transparently and take part in
collaboration between Standing Committees;
IT discussions;
53
Send to: ebelect@ifmsa.org
Codes: CAND PH DA
CF position names: SCOPH Development Assistant

• Assisting RAs with activating SCOPH in • Representing SCOPH in SCOPH-related


NMOs, as well as support already active Small Working Groups or SWGs that are
NMOs in SCOPH development and a part of the cooperation between different
management efforts; Standing Committees;

• Assisting the IT in preparing materials • Collaborating with the General Assistant on


(manuals, toolkits, etc.) and revising resources general tasks and promotion of SCOPH;
for capacity building;
• Assisting the IT in international campaigning
• Collaborating with the VPCB in all SCOPH- and their other tasks and activities, including
related capacity building opportunities cooperating with the LPH on external
representation opportunities;
• Coordinating the SCOPH-related workshops
in SRTs in all Regions; • Attending the SCOPH IT Online Meetings
(85% participation required), one-on-
• Developing, revising and updating SCOPH
one progress Online Meetings with the
capacity building guidelines and PHLT
SCOPH Director and General Assemblies
workshop proposals for International
(recommended).
Meetings with the SCOPH-D;

• Developing standardized criteria and Selection Criteria


evaluation tools for workshop quality
• Fluency in written and spoken English;
assessment and improvement, including the
follow-up methods; • Sufficient understanding of SCOPH, SCOPH
Strategic Plan and the way the Standing
• Producing an annual impact report in line
Committee works;
with PHLT workshop assessment;
• General availability throughout the term –
• Identifying internal capacity building needs
the capability to attend SCOPH IT Online
and developing strategies to tackle them;
Meetings and both General Assemblies,
• Running and updating the PHLT Database of having adequate internet access for timely
Trainers; response to emails;
• Coordinating the certification of PHLT • Motivation for the position and ability to
Participants by liaising with the VPCB and follow and respect deadlines;
VPA;
54
Send to: ebelect@ifmsa.org
Code: CAND PH DA
CF position name: SCOPH Development Assistant

• Experience in SCOPH (should have at least one year experience


in SCOPH and/or have attended at least one IFMSA International
Meeting);

• Experience in capacity building/having a trainer education


(preferably PHLT-related);

• Good facilitation skills (recommended to have conducted at least


one SCOPH-related session previously, on the local, national or
international level);

• Interest and experience in capacity building processes within IFMSA


(e.g. SRT application processes) and developing assessment tools;

• Be a hardworking team player with the ability to work transparently


and take part in IT discussions;

• Be accessible to SCOPH members when needed to provide support


and help in any of their endeavors.

55
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

Thank you very very much for expressing passion and motivation
for applying for a position in SCOPH! Just by reading the call and
considering the application you showed you are exactly the person we
need in the SCOPH IT 2018-2019. I cannot wait to read your wonderful
candidature for your chosen position and good luck!

56
Standing Committee On Sexual & Reproductive Health incl. HIV/AIDS (SCORA)

International Team

Introduction
My dearest SCORAngels, Words cannot describe how excited I am to read
all of your applications, get to know you, and for
It is with great honor and excitement that I share
some of you, embark on this amazing adventure
with you the call for the SCORA International
together!
Team 2018-2019.
If you have any questions, please do not hesitate
Exactly a year ago, I was reading a very
to contact me on my personal email iheb.jem@
similar call filled with anticipation, enthusiasm
gmail.com , or reach out to any of the amazing
and many questions. I remember asking myself
members of the SCORA IT 17-18.
whether I was ready, whether I had a chance at
this, and how big of a responsibility would it be Much love,
if I get selected. A year later, I have absolutely
Iheb Jemel - SCORA Director 2018-2019
no regrets. Being on the International team is
an amazing journey that helped me grow to the
person I am today: It taught me so much about
teamwork, collaboration and task management,
it made me gain lifetime friends and it gave
me necessary knowledge and tools that would Contact info of the SCORA IT 17-18
allow me to be a better advocate for all Sexual
Anshruta Raodeo - scorad@ifmsa.org
and Reproductive Rights around the world.
Carles Pericas Escalé - lra@ifmsa.org
This amazing journey could be yours!
Georgis Ntampanlis & Eliza Maria Froicu -
This year, we have a lot to do in SCORA: It is the
ga.scora@ifmsa.org
final year of our SCORA Strategic Plan 2016-
2019, our SCORA Regulations and SCORA Rusa Umutesi Divine - ra.scora.africa@ifmsa.org
X-change regulations will need to be reviewed
Gabriela Cipriano- ra.scora.americas@ifmsa.
and updated, we will take on new and innovative
org
capacity building initiatives and so much more.
To do all of that, I need to have a motivated, Zexian Tang - ra.scora.asiapacific@ifmsa.org
skilled, and joyful team on my side! That is Iheb Jemel - ra.scora.emr@ifmsa.org
where YOU come in!
Frederike Booke & Sohayla Bendaoud - ra.scora.
europe@ifmsa.org
57
Send to: ebelect@ifmsa.org
Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Team Structure Task Description


1. Regional Assistant for Africa • Assisting in the implementation of the SCORA
Code: CAND SRH RA AF Director and the LRA’s Annual Working Plans
2. Regional Assistant for Americas • Attending the correspondent Regional
Code: CAND SRH RA AM Meeting
3.Regional Assistant for Asia-Pacific
• Attend General Assemblies (recommended)
Code: CAND SRH RA AP
4.Regional Assistant for EMR • Be responsible for planning, facilitating and
Code: CAND SRH RA EMR following up on the Regional SC Session
5.Regional Assistant for Europe (2 persons) in Regional Meetings and the General
Code: CAND SRH RA EU Assemblies
6.General Assistant • Assisting with SCORA International
Code: CAND SRH GA Campaigns, Small Working Groups, manuals
7.Development Assistant and the SCORA Open Space
Code: CAND SRH DA
• Providing a link between their region and
the SC-Director and LO, as well as actively
Regional Assistants and regularly checking the status of the work
SCORA Regional Assistants (RAs) are the link within the field of Sexual and Reproductive
between the NORAs of each region and the Health in SCORA-active NMO in their region
SCORA IT. They are expected to disseminate • Assessing the needs of the region together
documents, calls, campaigns, information with the Regional Director and SCORA
and initiatives within their respective regions. members to proactively fulfill said needs
Communication between the RAs and the
• Disseminating SCORA relevant documents,
Director is key in order for the SCORA Director
opportunities and calls to members in the
to be informed about everything happening in
region
each region. The RAs also facilitate discussions
within the region and are responsible for the • Working with Development Assistant on
SCORA sessions at their respective Regional activating NMOs in their region
Meeting as well as the Regional Sessions at the
• Contacting and working together with the
General Assemblies.
Development assistant and VPCB RA on

