1997 Documentation Guidelines for Evaluation and Management Services

TABLE OF CONTENTS

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What Is Documentation and Why Is it Important? . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What Do Payers Want and Why? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 General Principles of Medical Record Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation of E/M Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Documentation of History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Chief Complaint (CC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 History of Present Illness (HPI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Review of Systems (ROS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Past, Family and/or Social History (PFSH) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Documentation of Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . General Multi-System Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Single Organ System Examinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Content and Documentation Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . General Multi-System Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cardiovascular Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ear, Nose and Throat Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eye Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Genitourinary Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hematologic/Lymphatic/Immunologic Examination . . . . . . . . . . . . . . . . . . Musculoskeletal Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Neurological Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Psychiatric Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Respiratory Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Skin Examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Documentation of the Complexity of Medical Decision Making . . . . . . . . . . . . . . . . . . . . . Number of Diagnoses or Management Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount and/or Complexity of Data to Be Reviewed . . . . . . . . . . . . . . . . . . . . . . . . Risk of Significant Complications, Morbidity, and/or Mortality . . . . . . . . . . . . . . . Table of Risk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 11 12 13 13 18 20 23 25 29 31 34 37 39 41 43 44 45 46 47

Documentation of an Encounter Dominated by Counseling or Coordination of Care . . . . 48

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1997 DOCUMENTATION GUIDELINES FOR EVALUATION AND MANAGEMENT SERVICES

I.

INTRODUCTION WHAT IS DOCUMENTATION AND WHY IS IT IMPORTANT? Medical record documentation is required to record pertinent facts, findings, and observations about an individual's health history including past and present illnesses, examinations, tests, treatments, and outcomes. The medical record chronologically documents the care of the patient and is an important element contributing to high quality care. The medical record facilitates: • the ability of the physician and other health care professionals to evaluate and plan the patient's immediate treatment, and to monitor his/her health care over time. communication and continuity of care among physicians and other health care professionals involved in the patient's care; accurate and timely claims review and payment; appropriate utilization review and quality of care evaluations; and collection of data that may be useful for research and education.

• • •

An appropriately documented medical record can reduce many of the "hassles" associated with claims processing and may serve as a legal document to verify the care provided, if necessary. WHAT DO PAYERS WANT AND WHY? Because payers have a contractual obligation to enrollees, they may require reasonable documentation that services are consistent with the insurance coverage provided. They may request information to validate: • • the site of service; the medical necessity and appropriateness of the diagnostic and/or therapeutic services provided; and/or that services provided have been accurately reported. 2

II.

GENERAL PRINCIPLES OF MEDICAL RECORD DOCUMENTATION The principles of documentation listed below are applicable to all types of medical and surgical services in all settings. For Evaluation and Management (E/M) services, the nature and amount of physician work and documentation varies by type of service, place of service and the patient's status. The general principles listed below may be modified to account for these variable circumstances in providing E/M services. 1. 2. The medical record should be complete and legible. The documentation of each patient encounter should include: • reason for the encounter and relevant history, physical examination findings and prior diagnostic test results; assessment, clinical impression or diagnosis; plan for care; and date and legible identity of the observer.

• • • 3.

If not documented, the rationale for ordering diagnostic and other ancillary services should be easily inferred. Past and present diagnoses should be accessible to the treating and/or consulting physician. Appropriate health risk factors should be identified. The patient's progress, response to and changes in treatment, and revision of diagnosis should be documented. The CPT and ICD-9-CM codes reported on the health insurance claim form or billing statement should be supported by the documentation in the medical record.

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5. 6.

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hospital inpatient services. For certain groups of patients. and home services. and medical decision making--appear in the descriptors for office and other outpatient services. performance and documentation of one component (eg. history. nursing facility services. • coordination of care. • medical decision making. examination and medical decision making) are the key components in selecting the level of E/M services. social history will focus on family structure. As an example. The first three of these components (i. the recorded information may vary slightly from that described here. emergency department services. and • time.III. domiciliary care services. The descriptors for the levels of E/M services recognize seven components which are used in defining the levels of E/M services. The three key components--history. adolescents and pregnant women may have additional or modified information recorded in each history and examination area. the medical records of infants. family history will focus on congenital 4 . examination) at the highest level does not necessarily mean that the encounter in its entirety qualifies for the highest level of E/M service. In the case of visits which consist predominantly of counseling or coordination of care. • counseling. children. Documentation guidelines are identified by the symbol •DG. hospital observation services.. consultations. Specifically. Because the level of E/M service is dependent on two or three key components. time is the key or controlling factor to qualify for a particular level of E/M service.e. • nature of presenting problem. While some of the text of CPT has been repeated in this publication. examination. the reader should refer to CPT for the complete descriptors for E/M services and instructions for selecting a level of service. • examination. These Documentation Guidelines for E/M services reflect the needs of the typical adult population. These components are: • history. newborn records may include under history of the present illness (HPI) the details of mother's pregnancy and the infant's status at birth. DOCUMENTATION OF E/M SERVICES This publication provides definitions and documentation guidelines for the three key components of E/M services and for visits which consist predominately of counseling or coordination of care.

review of systems and past. The chart below shows the progression of the elements required for each type of history. A. Each type of history includes some or all of the following elements: • • • • Chief complaint (CC). Detailed. The extent of history of present illness.anomalies and hereditary disorders in the family. Expanded Problem Focused. Although not specifically defined in these documentation guidelines. these patient group variations on history and examination are appropriate. and Past. family and/or social history that is obtained and documented is dependent upon clinical judgement and the nature of the presenting problem(s). the content of a pediatric examination will vary with the age and development of the child.) History of Present Illness (HPI) Brief Brief Extended Extended Review of Systems (ROS) N/A Problem Pertinent Extended Complete Past. To qualify for a given type of history all three elements in the table must be met. In addition. and/or Social History (PFSH) N/A N/A Pertinent Complete Type of History Problem Focused Expanded Problem Focused Detailed Comprehensive 5 . family and/or social history (PFSH). DOCUMENTATION OF HISTORY The levels of E/M services are based on four types of history (Problem Focused. Review of systems (ROS). and Comprehensive). (A chief complaint is indicated at all levels. History of present illness (HPI). Family.

CHIEF COMPLAINT (CC) The CC is a concise statement describing the symptom. condition. To document that the physician reviewed the information. • !DG: The ROS and/or PFSH may be recorded by ancillary staff or on a form completed by the patient. diagnosis. Definitions and specific documentation guidelines for each of the elements of history are listed below. ROS and PFSH may be listed as separate elements of history. This may occur when a physician updates his or her own record or in an institutional setting or group practice where many physicians use a common record. !DG: A ROS and/or a PFSH obtained during an earlier encounter does not need to be re-recorded if there is evidence that the physician reviewed and updated the previous information. !DG: The medical record should clearly reflect the chief complaint. The review and update may be documented by: • describing any new ROS and/or PFSH information or noting there has been no change in the information. !DG: If the physician is unable to obtain a history from the patient or other source. or other factor that is the reason for the encounter. 6 . physician recommended return. and noting the date and location of the earlier ROS and/or PFSH.!DG: The CC. or they may be included in the description of the history of the present illness. usually stated in the patient's words. there must be a notation supplementing or confirming the information recorded by others. the record should describe the patient's condition or other circumstance which precludes obtaining a history. problem.

