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MINISTRY OF DEFENCE ENGINEERING

SERVICES
PROJECT NO. : 2010/035
P2
CONSTRUCTION OF SULTAN QABOOS
NAVAL
BASE - MIRBAT

PROJECT EXECUTION METHODOLOGY

Galfar Engineering & Contracting SAOG

CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE -
MIRBAT

PROJECT EXECUTION METHODOLOGY

- CONTENTS -

1. Introduction

2. Brief Description of the Project

3. Project Management

4. Roles & Responsibilities

5. Construction Schedule, Monitoring & Reporting

6. Procurement & Material Management

7. Construction Methodology

8. Quality Assurance

9. Health, Safety & Environment (HSE)

10. Risk Assessment

11. Testing & Commissioning

12. Demobilization

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Galfar Engineering & Contracting
S.A.O.G

View of some of the completed buildings is attached as an annexure to Project Execution Methodology. Administration. Public relations. Mosques. PACKAGE 02 . Mechanical. Roads. Labor and Plant deployment. Civil.e. Galfar will cater for the overall Construction and Management of the Project Construction. Supervision. Instrumentation and others. Universities. Galfar strongly believes that we are possibly the best of the contenders for the “CONSTRUCTION OF SULTAN QABOOS NAVAL BASE. and Co-ordination of Interface with other client packages. Electrical. PACKAGE 02 – MIRBAT” . residential buildings. With such vast experience in executing the most prestigious projects for the Sultanate. INTRODUCTION This execution plan describes in brief Galfar’s proposal to carry out the construction of the “CONSTRUCTION OF SULTAN QABOOS NAVAL BASE. HVAC. Sports Complex etc.MIRBAT” Galfar is a well-established construction company. Hotels. Material procurement for executing and completing all project related activities.1. with expertise and resources to fulfill all project disciplines i. Galfar also brings to this Project its expertise in the construction of structures of various streams and buildings like banks.

The total extend ofbase will be 700 hectares. CONSTRUCTION OF SULTAN QABOOS NAVAL BASE .MIRBAT 2. llkm east ofMirbat (see Figure below). BRIEF DESCRIPTION OF THE PROJECT 2.1 LOCATION Sultan Qaboos Naval Base at Mirbat is located 80km from the City of Salalah in the governorate of Dhofar. Coogle earth :::::::::::::::::::::::::10:07000 · '-::=========::6:0 40 Page 3 of 56 .

to confirm the degree of compaction (98% of the maximum dry density obtained by Modified Proctor Test)  One Plate Load test for every 500 m2 of the ground area of the building. or as per the instruction of the Engineer. in order to achieve minimum equivalent to 90 MPa of the Plate Load test.A.  Dynamic plate load test at the position of every foundation.5. .O. or as per the instruction of the Engineer. The EV2 value obtained from the two cycles of load tests should be equal or greater than 90 MPa and EV2/EV1 shall be in the range of 1 to 1.G .2. with required results calibrated accordingly to the results of the Plate Load tests.  Pre-emptive Environmental protection works  Construction of Project Sign Boards  Preparation of all construction / shop drawings/As built drawings  Final plot level as built drawing with the achieved load plate test soil bearing capacity  One Field Density test for every 250 m2 of ground area of the building.2 SCOPE OF WORK Preparatory works included but not limited to:  Establishment of Site Offices and Facilities  Establishment of Permanent Benchmarks/Control Points  Confirmation of existing topographic survey  Completing all necessary NoC processes and obtaining excavations permits from both external entities and the MoD  Construction / Preparation of service roads to access the site. Page 1 of 56 Galfar Engineering & Contracting S. but not less than 6 (4 in each corner of the building and 2 in the middle zone). inclusive of services required for all necessary permits and NOC‟s  Maintenance of service roads.

CONSTRUCTION OF SULTAN QABOOS NAVAL BASE - MIRBAT  Protection and maintenance of roads and infrastructure corridor Construction of buildings listed below  NSF Building (G+1. ground floor size 62*44. 3005 M2)  (Main Gate NSF) Duty Staff Buildings(G+1.7*32.2.85.2*24. built up area 2462 M2) . ground floor size 52.2. ground floor size 52. 2175M2)  Fire Station (G+1.

3310M2)  Medical Centre (GF. ground floor size 36.75*86.225. Commercial Centre (G+1.9.6*27. 683sqm)  Sports Complex (G+1.8*83. 9621sqm) . ground floor size 82. ground floor size 89.44*36. 4760M2)  Welfare Service Office (GF.34. ground floor size 100.