58
Send to: ebelect@ifmsa.org
Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

capacity building events held within the Thus, a call will be open for the following:
region
• SCORA RA for Europe for Capacity Building:
• Reporting and assisting in solving any SC- Main coordinator for SECSE, NECSE and
related problems within their region Pre-EuRegMe
• Promoting and embracing regional initiatives • SCORA RA for member engagement: Main
and encouraging regional and trans-regional coordinator for engaging sub-regions (with a
collaboration focus on Eastern Europe), NORA weekend
• Assisting NMOs in enrolling their projects in and EuRegMe
IFMSA programs and ensure proper linkage In your application, please indicate:
with the Program Coordinators
• Whether you would like to be considered for
• Cooperating with the LRA on external only one of these positions
representation opportunities within their
• Your preferred position in case you would
region
like to be considered for both
• Attending the Online Meetings for the
Choosing one option or another will not affect
Regional Team and the Standing Committee
your application.
International Team

Special note only for Regional Assistants for


Selection Criteria
Europe
• Should have sufficient spoken and written
To ensure the best possible outcome and the
English skills
utmost engagement of our members, there
will be 2 SCORA co-Regional Assistants for • Availability to attend Regional Meeting
Europe. They are expected to collaborate on • Should have at least one year of experience
most general tasks mentioned in the general in SCORA, having been involved in any kind
RA responsibilities above, however, and in of way at the local, national or international
accordance to SCORA Regulations, there will level
be a clear distribution on more specific tasks to
ensure a smooth cohesiveness. • Should have attended at least one IFMSA
International Meeting (Regional Meeting or
General Assembly)
59
Send to: ebelect@ifmsa.org
Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU] or CAND SRH
GA
CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCORA General Assistant

• Should have good facilitation skills and have up; and to guarantee the team’s accountability
given at least one SCORA related session through reporting. Additionally, the GA will work
previously, either on the local, national or on SCORA X-changes closely and thoroughly,
international level ensure some basic publication work and assist
the SCORA Director on SC related tasks.
• Be available for the entire term (October
2018 - September 2019) and have internet
access for frequent online meetings and
responding to emails within two days

• Respect deadlines, work transparently and Task Description


take part in every discussion within the • Assisting in the implementation of the SCORA
SCORA IT Director and the LRA’s Annual Working Plans
• Should be accessible to SCORA members • Attend General Assemblies (recommended)
when needed and help them out with any
• To be available and active in the planning,
subject they require
execution and follow-up of SCORA sessions
• Must be motivated and passionate about at General Assemblies
SCORA as well as hardworking and able to
• Coordinating IT meetings, helping with the
work in a team
Agenda and minute taking
• Availability to attend General Assemblies
• Coordinating the SCORA Open Space
(recommended)
• Coordinating the IT’s monthly reports

• Coordinating the newsletters and


infographics as well as other publications
General Assistant and communications
The General Assistant will ensure active and
• Assist the SC-D on the revision and update of
consistent communication within the team
the SCORA Regulations
and with members. It is the responsibility
of the General Assistant to coordinate the • Assist the SC-D in monitoring and regulating
International Team’s online meetings – ensuring the SCORA X-changes, including the SWG
the scheduling, minute taking and proper follow on SCORA X-changes
60
Send to: ebelect@ifmsa.org
Codes: CAND SRH GA or CAND SRH DA
CF position names: SCORA General Assistant
SCORA Development Assistant

• Help the SCD on the implementation and • Should have good facilitation skills and have
evaluation of the SCORA Strategic Plan 16- given at least one SCORA related session
19 previously, either on the local, national or
international level
• Regular updating of the SCORA Database
and SCORA Calendar • Be available for the entire term (October
2018 - September 2019) and have internet
• Assisting with SCORA International
access for frequent online meetings and
Campaigns, Small Working Groups, manuals
responding to emails within two days
and the SCORA Open Space
• Respect deadlines, work transparently and
• Cooperating with the LRA on external
take part in every discussion within the
representation opportunities within their
SCORA IT
region
• Should be accessible to SCORA members
• Attending the Online Meetings for the
when needed and help them out with any
Standing Committee International Team
subject they require
Selection Criteria
• Should have sufficient spoken and written
• Must have a sufficient understanding of
English skills
SCORA Xchanges and SCORA Strategic
Plan • Must be motivated and passionate about
SCORA as well as hardworking and able to
• Experience and knowledge of using social
work in a team
media and using design tools

• Should have at least one year of experience


Development Assistant
in SCORA, having been involved in any kind
of way at the local, national or international The Development Assistant will work mainly
level on the capacity building including extensive
• Availability to attend General Assemblies collaboration related to all SCORA-related
(recommended) training, and assisting Regional Assistants
through the activation of new NMOs.
• Should have attended at least one IFMSA
International Meeting (Regional Meeting or
General Assembly)
61
Send to: ebelect@ifmsa.org
Codes: CAND SRH DA
CF position names: SCORA Development Assistant

Task Description Selection Criteria


• Assisting in the implementation of the SCORA • Must have substantial experience with at
Director and the LRA’s Annual Working Plans least one SCORA training; or substantial
capacity building experience
• Collaborating with the VPCB and their team
• Experience and knowledge of using social
in all SCORA related Capacity Building
media and using design tools (recommended)
opportunities, including SRTs, throughout
the approving process, content evaluation, • Should have at least one year of experience
in SCORA, having been involved in any kind
follow up and certification
of way at the local, national or international
• Assisting in the creation and update of level
guidelines for SCORA trainings (HEAT and • Availability to attend General Assemblies
BEAST are a priority.) (recommended)

• Assisting the SC-D in updating, revision and • Should have attended at least one IFMSA
International Meeting (Regional Meeting or
creation of starter kits and manuals
General Assembly)
• Assisting RAs in encouraging NMOs to • Should have good facilitation skills and have
established the SC, as well as assist them given at least one SCORA related session
throughout the term with continuity previously, either on the local, national or
international level
• Working with the SC-D in setting agendas
and assisting in reports for recruitment of • Be available for the entire term (October
2018 - September 2019) and have internet
NMOs and their progress
access for frequent online meetings and
• Assisting with SCORA International responding to emails within two days
Campaigns, Small Working Groups, manuals • Respect deadlines, work transparently and
and the SCORA Open Space take part in every discussion within the
SCORA IT
• Attend General Assemblies (recommended)
• Should be accessible to SCORA members
• Cooperating with the LRA on external when needed and help them out with any
representation opportunities within their subject they require
region • Should have sufficient spoken and written
English skills
• Attending the Online Meetings for the
Standing Committee International Team • Must be motivated and passionate about
SCORA as well as hardworking and able to
work in a team
62
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

You made it here! That’s a good sign.

It means that you are passionate, motivated, and detail oriented!

It means that you are exactly the person needed to join the SCORA IT
18-19.

Now go work on that amazing candidature of yours, and I hope to


hear from you very soon.