It includes the following elements: • location. • severity. 7 . • quality.HISTORY OF PRESENT ILLNESS (HPI) The HPI is a chronological description of the development of the patient's present illness from the first sign and/or symptom or from the previous encounter to the present. !DG: The medical record should describe at least four elements of the present illness (HPI). • timing. A brief HPI consists of one to three elements of the HPI. !DG: The medical record should describe one to three elements of the present illness (HPI). • modifying factors. • context. or the status of at least three chronic or inactive conditions. and • associated signs and symptoms. • duration. An extended HPI consists of at least four elements of the HPI or the status of at least three chronic or inactive conditions. Brief and extended HPIs are distinguished by the amount of detail needed to accurately characterize the clinical problem(s).

at least ten systems must be individually documented. fever. !DG: The patient's positive responses and pertinent negatives for the system related to the problem should be documented.. !DG: The patient's positive responses and pertinent negatives for two to nine systems should be documented.g. weight loss) • Eyes • Ears.REVIEW OF SYSTEMS (ROS) A ROS is an inventory of body systems obtained through a series of questions seeking to identify signs and/or symptoms which the patient may be experiencing or has experienced. An extended ROS inquires about the system directly related to the problem(s) identified in the HPI and a limited number of additional systems. !DG: At least ten organ systems must be reviewed. Throat • Cardiovascular • Respiratory • Gastrointestinal • Genitourinary • Musculoskeletal • Integumentary (skin and/or breast) • Neurological • Psychiatric • Endocrine • Hematologic/Lymphatic • Allergic/Immunologic A problem pertinent ROS inquires about the system directly related to the problem(s) identified in the HPI. A complete ROS inquires about the system(s) directly related to the problem(s) identified in the HPI plus all additional body systems. Mouth. Nose. a notation indicating all other systems are negative is permissible. For purposes of ROS. In the absence of such a notation. the following systems are recognized: • Constitutional symptoms (e. Those systems with positive or pertinent negative responses must be individually documented. 8 . For the remaining systems.

it is not necessary to record information about the PFSH. A review of two of the three history areas is sufficient for other services. injuries and treatments). domiciliary care. and home care. Those categories are subsequent hospital care. domiciliary care. established patient. comprehensive nursing facility assessments. depending on the category of the E/M service. follow-up inpatient consultations and subsequent nursing facility care. A pertinent PFSH is a review of the history area(s) directly related to the problem(s) identified in the HPI. A complete PFSH is of a review of two or all three of the PFSH history areas. family history (a review of medical events in the patient's family. hospital inpatient services. hospital observation services.PAST. new patient. FAMILY AND/OR SOCIAL HISTORY (PFSH) The PFSH consists of a review of three areas: • past history (the patient's past experiences with illnesses. new patient. emergency department. A review of all three history areas is required for services that by their nature include a comprehensive assessment or reassessment of the patient. 9 . consultations. including diseases which may be hereditary or place the patient at risk). !DG: At least one specific item from two of the three history areas must be documented for a complete PFSH for the following categories of E/M services: office or other outpatient services. new patient. and home care. established patient. and social history (an age appropriate review of past and current activities). • • For certain categories of E/M services that include only an interval history. operations. initial care. established patient. !DG: At least one specific item from any of the three history areas must be documented for a pertinent PFSH . !DG: At least one specific item from each of the three history areas must be documented for a complete PFSH for the following categories of E/M services: office or other outpatient services.

Nose.B. Comprehensive -. or complete examination of a single organ system and other symptomatic or related body area(s) or organ system(s).a limited examination of the affected body area or organ system and any ther symptomatic or related body area(s) or organ system(s). The type (general multi-system or single organ system) and content of examination are selected by the examining physician and are based upon clinical judgement. Mouth and Throat Eyes Genitourinary (Female) Genitourinary (Male) Hematologic/Lymphatic/Immunologic Musculoskeletal Neurological Psychiatric Respiratory Skin A general multi-system examination or a single organ system examination may be performed by any physician regardless of specialty. Expanded Problem Focused -.an extended examination of the affected body area(s) or organ system(s) and any other symptomatic or related body area(s) or organ system(s).a limited examination of the affected body area or organ system. Detailed -. and the s nature of the presenting problem(s). 10 .a general multi-system examination. • • • These types of examinations have been defined for general multi-system and the following single organ systems: • • • • • • • • • • • Cardiovascular Ears. DOCUMENTATION OF EXAMINATION The levels of E/M services are based on four types of examination: • Problem Focused -. the patient’ history.

When that occurs. The content.)”. Elements with multiple components but with no specific numeric requirement (such as “Examination of liver and spleen”) require documentation of at least one component. In the tables. It is possible for a given examination to be expanded beyond what is defined here. the following content and documentation requirements should be met: • Problem Focused Examination-should include performance and documentation of one to five elements identified by a bullet (• in one or more ) organ system(s) or body area(s).. !DG: A brief statement or notation indicating "negative" or "normal" is sufficient to document normal findings related to unaffected area(s) or asymptomatic organ system(s). Documentation for each element must satisfy any numeric requirements (such as “Measurement of any three of the following seven. Expanded Problem Focused Examination-should include performance and documentation of at least six elements identified by a bullet (• in one or more ) organ system(s) or body area(s). GENERAL MULTI-SYSTEM EXAMINATIONS General multi-system examinations are described in detail beginning on page 13.. of the examination pertaining to that body area or organ system are identified by bullets (• in the right column. have been used for clarification and to provide guidance regarding documentation.The content and documentation requirements for each type and level of examination are summarized below and described in detail in tables beginning on page 13.”) included in the description of the element. ) Parenthetical examples. To qualify for a given level of multi-system examination. “(eg. !DG: Specific abnormal and relevant negative findings of the examination of the affected or symptomatic body area(s) or organ system(s) should be documented. A notation of "abnormal" without elaboration is insufficient.. findings related to the additional systems and/or areas should be documented. organ systems and body areas recognized by CPT for purposes of describing examinations are shown in the left column. . • 11 .. or individual elements. !DG: Abnormal or unexpected findings of the examination of any asymptomatic body area(s) or organ system(s) should be described.