6*42. workshop 40*12. 40*13.5. 1839M2) . 55. Transportation Buildings (Admin GF.0. 1106M2) Workshop Admin Bui  Main Mosque (G+1.

 The development of plot parcel. parking area.  Construction of building works and finishes including Gypsum partition work. This package will include checking/confirming the existing land terrain/road levels and also establishing soil bearing capacit y with bore well prior to excavation and foundation work. civil construction and R. pavement. . curbs. Complete works necessary for the internal roads. MEP & HVAC installation .  All the Buildings in Package 2 forms the central core of SQNB and are located in proximity zone on main road leading to Harbour and MODES compound. Testing and Commissioning of MEP works. plot areas. landscape and building works with all infrastructure services plug in and plug out shall form part of works. Construction of earth retention wall of plot parcel edges parking lots and earth fill landscape levels.  Construction of concrete frame structure.commissioning and maintains these building till the date of hand over to client as per the satisfaction and completion certification by the consultant.C.  Construction and installation of MEP works and connectivity with site infrastructure.C. frame structure. Construction of external and internal walls with installation of door-windows with all surface finishes as designed and specified. plinth protection. landscape.  Construction of special finishes in specific functional areas as designed and specified.

The project will be executed under the leadership of the Executive Vice President (Civil.3. He will be assisted by a set of experienced engineers and supervisors and other staff and work force to carry out the execution of contract. As there are different buildings and has to be carried out in parallel.4. autonomous powers but for the major financial decisions as mentioned above. 3. each major buildings will be handled by different construction Managers.3 Corporate Management The site management will be reporting to corporate management that will be providing all resources for the execution of the project. The site management will have. To achieve effective management and control. It will conduct regular progress review meetings with the site management. Marine & Infrastructure Unit). more or less. 3. Project Manager will report to GM (Buildings).2 Organization The Project Organization is proposed to be so structured that it will efficiently lead to the execution of the various activities involved in the Project.2.4 Site Management The site management will have the accountability to meet the project objectives. Corporate management will approve the major financial decisions and procurement. the management will be divided into two .1 General Galfar propose to deploy a project management set up at Site headed by Project Manager who has rich experience in the construction of buildings and related Civil Projects. 3. 3. The Organization chart is enclosed and it shows the structure of the Project management team. PROJECT MANAGEMENT 3.

major .

5 Omanisation The requirement of Omanisation forms an integral part of this contract.  Interface matrix. Construction Mangers and the Planning Manager will report to Project Manager. Civil.7 Interface Management Before commencement of work. Engineer and the Customer and will strive to implement procedure.6 Communication System A good communication system will be established between the team members of Galfar and also with the Clients and Consulting Engineer’s. 3. Support functions like accounts. While the planning team will be headed by a Planning Manager and the project execution team will be headed by experienced Construction Managers. Supervisors of various discipline viz. 3. Due importance will be given to the Omanisation and Galfar shall comply with and adhere to. . Galfar understand the importance of effective communication between the contractor. Electrical will report to Construction Mangers/ MEP Coordinators. Galfar is the leader in Omanisation in the construction industry.  Interface management methodology. procurement. quality control will report directly to the Project Manager. one responsible for planning and contract management and the other responsible for execution. we will submit an interface management method statement which will include the following items.heads. due weightage will be given to persons with experience and qualification on execution of similar projects. While selecting the staff for the project. 3.  Interface preconditions applicable to other contractors.  Soft interfaces (information for design or implementation of systems)  Interface reference in Contractor‟s Works Programme. and shall cause its subcontractors to comply with and adhere to all applicable Laws and Regulations of Sultanate of Oman related to Omanisation.  Sequence of works at interfaces. organisation and control processes. safety. external parties or stakeholders.

 Identify the sub-contracting requirements. 4. inform various disciplines and coordinate with appropriate function for fulfilling the training requirements. He shall be the main interface between Galfar and the Client as well as the Engineer.  Ensure implementation of project schedule and updating as and when required.2 Construction Manager  Responsible for execution entrusted to them.  Ensure that the Quality Policy of the client is effectively implemented in the Project.  Coordinate with the Engineer/ Client for the successful execution and completion of the project.  Overall coordination and liaison with the subcontractors and vendors.  Submit progress reports for client review at intervals as contractually agreed.1 Project Manager The Project Manager shall be responsible for the entire planning and execution of the project.4. 4.1. ROLES & RESPONSIBILITIES Galfar represented by the ‘Project Manager’ has a single point responsibility to execute all aspects of works within the scope of the contract in accordance with the contract documents.  Ensure effective implementation of Quality Management System in the project.  Perform the initial post-award and periodical contract review as and when required throughout the execution of the project. His responsibilities amongst others shall include:  Overall planning. .  Identify training needs.1 Responsibilities of Key Personnel 4. execution and administration of the project as per the requirements / specification. applicable codes and standards and good engineering practice.  Coordinate in preparation of final documentation as per the contract requirements.  Provide leadership to the project execution team and coordinate their functioning/ activities.1.  Coordinate with various support units of Galfar for obtaining the necessary resources for the project and deploy them as required. He will be assisted by Controls & Planning Manager and Construction Managers.