63
Standing Committee On Research Exchange (SCORE)

International Team

Introduction
Dear SCOREnegades from around the world, and campaigns. This means that ambition,
determination and work-ethics will be essential
It’s that time of the year again!! The moment has
for this term if you are selected. Don’t let this
arrived to select the SCORE International Team
scare you though! As part of the team, keep in
(IT) for the next term! Our Dark Blue Standing
mind that you will be surrounded by experienced
Committee has grown so much in the past year,
and driven teammates, who will be there to
and now we have to ensure the high quality and
encourage you and push you forward to achieve
impact of all we’ve created. In order to do this,
your personal and team goals. Remember
we will need a driven and hard working team.
that this team will be around you for the next
The International Team is one of the keys to
year, and you will work, spend time, and share
keep the research exchange program running
experiences together, so get ready to become
at full steam and continue chasing that vision of
a part of it, without forgetting to have fun along
impacting the world through our exchanges. This
the way!
call is for ALL OF YOU SCORE-lovers, passionate
and determined to give your best to bring our In the following section, you will find a detailed
Dark Blue Family to the next level! job description, selection criteria, expectations
and requirements for your application. Looking
Being part of the SCORE IT will not only give
forward to reading about your motivation and
you the chance to work in the SCORE Annual
plans for the term ahead! Should you have any
Working Plan and share your own projects
questions, please do not hesitate to contact me
with the rest of the team, but you will also join
at erbarboza@gmail.com.
the biggest Standing Committee International
Team in the IFMSA, which will be composed Erwin Barboza-Molinas,
of 5 Regional Assistants, 1 General Assistant,
SCORE-D 2018-2019
1 Internal Development Assistant, 1 External
Development Assistant, and 5 Supervising
Board members (voted by the SCORE Working
Committee at the GAs).

This term’s Annual Working Plan will be highly


focused on reaching the strategic goals set in
the SCORE Strategic Plan 2016-2019, as well
as in the consolidation of SCORE’s initiatives
64
Send to: ebelect@ifmsa.org
Codes: CAND RE RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Team Structure
1. Regional Assistant for Africa General Assemblies. The RA, as a member of the
Code: CAND RE RA AF SCORE IT, will also help with the SCORE Annual
2. Regional Assistant for Americas Working Plan and continuous development of
Code: CAND RE RA AM the research exchange program.
3.Regional Assistant for Asia-Pacific
Code: CAND RE RA AP
Task Description
4.Regional Assistant for EMR
Code: CAND RE RA EMR • Provide a link between their region and the
5.Regional Assistant for Europe SCORE-D, and actively and regularly check
Code: CAND RE RA EU the status of each NMO in their region.
6.General Assistant • Share the concerns of NOREs from their
Code: CAND RE GA region to the IT to ensure discussion and
7.Internal Development Assistant participation.
Code: CAND RE DA
• Support the NOREs in their region in
8.External Development Assistant
establishing and developing SCORE in their
Code: CAND RE DA
NMOs, and improving their SCORE activities.

Regional Assistants • Support NOREs in problem solving, receiving


SCORE Regional Assistants (RAs) are the link voting rights and improving the Academic
between the NOREs of each region and the Quality in their NMO.
SCORE IT. They are members of SCORE who • Organise regular online meetings with the
are actively involved and highly motivated NOREs of the region, if necessary, to discuss
to help all NOREs in their region, where they common problems faced or other relevant
promote best practices, campaigns, information topics.
and initiatives. Communication between the RAs
and the Director is key in order for the SCORE • Assist NMOs willing to organize a
D to be informed about everything happening in Professional and Research Exchange Training
each region. The RAs also facilitate discussions (PRET), in collaboration with the SCORE GA.
within the region and are responsible for the • Organize the facilitation of the SCORE
SCORE sessions at their respective Regional sessions during the Regional Meeting of their
Meeting as well as the Regional Sessions at the region.
65
Send to: ebelect@ifmsa.org
Codes: CAND RE RA [insert Region code: AF, AM, AP, EMR or EU] or CAND RE GA
CF position names: SCORE Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCORE General Assistant

• Support the SCORE-D in the preparation development of SCORE.


of the SCORE sessions and organize the
• Have good English skills and work effectively
SCORE regional sessions at each GA.
with technologies (f.ex G Suite).
• Actively work in the SCORE IT and the
• Be a team player who is ready to help the
Regional Team.
rest of the team.
• Assist the SCORE-D with the SCORE Annual
Working Plan and complete any tasks
assigned to him/her. General Assistant
The two main responsibilities of the General
Selection Criteria Assistant (GA) will be the constant checking
of the IFMSA Exchange Platform looking out
• Have experience within SCORE, preferably
for errors and possible improvements, and the
be a current or former NORE.
development of the capacity building in SCORE.
• Be able to attend the Regional Meeting of The GA also has a secretarial function within the
their region. SCORE IT, as he/she will be in charge of taking
minutes during online meetings, compiling the
• Preferably be able to attend both General
SCORE IT reports, and assist the SCORE-D
Assemblies.
by giving quick consultation, and in case of
• Have extensive knowledge of SCORE task overload. The GA will work closely with
Regulations and the Manual on Research the SCORE-D and the rest of the SCORE IT in
Exchange. completing the SCORE Annual Working Plan.
• Be available for the entire term (October
Task Description
2018 - September 2019) and have internet
• Help NOREs with IFMSA Exchange Platform
access for frequent online meetings and
issues and constantly seek for improvements.
responding to emails within two days.
• Be the IT contact person for the capacity
• Respect deadlines and be motivated to
building development within SCORE,
improve the region in any possible way.
including responsibility towards analyzing,
• Work transparently and take part in improving and developing workshops such
discussions within the SCORE IT. as the Training New Exchange Trainers
• Be dedicated to the improvement and workshop.
66
Send to: ebelect@ifmsa.org
Codes: CAND RE GA or CAND RE IDA
CF position names: SCORE General Assistant
SCORE Internal Development Assistant

• Assist the SCORE-D in achieving the goals • Be available for the entire term (October
in the Annual Working Plan and the SCORE 2018 - September 2019) and have internet
Strategic Plan. access for frequent online meetings and
responding to emails within two days.
• Compile and share the SCORE IT Reports.
• Respect deadlines, work transparently and
• Provide the SCORE-D with any assistance
take part in every discussion within the
possible, when properly requested.
SCORE IT.
• Keep the SCORE-D updated on the progress
• Have good English skills and work effectively
of any tasks assigned to him/her.
with technologies (f.ex Google Drive).
• Help prepare the SCORE Sessions for General
• Be a team player who is ready to help the
Assemblies together with the Sessions Team.
rest of the team.
• Take minutes and create action points for the
SCORE IT online meetings. Internal Development Assistant
For the upcoming term, the SCORE IT will consist
Selection Criteria
of 1 Internal Development Assistants (IDAs). The
• Have extensive experience in SCORE, main focus area of the IDAs will be to continue
preferably be a current or former NORE. the development, and finalize the educational
activities that have been started in the past
• Preferably have been part of the SCORE
term, which can be implemented in the NMOs.
International Team before.
Furthermore, the IDA will be tasked with helping
• Be able to attend both General Assemblies. in the collaboration framework with other SCs,
• Preferably be an Exchange Trainer (have and will work closely with the EDA to strengthen
attended and graduated from the Training the initiatives that it works on.
New Exchange Trainers workshop).
Task Description
• Have extensive knowledge of SCORE
• Finalize Educational Activities and Initiatives
Regulations and the Manual on Research
in process of development. Join forces with
Exchange.
the External Development Assistant in search
• Be dedicated to the improvement and for collaboration from or recognition by
development of SCORE. externals.
67
Send to: ebelect@ifmsa.org
Codes: CAND RE IDA
CF position names: SCORE Internal Development Assistant

• Analyze the impact of SCORE initiatives and Selection Criteria


campaigns during the past term (SCORE • Have extensive experience in SCORE,
Research Camp, SCORE Awareness preferably be a current or former NORE.
Campaign, Exchanges Week), and seek
improvements to do them in the following • Preferably be able to attend both General
Assemblies.
term.
• Have extensive knowledge of SCORE
• Analyze the feasibility of the creation of
Regulations and the Manual on Research
MOOCs (Massive Online Open Courses),
Exchange.
to provide tools and knowledge to interested
SCOREans located anywhere around the • Preferably, have participated in the creation
world, in collaboration with SCOPE. and/or development of previous initiatives
and/or Educational Activities for SCORE.
• Develop collaborations with other Standing
Committees, after proper planning done by • Have a basic knowledge about the process
all interested parties. of (medical) research.