Variations among these examinations in the organ systems and body areas identified in the left columns and in the elements of the examinations described in the right columns reflect differing emphases among specialties. box with a shaded or unshaded border. unless specific directions limit ) the content of the examination. To qualify for a given level of single organ system examination. For each area/system. Alternatively. For each system/area selected. Expanded Problem Focused Examination--should include performance and documentation of at least six elements identified by a bullet (• whether in a ). Documentation of every element in each box with a shaded border and at 12 • • . For each system/area selected. box with a shaded or unshaded border. performance and documentation of at least two elements identified by a bullet (• is expected. Detailed Examination--examinations other than the eye and psychiatric examinations should include performance and documentation of at least twelve elements identified by a bullet (• whether in box with a shaded or ). • Comprehensive Examination--should include performance of all elements identified by a bullet (• whether in a shaded or unshaded box. unshaded border.• Detailed Examination--should include at least six organ systems or body areas. documentation of at least two elements identified by a bullet is expected. all elements of the examination identified by a bullet (• should be performed. a ) detailed examination may include performance and documentation of at least twelve elements identified by a bullet (• in two or more organ systems or ) body areas. unshaded border. the following content and documentation requirements should be met: • Problem Focused Examination--should include performance and documentation of one to five elements identified by a bullet (• whether in a ). • SINGLE ORGAN SYSTEM EXAMINATIONS The single organ system examinations recognized by CPT are described in detail beginning on page 18. Eye and psychiatric examinations should include the performance and documentation of at least nine elements identified by a bullet (• whether in a box with a shaded or ). Comprehensive Examination--should include at least nine organ systems or body areas. ).

13 .least one element in each box with an unshaded border is expected.

vessel changes. tracheal position. tuning fork) Inspection of nasal mucosa. hemorrhages) External inspection of ears and nose (eg. hard and soft palates. size and symmetry) Ophthalmoscopic examination of optic discs (eg. 4) respiration. deformities.CONTENT AND DOCUMENTATION REQUIREMENTS General Multi-System Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. reaction to light and accommodation. overall appearance. development. Nose. teeth and gums Examination of oropharynx: oral mucosa. attention to grooming) Inspection of conjunctivae and lids Examination of pupils and irises (eg. size. body habitus. 5) temperature. 3) pulse rate and regularity. mass) C Eyes C C C Ears. tongue. salivary glands. C/D ratio. tenderness. finger rub. 6) height. crepitus) Examination of thyroid (eg. masses) Otoscopic examination of external auditory canals and tympanic membranes Assessment of hearing (eg. exudates. tonsils and posterior pharynx Examination of neck (eg. 2) supine blood pressure. overall appearance. lesions. masses. septum and turbinates Inspection of lips. nutrition. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. symmetry. enlargement. appearance) and posterior segments (eg. whispered voice. scars. Mouth and Throat C C C C C C Neck C C General Multi-System Pg 1 of 5 14 .

masses or lumps. pulse amplitude. flatness. size. perineum and rectum. bruits) femoral arteries (eg. tactile fremitus) Auscultation of lungs (eg. tenderness) Examination of abdomen with notation of presence of masses or tenderness Examination of liver and spleen Examination for presence or absence of hernia Examination (when indicated) of anus. bruits) pedal pulses (eg. use of accessory muscles. rectal masses Obtain stool sample for occult blood test when indicated General Multi-System Pg 2 of 5 15 . nipple discharge) Palpation of breasts and axillae (eg. dullness. diaphragmatic movement) Percussion of chest (eg. location. pulse amplitude. presence of hemorrhoids. breath sounds. hyperresonance) Palpation of chest (eg. intercostal retractions. rubs) Palpation of heart (eg. symmetry. pulse amplitude) extremities for edema and/or varicosities Inspection of breasts (eg. including sphincter tone.System/Body Area Respiratory C C C C Cardiovascular C C Elements of Examination Assessment of respiratory effort (eg. bruits) abdominal aorta (eg. thrills) Auscultation of heart with notation of abnormal sounds and murmurs Examination of: • • • • • Chest (Breasts) C C Gastrointestinal (Abdomen) C C C C C carotid arteries (eg. size. adventitious sounds.

including • Examination of external genitalia (eg. estrogen effect. spermatocele. tenderness. organomegaly. discharge) Uterus (eg. masses. tenderness) FEMALE: Pelvic examination (with or without specimen collection for smears and cultures). tenderness) Cervix (eg. descent or support) Adnexa/parametria (eg. size. discharge. fullness. size. pelvic support. position. cystocele. nodularity) • • • C C Lymphatic Palpation of lymph nodes in two or more areas: C C C C Neck Axillae Groin Other General Multi-System Pg 3 of 5 16 . general appearance. lesions) and vagina (eg. tenderness. lesions. hair distribution. tenderness. mobility. testicular mass) Examination of the penis Digital rectal examination of prostate gland (eg. consistency. symmetry. lesions. tenderness of cord. rectocele) Examination of urethra (eg. hydrocele. masses.System/Body Area Genitourinary MALE: C C C Elements of Examination Examination of the scrotal contents (eg. masses. general appearance. scarring) Examination of bladder (eg. nodularity. contour. general appearance.

subcutaneous nodules. anxiety. cog wheel. nodes) Examination of joints. tightening) Test cranial nerves with notation of any deficits Examination of deep tendon reflexes with notation of pathological reflexes (eg. asymmetry. The examination of a given area includes: • Inspection and/or palpation with notation of presence of any misalignment. defects. lesions. and 6) left lower extremity. flaccid. crepitation or contracture Assessment of stability with notation of any dislocation (luxation). subluxation or laxity Assessment of muscle strength and tone (eg. ribs and pelvis.System/Body Area Musculoskeletal C C Elements of Examination Examination of gait and station Inspection and/or palpation of digits and nails (eg. 2) spine. place and person recent and remote memory mood and affect (eg. ischemia. pin. depression. by touch. infections. clubbing. effusions Assessment of range of motion with notation of any pain. 4) left upper extremity. ulcers) Palpation of skin and subcutaneous tissue (eg. proprioception) Description of patient’ judgment and insight s • • • Skin C C Neurologic C C C Psychiatric C Brief assessment of mental status including: • • • orientation to time. cyanosis. vibration. 5) right lower extremity. masses. crepitation. 3) right upper extremity. bones and muscles of one or more of the following six areas: 1) head and neck. rashes. agitation) General Multi-System Pg 4 of 5 17 . petechiae. Babinski) Examination of sensation (eg. spastic) with notation of any atrophy or abnormal movements Inspection of skin and subcutaneous tissue (eg. tenderness. induration. inflammatory conditions.

At least six elements identified by a bullet. At least two elements identified by a bullet from each of six areas/systems OR at least twelve elements identified by a bullet in two or more areas/systems. Comprehensive General Multi-System Pg 5 of 5 18 .Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Perform and Document: One to five elements identified by a bullet. Perform all elements identified by a bullet in at least nine organ systems or body areas and document at least two elements identified by a bullet from each of nine areas/systems.

