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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

October 2, 2018
PUBLIC HEARINGS

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Ashlee Wright, Library and Community Activities Director

APPROVED BY: Chip Rerig, City Administrator

Ordinance No. 2018-004, SECOND READING - Amending Municipal Code Chapter


SUBJECT: 2.28 "Community Activities and Cultural Commission".

RECOMMENDATION:
Waive reading in full and adopt on second reading Ordinance 2018-004
amending municipal code Chapter 2.28 "Community Activities and Cultural Commission".
BACKGROUND/SUMMARY:
In February 2018 at the regular meeting of the Community Activities and Cultural Commission (CA&CC),
Commission members received a brief history of the formation of the CA&CC, which occurred in 2004 with the
adoption of Chapter 2.28 "Community Activities and Cultural Commission", which has not been amended since
its adoption. The CA&CC voted unanimously to request Council permission to form an ad hoc committee to
review and make recommendations on amendments to this section of the Municipal Code, that will more
accurately reflect the focus of the CA&CC.

At its April 3, 2018 regular meeting Council authorized the formation of a CA&CC ad hoc committee to work with
staff and the Council liaison to evaluate and review Chapter 2.28 of the municipal code, with special focus on
section 2.28.060 "Duties, Responsibilities, and Authority". At its May 8, 2018 the Commission voted to appoint
Chair Linda Califiore and Commissioner Judy Refuerzo to work with the liaison to the Commission,
Councilmember Carolyn Hardy, and staff.

The ad hoc committee began its deliberations by considering the community, and proposed a shift in mindset
from being event focused to being community focused. To this end the ad hoc committee has proposed the
following:

1. Changing the name of the Commission from "Community Activities and Cultural Commission" to "Community
Activities Commission".

2. Re-incorporating section D. that had previously been a part of the duties, responsibilities, and authority of the
Community Activities and Recreation Commission that merged with the Community Cultural Commission to
form the Community Activities and Cultural Commission.
3. Adding a mission statement that provides the framework for the listed duties, responsibilities, and authority.

The Community Activities and Cultural Commission considered and approved the proposed changes at their
August 14, 2018 regular meeting and recommended that the proposed changes be remanded to the Council for
consideration. Council considered the proposed changes at the September 11, 2018 regular meeting.
FISCAL IMPACT:
There is no fiscal impact associated with the review of this item.

PRIOR CITY COUNCIL ACTION:


At its April 3, 2018 regular meeting Council authorized the formation of a CA&CC ad hoc committee to work with
staff and the Council liaison to evaluate and review Chapter 2.28 of the municipal code.

At its September 11, 2018 regular meeting Council waived reading in full and introduced on first
reading Ordinance 2018-004 amending municipal code Chapter 2.28 "Community Activities and Cultural
Commission".

ATTACHMENTS:

Ordinance 2018-004
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL

ORDINANCE NO. 2018-004

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING CHAPTER


2.28 “COMMUNITY ACTIVITIES AND CULTURAL COMMISSION” DUTIES, RESPONSIBILITIES, AND
AUTHORITY.

WHEREAS, the Community Activities and Recreation Commission and the Community Cultural
Commission merged in 2004 to form the Community Activities and Cultural Commission; and

WHEREAS, Chapter 2.28 "Community Activities and Cultural Commission" has not been amended
since its adoption; and

WHEREAS, the Community Activities and Cultural Commission requested Council permission to form
an ad hoc committee to evaluate and review Chapter 2.28 of the municipal code; and

WHEREAS, the ad hoc committee presented proposed changes to the Community Activities and
Cultural Commission that were approved and remanded to the Council for consideration; and

WHEREAS, the proposed changes to Chapter 2.28 “Community Activities and Cultural Commission”
seek to shift the Commission’s focus from being event focused to being community focused; and

WHEREAS, the name of the “Community Activities and Cultural Commission” will be changed to the
Community Activities Commission.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA DOES ORDAIN AS FOLLOWS:

Section 1.

The City Council of the City of Carmel-by-the-Sea authorizes that Chapter 2.28 shall be amended in the
City of Carmel-by-the-Sea Municipal Code to read as shown in Exhibit “A” attached hereto and
incorporated herein

Section 2.

The City Clerk has prepared and published, at least five days before the date of adoption, a summary
of this ordinance once in a newspaper of general circulation printed and published in Monterey County
and circulated in the City of Carmel-by-the-Sea and thenceforth and thereafter the same shall be full
force and effect.

Section 3. EFFECTIVE DATE

This ordinance shall take effect thirty (30) days after its second reading by the City Council.

ADOPTED on the 2ND day of October 2018 BY THE CITY COUNCIL OF THE CITY OF CARMEL-
BY-THE-SEA by the following roll call vote:
Attachment 1

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Thomas A. Graves, MMC
City Clerk
Attachment 1

EXHIBIT “A”

2.28.060 Duties, Responsibilities and Authority.


The Community Activities Commission’s mission is to encourage and support the interaction of neighbors,
friends, families and visitors through the shared experience of special events, programs, and gatherings which
bring the community together safely on the City’s streets and in its parks and weave the fabric of our
community by creating opportunities to interact, celebrate, enrich people’s lives, and promote inclusiveness.

The Community Activities Commission serves as an advisory body to the City Council on matters relating to
the recreational, cultural, and social needs of the community. The Community Activities and Cultural
Commission shall have the following duties, responsibilities and authority:

A. To stimulate and encourage community, cultural and recreational activities within the City and to actively
participate in the executions of these activities;

B. To develop rules and regulations for conducting its business and meetings in accordance with the laws of
the State and the City;

C. To advise and assist the Community Services Manager Community Activities Director and, when requested,
other City commissions and City public bodies, departments and residents of the City, on community, cultural
and recreation programs;

D. To assist in the planning of community activities and recreational programming for the inhabitants of the City
and its adopted sphere of influence to promote and stimulate public interest therein;

D. E. To make themselves aware of, and thereafter advise the City Council of the uses of the Forest Theater
parks and other public spaces, Carmel Beach, Vista Lobos and the Scout House and endeavor to have such
spaces and facilities put to their best possible use;

E. F. To make themselves aware of, and thereafter advise the Council of the condition of the structures,
grounds, and equipment of the facilities under its jurisdiction and bring to the attention of the City Council and
the City Administrator proposals and recommendations for the maintenance, repair, uses and improvements of
such facilities;

F. G.To determine, in consultation with the Community Services Manager Community Activities Director , the
terms of tenancies of the facilities referred to in subsection (D) of this section; to recommend to the City
Council the rental rates and other terms of such use;

G. H.To serve in an advisory capacity to the City Council, the City Administrator and Community Services
Manager Community Activities Director in regard to community activity and recreation matters and all such
matters pertaining to public recreation and the use of recreational lands, facilities and donations.