• Assist the SCORE-D in achieving the goals • Be available for the entire term (October
in the Annual Working Plan and the SCORE 2018 - September 2019) and have internet
Strategic Plan. access for frequent online meetings and
responding to emails within two days.
• Keep the SCORE-D updated on the progress
of any tasks assigned to him/her. • Respect deadlines, work transparently and
take part in every discussion within the
• Help prepare the SCORE Sessions for General
SCORE IT.
Assemblies together with the Sessions Team.
• Be dedicated to the improvement and
development of SCORE.

• Have good English skills and work effectively


with technologies (f.ex G Suite).

• Be a team player who is ready to help the


rest of the team.

68
Send to: ebelect@ifmsa.org
Codes: CAND RE EDA
CF position names: SCORE External Development Assistant

External Development Assistant


The External Development Assistant position has • Provide NOREs with updated information
been created to fulfill a void that has existed and documents regarding the Academic
in the past terms, due to the lack of bases and Recognition status of SCORE.
content to work with: strong work in the external
• Assist the NOREs in the process of gaining
representation and recognition fields. Now that
recognition in collaboration with the RAs and
we have obtained both, it’s time to set this wheel
LME.
in motion! This need for external recognition
will be tackled by having the EDA work in two • Any other tasks timely assigned by the
ways: first, as the main connection between SCORE-D, related to SCORE’s external work
the SCORE IT and the LME, which will help a (presentation of abstracts, application for
more focused, prepared selection of externals to grants, etc.).
try and work with, and secondly, by being the • Assist the SCORE-D in achieving the goals
primary external recognition member of the IT. in the Annual Working Plan and the SCORE
Strategic Plan.
Task Description
• Keep the SCORE-D updated on the progress
• Act as the link between the SCORE IT and
of any tasks assigned to him/her.
the LME.
• Help prepare the SCORE Sessions for General
• Perform an external mapping with help
Assemblies together with the Sessions Team.
from the LME, to draft a list of possible
externals, from all 5 regions, that may want
to collaborate with SCORE. Selection Criteria
• Have extensive experience in SCORE,
• Obtain external recognition or support of
preferably be a current or former NORE.
the Educational Activities created or being
developed by the Internal Development • Preferably be able to attend both General
Assistants. Assemblies.

• Serve as the main collector of the Academic • Have extensive knowledge of SCORE
Recognition of Exchanges obtained by Regulations and the Manual on Research
NMOs and LCs, in the form of the Academic Exchange.
Recognition Database. • Have good knowledge about the process of
(medical) research.
69
Send to: ebelect@ifmsa.org
Codes: CAND RE EDA
CF position names: SCORE External Development
Assistant

• Preferably, have some experience in the field of advocacy and


obtention of the Academic Recognition.

• Be available for the entire term (October 2018 - September 2019)


and have internet access for frequent online meetings and responding
to emails within two days.

• Respect deadlines, work transparently and take part in every


discussion within the SCORE IT.

• Be dedicated to the improvement and development of SCORE.

• Have good English skills and work effectively with technologies (f.ex
G Suite).

• Be a team player who is ready to help the rest of the team.

I really hope that you’re excited to apply to be part of the SCORE


International Team 2018-2019 since I’m also really excited to embark
on this journey together!

70
Send to: ebelect@ifmsa.org
Codes and CF positions are also available in the Sum-
mary at the end of this document

71
Standing Committee On Huamn Rights & Peace (SCORP)

International Team

Introduction
Dearest SCORPions,

Here we are, at the beginning of a new chapter merely the absence of disease or infirmity” we
in our journey. Through the years, we worked cannot talk about health or serve to make people
together locally, nationally and internationally healthy without realizing their human rights and
in order to make this world a place where making sure they live in a peaceful society. As
everyone is free, where peace is established and health students, it is our responsibility to fight
sustained and where human rights are realized for human rights by searching for inequalities
for everyone. Yet despite all the efforts of human to tackle, by working to sustain peace and by
rights advocates like us, despite all the ways our amplifying the voices of others. Luckily, as a
societies and technology has advanced; we are Standing Committee, we have many members
living at times which human rights are violated who work passionately to achieve this. And they
the most. This means our passion, our potential not just need but deserve an International Team
and our work is needed more right now than who can give them their best.
ever. Therefore, I am more than excited to share
Do not hesitate to contact me through idilkina97@
with you the call for the SCORP International
gmail.com if you have any questions.
Team 18-19.
Hugs and glitters,
What does being a member of the SCORP
International Team mean? Well, below this Idil KINA
introduction you will get to read about the SCORP Director 2018-2019
task descriptions of different members of the
International Team but just to summarize, we will
be a team working together to serve SCORPions
from all over the world. We will work with and
assist them tackling the human rights and peace
issues of our world, we will make their work more
visible, build the capacity and make sure medical
students worldwide are able and encouraged to
be involved with human rights and peace.

Since health is defined as “a state of complete


physical, mental and social well-being and not
72
Send to: ebelect@ifmsa.org
Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

Team Structure Task Description


1. Regional Assistant for Africa The following tasks and responsibilities of SCORP
Code: CAND RP RA AF Regional Assistants are outlined in the SCORP
2. Regional Assistant for Americas Standing Committee Regulations (amended in
Code: CAND RP RA AM August 2017) paragraph 3.3.3:

3. Regional Assistant for Asia-Pacific • Provide a link between their region and the
Code: CAND RP RA AP SCORP-D, LRP and rest of IFMSA.

4. Regional Assistant for EMR • Responsibility for recruiting NMOs to


Code: CAND RP RA EMR become SCORP active.
5. Regional Assistant for Europe (2 persons) • Responsibility for planning, facilitating and
Code: CAND RP RA EU following up on SCORP sessions at relevant
6. General Assistant Regional Meeting as well as for the regional
Code: CAND RP GA session of the General Assembly.