4 QA / QC Manager  Ensure execution of work as per contract specifications / standards and in conformity with internal Galfar stipulations .3 Planning & Control Manager  Shall be responsible for preparation of detailed work schedule (Levels 1.  Assess manpower. 4.1. all the following scope will be covered Project Planning & Construction Program Project Progress Measurement Progress Monitoring System Progress Review and Reporting Project Cost Control Project Risk Analysis Planning & Control Manager shall report to the Project Manager.  Prepare progress reports as well as MIS reports  Review & update work schedule as and when required.  Monitor progress of work every month and bring critical shortfalls to the notice of Project Manager for taking remedial measures.  Analyze deviations or change of Contract scope.  Continuously assess the actual progress of work against planned program and inform the Project Manager for taking any remedial action. Construction Manager shall report to the Project Manager.  Liaise with the Engineer / Client on day-to-day matters related to work of their responsibility and keeps the Project Manager informed about it.  Coordinate with subordinate staff & execute the work as per planned schedules in conformance with applicable specifications and Contract Quality Plan. equipment and other resources required to achieve milestones / target dates and convey to the Project Manager. histograms and equipment schedule.  Help Construction Engineers/ Supervisors in preparing work schedule for the execution of work of their responsibility. discuss and review with the Project Manager.1.  In general. incorporate & if necessary reschedule to meet target dates as well as take contractual action in coordination with the Project Manager. 2 & 3). 4.

1. . drawings. materials and other resources required to ensure timely completion of the project. 4.  Ensure compliance to approved Project Quality Plan  Ensure proper document control  Ensure compliance to Galfar Systems & Procedures  Coordinate the work of QC Inspectors  Organize training to staff in quality related matters.  Liaise with the Project Manager for manpower. 4.5 HSE Manager  Responsible for ensuring compliance to Project HSE Plan  Ensure safe working in the project  Ensure environment is not vitiated.  Compile test packs in coordination with the QA/QC Engineer/ Inspector.6 Engineers/ Supervisors (All Disciplines)  Coordinate with subordinate staff and execute the work as per planned schedules in compliance with the Contract Quality Plan.  Inspect camps for ensuring proper sanitation and hygiene as well provision of healthy food. contract requirements and Contract Quality Plan. HSE Manager reports to Project Manager administratively and HSE Manager functionally.  Ensure completion of As-built documentation. equipment. QA/QC Manager reports to Project Manager administratively and Corporate Manager (QHSE) functionall y.1. Site Engineers shall reports to Construction Manager.  Ensure all project activities in their assigned area are in compliance with project specifications.  Ensure compliance to local rules and regulations for safety and environmental protection  Conduct training of staff and Charge hands in safety matters.  Ensure first aid training for selected workers  Conduct HSE Training for Staff & Workers  Coordinate holding of periodic HSE Meetings at all levels.

Planning Engineer & Construction Engineers shall be involved during the discussion).5. So execution will be considered based on the site condition. MONITORING & REPORTING 5. Construction Schedule  Detailed construction programme (level IV) shall be prepared using Primavera Project Planning by Planning Engineer.1.: the months June.  Moreover we have incorporated the normal holidays applicable for public / private sector which is about 14 days per year  We have scheduled no works during the khareef season. The progress “s” curve shall be plotted on Percentage v/s progressive period on Excel Worksheet. Similarly equipment requirement also shall be worked out  The weightages for each activity shall be arrived based on nature of works and quantum of works and this shall be the basis for measurement of percentage progress.  Planning strategy shall be discussed in detail prior to preparation of planning documents. But can be done under a building roof during the last stage of contract period. July and August of each year.  Program considered 6 days week with 10 hours a day in normal working condition. CONSTRUCTION SCHEDULE. . i. (Project Manager. Work under enclosed area can be done.e.  Manpower requirement for each activity shall be worked out based on the quantum of work and category-wise requirement shall be worked out & manpower histogram shall be prepared.

 crew allocations. Also a logical & valid critical path will be arrived. analyzed and monitored for the success of the project.. mechanical. finishes. . planning strategy will be discussed in detail with an aim to have proper control over the construction activities and to account for all interfaces. super-structure. sub-structure. Emphasis will be given particularly for :  Zone wise Prioritization.  In the workshop.  cycle time of various activities  Interfacing of works viz. Manpower histogram for civil work ( primavera layout)  The network logic captures the best worked out sequence of work and crew movement to complete the project within the stipulated time period. electrical and plumbing.