Nose. size and forcefulness of the point of maximal impact. mass) Assessment of respiratory effort (eg. lifts. development. 2) supine blood pressure. pulse amplitude. use of accessory muscles. apical-carotid delay) Abdominal aorta (eg. waveform. distension. 4) respiration. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. size. deformities. xanthelasma) Inspection of teeth. abnormal sounds and murmurs Measurement of blood pressure in two or more extremities when indicated (eg. 5) temperature. v or cannon a waves) Examination of thyroid (eg. location. palpable S3 or S4) Auscultation of heart including sounds. coarctation) Examination of: • • • • • Carotid arteries (eg. tenderness. attention to grooming) C Head and Face Eyes Ears. bruits) Femoral arteries (eg. intercostal retractions. rubs) Palpation of heart (eg. Mouth and Throat Neck C C C C C Respiratory C C Cardiovascular C C C Inspection of conjunctivae and lids (eg. breath sounds. gums and palate Inspection of oral mucosa with notation of presence of pallor or cyanosis Examination of jugular veins (eg.Cardiovascular Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. bruits) Pedal pulses (eg. 3) pulse rate and regularity. thrills. 6) height. adventitious sounds. bruits. body habitus. aortic dissection. a. nutrition. enlargement. pulse amplitude. pulse amplitude) Extremities for peripheral edema and/or varicosities Cardiovascular Pg 1 of 2 19 . diaphragmatic movement) Auscultation of lungs (eg.

agitation) Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. xanthomas) Neurological/ Psychiatric Brief assessment of mental status including • • Orientation to time. document every element in each box with a shaded border and at least one element in each box with an unshaded border. infections. At least twelve elements identified by a bullet. spastic) with notation of any atrophy and abnormal movements Inspection and palpation of digits and nails (eg. petechiae. inflammation. cog wheel. cyanosis. flaccid. stasis dermatitis. Cardiovascular Pg 2 of 2 20 . Mood and affect (eg. anxiety. ulcers.System/Body Area Chest (Breasts) Gastrointestinal (Abdomen) C C C Elements of Examination Examination of abdomen with notation of presence of masses or tenderness Examination of liver and spleen Obtain stool sample for occult blood from patients who are being considered for thrombolytic or anticoagulant therapy Genitourinary (Abdomen) Lymphatic Musculoskeletal C C C Extremities Skin C C Examination of the back with notation of kyphosis or scoliosis Examination of gait with notation of ability to undergo exercise testing and/or participation in exercise programs Assessment of muscle strength and tone (eg. Perform all elements identified by a bullet. clubbing. ischemia. place and person. At least six elements identified by a bullet. Osler’ nodes) s Inspection and/or palpation of skin and subcutaneous tissue (eg. scars. depression.

Cardiovascular Pg 3 of 2 21 .

development. attention to grooming) Assessment of ability to communicate (eg. lesions and masses) Inspection of nasal mucosa. 2) supine blood pressure. tonsils and posterior pharynx (eg. lesions. finger rub) External inspection of ears and nose (eg. Mouth and Throat C C C C C C C C C C Ear. pooling of saliva. scars. 4) respiration. posterior choanae and eustachian tubes (Use of mirror not required in children) C C Head and Face C C C C Eyes Ears. 6) height. Nose. septum and turbinates Inspection of lips. true vocal cords and mobility of larynx (Use of mirror not required in children) Examination by mirror of nasopharynx including appearance of the mucosa. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. asymmetry. Nose and Throat Pg 1 of 3 22 . adenoids. overall appearance. teeth and gums Examination of oropharynx: oral mucosa.Ear. use of sign language or other communication aids) and quality of voice Inspection of head and face (eg. lesions) Examination by mirror of larynx including the condition of the epiglottis. scars. lesions and masses) Palpation and/or percussion of face with notation of presence or absence of sinus tenderness Examination of salivary glands Assessment of facial strength Test ocular motility including primary gaze alignment Otoscopic examination of external auditory canals and tympanic membranes including pneumo-otoscopy with notation of mobility of membranes Assessment of hearing with tuning forks and clinical speech reception thresholds (eg. asymmetry. deformities. body habitus. overall appearance. 3) pulse rate and regularity. hydration of mucosal surfaces) Inspection of pharyngeal walls and pyriform sinuses (eg. hard and soft palates. 5) temperature. tongue. Nose and Throat Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. false vocal cords. nutrition. whispered voice.

use of accessory muscles. diaphragmatic movement) Auscultation of lungs (eg. tenderness. adventitious sounds. enlargement.System/Body Area Neck C C Respiratory C C Cardiovascular C C Elements of Examination Examination of neck (eg. groin and/or other location Brief assessment of mental status including • • Orientation to time. depression. intercostal retractions. breath sounds. agitation) Ear. rubs) Auscultation of heart with notation of abnormal sounds and murmurs Examination of peripheral vascular system by observation (eg. Nose and Throat Pg 2 of 3 23 . expansion and/or assessment of respiratory effort (eg. tenderness) Chest (Breasts) Gastrointestinal (Abdomen) Genitourinary Lymphatic Musculoskeletal Extremities Skin Neurological/ Psychiatric C Test cranial nerves with notation of any deficits C Palpation of lymph nodes in neck. tracheal position. axillae. anxiety. masses. temperature. edema. symmetry. crepitus) Examination of thyroid (eg. mass) Inspection of chest including symmetry. place and person. pulses. swelling. overall appearance. varicosities) and palpation (eg. Mood and affect (eg.

Perform all elements identified by a bullet. Nose and Throat Pg 3 of 3 24 .Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. At least six elements identified by a bullet. At least twelve elements identified by a bullet. Ear. document every element in each box with a shaded border and at least one element in each box with an unshaded border.

lacrimal drainage. and tear film Slit lamp examination of the anterior chambers including depth. Mouth and Throat Neck Respiratory Eye Pg 1 of 2 25 .Eye Examination System/Body Area Constitutional Head and Face Eyes C C C C C C C C C C Test visual acuity (Does not include determination of refractive error) Gross visual field testing by confrontation Test ocular motility including primary gaze alignment Inspection of bulbar and palpebral conjunctivae Examination of ocular adnexae including lids (eg. anisocoria) and morphology Slit lamp examination of the corneas including epithelium. and nucleus Measurement of intraocular pressures (except in children and patients with trauma or infectious disease) Elements of Examination Ophthalmoscopic examination through dilated pupils (unless contraindicated) of • Optic discs including size. stroma. exudates and hemorrhages) Ears. appearance (eg. cortex. direct and consensual reaction (afferent pupil). ptosis or lagophthalmos). cells. size (eg. C/D ratio. Nose. endothelium. lacrimal glands. cupping. atrophy. orbits and preauricular lymph nodes Examination of pupils and irises including shape. tumor elevation) and nerve fiber layer • Posterior segments including retina and vessels (eg. and flare Slit lamp examination of the lenses including clarity. anterior and posterior capsule.

document every element in each box with a shaded border and at least one element in each box with an unshaded border. agitation) Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. place and person Mood and affect (eg. anxiety. At least six elements identified by a bullet.System/Body Area Cardiovascular Chest (Breasts) Gastrointestinal (Abdomen) Genitourinary Lymphatic Musculoskeletal Extremities Skin Neurological/ Psychiatric Elements of Examination Brief assessment of mental status including • • Orientation to time. Eye Pg 2 of 2 26 . depression. Perform all elements identified by a bullet. At least nine elements identified by a bullet.