7. Development Assistant • Dissemination of SCORP relevant documents,


Code: CAND RP DA opportunities and calls to members in the
region.
Regional Assistants
• Actively engaging in supporting NMOs
Regional Assistants serve as a crucial link within the region and helping NORPs to find
between the national and international as motivation, ideas and relevant information
well as between different NMOs in the same by reporting, investigating and assisting in
region. In addition to being part of the SCORP solving any SC related problems within the
International Team, Regional Assistants will also region.
be part of their regional teams and will need to
• Ensuring regular and effective communication
work collaboratively within both teams. Regional
with NORPs within the region.
Assistants are expected to assist and guide the
development and activities of SCORP within • Actively searching for NMOs wishing to carry
their region. out international activities (such as capacity
building events or campaigns) and assisting
them with preparations as well as providing
information on procedures, deadlines and
organisational details.
73
Send to: ebelect@ifmsa.org
Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU]
CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]

• Acting as a link between different NMOs in actively participate in international events,


the region to ensure collaboratively working small working groups, SCORP policy
within the region and sharing of good documents and external events.
practice and innovative ideas.
• Ensuring members in the region are aware
• Attendance of online meetings for the SCORP of SCORP Activities, how it works and the
International Team, regional team and other IFMSA programs structure.
meetings within the region.
• Participation in some tasks related to
• Fulfilling any tasks requested by SCORP external representation such as National
International Team or the regional team Policy Development follow up with NORPs
related to the role with agreement on all and participation in the creation of SCORP
sides. related policy documents before IFMSA
General Assemblies.
Other tasks:

• Creating a need assessment and regional Selection Criteria


priorities at the start of the term to guide their
• Good command of written and spoken
work.
English
• Collaborating with the SCORP Development
• Good understanding of SCORP and the way
Assistant regarding the capacity building
the Standing Committee works
events within their regions.
• Having a human rights based approach from
• Collaborating with the SCORP General
how you analyze events to how you shape
Assistant on regional campaigns and regional
your work
activities within international campaigns.
• Having the ability to do self reflection and
• Monitoring the activities within their region
identify Human Rights and Peace issues
and making sure that they are adequately
reported to the SCORP IT and the SCORP • Experience in leadership roles and/or high
General Assistant workload management

• Evaluating NMOs’ SCORP Active status and • Experience with Google Drive and other
assisting them to maintain their status. online work platforms

• Encouraging members from their region to • Being open to learn new skills and knowledge
74
Send to: ebelect@ifmsa.org
Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU] or CAND RP GA
CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas,
Asia-Pacific, EMR, Europe]
SCORP General Assistant

General Assistant
in order to implement through the term The SCORP General Assistant will work mostly
on our campaigns, promote current events as well
• Being available for the entire term (October
as focus on the activities SCORPions conduct. In
2018 - September 2019) and have internet
many ways, they are the face of SCORP on our
access for frequent online meetings and
online platforms and responsible for the visibility
responding to emails within two days
of our members’ work. The SCORP General
• Respecting deadlines and being responsive Assistant will be responsible for coordinating
• Work transparently and take part in our publications, updating our SCORP activities
discussions within the SCORP IT database and linking Activity Coordinators with
Program Coordinators, as well as conducting
Additional role specific requirements: activities and campaigns in conjugation with
1. Essential: SCORP related days and theme events.

• Availability to attend the Regional Meeting


Task Description
of their respective region
The following tasks and responsibilities of SCORP
• Availability to attend regular SCORP IT Regional Assistants are outlined in the SCORP
online meetings, progress meetings with Standing Committee Regulations (amended in
SCORP-D, online meetings with NORPs August 2017) paragraph 3.3.5:
within their region as well as Regional Team
online Meetings • Promotion of international activities of
SCORP and ensure regular updates for the
• Fluency in English members to increase member participation
2. Recommended: and interest.
• Organise International Campaigns
• Availability to attend both General Assemblies
(especially World Human Rights Day, World
(March 2019 and August 2019)
Refugee Day, International Peace Day
• Availability to attend pre-regional meeting etc.) and activities to highlight important
and conduct SCORP related workshops if international days related to SCORP.
such opportunity arises
• Increasing the visibility and promotion of
• Fluency in major languages spoken in region SCORP Activities around the world.
• Regularly updating the SCORP Activities
75 Database and the SCORP Active Map.
Send to: ebelect@ifmsa.org
Codes: CAND RP GA
CF position names: SCORP General Assistant

• Publication of the newsletters and • Having the ability to do self reflection and
infographics as well as other publications identify Human Rights and Peace issues
and communication. • Experience in leadership roles and/or high
• Attendance of online meetings with the workload management
SCORP International Team as well as one to • Experience with Google Drive and other
one progress meetings with the SCORP-D. online work platforms

Other Tasks: • Being open to learn new skills and knowledge


in order to implement through the term
• Connect activity coordinators with relevant
• Being available for the entire term (October
Program Coordinators and promote activity
2018 - September 2019) and have internet
enrollment to IFMSA Programs, act as a
access for frequent online meetings and
liaison to Program Coordinators. responding to emails within two days
• Organize SCORP Fairs during General • Respecting deadlines and being responsive
Assemblies.
• Work transparently and take part in
• Coordinate with the LRP to increase the discussions within the SCORP IT
visibility of our Standing Committee.
Additional role specific requirements:
• Organizing social media channels, assisting 1. Essential:
the team with Public Relations issues.
• Fluency in English, particularly in written
• Assist SCORP-D in building the new SCORP form.
Strategic Plan.
• Knowledge of previous SCORP campaigns
such as World Human Rights Day.
• Experience in public relations, promotion
Selection Criteria
and visibility.
• Good command of written and spoken
2. Recommended:
English
• Proficiency in using design tools
• Good understanding of SCORP and the way
the Standing Committee works • Experience and knowledge of social media

• Having a human rights based approach from • Experience in using databases


how you analyze events to how you shape • Availability to attend both General Assemblies
your work
76
Send to: ebelect@ifmsa.org
Codes: CAND RP DA
CF position names: SCORP Development Assistant

Development Assistant
Other tasks:
The Development Assistant main role is
• Update and revision of SCORP Capacity
sustainability and capacity building of members
Building evaluation methods
across the regions.
• Maintenance and improvement of Human
Task Description Rights Trainers online platform
The following tasks and responsibilities of SCORP • Coordinate with the LRP to utilize external
Regional Assistants are outlined in the SCORP resources for internal capacity building
Standing Committee Regulations (amended in
• Working in collaboration with SCORP-D
August 2018) paragraph 3.3.4:
to identify internal capacity building needs
• Assist the SCORP-D in preparing starter kits, within the SCORP International Team
manuals and regulations for SCORP
• Assist SCORP-D in building the new SCORP
• Update and revise resources relevant for Strategic Plan
SCORP, such as capacity building materials

• Responsibility for the follow up of TNHRTs Selection Criteria


including approving graduation reports and • Good command of written and spoken
updating trainers’ certification status under English
the supervision of the SCORP D • Good understanding of SCORP and the way
• Assisting the SCORP International Team with the Standing Committee works
Capacity Building in their regions including • Having a human rights based approach from
overseeing SCORP Camp preparations how you analyze events to how you shape
alongside the SCORP Director your work

