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ccxSpring Semester 2018 Key Dates

(AY Spring Semester 1/1/18-5/13/18)

ACTION DATES FOR AY EMPLOYEES


ACTION
ACTION DATE NOTE:
 New Hire 1/1/18  True dates in 41 will also be 1/1/18
 Rehire
 Add Additional
 Position Reclassification
 Change in Pay
 Transfer (AY to FY, FY to AY, AY
to AY)
End of Fall semester is 12/31/17 1/1/18 AY Employees eligible to be paid for the full month of
 End Additional December:
 Separation, including official  Grads who have completed all duties for the fall
retirees semester.
 AY Employees who have worked through 12/19/17
(date grades due).
 Employees with contracts that expire on 12/31/17.
 All others should terminate day after last day worked.
 True term date (ZL) in 41 should be 1/1/18 (or day
following last day worked if ending prior to end of
semester).
End of Spring semester is 5/13/18 TBD Due to the HCM project, the date for end additional and
 End Additional separation actions cannot be determined at this time. The
 Separation, including official Key Dates will be updated as soon as this information is
retirees available.

ACTION DATES FOR FY EMPLOYEES


ACTION
ACTION DATE NOTE:
 New Hire 1/1/18  True date (ZA) in 41 should be 1/1/18 (same as
 Rehire (or per action date)
 Add Additional contract)  Per the University Holiday Pay Procedures, if an
 Position Reclassification employee begins working in their position on 1/3/18,
 Change in Pay they are eligible to be paid for the full month of
 Transfer (FY to AY, AY to FY, FY January (including the 1/1-1/2/18 holidays); therefore,
to FY) the action should be effective 1/1/18.
End of Fall semester is 12/31/17 1/1/18 FY Employees eligible to be paid for the full month of
 End Additional (or day December:
 Separation, including official following last  FY Faculty with contracts that expire on 12/31/17.
retirees day worked)  Grads, A/P, M/P, or Retirees who have worked
through 12/22/17 which is the last available work day
of the month (Holidays are 12/25-12/26/17 and winter
recess dates are 12/27-12/29/17)
 True term date (ZL) in 41 should be 1/1/18.
 Temporary employees should be terminated on the
day following the last day worked.

Note: When any of the above conditions do not apply, the effective date on the PA form for separations and end additional
appointments should always be the date following the last day in pay status (i.e. if last day worked is Friday, then Saturday is the
effective date on the PA form).

EXCEPTIONS TO THESE DATES MAY BE CONSIDERED ON A CASE BY CASE BASIS.