diaphragmatic movement) Auscultation of lungs (eg. rubs) Auscultation of heart with notation of abnormal sounds and murmurs Examination of peripheral vascular system by observation (eg. varicosities) and palpation (eg. use of accessory muscles. tenderness. tenderness) Chest (Breasts) Gastrointestinal (Abdomen) [See genitourinary (female)] C C C C Examination of abdomen with notation of presence of masses or tenderness Examination for presence or absence of hernia Examination of liver and spleen Obtain stool sample for occult blood test when indicated Genitourinary Pg 1 of 4 27 . edema. enlargement. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. overall appearance. body habitus. pulses. masses. development. crepitus) Examination of thyroid (eg. 2) supine blood pressure. temperature. 5) temperature. attention to grooming) C Head and Face Eyes Ears. Nose. tracheal position. mass) Assessment of respiratory effort (eg. deformities. symmetry. breath sounds. intercostal retractions. 4) respiration.Genitourinary Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. 3) pulse rate and regularity. Mouth and Throat Neck C C Respiratory C C Cardiovascular C C Examination of neck (eg. adventitious sounds. 6) height. swelling. nutrition.

lesions. foreskin retractability. masses) Testes (eg. enlargement) Sphincter tone. symmetry. cysts. tenderness) Seminal vesicles (eg. tenderness. rashes) Epididymides (eg. symmetry. size. location. size. masses. size. masses. symmetry. scarring. size. nodularity. deformities) Digital rectal examination including: C • C Prostate gland (eg. presence of hemorrhoids. plaque. rectal masses Genitourinary Pg 2 of 4 28 . lesions. discharge) Penis (eg. presence or absence of foreskin.System/Body Area Genitourinary MALE: C Elements of Examination Inspection of anus and perineum Examination (with or without specimen collection for smears and cultures) of genitalia including: • • C • • Scrotum (eg. lesions. symmetry. masses) Urethral meatus (eg.

time. consistency. cystocele. rectocele) Cervix (eg. tenderness. estrogen effect. tenderness) Vagina (eg. lesions. axillae. discharge) Uterus (eg. scarring) Bladder (eg. depression. nipple discharge) Digital rectal examination including sphincter tone. masses. position. hair distribution. masses. general appearance. masses. fullness. size. general appearance. discharge. groin and/or other location • • • • Lymphatic Musculoskeletal Extremities Skin Neurological/ Psychiatric C • Inspection and/or palpation of skin and subcutaneous tissue (eg. tenderness. mobility. nodularity) Anus and perineum Palpation of lymph nodes in neck. lesions. rashes. anxiety. general appearance. organomegaly. tenderness. location.System/Body Area Genitourinary (Cont’ d) FEMALE: Elements of Examination Includes at least seven of the following eleven elements identified by bullets: C C Inspection and palpation of breasts (eg. prolapse) Urethra (eg. size. symmetry. masses or lumps. agitation) Genitourinary Pg 3 of 4 29 . tenderness. contour. ulcers) Brief assessment of mental status including • • Orientation (eg. lesions. presence of hemorrhoids. rectal masses Pelvic examination (with or without specimen collection for smears and cultures) including: • C • • • External genitalia (eg. descent or support) Adnexa/parametria (eg. place and person) and Mood and affect (eg. lesions. lesions) Urethral meatus (eg. pelvic support.

At least twelve elements identified by a bullet. At least six elements identified by a bullet. document every element in each box with a shaded border and at least one element in each box with an unshaded border.Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. Perform all elements identified by a bullet. Genitourinary Pg 4 of 4 30 .

5) temperature. Mouth and Throat C C Inspection of conjunctivae and lids C C C C Otoscopic examination of external auditory canals and tympanic membranes Inspection of nasal mucosa. 6) height. intercostal retractions. tenderness) Neck • • Respiratory C C Cardiovascular C C Chest (Breasts) Gastrointestinal (Abdomen) C C Genitourinary Examination of abdomen with notation of presence of masses or tenderness Examination of liver and spleen Hematologic/Lymphatic/Immunologic Pg 1 of 2 31 . deformities. mass) Assessment of respiratory effort (eg. enlargement. 2) supine blood pressure. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. varicosities) and palpation (eg. overall appearance. temperature. hard and soft palates. posterior pharynx) Examination of neck (eg. attention to grooming) Palpation and/or percussion of face with notation of presence or absence of sinus tenderness C Head and Face Eyes Ears.Hematologic/Lymphatic/Immunologic Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. pulses. breath sounds. symmetry. rubs) Auscultation of heart with notation of abnormal sounds and murmurs Examination of peripheral vascular system by observation (eg. edema. adventitious sounds. development. 3) pulse rate and regularity. use of accessory muscles. tracheal position. tonsils. diaphragmatic movement) Auscultation of lungs (eg. nutrition. Nose. body habitus. tongue. oral mucosa. masses. crepitus) Examination of thyroid (eg. tenderness. septum and turbinates Inspection of teeth and gums Examination of oropharynx (eg. swelling. 4) respiration.

nodes) Inspection and/or palpation of skin and subcutaneous tissue (eg. bruises) Skin C Neurological/ Psychiatric Brief assessment of mental status including • • Orientation to time. agitation) Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. Perform all elements identified by a bullet. At least six elements identified by a bullet. cyanosis. ischemia. ulcers. At least twelve elements identified by a bullet.System/Body Area Lymphatic Musculoskeletal Extremities C C Elements of Examination Palpation of lymph nodes in neck. place and person Mood and affect (eg. rashes. clubbing. depression. axillae. ecchymoses. anxiety. groin. Hematologic/Lymphatic/Immunologic Pg 2 of 2 32 . and/or other location Inspection and palpation of digits and nails (eg. infections. lesions. document every element in each box with a shaded border and at least one element in each box with an unshaded border. petechiae. inflammation.

deformities. temperature. 3) pulse rate and regularity. tenderness) Chest (Breasts) Gastrointestinal (Abdomen) Genitourinary Lymphatic C Palpation of lymph nodes in neck. 5) temperature.Musculoskeletal Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. swelling. Nose. Mouth and Throat Neck Respiratory Cardiovascular C Examination of peripheral vascular system by observation (eg. development. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. varicosities) and palpation (eg. attention to grooming) C Head and Face Eyes Ears. body habitus. pulses. 2) supine blood pressure. axillae. nutrition. groin and/or other location Musculoskeletal Pg 1 of 3 33 . 6) height. edema. 4) respiration.