• Together with the RAs encourage NMOs to • Having the ability to do self reflection and
established SCORP, as well as assist them identify Human Rights and Peace issues
throughout the term with continuity • Experience in leadership roles and/or high
workload management
• Attend Online Meetings for the SCORP
International Team, General Assembly • Experience with Google Drive and other
Sessions Team, and other meetings when online work platforms
relevant • Being open to learn new skills and knowledge
in order to implement through the term
77
Send to: ebelect@ifmsa.org
Codes: CAND RP DA
CF position names: SCORP Development Assistant

• Being available for the entire term (October 2018 - September 2019) and have internet access
for frequent online meetings and responding to emails within two days

• Respecting deadlines and being responsive

• Work transparently and take part in discussions within the SCORP IT

Additional role specific requirements: 2. Recommended:


1. Essential: • Human Rights Trainer (has attended and
graduated TNHRT)
• Fluency in English, particularly in written form
• TNT qualified
• Training and/or capacity building experience
• Previous facilitation of an IFMSA workshop,
• Knowledge of capacity building with IFMSA
preferably SCORP related
(e.g. SRT application process, workshop
proposal etc) • Availability to attend both General Assemblies
(March 2019 and August 2019)
• Good organisational skills

Come to be a part of our team and let’s change


the world together!

78
Different Codes

Program Coordinators

Introduction message from VPA


IFMSA Programs still cause a bit of confusion to our important, in addition to of course experience in activity
members, even 4 years after implementation. We have management which will allow you to help our members
done a lot in that time to adapt them and help our members in their efforts to organize activities and enroll them in
understand the structure of Programs and contribute to Programs.
their development. This year we had a big leap forward
I encourage you before applying to read the following
with the highest number of Activities enrolled and in the
section that gives a brief introduction to IFMSA Programs
end reported, as well as with the alignment of Programs.
and provides links to some basic documents. Even if you
We terminated some Programs and included them in the
are already familiar with all of that, a little revision might
newly opened ones, with the hopes of reducing overlap give you more ideas for your Plan of Action!
and making the structure easier to comprehend.
If you have any additional questions, please don’t
This leaves us with a lot of work on not only maintaining hesitate to contact me on nikolicn@outlook.com.
and improving what was done in recent years, but also
doing Baseline Assessment for the 8 adopted Programs. On behalf of The Team of Officials elect,

With that said, I am hereby opening the call for you to Nebojsa Nikolic,
help the Federation and my work on not only on bringing VPA-2018/19
the Programs closer to NMOs, but also reflect on our
work as coordinators of this structure and improve it.

A Position of Program Coordinator is perfect for you if


What are IFMSA Programs though?
you have previous experience in activity management, A Program is an umbrella structure for time-bound
and would like to help Activity Coordinators around Activities that fall under a common topic. An IFMSA
the world improve their work, as well as asses their Program is initiated (and terminated) by the General
mutual impact. Additionally, we will look to improve Assembly. The main goal behind a Program is to measure
collaboration between Program Coordinators and
the impact of IFMSA and NMO Activities in a specific
Standing Committees and help Liaison Officers in their
area, so as to guide future efforts. Every IFMSA Program
efforts to present the work done by Activities that were
is managed by a Program Coordinator.
enrolled in Programs. As a Program Coordinator, you
will become a part of the team of 15 people (including Before there were Programs, IFMSA had a structure to
the Program Support Assistant and me) that will be recognize so-called Projects of NMOs. The system had
working on all of this and more! This is an opportunity multiple flaws: the General Assembly had to vote on the
for you to work on reaching the goals of our Programs, affiliation of Projects individually, after a lengthy and
improve them, and at the same time enrich yourself and bureaucratic review process. Many Projects ran over a
meet other exceptional people across the world. long time and little was done to assess their impact on
society.
The main criteria, besides motivation, will be the
knowledge of the topic of the Program and experience The Program Structure aims to tackle these flaws.
in activity management. As we will be looking into Inspiration was drawn from IFMSA’s External Partners to
including PCs in work of some Standing Committees design a structure that both serves the needs of NMOs
during events, knowledge of the topic is going to be very and allows for IFMSA to further develop itself.
79
Different Codes

Program Coordinators

A Program is an umbrella structure for time-bound monitored by the Program Coordinators.


Activities that fall under a common topic. An IFMSA All Activities should be enrolled and approved by the
Program is initiated (and terminated) by the General Program Coordinator before they are carried out. This
Assembly. The main goal behind a Program is to measure ensures that Activity Coordinators can benefit from the
the impact of IFMSA and NMO Activities in a specific experience of the Program Coordinators to improve
area, so as to guide future efforts. Every IFMSA Program their Activity’s design, resource management and
is managed by a Program Coordinator. impact evaluation. However, as long as an Activity
Before there were Programs, IFMSA had a structure to meets determined criteria, Enrollment and Reporting are
recognize so-called Projects of NMOs. The system had possible at any given time.
multiple flaws: the General Assembly had to vote on the Activity Report forms submitted until the 15th of June are
affiliation of Projects individually, after a lengthy and compiled into the Program’s annual Impact Report that
bureaucratic review process. Many Projects ran over a showcases the Program’s achievements. Program Impact
long time and little was done to assess their impact on Reports are presented at each August Meeting and
society. tabled for adoption.
The Program Structure aims to tackle these flaws. With this structure, IFMSA aims to provide a simplified
Inspiration was drawn from IFMSA’s External Partners to and outcome-oriented system for NMOs and their
design a structure that both serves the needs of NMOs members, that can accommodate a wide variety of
and allows for IFMSA to further develop itself. Activities. It also aims to equip medical students with
First of all, the term “Activities” was introduced to describe tools to measure their own impact and can be used as a
every action taken by IFMSA and its NMOs to work great platform for NMOs to collaborate amongst each
towards IFMSA’s mission and vision. Activities include other.
Capacity Building, Education, Advocacy, Campaigns, IFMSA Programs have a lot of potential. Information from
Research, Third Party Activities. the Impact Report can be used to showcase our Activities
In order to measure the impact, Activities need to be to External Partners. Furthermore, using information from
affiliated with a Program. This process of affiliation Activities can be used when applying for grants.
was designed to be as easy and as straightforward If you are interested to find out more about Programs,
as possible: first, the Program Coordinator is informed consider reviewing the following materials:
about an Activity through a process called Enrollment.
It is important for the Activity Coordinator to already
have defined specific objectives, a timeline and Links:
indicators of success for the Activity, so that once it has
Program IOGs
been conducted, its impact can actually be measured.
In case the Activity meets the Program’s requirements, Programs Toolkit
the Program Coordinator approves the affiliation of the PC Manual
Activity to the Program.
Descriptions to Programs on ifmsa.org
The impact of the Activity is communicated to the
Program Coordinator. This step is called Reporting. Two
different forms are used for the Enrollment and Reporting
of Activities. The responses to these forms are regularly
80
Different Codes

Program Coordinators

IFMSA Programs
• Communicable Diseases
• Environment and Health
• Emergencies, Disaster Risk and Humanitarian Action
• Ethics and Human Rights in Health
• Gender Based Violence
• Healthy Lifestyles and Non-Communicable Diseases
• Health Systems
• HIV/AIDS and other STIs
• Maternal Health and Access to Safe Abortion
• Medical Education Systems
• Mental Health Send to: ebelect@ifmsa.org
Codes and CF positions are also avail-
• Realizing Sexual and Reproductive Health and Rights
able in the Summary at the end of this
• Teaching Medical Skills document

