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MS Project 2007 Training Manual
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MS Project 2007 Training Manual
Copyright © 2007 Orchid Systems Inc.
October 5, 2009
All rights reserved. We have not entered into the Cancopy agreement. No part of this book may be reproduced
or transmitted in any form by any means, electronic, mechanical, photocopying, recording, or otherwise,
without the prior written permission of the publisher. For information address Orchid Systems Inc. at #304,
10617 – 105 Street, Edmonton, AB, CANADA T5H 4P7.
Orchid Systems books may be purchased for educational or business use. For information, please write:
Orchid Systems Inc. #304, 10617 – 105 Street, Edmonton, AB, T5H 4P7, or contact us by email at
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Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

ISBN 1-894899-62-8

......................................................... 5 Task Usage Chart ........ 3 Budget Report................................................................................................................................... 13 Resource Chart ............................. 15 ............................................... Critical Path ............ 11 Change Working Time ...............................www............................................... 13 Lead/Lag Time......... 11 Building Construction Project # A3 Gantt Entry ............................................................................... 10 Percentage Complete ..................................................................................................................................................... 8 Resource Sheet ......................................... FF ......... 1 Resource Sheet............................ca Page 2 Table of Contents Compressor Installation Project # A1 Gantt Entry....................................................................... 4 Start-Finish Date Scheduling ......................................................................................................... 9 Budget Report ............................................ 13 FS...................................................................................................................................... 6 Building Construction Project # A2 Gantt Entry................... 9 Network Diagram................................................................................................. Baseline... Critical Path ................................................................................. Baseline...................................................................................................................................................................GetToThePoint........................................................................................................................................................................................................................................................ 5 Network Diagram........................ 8 Tracking Percentage Complete ..................................................... 14 Budget Report .............................................................................................. 3 Gantt Fixed Cost Chart .................................. 8 Gantt Fixed Cost Chart .................................. Help ............. Sorting by ID ....................................................................... Over Allocated Resources ......................................................... 14 Network Diagram......................... SS.......... 14 Gantt Fixed Cost Chart .......................................

.......... Figure 37 Gantt Fixed Cost ........ Figure 27 Gantt Fixed Cost ................. Figure 16 Resource Chart ................................................... Figure 24 Network Diagram......................................................... Figure 32 Gantt Fixed Cost .............................................................................. Figure 38 Budget Report ............................................................................................................................................................................................................... Figure 21 Resource Chart ..... Figure 20 Dupree Boiler Shut Down Project # A5 Gantt Entry ......................................................................................................................................................................................................................................................................................................................... Figure 19 Network Diagram........................................... Figure 26 Resource Chart ........ Figure 39 Network Diagram........................................................................................................................................................................... Figure 30 Backyard & Deck Project # A7 Gantt Entry .................. Figure 23 Budget Report ........................................ Figure 36 Resource Chart ............................................... Figure 29 Network Diagram............................. Figure 28 Budget Report .................................................................................................................................................................................................................................. Figure 22 Gantt Fixed Cost .................................................................................................. Figure 25 MS Project Software Objectives Project # A6 Gantt Entry ...................................................................................................................................................................................................................... Figure 31 Resource Chart .................................................................. Figure 17 Gantt Fixed Cost ................. Figure 35 Water Treatment Plant Project # A8 Gantt Entry .................................... Figure 33 Budget Report ..........................................................ca Page 3 Chemical Engineering Report Project # A4 Gantt Entry ...........................GetToThePoint........................................................... Figure 18 Budget Report ....................... Figure 34 Network Diagram..................................................................................................................................................................................................................................................www............................................................ Figure 40 ...........................................

at their own pace. Often an entire lecture can be reduced to a sentence when presented at the “right” time – when the student has done the work necessary and is now “ready”. without lecture! The lectures. of the applied projects. building a home. The student who works through practical problems first will encounter all of the ideas that would have normally been discussed (abstractly) in an introduction but will have a significantly deeper appreciation of the same material! There is an incredible efficiency in “getting underway” with practical problems immediately.www. how these tasks are interrelated and choosing resources which have the ability to successfully complete these tasks – all important components of project management. you know where they are used in the “real world” and how to apply them. if necessary. This is a workbook that has project management theory embedded into the practical work-through projects where it seems to be “obvious”. are embedded in the actual “doings” by the students. The flow of the text is one that hopefully fosters curiosity and the understanding of organizing details. This approach is considered “minimalist” and has proven to be highly effective over my 26 years of teaching. or theory. writing a report. The more meaningful projects a student works through. By doing these applied projects. The projects are ones that each of us may encounter in our work life.ca Page 4 How to use this text This is a text designed for students to work through on their own. You will be continually surprised at how much material a student can successfully digest in a regular class period when freed up to investigate interesting problems by themselves rather than passively listening to a lecture.GetToThePoint. replacing a compressor. The instructors “job” is to answer all questions and. . These are referred to as Learner Centered Activities. rather than the typical introduction section which discusses abstract ideas that you will eventually get to see and do. “the clean up crew”. the deeper their understanding. etc. give mini lectures or hold discussion sessions – in other words. estimating durations of various tasks. The need to have “introductory” paragraphs has been greatly reduced or eliminated.

