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BSNL

User Manual
Finance & Controlling (FICO)
Z Developments

Version:1.1
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

01.07.2011
Version Control

Date Version Author Change Description


01.02.2010 1.0 Nidhi Tulshan
01.07.2011 1.1 Jaswinder Kaur Updated changes to Vendor Master Creation
Process

The document has been prepared to be used by the following stake-holders:

 End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
 Core Team – Directly involved in recording and accounting of costs related to electricity.
 Business Process Owners – Respective Business Leaders, involved in validating the process
design.

Important Note:

The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Course Overview
SAP Finance & Controlling module manages all the transactions related to accounting of
business transactions and controlling module is used for internal reporting purposes. The unit
explains the various Z Developments.

Target Audience

This course is intended for the following audiences:

 Junior Accounts officer


 Chief Accounts officers’
 Senior Management – Accounting and Finance functions.

Course Prerequisites

 Knowledge of navigating SAP systems


 Basic knowledge of Finance & Controlling

Course Goals

This course will prepare you to:


 Vendor Master Report
 Upload Vendor CIN Details
 Temporary Advance Status Report
 Temporary Advance Status Details

Course Objectives

After completing this course, you will be able to:


 Vendor Master Report
 Upload Vendor CIN Details
 Temporary Advance Status Report
 Temporary Advance Status Details

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Important information to be noted:-

 All documents are to be created in reference to the preceding document.


 All SAP Transactions can be executed either by navigating to the required
Transaction through the Menu Path or by simply entering the Transaction Code for
the respective Transaction in the Command Field.

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Table of Contents
1. VENDOR MASTER REPORT ............................................................................ 5
2. UPLOAD VENDOR CIN DETAILS ...................................................................... 6
3. TEMPORARY ADVANCE STATUS REPORT ..................................................... 12
4. TEMPORARY ADVANCE STATUS DETAILS .................................................... 15

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

1. Vendor Master Report

The purpose of this development is to generate the list of the vendor details based on the
vendor number given or Vendor Account group .
This list provides the complete list of the vendor details like name , bank details , PAN number ,
Excise details , CIN details

Based on the vendor Account number given or Vendor Account group given the complete list
of vendor details can be fetched . This list will give the following details for the vendor :
i) Vendor Name
ii) Bank details
iii) CIN Details
iv) Excise details
v) PAN number

User can download the same details in excel and keep same for record purpose

Go to Tcode ZFI172
Via Transaction Code ZFI172

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )


Vendor Vendor Account Number O
Account
Number
Vendor Vendor Account Group R Z001
Account Group
Company Code Company Code O 1021

Click on Execute

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

On execution it will show the vendor master report

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

2. Upload Vendor CIN Details

The purpose of this development is to upload the CIN details of the vendors once the vendor
master is created . The various details which can be uploaded includes Excise details , service
tax details , PAN details

Once the vendor master is created , the CIN details for multiple vendor master can be uploaded
using the BDC upload format . The BDC upload format is attached herewith :

Vendor CIN details


upload format .xls
Instead of entering details for each vendor separately , the data can be mapped in the attached
excel format and using ZFI157 all vendor CIN details can be uploaded in one go .

Via Transaction Code ZFI157

Update the following Required ( R ) and Optional ( O ) field

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Field Name Description R/O Values( Example )


File Vendor CIN details excel R Vendor CIN details
excel
Mode Processing mode R E

Click on Execute

Go to TCode XK03

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )


Vendor Vendor R 1005089
Company Code Company Code R 1021

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Press Enter

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Click on

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Click on the tab

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Click on the tab

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

3. Temporary Advance Status Report

The purpose of this development is to get both the current and detailed status of the temporary
advance and its settlement . The report can be fetched giving details of the total advances which
is approved and advances which are not approved .

Based on the different criteria such as Company code , employee vendor code , Request number
the report for temporary advances which are approved and which are pending can be fetched .
Also the status report of the temporary advance current detail and detailed view can be
generated . Following details can be derived from the report :

i) Approval status
ii) Remarks given at different levels
iii) Time and Date of action
iv) Amount approved
v) Final SAP document generated

Go to Tcode ZFI070

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Via Transaction Code ZFI070

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )


Company Code Identifying the company code R 1080
Business Area Identifying the business area O 8001
Employee Vendor Employee Vendor Code O 98001234
Code
Date Range Date Range O
Request No Temporary Advance Request No. O T00000000053
Status Request Status O

Click on

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Temporary Advance Status Report gets displayed.

Click on the back button

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Enter the below details

Click on

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

4. Temporary Advance Status Details

The purpose of this development is to check the status of both temporary advance request
number and its settlement . This is required for checking the current status of any temporary
advance applied by user .

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Here giving the request number of temporary advance and making selection for advance details
/ settlement details the detailed screen of the request / settlement will appear which will give
details of the current status , amount , approving level of the request / settlement . This will
help in tracking the status of the request / settlement.

Go to Tcode ZFI174
Via Transaction Code ZFI174

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )


Request No Temporary Advance Request No. R T00000000053

Click on

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Click on the back button

Enter the below details & click on

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

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User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments

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