Selection Criteria Task Description


• Availability throughout the term (online • Actively participate in the handover process
meetings, email responses, General with your predecessor as well as provide
Assemblies and Regional Meetings) handover for your successor;
• Knowledge on IFMSA Programs and their • Review all documents about IFMSA Programs
implementation process
and the respective Program you’re applying
• Experience in activity management, including
for, and assist in updating them;
management, developing, reporting and
evaluation • Actively help with enrollment of Activities into
• Knowledge on the topic of Program the Program, and subsequently approve their
• Theoretical and practical knowledge in data affiliation to the respective IFMSA Program;
collection and statistical analysis • Review the activities based on the activity
• Willing to establish new collaborations with management resources;
IFMSA TO and ITs (mention the specific • Help Activity Coordinators with evaluation
initiatives you would like to work in with and impact assessment;
Standing Committees)
• Properly follow up on reporting of the
• Ability to work in multicultural environment
Activities, work with other Program
• Prior attendance of IFMSA meeting is
beneficial but not a requirement Coordinators in streamlining Annual Impact
• Motivation Report structure, and work on Annual Impact
81
Program Coordinators

• Actively participate in the handover process with your predecessor


as well as provide handover for your successor;
• Review all documents about IFMSA Programs and the respective
Program you’re applying for, and assist in updating them;
• Actively help with enrollment of Activities into the Program, and
subsequently approve their affiliation to the respective IFMSA
Program;
• Review the activities based on the activity management resources;
• Help Activity Coordinators with evaluation and impact assessment;
• Properly follow up on reporting of the Activities, work with other
Program Coordinators in streamlining Annual Impact Report
structure, and work on Annual Impact Report of the respective
Program to be presented at August Meeting;
• Assist Officials in their work related to your Programs topic, which
might include conducting sessions on Programs topic, campaigns,
help out to prepare sessions if not present at GAs etc;
• Assist Officials in use of Programs data in external representation;
• Work on the promotion of Programs;
• Take part in Competency Module at the beginning of the term;
• Availability for General Assemblies to be present in person or
adequately instruct selected Program Representative to participate
during GAs;
• Availability for online meetings.

82
Summary
Responsible
Position name to be put in the Candidature Form Relevant Code
Official
VPF Fundraising Assistant to VPF CAND FUND AS
Evaluation Assistant to VPA CAND EV AS
Program Support Assistant to VPA CAND PRG SUP
Program Coordinator for Communicable Diseases CAND PC CD
Program Coordinator for Environment and Health CAND PC EH
Program Coordinator for Ethics and Human Rights in Health CAND PC EHRH
Program Coordinator for Gender Based Violence CAND PC GBV
Program Coordinator for Health Systems CAND PC HS
Program Coordinator for Healthy Lifestyles and Non-Communicable CAND PC HLNCD
VPA Diseases
Program Coordinator for HIV/AIDS and other STIs CAND PC HAS
Program Coordinator for Maternal Health and Access to Safe Abor- CAND PC MHASA
tion
Program Coordinator for Medical Education Systems CAND PC MES
Program Coordinator for Mental Health CAND PC MH
Program Coordinator for Realizing Sexual and Reproductive Health CAND PC RSRHR
and Rights
Program Coordinator for Teaching Medical Skills CAND PC TMS
Capacity Building Regional Assistant for Africa CAND CB RA AF
Capacity Building Regional Assistant for Americas CAND CB RA AM
Capacity Building Regional Assistant for Asia-Pacific CAND CB RA AP
Capacity Building Regional Assistant for EMR CAND CB RA EMR
Capacity Building Regional Assistant for Europe CAND CB RA EU
VPCB
Capacity Building General Assistant CAND CB GA
Capacity Building Education Assistant CAND CB EDA
Capacity Building Resource & Content Assistant CAND CB RCA
Capacity Building Online Training & Technology Assistant CAND CB OTTA
Capacity Building Visualization & Video Assistant CAND CB VIVA
Africa Regional Team General Assistant CAND AF GA
RD Africa Africa Regional Team Development Assistant CAND AF DA
Africa Regional Team Finances Assistant CAND AF FA
Asia-Pacific Regional Team General Assistant CAND AP GA
Asia-Pacific Regional Team Internal Development Assistant CAND AP IDA
RD Asia-Pacific
Asia-Pacific Regional Team External Representation Assistant CAND AP ERA
Asia-Pacific Regional Team Finances Assistant CAND AP FA

83
Summary
Responsible
Position name to be put in the Candidature Form Relevant Code
Official
Europe Regional Team General Assistant CAND EU GA
RD Europe
Europe Regional Team Fundraising & Development Assistant CAND EU FDA
SCOPH General Assistant CAND PH GA
SCOPH Development Assistant CAND PH DA
SCOPH Regional Assistant for Africa CAND PH RA AF
SCOPH - D SCOPH Regional Assistant for Americas CAND PH RA AM
SCOPH Regional Assistant for Asia-Pacific CAND PH RA AP
SCOPH Regional Assistant for EMR CAND PH RA EMR
SCOPH Regional Assistant for Europe CAND PH RA EU
SCOME General Assistant CAND ME GA
SCOME Development Assistant CAND ME DA
SCOME Regional Assistant for Africa CAND ME RA AF
SCOME - D SCOME Regional Assistant for Americas CAND ME RA AM
SCOME Regional Assistant for Asia-Pacific CAND ME RA AP
SCOME Regional Assistant for EMR CAND ME RA EMR
SCOME Regional Assistant for Europe CAND ME RA EU
SCOPE General Assistant CAND PE GA
SCOPE Internal Development Assistant CAND PE IDA
SCOPE External Development Assistant CAND PE EDA
SCOPE Regional Assistant for Africa CAND PE RA AF
SCOPE - D
SCOPE Regional Assistant for Americas CAND PE RA AM
SCOPE Regional Assistant for Asia-Pacific CAND PE RA AP
SCOPE Regional Assistant for EMR CAND PE RA EMR
SCOPE Regional Assistant for Europe CAND PE RA EU
SCORE General Assistant CAND RE GA
SCORE Internal Development Assistant CAND RE IDA
SCORE External Development Assistant CAND RE EDA
SCORE Regional Assistant for Africa CAND RE RA AF
SCORE - D
SCORE Regional Assistant for Americas CAND RE RA AM
SCORE Regional Assistant for Asia-Pacific CAND RE RA AP
SCORE Regional Assistant for EMR CAND RE RA EMR
SCORE Regional Assistant for Europe CAND RE RA EU