Monitoring & updating  Turn around document (the format which will reflect all the activities as per detail level IV programme and space for updating the actual progress and dates) shall be developed to record the actual progress on weekly / fortnightly basis.  The progress “S” curve shall be updated as per percentage progress achieved during the period against the planned percentage.  The delay if any shall be analyzed by Project Manager and discussed with the Project Manager and the concerned Engineers and necessary resources required to recover the delay shall be assessed and action proposed for obtaining them.  Planning engineers shall receive the updated progress from the site supervisors and shall calculate the actual percentage completion as on the data date. Progress Reporting  The progress report shall be prepared on a basis in accordance with the Tender Document.  The actual manpower deployed shall be updated in manpower histogram chart.  Drawing submissions & approvals.  Materials submissions. 5.2.  Specialist Subcontractors  The construction programme shall be revised if delay is found to be exceeding more than five week and issued for construction as a revision after approval. . (The format shall be issued to site supervisors for day-to-day updating).  Appointment of Subcontractors. The revised resources shall be worked out as per new programme.3. 5.  The periodic (3/4 weeks) look-ahead programme shall be prepared based on the available / additional resources and as per master construction programme and issued to all site engineers. approvals and procurement.  The detailed level IV schedule shall be updated with actual start / finish and percentage completion as recorded in the turnaround document. Site supervisors will prepare their own look-ahead programme based on the project look- ahead programme.

Warranties /guarantees shall be obtained where so stipulated. Procurement action will be taken by the Material Management Unit (MMU) of Galfar as per the standard company procedure. Omani products shall be given preference and used in Project as far as possible.  Drawing Control Schedule (Update)  Material Planning & Tracking Sheet (MTS) (Update) 6. The project Material Engineer shall provide the detailed specifications and the delivery schedule for the project materials along with the material requisitions to MMU for procurement action.  Overall Level I / Level II / Level III schedule  Level-IV detail schedule  Progress Curve (S-Curves)  Manpower histogram  One month Look-Ahead Program Additionally the following information shall form part of the progress report:  Change order and variations (Register) & Payment Register  Progress photographs. PROCUREMENT & MATERIAL MANAGEMENT Materials required for the project shall be listed and. inspection. . a material procurement schedule shall be prepared. based on the work schedule. Only in cases where there is no local availability or the products do not meet the contract specifications or there is excessive price differential. All material obtained by Galfar shall conform to the contract specifications with test certificates of relevance being furnished by the vendors. procurement. receipt and warehousing and this shall be complied in respect of project materials.  The progress report shall consist of the following updated planning documentation as part of attachments. non-Omani products will be used. Prior to final placing of order approval will be obtained from the engineer / client. All materials and spare parts procured b y Galfar will be ensured for its proven design of first class quality without defects and fit for the safe and efficient operation of the facilities. Galfar has standard procedures in place for vendor evaluation.

An experienced crew leader shall be deployed to lead the crew for each section of work separately. Separate crew with crew leaders shall be deployed for construction of foundation and superstructure separately. standards and practices and in accordance with good industry practice. The Site Engineer shall be assisted by site office staff. . 7. Store keeper and unskilled labor shall be deployed for handling the materials. front end loader. to complete the work in specified duration. CONSTRUCTION METHODOLGY 7. Qualified and experienced Civil & Mechanical supervisors will be deployed for the supervision and coordination of materials for each crew and each major building will be controlled by experienced Site Engineer. plant. skilled and unskilled labors etc. Galfar shall execute all the works in accordance with the latest codes. cargo trucks and crane shall be deployed for the transportation of materials. and other construction materials. crane mounted truck. The crew shall have full set of equipment. skilled labor and unskilled labor.Galfar will ensure that fair opportunity is given to all registered Omani suppliers to compete for the requirement for the project.1. The first crew will start with earth work. Required number of trailers. Preference shall be given to goods manufactured locally either fully or in part within the sultanate of Oman or alternatively the GCC countries in accordance with Ministerial Decision 18/87. The order of precedence shall be as follows  Decrees and laws of Sultanate of Oman  Contract Documents  International Codes & Standards The typical crew will consists of equipment like excavator. OBJECTIVE Galfar shall carryout the complete construction and commissioning activities under a structured quality and safety management system which aims at zero defects throughout the execution period.