To use the Help menu (online). click on Help. Type in “Critical Path”.ca Page 5 Using the Help Menu 1. Microsoft Office Project Help. 3. What does the acronym “PERT” stand for? . Show the critical path. What are the steps in moving a Network Diagram box manually? Type in “Network Diagram”. What is the definition of a “Milestone”? 4. 1.GetToThePoint. What is the definition of “Critical Path”? 2. What is the definition of a “Resource”? Type in “add resources”. 2. 5. click on Search.www.

. Gantt Fixed Cost Chart Material. The entire book will take 8 hours to complete or an average of one hour per assignment. the wages for someone (called a resource) to complete the task. entry 4.GetToThePoint. Network Diagram (PERT Chart) What does MS Project software do? MS Project software will calculate the cost of an entire project. Equipment Rental. say. You will input the tasks that need to be done (say building the walls). building a house. Gantt Entry Chart Task Names entry Indents (Demotion) Duration entry Predecessor entry Resources entry Critical Path Printing Page Setup Fit to One Page Landscape vs.ca Page 6 Project 1 – Compressor Installation Chapter One Objectives There are five different views in this chapter to work through and print. the fourth 30 minutes and the rest 20 minutes each-mostly just data entry. regardless of size. the fixed costs (lumber.0 hour. Resource Sheet Wage entry 3.5 hours to complete. How long will it take to do these assignments? The first assignment will require 1. before you start. You can predict costs and length of time to finish any project. Budget Costs Report Sort by ID 5. the third 45 minutes. The second assignment will require 1. Portrait Margins Borders Every Page Headers Footers Legends Legend Every Page Width 2. and MS Project will calculate the entire cost to build the house and how long it will take. nails.www. how long it will take to complete the task (duration). 1. equipment rentals) of that task.

Programs. . To reveal all of the columns now hidden behind the calendar.ca Page 7 To open up MS Project. pull this vertical line to the right with a click and drag. MS Project. click on the Start button.www.GetToThePoint. MS Office.

www. Indent. . The weekends are gray because these are not work days. Do not touch the Start and Finish Columns dates. To indent these tasks under the project title. Type in the Task Names as shown. green arrow on toolbar above (see circle) or use the pull down menus.ca Page 8 Click and drag this toolbar down and to the left (see next screen). Project. select these Tasks (2-11) and click on the Indent (Demote) right. Outline.GetToThePoint. I have reduced the size of these on mine so that you cannot see them.

If you do not have a Total of 18 days check your indents.ca Page 9 Enter the Durations as shown. Notice the change of bar length on the calendar. Notice that the top Duration has automatically totaled itself to 7 days.GetToThePoint. durations. Enter the Predecessors (what comes before this task). If everything is entered correctly you will have a Total Duration of 18 days. and predecessors again. Notice the links between the tasks on the calendar.www. The top one in bold (the project title) is an automatic total of the tasks indented below it. Also notice that with the Predecessor links now in. that the Duration automatic total is 18 days. . This is a date and your value will be different. You do not type it in.

www. You can use the drop down box to simply click on repeated Resource Names (saves typing). Entire project. Zoom.GetToThePoint.ca Page 10 Enter the Resource Names (who does the work). To get calendar to fit on the screen. You can also decrease column sizes by clicking and dragging the divider lines in the headings (titles) to the left (see white arrow). Notice that they also appear on the calendar to the right of the bars. . click on View.

type in Critical path in the Search box. “About Critical path”. This is the critical path (Red). Note that this also shifts the task names on the calendar bars to the right of the bars (if not already there). task names beyond the right of the last bar are often cut off. It is the “big” tasks that typically make up the critical path. Critical Path. select MS Project Help. Do a critical path for every project.ca Page 11 To get a Critical Path (red and blue) on your calendar task bars. To move task names to the left of the bar on the calendar. if they take less time than the other to complete will not change the finish date of the project. When you print.www. click on Format.GetToThePoint. They would be considered non critical since. so we have to move them to the left. What is a Critical Path? When all the tasks are linked (predecessors). Bar Text. Next. To delete the task name on the right of the bar. Enter. Gantt Chart Wizard. click on the Right row to activate it and delete “Resource Names” from the bar above the Left row (see arrow). Left. . Yes. and type in “Resource Names” above the activated Left row (see arrow). Bar. Format. you can see how long it will take to finish the project. click on Task 9 Resource Name (Maintenance). Click on the Help menu. Resources and Dates. Warning: Using the Gantt Chart Wizard moves all of the Resource Names back to the right of the calendar bars. There are some tasks which can be done at the same time as other tasks and would thus be non critical tasks (Blue). Format it.

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