84
Summary
Responsible
Position name to be put in the Candidature Form Relevant Code
Official
SCORA General Assistant CAND SHR GA
SCORA Development Assistant CAND SHR DA
SCORA Regional Assistant for Africa CAND SHR RA AF
SCORA - D SCORA Regional Assistant for Americas CAND SHR RA AM
SCORA Regional Assistant for Asia-Pacific CAND SHR RA AP
SCORA Regional Assistant for EMR CAND SHR RA EMR
SCORA Regional Assistant for Europe CAND SHR RA EU
SCORP General Assistant CAND RP GA
SCORP Development Assistant CAND RP DA
SCORP Regional Assistant for Africa CAND RP RA AF
SCORP - D SCORP Regional Assistant for Americas CAND RP RA AM
SCORP Regional Assistant for Asia-Pacific CAND RP RA AP
SCORP Regional Assistant for EMR CAND RP RA EMR
SCORP Regional Assistant for Europe CAND RP RA EU

NOTE:
e
st ensure that th
Candidates mu
email contains
subject of their
c o d e c o rr e sp onding to the
th e
ti o n th e y a re a pplying for. All
posi
fo rm a ti o n a b o ut the codes
the in
the call (after
can be found in nd
e sc ri p ti o n o f every position, a
d
at the end).
in the summary

85
Summary
All applicants must make sure that the subject of their email includes the code relevant to the position
they are applying for. This will help us sort the applications and, most importantly, make sure that we
don’t miss any application received.
Applicants interested in a Regional Assistant position, should note the following dates and locations
of the Regional Meetings of 2018-19:

Africa Regional Meeting European Regional Meeting


Ghana Russia
Pre-RM: December 15 - 18, 2018 Pre-RM: April 17 - 20, 2019
RM: December 19 - 22, 2018 RM: April 20 - 24, 2019

Americas’ Regional Meeting Asia-Pacific Regional Meeting


Ecuador Hong Kong
Pre-RM: January 2-5, 2019 Pre-RM: June 20 - 23, 2019
RM: January 6-10, 2019 RM: June 23 - 27, 2019

Eastern Mediterranean Regional Meeting


Oman
Pre-RM: February 3 - 6, 2019
RM: February 6 - 10, 2019

86
Disclaimer

The personally identifiable data that we are collecting through this call is col-
lected only for the purpose that has been stated in each specific section. All the
personal data collected in this call will be deleted after there will no longer be
a use for them. By providing your personal data through processes including,
but not limited to, filling an application document, through your email, within
your work, or through filling a data collection form, you are providing your con-
sent that your data is collected for the previously stated purpose, stored for the
aforementioned length, and processed in the aforementioned manner. You may
find our complete privacy policy here to know more about your rights with your
personal data and how we are handling them. Refusing to provide specific data
or consent for data collection is possible, however as we have mentioned within
our privacy policy, IFMSA may not be able to select, provide, or convey the rel-
evant application or submission for their relevant purpose without these items.

www.ifmsa.org
medical students
87 worldwide
Dominican Republic (ODEM) Latvia (LaMSA)
Ecuador (AEMPPI) Lebanon (LeMSIC)
Algeria (Le Souk) Egypt (IFMSA-Egypt) Lesotho (LEMSA)
Argentina (IFMSA-Argentina) El Salvador Libya (LMSA) Serbia (IFMSA-Serbia)
Armenia (AMSP) (IFMSA-El Salvador) Lithuania (LiMSA) Sierra Leone (SLEMSA)
Australia (AMSA) Estonia (EstMSA) Luxembourg (ALEM) Singapore (AMSA-Singapore)
Austria (AMSA) Ethiopia (EMSA) Malawi (UMMSA) Slovakia (SloMSA)
Azerbaijan (AzerMDS) Finland (FiMSIC) Malaysia (SMMAMS) Slovenia (SloMSIC)
Bangladesh (BMSS) France (ANEMF) Mali (APS) South Africa (SAMSA)
Belgium (BeMSA) Gambia (UniGaMSA) Malta (MMSA) Spain (IFMSA-Spain)
Bolivia (IFMSA-Bolivia) Georgia (GMSA) Mexico (IFMSA-Mexico) Sweden (IFMSA-Sweden)
Bosnia and Herzegovina Germany (bvmd) Moldova (ASRM) Switzerland (swimsa)
(BoHeMSA) Ghana (FGMSA) Montenegro (MoMSIC) Syrian Arab Republic (SMSA)
Bosnia and Herzegovina - Greece (HelMSIC) Morocco (IFMSA-Morocco) Taiwan (FMS)
Republic of Srpska (SaMSIC) Grenada (IFMSA-Grenada) Namibia (MESANA) Thailand (IFMSA-Thailand)
Brazil (DENEM) Guatemala (IFMSA-Guatemala) Nepal (NMSS) The Former Yougoslav Republic of
Brazil (IFMSA-Brazil) Guinea (AEM) The Netherlands (IFMSA NL) Macedonia (MMSA)
Bulgaria (AMSB) Guyana (GuMSA) Nicaragua (IFMSA-Nicaragua) Tanzania (TaMSA)
Burkina Faso (AEM) Haiti (AHEM) Nigeria (NiMSA) Togo (AEMP)
Burundi (ABEM) Honduras (IFMSA-Honduras) Norway (NMSA) Trinidad and Tobago (TTMSA)
Canada (CFMS) Hungary (HuMSIRC) Oman (MedSCO) Tunisia (Associa-Med)
Canada - Québec Iceland (IMSA-Iceland) Pakistan (IFMSA-Pakistan) Turkey (TurkMSIC)
(IFMSA-Québec) India (MSAI) Palestine (IFMSA-Palestine) Turkey - Northern Cyprus (MSANC)
Catalonia (AECS) Indonesia (CIMSA-ISMKI) Panama (IFMSA-Panama) Uganda (FUMSA)
Chile (IFMSA-Chile) Iraq (IFMSA-Iraq) Paraguay (IFMSA-Paraguay) Ukraine (UMSA)
China (IFMSA-China) Iraq - Kurdistan Peru (IFMSA-Peru) United Arab Emirates (EMSS)
China - Hong Kong (AMSAHK) (IFMSA-Kurdistan) Peru (APEMH) United Kindgom of Great Britan and
Colombia (ASCEMCOL) Ireland (AMSI) Philippines (AMSA-Philippines) Northern Ireland (SfGH-UK)
Costa Rica (ACEM) Israel (FIMS) Poland (IFMSA-Poland) United States of America (AMSA)
Croatia (CroMSIC) Italy (SISM) Portugal (ANEM) Uruguay (IFMSA-Uruguay)
Cyprus (CyMSA) Jamaica (JAMSA) Qatar (QMSA) Uzbekistan (Phenomenon)
Czech Republic (IFMSA CZ) Japan (IFMSA-Japan) Romania (FASMR) Venezuela (FEVESOCEM)
Democratic Republic Jordan (IFMSA-Jo) Russian Federation (HCCM) Yemen (NAMS)
of the Congo (MSA-DRC) Kazakhstan (KazMSA) Russian Federation - Republic of Zimbabwe (ZimSA)
Denmark (IMCC) Kenya (MSAKE) Tatarstan (TaMSA)
Korea (KMSA) Rwanda (MEDSAR)
Kosovo (KOMS) Saint Lucia (IFMSA-Saint Lucia)
Kuwait (KuMSA) Senegal (FNESS)

www.ifmsa.org
medical students
88 worldwide