Civil Defence)  Permits must be obtained for all works outside the plot boundary wall (on shore or near shore). Permits & Approval’s: Following NOCs and approvals are required to get prior to start of the work.  Project work schedule will be finalized and submitted for approval to consultant / client.2. Roads Department. This includes sourcing for water. or any other part of temporary or permanent works. The priority will be in such a way that construction schedule will not get affected. It shall be mobilized in a phased manner in conformit y with the work schedule.  For all works inside the plot boundary. Dedicated personnel will be deployed to get all the necessary approvals and certificates within the stipulated time. .  The Project Manager shall convene a kick-off meeting to mark the start of the project involving project key personnel and other support department key personnel. the Contractor must obtain the excavation permit from MOD before initiating any works. 7.  The Project Manager shall assess the availability of required manpower against the project manpower histogram and arrangement shall be made to mobilize the required manpower in a phased manner as per the schedule requirement.  Ministry of Environment and Climate for Affairs  Ministry of Regional Municipalities and Water Resources. Local Balladeya)  Royal Oman Police (Directorate General of Traffic.  All plant & equipment mobilized for the contract shall be in good working condition and shall conform to the Contract requirement.  Training for staff members will be organized in project specific matters. creation or usage of temporary accesses. Construction site facilities will be managed by the respective construction Manager The typical drawing for the same is shown below. Mobilization Phase Activities Obtaining NOCs. Salient points. Site Facilities The Site Office shall be established at a convenient location to cater to the needs of project staff and the consultant / client. method of execution and the logistics shall be reviewed during the meeting.  Municipality (Building Permit section.

CONSTRUCTION OF SULTAN QABOOS NAVAL BASE .MIRBAT Proposed Site facilities and camp location lavout - Site office and tacilitiesplan Page 20 of 56 .

. 12. Construction Waste Management. Fencing. 4. 9. – Transport arrangements. – Processing of visa applications. Water Supply. In general. Fire Prevention.G . Assembly Areas. 11. Sanitary Installations. 13. mobilization and other early activities include but are not limited to the following: – Completion of office installations and provision of consumables. General. – Inauguration of reporting schedule. Parking Area.A. 5. 3. consultant and contractors staff deployed in the project. 2. Safety Procedures. 10. – Establishing of a health & safety team. permits and licenses. The site office shown in the above layout will be utilised for the Client.O. Page 1 of 56 Galfar Engineering & Contracting S. Traffic Management. 7. – Review of the mobilization plan. – Provision/rental of labour camp. – Inauguration of document control system. 8. a detailed site layout will be prepared and submitted for Engineers approval prior to commencement of construction. Electrical Power. 6. Actual commencement of the works shall be marked by a kick off meeting during which authorizations and responsibilities will be defined. We discuss our Site Facilities Proposal under the following headings: 1. – Subsequent to initial activities all other mobilization activities will be undertaken. The site layout will include the footprint of the Campuses. staging and storage areas as well as the intended locations of temporary facilities. on-site roadways. Storage/Staging Areas for Materials & Equipment. Temporary Site offices. General After award of the Contract.

pay fees and provide guarantees as required. We will design. access gates etc. We will coordinate with Enabling work Contractor to take over existing perimeter fencing with hoarding. health and welfare conditions for those workers staying in the labour camp will be closely monitored by the Health. water. The safety. supply and erect in accordance with statutory requirements and instructions of the Engineer the project field offices and sheds. Power. Designated spaces will be identified for locating field offices and sheds in agreement with the Engineer. . Daily inspections will dictate any corrective actions required. and to suit the Contractor's approved Construction Schedule. The construction will be started after getting approval for the location from the Engineer. CONSTRUCTION OF SULTAN QABOOS NAVAL BASE - MIRBAT Temporary Site Offices All site offices will be fitted out with window/split Air Conditioner units and will contain sanitary facilities. – To comply with any instructions of the Engineer in accordance with the requirements of the Contract Documents. – To fully enclose the Project Field Offices and Sheds. Transport to and from site will be arranged by the Contractor. – To make any adjustments as necessary to suit the various phases of the works. The propose layout is as below. The corresponding holding tanks will be positioned in locations which are easily accessible to sewer tankers for the disposal of sewage. Safety and Environmental Manager and his staff. The safety fence and gates should be positioned to comply with the following requirements: – To fully enclose the works around the "limit of the contract" lines as indicated on the landscape drawings. – To provide sufficient and secure access gates as necessary. We will obtain approvals from Authorities having jurisdiction. Labour Camp The work force assigned to this project shall be mobilized as required by the construction progress and will be accommodated in a labour camp which constructed within the plot boundary. All areas are to be fenced with gates and appropriate gatehouse/security to the approval of the Engineer. data and communication infrastructure will also be provided.

