You are on page 1of 2


Regular Meeting of the Board of Trustees

August 8, 2018

Members Present: Marie Black

Dr. Imogene Mixson
Marian Jenkins (conference call)
Jewnita Clark

Also Present: Sandra Holmes, Library Director

Jennifer Simpson, Administrative Assistant

Absent: Beverly Raley

Marie Black called the meeting to order at 9:06 a.m.

Minutes from June. Marian Jenkins moved to have the July minutes approved and Jewnita
Clark seconded. All were in favor and the motion passed.

Circulation Report. Statistics for July is down slightly. Mostly our patrons are using

Financial Report. We are doing fine. We spent much money for the organizational change.
The Comparison Report shows that the Library brought in $344,591 and this is more than Sandra
has seen in a while. The Profit and Loss Budget vs. Actual Report shows for code 214 (Office
Supplies) we have used 177.39% and this is due to Dallas Office Supply going out of business
and received a great deal on our products. Code 248 (Advertising) shows 633.33%. We were
able to obtain advertising for the whole year through The Southern Star. We are doing good with
Payroll, but remember employees get paid twice in the month of August so it will increase. The
Library’s Vanguard is doing very well.

Old Business.
A. Library Update. We’ve applied for a USDA loan. We will hopefully be able to have it
expedited according to David Matthews. This loan was submitted back in May.

B. Amazon Sales. Oscar Dunn is in the process of cleaning up outdated material that isn’t
selling and listing new items for sale. He is also going through our inventory and making
it easier to find as we make sales. He is doing a fabulous job and this month our sales
have increased. Our Amazon Book sales totaled $119.11 for the month of July.

C. Summer Reading Program. Our Summer Reading Program (SRP) did exceptionally
well this year. We had great programs and wonderful attendance and participation from
the community. As of yet we do not have an official attendance count. We closed the
event with a bouncy house.
D. Children’s Library. We still have Therapy Dogs come during our Storytime hour every
third Thursday at 10:30 and 4:30 and Pokémon on Saturdays. Our Children’s Librarian,
Cheryl Schwartzkopf, is currently teaching Art Classes on Saturday as well and Andrew
Godeke is in charge of Pokémon.

E. T.Rowe Price and Vanguard Religious. We have closed out these two investment
accounts and the funds have been deposited into our General Fund account at
Commercial Bank, where the money will be held awaiting transfer back to Chuck
Auman. He will only receive the principal and we will keep the interest.

New Business
A. Land Purchase. We closed last Friday on the property owned by Commercial Bank.
The money used for the purchase of the land for the new building site came from the
Library’s Vanguard account. The bank paid all closing costs and land taxes, therefore
we won’t have to. We have moved our sign to the new location also.

B. Bricks and Pavers. Several people have made donations in memory of Roberta Hyers.
When the new building is built we will order pavers in her memory.

C. New Building Fund Donors. Dr. Imogene Mixson suggested to have a designated place
in our adult newsletter as well as our website for our new donors as well as our recent
donors to recognize them

D. Budget Letters. Sandra and Dr. Imogene Mixson created 2018-2019 budget letters for
Mayor Bunting as well as Mark Blankenship so that an informed decision can be made
regarding the Library’s funding.

E. Articles of Dissolution. The paperwork has been finalized to dissolve the old
corporation Ozark-Dale County Public Library. We are now known as Ozark Dale
County Library, Inc.

F. County Commission. Marian Jenkins suggested to check with the County Commission
due to some of Mark Blankenship’s authority being shifted.

Motion to adjourn was made by Dr. Mixson and seconded by Jewnita Clark. All were in favor
and the motion passed.

The meeting was adjourned at 10:00 a.m., and the next meeting will be held on September 12th at
9 a.m.

Respectfully submitted by _________________

Approved by Secretary _________________