For example. subluxation or laxity Assessment of muscle strength and tone (eg. finger/nose. Neurological/ Psychiatric C C C Test coordination (eg. 5) right lower extremity. agitation) Musculoskeletal Pg 2 of 3 34 . crepitation or contracture Assessment of stability with notation of any dislocation (luxation). spastic) with notation of any atrophy or abnormal movements • • • NOTE: For the comprehensive level of examination.System/Body Area Musculoskeletal C Examination of gait and station Elements of Examination Examination of joint(s). each element is counted separately for each body area. place and person Mood and affect (eg. evaluation of fine motor coordination in young children) Examination of deep tendon reflexes and/or nerve stretch test with notation of pathological reflexes (eg. NOTE: For the comprehensive level. pin. For the three lower levels of examination. proprioception) Brief assessment of mental status including • • Orientation to time. 3) right upper extremity. anxiety. 4) left upper extremity. and 6) left lower extremity. crepitation. scars. cafeau-lait spots. the examination of all four anatomic areas must be performed and documented. 5) right lower extremity. tenderness. masses or effusions Assessment of range of motion with notation of any pain (eg. 2) trunk. The examination of a given area includes: • Inspection. For the three lower levels of examination. depression. straight leg raising). Babinski) Examination of sensation (eg. assessing range of motion in two extremities constitutes two elements. bone(s) and muscle(s)/ tendon(s) of four of the following six areas: 1) head and neck. vibration. percussion and/or palpation with notation of any misalignment. rapid alternating movements in the upper and lower extremities. lesions. 2) spine. asymmetry. by touch. inspection and/or palpation of the skin and subcutaneous tissue of two extremitites constitutes two elements. defects. heel/ knee/shin. 4) left upper extremity. 3) right upper extremity. each body area is counted separately. For example. ulcers) in four of the following six areas: 1) head and neck. ribs and pelvis. and 6) left lower extremity. rashes. all four of the elements identified by a bullet must be performed and documented for each of four anatomic areas. Extremities Skin [See musculoskeletal and skin] C Inspection and/or palpation of skin and subcutaneous tissue (eg. flaccid. cog wheel.

Musculoskeletal Pg 3 of 3 35 . document every element in each box with a shaded border and at least one element in each box with an unshaded border. At least six elements identified by a bullet.Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. Perform all elements identified by a bullet. At least twelve elements identified by a bullet.

body habitus. 3) pulse rate and regularity. temperature. varicosities) and palpation (eg. C/D ratio. development. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. swelling. size. bruits) Auscultation of heart with notation of abnormal sounds and murmurs Examination of peripheral vascular system by observation (eg.Neurological Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. attention to grooming) C Head and Face Eyes • Ophthalmoscopic examination of optic discs (eg. 5) temperature. exudates. tenderness) Chest (Breasts) Gastrointestinal (Abdomen) Genitourinary Lymphatic Neurologic Pg 1 of 3 36 . Nose. 4) respiration. pulses. pulse amplitude. Mouth and Throat Neck Respiratory Cardiovascular • C C Examination of carotid arteries (eg. edema. 2) supine blood pressure. vessel changes. nutrition. deformities. 6) height. hemorrhages) Ears. appearance) and posterior segments (eg.

visual acuity. proprioception) Examination of deep tendon reflexes in upper and lower extremities with notation of pathological reflexes (eg. facial symmetry. spontaneous speech) Fund of knowledge (eg. corneal reflexes) 7th cranial nerve (eg. spontaneous or reflex palate movement) 11th cranial nerve (eg. tongue protrusion) Examination of sensation (eg. pupils. 4th and 6th cranial nerves (eg. repeating phrases. whispered voice and/or finger rub) 9th cranial nerve (eg. fundi) 3rd. rapid alternating movements in the upper and lower extremities. by touch. spastic) with notation of any atrophy or abnormal movements (eg. hearing with tuning fork. heel/knee/shin. place and person Recent and remote memory Attention span and concentration Language (eg. tardive dyskinesia) Extremities Skin Neurological [See musculoskeletal] Evaluation of higher integrative functions including: • • • • • Orientation to time. visual fields. fasciculation. evaluation of fine motor coordination in young children) Psychiatric Neurologic Pg 2 of 3 37 . pin. facial sensation. vibration. shoulder shrug strength) 12th cranial nerve (eg. finger/nose. awareness of current events. naming objects. Babinski) Test coordination (eg. eye movements) 5th cranial nerve (eg. vocabulary) Test the following cranial nerves: • • • • • • • • C C C 2nd cranial nerve (eg. past history.System/Body Area Musculoskeletal C Examination of gait and station Elements of Examination Assessment of motor function including: • • Muscle strength in upper and lower extremities Muscle tone in upper and lower extremities (eg. strength) 8th cranial nerve (eg. cog wheel. flaccid.

At least six elements identified by a bullet. Neurologic Pg 3 of 3 38 . document every element in each box with a shaded border and at least one element in each box with an unshaded border. Perform all elements identified by a bullet.Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. At least twelve elements identified by a bullet.

development. Mouth and Throat Neck Respiratory Cardiovascular Chest (Breasts) Gastrointestinal (Abdomen) Genitourinary Lymphatic Musculoskeletal C Assessment of muscle strength and tone (eg. flaccid. 4) respiration. 3) pulse rate and regularity. Nose. deformities. 5) temperature. 2) supine blood pressure. attention to grooming) C Head and Face Eyes Ears. cog wheel.Psychiatric Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. spastic) with notation of any atrophy and abnormal movements C Examination of gait and station Extremities Skin Neurological Psychiatric Pg 1 of 2 39 . 6) height. body habitus. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. nutrition.

and computation Description of associations (eg. tangential). lability) Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet. intact) Description of abnormal or psychotic thoughts including: hallucinations. articulation. content of thoughts (eg. loose. delusions. Perform all elements identified by a bullet. abstract reasoning. concerning psychiatric condition) Complete mental status examination including • • • • • • Orientation to time. and spontaneity with notation of abnormalities (eg. anxiety. volume. At least six elements identified by a bullet.System/Body Area Psychiatric C C C C C Elements of Examination Description of speech including: rate. Psychiatric Pg 2 of 2 40 . preoccupation with violence. illogical. logical vs. depression. past history. document every element in each box with a shaded border and at least one element in each box with an unshaded border. circumstantial. concerning everyday activities and social s situations) and insight (eg. awareness of current events. paucity of language) Description of thought processes including: rate of thoughts. hypomania. perseveration. tangential. coherence. homicidal or suicidal ideation. naming objects. At least nine elements identified by a bullet. vocabulary) Mood and affect (eg. agitation. and obsessions Description of the patient’ judgment (eg. repeating phrases) Fund of knowledge (eg. place and person Recent and remote memory Attention span and concentration Language (eg.