Parking Area Dedicated parking area will be established near to the contractor’s office and Engineer’s office. grouped in areas accessible to water . There will be a main storage area and store at a convenient location near to the project site.) will be provided to facilitate early delivery of materials and goods. lay down area for trucks will be taken into consideration as well. Given that a significant quantity of the incorporated materials and equipment will be imported. the task of appropriate delivery and storage will be of paramount importance to the Contractor. Water Supply Potable water will be bulk stored externally in sufficient capacity tanks. due to lack of space in the project area. Assembly Areas Sufficient assembly areas for glazing units. Appropriate human and physical resources will be dedicated to this task. etc. In this project. sufficient storage areas of required quality (sheltered. a limited area laydown place will be allocated as per the layout and it will be stored with materials required on daily basis. air conditioned. cladding parts will have to be provided. Moreover. Storage/Staging Areas for Materials & Equipment In order to prevent any delays due to lack of materials. in accordance with the subcontractor Method Statements.

A Safety Orientation Training Class will be attended by all new employees to site. – Equipment handling. Sanitary Installations All sanitary units will be installed to allow gravity disposal of waste into sewer collection tanks from where the waste will be pumped into sewer tankers and appropriately disposed of. Safety Procedures The Contractor Health. – Working in confined areas (excavation and the like). Electrical Power Power supply for all site requirements will be via local utility power or by diesel generator sets or a combination of both.tankers and distributed internally via pipe work/booster pump reticulation until such time that water becomes available internally from the existing water mains. Electric pumps will be used to pressurize a series of ring main systems in each area or zone. Basic H&S training will consist of: – Usage of PPE. Fencing Main contractor will make necessary coordination with Enabling Contractor to take over the existing fencing (made by enabling contractor) together with security gates. which will familiarize them with the site and general health & safet y issues. . The Contractor the end distribution boards (DB’s). – Working at heights. The sewer collection tanks will be positioned in a location where they are easily accessible by sewer tankers. Safety site rules will be communicated through media and training. Necessary modification / rectification will be done and maintained through the duration of the project. Also water tank trucks will be used to provide potable water for the welfare facilities and site necessities. Safety & Environmental (HSE) Manager will develop and manage the Health & Safety Program for this project. Sub DB’s and portable panels fitted with circuit breakers and industrial power sockets will provide power for construction tools. Dedicated boards will be set up for welding and hoisting equipment. External security lighting will be provided by floodlights mounted on poles or portable light plants. He will ensure that all Contractor & subcontractor employees are trained and suitably qualified for their respective tasks and that they abide by all Health & Safety rules for the Project. will be used for illuminating indoor areas.

Compliance with basic requirements such as safety signage. both being chaired by the HSE Manager. ear and eye protection. Weekly safety meetings for the main Contractor and its subcontractors will be held. – First aid. Required safety measures will be determined by actual work conditions and will be provided by the Contractor and its subcontractors. Alarms will be installed in all site offices and general work areas. The HSE Manager will maintain a log to record all events. emergency services can be obtained without delay. battery and break glass units. a work permit system. hand. Fire fighting devices will be CO2 and powder type fire extinguishers as well as connections to the main water supply lines for the purpose of connecting hoses. housekeeping and sound sanitary conditions are considered fundamental. warning signs and warning . Wherever required traffic cones. Daily operations will be monitored by Safety Inspectors who will report directly to the HSE Manager. Traffic Management Sufficient temporary access roads will be established to facilitate access to the entire site for all required plant and vehicles. barriers. Fire Prevention A manually activated fire alarm system will be installed on site. Fire alarm devices will consist of bell. This will be all coordinated with the staff nurse in charge All personnel including visitors will be required to wear PPE and suitable protective clothing. safe installation of temporary electrical installations. The HSE Manager has direct access to the Project Manager to ensure independence and non- compromise of safety standards. Dedicated fire extinguishers and hot work peanuts will be provided at areas where welding and other hot works are being performed. Site supervisors will have received basic first aid training. Also weekly tool boxes talks will be done by the contractor/engineer to all the labours. Fire fighting training and drills will be held under the responsibility of the HSE Advisor. – Safety evaluation Plan (SEP) procedures. Access and transport to local hospitals will be coordinated prior to the start of any work so that in the event of need. Subcontractors will be monitored to ensure compliance with established safety measures.

movement of construction plant and required parking areas.lights shall be planned at an early stage. taking into consideration traffic flow of vehicles. .

