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ARIBA Process Flow Document

High Level Process document which outlines integration steps / Process flow
between SAP ERP and Ariba Solutions.

SAP Ariba Payables Integration (19O):


Business Benefits:
 Pay with more flexible terms
 Use working capital better
 Reduce inquiries about payments from suppliers
 Increase productivity in accounts payables department
Key Process Flows:
 Upon receiving supplier invoices in SAP S/4HANA Accounts Payable,
automate negotiating new payment terms for early payment using
SAP Ariba discounting capabilities
 Forward updated payment proposal to your suppliers on the Ariba Network
 Receive confirmation of new payment terms from your suppliers on the
Ariba Network
 Start payment run
 Automatically send remittance advice to supplier via Ariba Network
Process Flow Diagram:

Ariba_Payables.svg
SAP Ariba Commerce Automation Integration (J82):
Business Benefits:
 Reduce transaction costs
 Speed up procurement processes
 Enforce compliance
 Reduce manual process steps and achieve 98% touch-less invoice
processing
 Increase productivity of procurement and accounts payable staff
Key Process Flows:
 Approved purchase orders are sent electronically to the suppliers you
interact with via the Ariba Network
 Automatically receive digital order confirmations from your suppliers
 Electronically process digital advance shipping notices sent by your
suppliers in the Ariba Network into inbound deliveries in SAP S/4HANA
 Automatically send goods receipt notices to suppliers in the Ariba Network
 Electronically receive invoices from suppliers in the Ariba Network
 Digitally update suppliers in the Ariba Network on invoice status updates
Process Flow Diagram:

Ariba_PO_Invoice.svg
SAP Ariba Sourcing Integration (1A0):
Business Benefits:
 Enjoy fast time-to-value and low total-cost-of-ownership with cloud-based
delivery
 Improve project management and compliance with advanced,
automated workflow and approval-routing
 Integrate your SAP S/4HANA to SAP Ariba Sourcing by simple activation
 Simplify and accelerate your configuration by taking advantage of built-in
SAP Best Practices
 Get predictable results fast as these best practices guide you through the
integration process step-by-step
Key Process Flows:
 As purchaser, create a request for quotations (RFQ) for SAP S/4HANA
purchase requisitions that do not automatically find a single source of
supply
 Send the RFQ to the SAP Ariba Sourcing application; this triggers a sourcing
request
 As sourcing manager in SAP Ariba Sourcing, access your worklist and
convert sourcing requests into sourcing projects
 As sourcing manager, monitor sourcing projects that result in (reverse)
auctions, or requests for quotations, and provide these to suppliers on
the Ariba Network. Monitor suppliers’ responses.
 As sourcing manager, award one or more bids in SAP Ariba Sourcing
 Awarded bids are automatically sent to SAP S/4HANA where for awarded
bids purchase orders or operational contracts are created.
Process Flow Diagram:

Ariba_Sourcing.svg
SAP Ariba Sourcing Integration (2GW):
Business Benefits:
 Source your materials and simple services from millions of suppliers in the
Ariba Network
 Automate repetitive process steps with integrated workflows
 Improve project management and compliance with advanced,
automated approval-routing
 Integrate your SAP S/4HANA to SAP Ariba Sourcing by simple activation
 Simplify and accelerate your configuration by taking advantage of built-in
SAP Best Practices
 Enjoy fast time-to-value and low total-cost-of-ownership with cloud-based
delivery
 Get predictable results fast as the best practices guide you through the
integration process step by step
Key Process Flows:
 As purchaser, create a request for quotations (RFQ) for SAP S/4HANA
purchase reqs that do not automatically find a single source of supply
 Send the RFQ to the SAP Ariba Sourcing app; this triggers a sourcing request
 As sourcing manager in SAP Ariba Sourcing, access your worklist and
convert sourcing requests into sourcing projects
 As sourcing manager, monitor sourcing projects that result in (reverse)
auctions, or requests for quotations and provide these to suppliers on the
Ariba Network. Monitor suppliers’ responses.
 As sourcing manager, award one or more bids in SAP Ariba Sourcing
 Awarded bids are automatically sent to SAP S/4HANA where for awarded
bids purchase orders or contracts are created.
Process Flow Diagram:

Ariba_Sourcing.pptx
SAP Ariba Guided Buying Integration (2NV):
Business Benefits:
 Increase employee performance with simple guided user experience
 Apply procurement policies automatically through the guided process,
enforcing compliance during the purchasing process, not afterwards
 Use flexible configuration to allow line-of-business-specific definition of
forms, permissions, and system behavior at field level and for workflows, so
each persona in the process only needs to fill in their respective data,
avoiding clerical errors and streamlining purchasing for each LOB
Key Process Flows:
 Access customized guided buying app and searches for items across
catalogs, including partial items, forms, and suppliers in a single search box
 Get policy guidance as items are added to the shopping cart
 Perform budget checks in SAP S/4HANA Cloud before submitting the
shopping cart
 Approve decisions as per the configured workflow
 Replicate approved shopping carts into SAP S/4HANA Cloud as purchase
requisitions
 Automatically create purchase orders from those requisitions
 Receive and account for items in SAP S/4HANA Cloud with Goods Receipt
app
 Receive and post supplier invoice in SAP S/4HANA Cloud
 Update the SAP Ariba shopping cart with follow-on document record IDs for
traceability
Process Flow Diagram:

Ariba_Guided_Buying
.svg
SAP Ariba Buying and Invoicing Integration (1ZM):
Business Benefits:
 Get a simple and elegant shopping experience that helps employees buy
goods and services compliant with your procurement guidelines
 Experience optimized control and transparency of purchasing data (for
example, commitment updates)
 Manage processes, budgets, approvals, and payments for operations
anywhere in the world
 Integrate easily with SAP S/4HANA Cloud to improve the speed, usability,
and performance of your procure-to-pay process
 Leverage the supplier community on SAP Ariba Network to reduce your
costs and risks
 Connect and collaborate with your suppliers more efficiently
Key Process Flows:
 Select items from punch-out catalog or simple forms and add them to your
shopping cart
 Submit shopping cart for approval
 Create purchase requisition in SAP S/4HANA Cloud (Status: In Release)
 Confirm or reject shopping cart as approver
 Release purchase requisition (Status: Active)
 Create purchase order in SAP Ariba Buying and Invoicing
 Transfer purchase order to SAP S/4HANA Cloud
 Confirm goods receipt in SAP Ariba Buying and Invoicing
 Create supplier invoice in SAP Ariba Network
 Receive supplier invoice in SAP Ariba Buying and Invoicing
 Forward invoice to SAP S/4HANACloud for payment after comparison with
goods receipt and purchase order in SAP Ariba Buying and Invoicing
Process Flow Diagram:

Ariba_Buying_Invoici
ng.svg
SAP Ariba Quote Automation Integration for Procurement (32P):
Business Benefits:
 Reduce spend by reducing the cost for your purchases
 Increase price transparency with frequent digital quote requests
 Increase your purchaser's productivity by automating the quote request
process via Ariba Quote Automation
 Use your Ariba Network subscription for Quote Automation at no
additional cost
 Implement this SAP S/4HANA scope item integration by following the SAP
Activate methodology and SAP Best Practices, and reap benefits within days
Key Process Flows:
 Create request for quotation (RFQ) of type Price Request from S/4HANA
purchase requisition or from scratch
 Automatically send RFQ to suppliers on Ariba Discovery for submitting their
quotes
 At submission deadline automatically receive supplier quotes in SAP
S/4HANA
 Award supplier quotes in SAP S/4HANA automatically after a deadline you
set
 Automatically create purchase orders from awarded quotes
 Automatically update purchasing info records from awarded quotes
Process Flow Diagram:

Quote_Automation.p
ptx
SAP Ariba Purchase Order to Invoice Integration with Procurement (24Z):
Business Benefits:
 Reduce transaction costs
 Speed up procurement processes
 Enforce compliance
 Reduce manual process steps and achieve 98% touch-less invoice
processing
 Increase productivity of procurement and accounts payable staff
Key Process Flows:
 Approved purchase orders are sent electronically to the suppliers you
interact with via the Ariba Network
 Automatically receive digital order confirmations from your suppliers
 Electronically process digital advance shipping notices sent by your
suppliers in the Ariba Network into goods receipts in SAP S/4HANA
 Automatically send goods receipts to suppliers in the Ariba Network
 Electronically receive invoices from suppliers in the Ariba Network
 Digitally update suppliers in the Ariba Network on invoice status updates
Process Flow Diagram:

Ariba_PO_Invoice.ppt
x
SAP IBP – Business Network Collaboration – Supplier Commit with Ariba (2P2):
Business Benefits:
 Share information with your business partners and react to changes in
supply and demand quickly and efficiently
 Reduce inventory carrying cost by enhancing supplier visibility and
interactivity while automating replenishment processes at a lower cost
 Reduce IT spend by minimizing the effort needed for the onboarding
of new partners and connecting many suppliers with technology at a
minimal cost
Key Process Flows:
 Copy Initial Stock and Unconstrained Forecast
 Generate Component Forecast
 Review & Release Component Forecast
 Review Forecast
 Publish Supplier Commits
 Check Alerts
 Analyze Supplier Committed Forecast
Process Flow Diagram:

Ariba_IBP_Business_
Network_Collaboration.svg
SAP Ariba Quote Automation Integration (1L2):
Business Benefits:
 Reduce spend by reducing the cost for your purchases
 Increase price transparency with frequent digital quote requests
 Increase your purchaser's productivity by automating the quote request
process via SAP Ariba Quote Automation
 Use your Ariba Network subscription for SAP Ariba Quote Automation at no
additional cost
 Implement this SAP S/4HANA scope item integration by following the SAP
Activate methodology and SAP Best Practices, and reap benefits within days
Key Process Flows:
 Create request for quotation (RFQ) of type Price Request from S/4HANA
purchase requisition or from scratch
 Automatically send RFQ to suppliers on Ariba Discovery for submitting their
quotes
 At submission deadline automatically receive supplier quotes in SAP
S/4HANA
 Award supplier quotes in SAP S/4HANA automatically after a deadline you
set
 Automatically create purchase orders in SAP S/4HANA from awarded
quotes
 Automatically update purchasing info records in SAP S/4HANA from
awarded quotes
Process Flow Diagram:

Ariba_Quote_Automa
tion.svg