rubs) Auscultation of heart including sounds. temperature. distension. overall appearance. flatness. pulses. adventitious sounds. attention to grooming) C Head and Face Eyes Ears. crepitus) Examination of thyroid (eg. 3) pulse rate and regularity. tenderness) Neck C C C Respiratory C C C C C Cardiovascular C C Chest (Breasts) Respiratory Pg 1 of 2 41 . v or cannon a waves) Inspection of chest with notation of symmetry and expansion Assessment of respiratory effort (eg. deformities. 6) height. hyperresonance) Palpation of chest (eg. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg. septum and turbinates Inspection of teeth and gums Examination of oropharynx (eg. dullness. 4) respiration. symmetry. edema. oral mucosa. body habitus.Respiratory Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. hard and soft palates. Mouth and Throat C C C Inspection of nasal mucosa. Nose. intercostal retractions. enlargement. development. tonsils and posterior pharynx) Examination of neck (eg. 5) temperature. nutrition. use of accessory muscles. tenderness. masses. breath sounds. tracheal position. a. varicosities) and palpation (eg. diaphragmatic movement) Percussion of chest (eg. mass) Examination of jugular veins (eg. swelling. tactile fremitus) Auscultation of lungs (eg. abnormal sounds and murmurs Examination of peripheral vascular system by observation (eg. 2) supine blood pressure. tongue.

groin and/or other location Assessment of muscle strength and tone (eg. nodes) Inspection and/or palpation of skin and subcutaneous tissue (eg. agitation) Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet.System/Body Area Gastrointestinal (Abdomen) C C Genitourinary Lymphatic Musculoskeletal C C C Extremities C Elements of Examination Examination of abdomen with notation of presence of masses or tenderness Examination of liver and spleen Palpation of lymph nodes in neck. axillae. depression. At least twelve elements identified by a bullet. ischemia. place and person Mood and affect (eg. ulcers) Skin Neurological/ Psychiatric C Brief assessment of mental status including • • Orientation to time. infections. document every element in each box with a shaded border and at least one element in each box with an unshaded border. cog wheel. cyanosis. spastic) with notation of any atrophy and abnormal movements Examination of gait and station Inspection and palpation of digits and nails (eg. anxiety. lesions. Respiratory Pg 2 of 2 42 . inflammation. flaccid. rashes. clubbing. Perform all elements identified by a bullet. At least six elements identified by a bullet. petechiae.

attention to grooming) C Head and Face Eyes Ears. teeth and gums Examination of oropharynx (eg. hard and soft palates. tenderness) Chest (Breasts) Gastrointestinal (Abdomen) C C Genitourinary Lymphatic Musculoskeletal Extremities C Inspection and palpation of digits and nails (eg. tonsils. nodes) C Palpation of lymph nodes in neck. 7) weight (May be measured and recorded by ancillary staff) General appearance of patient (eg.Skin Examination System/Body Area Constitutional C Elements of Examination Measurement of any three of the following seven vital signs: 1) sitting or standing blood pressure. nutrition. deformities. pulses. development. varicosities) and palpation (eg. tenderness. body habitus. petechiae. swelling. clubbing. oral mucosa. cyanosis. 2) supine blood pressure. 5) temperature. enlargement. temperature. edema. groin and/or other location Examination of liver and spleen Examination of anus for condyloma and other lesions Skin Pg 1 of 2 43 . infections. axillae. tongue. mass) Neck Respiratory Cardiovascular C C Examination of peripheral vascular system by observation (eg. 3) pulse rate and regularity. Nose. 4) respiration. inflammation. ischemia. 6) height. Mouth and Throat C C C Inspection of conjunctivae and lids Inspection of lips. posterior pharynx) Examination of thyroid (eg.

place and person Mood and affect (eg. inspection and/or palpation of the skin and subcutaneous tissue of the right upper extremity and the left upper extremity constitutes two elements. agitation) Content and Documentation Requirements Level of Exam Problem Focused Expanded Problem Focused Detailed Comprehensive Perform and Document: One to five elements identified by a bullet.System/Body Area Skin C C C C C C C C C C C C Elements of Examination Palpation of scalp and inspection of hair of scalp. including the face and Neck Chest. buttocks Back Right upper extremity Left upper extremity Right lower extremity Left lower extremity NOTE: For the comprehensive level. the examination of at least eight anatomic areas must be performed and documented. document every element in each box with a shaded border and at least one element in each box with an unshaded border. eyebrows. Skin Pg 2 of 2 44 . groin. each body area is counted separately. chromhidroses or bromhidrosis Neurological/ Psychiatric Brief assessment of mental status including • • Orientation to time. lesions. rashes. chest. At least six elements identified by a bullet. At least twelve elements identified by a bullet. For example. C Inspection of eccrine and apocrine glands of skin and subcutaneous tissue with identification and location of any hyperhidrosis. pubic area (when indicated) and extremities Inspection and/or palpation of skin and subcutaneous tissue (eg. susceptibility to and presence of photo damage) in eight of the following ten areas: Head. face. including breasts and axillae Abdomen Genitalia. For the three lower levels of examination. ulcers. anxiety. depression. Perform all elements identified by a bullet.

Skin Pg 3 of 2 45 .

• • The chart below shows the progression of the elements required for each level of medical decision making. reviewed and analyzed. the diagnostic procedure(s) and/or the possible management options. morbidity and/or mortality. and/or other information that must be obtained. as well as comorbidities. 46 . low complexity. diagnostic tests. Number of diagnoses or management options Minimal Limited Multiple Extensive Amount and/or complexity of data to be reviewed Minimal or None Limited Moderate Extensive Risk of complications and/or morbidity or mortality Minimal Low Moderate High Type of decision making Straightforward Low Complexity Moderate Complexity High Complexity Each of the elements of medical decision making is described below. To qualify for a given type of decision making.C. the amount and/or complexity of medical records. two of the three elements in the table must be either met or exceeded. DOCUMENTATION OF THE COMPLEXITY OF MEDICAL DECISION MAKING The levels of E/M services recognize four types of medical decision making (straightforward. moderate complexity and high complexity). Medical decision making refers to the complexity of establishing a diagnosis and/or selecting a management option as measured by: • the number of possible diagnoses and/or the number of management options that must be considered. and the risk of significant complications. associated with the patient's presenting problem(s).