Line & Grade Survey Qualified personnel using suitable land surveying equipment shall digitally gather all required existing grade information as well as provide layout staking for temporary structure/facility construction. etc. collecting. – The Contractor shall provide. GPS. – Samples shall be collected in the presence of the Engineer or as agreed. The surveyor will also provide project limit staking to allow permanent works to commence. Construction Waste Management Upon Contract award and in accordance with Conditions of contract and Engineer’s instructions. sorting. . Laboratory facilities QA / QC department will handle the laboratory at site and external testing. All land surveying equipment (total station. The access road will be from entrance gate to site offices and then to laydown area. – A testing plan mentioning the entire test which shall be done at site lab. The surveyor shall provide digital data and hard copy plots of all existing grade data and shall also provide field staking as appropriate for efficient construction of the temporary works. if required. All surveying shall be performed under the supervision and direction of a licensed land surveyor. Upon completion of clearing and grubbing. A qualified laboratory manager will be handling all the activities. disposing and otherwise maintaining all waste generated by the Contractor and its subcontractor through execution of the works. additional safety measures and penalties will be introduced. The access road will be made by filling and compacting using rollers and will be watered frequently to avoid dust formation.Site traffic will be closely monitored for safe usage and. the Contractor will develop and submit a Waste Management Plan which will present the Contractor’s proposed means of reducing. Temporary access road:- The temporary access road will be constructed during site mobilization time. along with the frequency of testing shall be submitted to the Engineer for approval. maintain and operate a laboratory suitable for carrying out the various testing required as per the specification. recycling. infrastructure and all other required staking to allow the permanent works to proceed expeditiousl y. storing. levels. the surveyor will commence excavation. – Testing of samples will be carried out in the presence of the Engineer or his representative.) shall have been recently (within 6 months of use on the Project) calibrated and certified by a land surveying calibration specialist. footing.

INTERNAL/EXTERNAL LAB TEST SCHEDULE FOR COMMON MATERIALS USED AT SITE SL Lab Facility Material Description of Test No Utilising 1 Back Fill Material Gradation Internal Lab Liquid limit Internal Lab Plasticity Index Internal Lab MDD&OMC Internal Lab Chloride content External Lab Sulphate content External Lab Organic or deleterious materials or water soluble salts External Lab Field Density Internal Lab Aggregate For 2 Concrete Grading Internal Lab . List of Attachments for approvals – Layout of laboratory facilities & office – Organization chart – Laboratory equipments – Material Testing Plan – Calibration Certificates – Formats for various Test reports The details of tests generally do are given in the following tables. Calibration Of Laboratory Equipments – The QA/QC Engineer shall make all necessary arrangements to ensure that Laboratory equipments are properly maintained & periodically calibrated. – Documents and Records for material inspection and testing shall be furnished in the site laboratory and it shall be submitted to the Engineer for final approval. – The contractor will employ laboratory personnel in the site laboratory under the guidance of QA/QC Engineer. – To ensure the timely calibration of the testing and measuring equipments tracking log shall be maintained and reviewed periodically.

Particle shape Flakiness index Particle shape Elongation index Specific Gravity Internal Lab Particle shape Elongation index Internal Lab Specific Gravity Internal Lab Water Absorption Internal Lab Soundness Internal Lab Chloride content External Lab Sulphate content External Lab Organic or deleterious materials or water soluble salts External Lab 3 Water All the testss as per BS 3148 External Lab 4 Concrete Slump test Internal Lab Sampling of cubes and Compressive test Internal Lab 5 Reinforcement Physical & Chemical Tests External Lab 6 Cement Physical & Chemical Tests External Lab 7 Soil (GSB) Gradation Internal Lab Liquid limit Internal Lab Plasticity Index Internal Lab MDD&OMC Internal Lab CBR Internal Lab Los Angeles abrasion Internal Lab Sand Equivalent Internal Lab Field Density Internal Lab 8 Soil (ABC) Gradation Internal Lab Liquid limit Internal Lab Plasticity Index Internal Lab MDD&OMC Internal Lab CBR Internal Lab Los Angeles abrasion Internal Lab Sand Equivalent Internal Lab Soundness loss Internal Lab Friable Particle Internal Lab Flakiness Index Internal Lab Field Density Internal Lab .

Construction Activities The sequence of activities shall be as per construction program.7. The typical sequence of execution is mentioned below The structural work will be conducted in the following sequence Substructure Concrete / Grade Slab Reinforcement work for Columns / lift wall Shuttering work for Columns / lift wall Concrete work for Columns / lift wall Shuttering of Suspended Slab / Beams Reinforcement for Suspended Slab / Beams Concrete Suspended Slab / Beams Curing & Deshuttering The major execution sequence is as follows .3. we scheduled in such a way that optimum usage of resources will be possible. In this project.

