You are on page 1of 13

BSNL

User Manual
Finance & Controlling (FICO)
Payment Notification

Version:1.1
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

01.07.2011
Version Control

Date Version Author Change Description


01.02.2010 1.0 Nidhi Tulshan
01.07.2011 1.1 Jaswinder Kaur Updated changes to Vendor Master Creation
Process

The document has been prepared to be used by the following stake-holders:

 End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
 Core Team – Directly involved in recording and accounting of costs related to electricity.
 Business Process Owners – Respective Business Leaders, involved in validating the process
design.

Important Note:

The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.

Page 1 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

Course Overview
SAP Finance & Controlling module manages all the transactions related to accounting of
business transactions and controlling module is used for internal reporting purposes. This
manual covers the process of sending mail to employee whenever any payment is made to him .
Same is divided into two parts :

1) FI payments

This will work in case of any payment made to employee through vendor account (
temporary , imprest , travel advance ) . In such cases whenever Bank Account is
credited and vendor account is debited , mail goes to the employee

2) HR payments

Whenever any Pre DMI is done by HR against employee payment ( payroll , claim ,
medical , GPF ) , employee vendor account is not used and payment is directly made by
HR in employee account . In this case also the mail is sent to employee informing him of
the payment done

In both the above cases , the mail will go in the SAP’s inbox and can also be accessed through
portal ( ESS ).
A background job is scheduled on hourly basis and mail will be sent at same frequency

Target Audience

This course is intended for the following audiences:

 Junior Accounts officer


 Chief Accounts officers’
 Senior Management – Accounting and Finance functions.

Course Prerequisites

 Knowledge of navigating SAP systems


 Basic knowledge of Finance & Controlling

Course Goals

This course will prepare you to:

Page 2 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

 Send Payment Notification to employee through mail

Course Objectives

After completing this course, you will be able to:


 Send Payment Notification to employee through mail

Page 3 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

Important information to be noted:-

 All documents are to be created in reference to the preceding document.


 All SAP Transactions can be executed either by navigating to the required
Transaction through the Menu Path or by simply entering the Transaction Code for
the respective Transaction in the Command Field.
 To make the process work , it is required that in all cases accounting to be done
before the actual payment is done and same is done well in time otherwise message
will go at a different time and may create more confusion.

Page 4 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

Table of Contents
1. MAIL NOTIFICATION REPORT ........................................................................ 6

Page 5 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

1. Mail Notification Report

Transaction Code Description


ZFI175 Mail Notification Report

Procedural Steps

1) FI Payments

Two Temporary advance postings are done for two employees and same needs to be
paid

Page 6 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

Payment of advance is done to employee and below document is generated

In both the above payment documents, the bank account is credited and employee
account is debited . In this case the payment notification mail will come to the SAP
Business workplace and ESS

Mail in SAP Business Workplace

Employee E97900008

Page 7 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

Employee E98400005

2) HR Payments

A Pre-DMI is run by HR for off cycle payments of two employees and payment is
directly done by HR in the employee account .In this case also the payment notification
mail is sent to employee and same can be checked through SAP Business workplace and
ESS portal .

Consider below payment data after Pre-DMI run:

Employee Payment Amount


E97900008 6789
E98400005 7995

Page 8 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

Below mail appears in the SAP Business workplace

Employee E97900008

Employee E98400005

All the above mails can be accessed through ESS portal also

ESS screen of Employee E97900008

Page 9 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

ESS screen of Employee E98400005

Page 10 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

A new ztransaction code is also developed using which the report can be fetched to check
that the mail is sent to whom.

Transaction code ZFI175

Giving parameters as HR / FI payments and company code, if I select


option, then the list can be fetched which shows that mail is sent to whom

Page 11 of 13
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Payment Notification

The details can be downloaded in excel also and save on desktop .

The system task is complete.

Page 12 of 13