!DG: For each encounter. 47 . Generally. well controlled. • For a presenting problem with an established diagnosis the record should reflect whether the problem is: a) improved. clinical impression. or diagnosis should be documented. resolving or resolved. the complexity of establishing a diagnosis and the management decisions that are made by the physician. For a presenting problem without an established diagnosis. or changes in. or failing to change as expected. or "rule out" (R/O) diagnosis. b) inadequately controlled. or. The need to seek advice from others is another indicator of complexity of diagnostic or management problems. It may be explicitly stated or implied in documented decisions regarding management plans and/or further evaluation. decision making with respect to a diagnosed problem is easier than that for an identified but undiagnosed problem. • !DG: The initiation of. consultations requested or advice sought. therapies. worsening. an assessment. The number and type of diagnostic tests employed may be an indicator of the number of possible diagnoses.NUMBER OF DIAGNOSES OR MANAGEMENT OPTIONS The number of possible diagnoses and/or the number of management options that must be considered is based on the number and types of problems addressed during the encounter. Treatment includes a wide range of management options including patient instructions. "probable". the record should indicate to whom or where the referral or consultation is made or from whom the advice is requested. the assessment or clinical impression may be stated in the form of differential diagnoses or as a "possible". !DG: If referrals are made. treatment should be documented. Problems which are improving or resolving are less complex than those which are worsening or failing to change as expected. nursing instructions. and medications.

tracing or specimen to supplement information from the physician who prepared the test report or interpretation. planned. A decision to obtain and review old medical records and/or obtain history from sources other than the patient increases the amount and complexity of data to be reviewed. tracing or specimen previously or subsequently interpreted by another physician should be documented.AMOUNT AND/OR COMPLEXITY OF DATA TO BE REVIEWED The amount and complexity of data to be reviewed is based on the types of diagnostic testing ordered or reviewed. A simple notation such as "WBC elevated" or "chest x-ray unremarkable" is acceptable. caretaker or other source to supplement that obtained from the patient should be documented. radiology and/or other diagnostic tests should be documented. the review may be documented by initialing and dating the report containing the test results. caretaker or other source to supplement that obtained from the patient should be documented. or performed at the time of the E/M encounter. radiology or other diagnostic tests with the physician who performed or interpreted the study should be documented. Discussion of contradictory or unexpected test results with the physician who performed or interpreted the test is an indication of the complexity of data being reviewed. eg. !DG: A decision to obtain old records or decision to obtain additional history from the family. On occasion the physician who ordered a test may personally review the image. !DG: The direct visualization and independent interpretation of an image. that fact should be documented. !DG: If a diagnostic service (test or procedure) is ordered. and/or the receipt of additional history from the family. scheduled. !DG: The results of discussion of laboratory. the type of service. If there is no relevant information beyond that already obtained. Alternatively. A notation of “Old records reviewed” or “additional history obtained from family” without elaboration is insufficient. should be documented. 48 . !DG: The review of lab. this is another indication of the complexity of data being reviewed. lab or x-ray. !DG: Relevant findings from the review of old records.

Because the determination of risk is complex and not readily quantifiable. planned or scheduled at the time of the E/M encounter. AND/OR MORTALITY The risk of significant complications. and/or mortality is based on the risks associated with the presenting problem(s). !DG: If a surgical or invasive diagnostic procedure is performed at the time of the E/M encounter. low. morbidity. laparoscopy. or management options) determines the overall risk. !DG: The referral for or decision to perform a surgical or invasive diagnostic procedure on an urgent basis should be documented or implied. The highest level of risk in any one category (presenting problem(s). the table includes common clinical examples rather than absolute measures of risk. morbidity. !DG: Comorbidities/underlying diseases or other factors that increase the complexity of medical decision making by increasing the risk of complications. The assessment of risk of selecting diagnostic procedures and management options is based on the risk during and immediately following any procedures or treatment. and/or mortality is minimal. morbidity. the specific procedure should be documented. the type of procedure. and/or mortality should be documented. eg. or high. !DG: If a surgical or invasive diagnostic procedure is ordered. MORBIDITY. the diagnostic procedure(s). The assessment of risk of the presenting problem(s) is based on the risk related to the disease process anticipated between the present encounter and the next one. moderate. diagnostic procedure(s). and the possible management options. 49 . The following table may be used to help determine whether the risk of significant complications. should be documented.RISK OF SIGNIFICANT COMPLICATIONS.

insect bite. cataract. multiple trauma. eg. cardiac catheterization ! Obtain fluid from body cavity. eg. eg. tinea corporis Minimal Low ! Two or more self-limited or minor problems ! One stable chronic illness. eg. seizure. sensory loss ! Over-the-counter drugs ! Minor surgery with no identified risk factors ! Physical therapy ! Occupational therapy ! IV fluids without additives Moderate ! Minor surgery with identified risk factors ! Elective major surgery (open. cystitis. eg. lump in breast ! Acute illness with systemic symptoms. percutaneous or endoscopic) ! Parenteral controlled substances ! Drug therapy requiring intensive monitoring for toxicity ! Decision not to resuscitate or to de-escalate care because of poor prognosis 50 . eg. progression. arteriogram. eg lumbar puncture. simple sprain ! One or more chronic illnesses with mild exacerbation. fetal contraction stress test ! Diagnostic endoscopies with no identified risk factors ! Deep needle or incisional biopsy ! Cardiovascular imaging studies with contrast and no identified risk factors. thoracentesis. eg. pneumonitis. allergic rhinitis. eg. eg. cardiac stress test. non-insulin dependent diabetes. acute MI. culdocentesis ! Cardiovascular imaging studies with contrast with identified risk factors ! Cardiac electrophysiological tests ! Diagnostic Endoscopies with identified risk factors ! Discography ! ! ! ! Management Options Selected Rest Gargles Elastic bandages Superficial dressings ! One self-limited or minor problem.TABLE OF RISK Level of Risk Presenting Problem(s) Diagnostic Procedure(s) Ordered ! Laboratory tests requiring venipuncture ! Chest x-rays ! EKG/EEG ! Urinalysis ! Ultrasound. weakness. eg. barium enema ! Superficial needle biopsies ! Clinical laboratory tests requiring arterial puncture ! Skin biopsies ! Physiologic tests under stress. percutaneous or endoscopic) with no identified risk factors ! Prescription drug management ! Therapeutic nuclear medicine ! IV fluids with additives ! Closed treatment of fracture or dislocation without manipulation High ! Elective major surgery (open. acute renal failure ! An abrupt change in neurologic status. eg. eg. TIA. percutaneous or endoscopic) with identified risk factors ! Emergency major surgery (open. peritonitis. pyelonephritis. eg. psychiatric illness with potential threat to self or others. well controlled hypertension. colitis ! Acute complicated injury. BPH ! Acute uncomplicated illness or injury. severe respiratory distress. head injury with brief loss of consciousness ! One or more chronic illnesses with severe exacerbation. cold. or side effects of treatment ! Two or more stable chronic illnesses ! Undiagnosed new problem with uncertain prognosis. progression. pulmonary embolus. pulmonary function tests ! Non-cardiovascular imaging studies with contrast. or side effects of treatment ! Acute or chronic illnesses or injuries that pose a threat to life or bodily function. progressive severe rheumatoid arthritis. echocardiography ! KOH prep ! Physiologic tests not under stress.

DOCUMENTATION OF AN ENCOUNTER DOMINATED BY COUNSELING OR COORDINATION OF CARE In the case where counseling and/or coordination of care dominates (more than 50%) of the physician/patient and/or family encounter (face-to-face time in the office or other or outpatient setting. as appropriate) should be documented and the record should describe the counseling and/or activities to coordinate care. time is considered the key or controlling factor to qualify for a particular level of E/M services. 51 . !DG: If the physician elects to report the level of service based on counseling and/or coordination of care. the total length of time of the encounter (face-to-face or floor time.D. floor/unit time in the hospital or nursing facility).

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