Treatment will be done for junction of wall and floor. compaction equipment such as vibratory compactor is deployed and compaction is done after the selected structural / nonstructural fill / making soil raft using geo grid. Page 1 of 56 Galfar Engineering & Contracting S. As the final level is reached. Excavation & formation preparation Upon completion of site work. utility points etc. manpower and possession of site upon receiving the instruction from Engineer to commence the work. Water is required to apply between the compaction periods in order to achieve the required density. Tanking of substructure will be carried out by a specialist subcontractor and the work will be started after getting the engineer’s approval for the application procedure and sequence as well as for the material.A. anti-termite treatment will be done by a specialist subcontractor. excavation will start and will be continued until reach the final reduce level of foundation. PCC will be laid over a polythene sheet for the succeeding work.G . The method of compaction has to be approved by the engineer prior to start of the work and testing of density will be done after completion for taking approval for the same. It is to be noted that the chemical used shall have certificate of approval from Environmental department and Chemical substance department. It is to be noted that minimum 5 Ton roller has to be used. As per the document this should happen within 60 days after getting Engineer’s instruction. PCC and waterproofing As the formation getting ready. The application is done over the layer of earth filling and dry rubble or hard core filling. Mobilization and Site work / Site Leveling: This includes mobilization of major equipment.O. along the perimeter of the building and critical areas such as sewer line.

G . Page 2 of 56 Galfar Engineering & Contracting S.O.A.

Form work and reinforcement will be fixed as per specification and drawing. Concrete mix design has to be approved by the engineer. A grade slab has to be laid after the back filling and compaction up to the top level as per drawing.Foundation construction and substructure work Premixed concrete will be used for the whole concrete structures and concrete will be supplied by an approved supplier. sun etc. Typical section of the foundation up to grade slab coming in this job is shown in the following drawing. . all surfaces have to be protected from wind. As the concrete is poured. As raft is poured and suitable filling is to be made over the raft before succeeding for next level. Method statement for placing will be submitted and approval is required prior to pour the concrete.

A maximum of one month slab cycle shall be considered. Care will be taken to make sure that all the concealed services provisions are in place prior to pouring of concrete and Engineer’s approval is gotten. columns and core walls will be casted and succeeding suspended beam / slab work will be casted. walls and columns : 2days Soffit of suspended slab : 14 days Soffit of beams : 14 days Props of beams : 21 days . Two tower cranes will be installed as the structure goes up in order to ensure easy shifting of materials and scheduled completion of milestones.Super structure work Up on completing the ground floor slab. Moreover the minimum periods by which we can remove the formwork are Sides of beams.

  Block Masonry Upon removal of formwork shutters for the suspended slab. Adequate time gap should be provided between the removal of formwork and start of block work for non- load bearing walls. . The wall section with insulation detail is shown in the drawing below. marking for the block work will be done. And the basic workmanship shall comply with BS 8000 part 3 and the load bearing wall shall comply with BS 5628 part 1 & 2.

All the work will be executed as per the drawings and specification. The scheduled sequence of execution for the finishes work and services are as follows Wall Plastering Floor Tiling .Finishes and services Upon completion of block work MEP services work can be started and succeeding finishes work as well.

manufacturers etc. The material.Multi-purpose sports flooring This will be done by a specialist subcontractor. Indoor stadiums . It has to be approved by the employer before starting the same. has to be approved by the engineer.

The Supervisors will ensure the works are according to our approved methods statements and safety checks. The material will be delivered following the programme of works accorded with Engineer and following the normal process of works and installation. Individual service installations will be executed by fully experience artisans and guided by our site supervisory team. The specific materials will be stored and delivered following the technical specifications and instructions from manufacturer. our in-house Quality Assurance/Quality Control Department will check and verify the same.MEP Works Preparation and Procurement The Project access date will initialize mobilization of a working area(s) and our Construction Managers will ensure the approved drawings. Next we include the specific program regarding Mechanical Installations and Electrical Installations. a procurement plan will be done to have every subcontractor organized and equipment ready to be stored and delivered at the right moment. tools and equipment required to commence and complete the works have been available prior to the commencement date. The important issues to be addressed are: – Early application for connections to Utilities (if not already available on site) . And previous to all that. materials. which includes the assigned activities and their corresponding duration as well as the planned teams that will be used.

Plumbing. – Use of a Services Coordinator – Identifying long lead items and how we will ensure on time delivery. – Method and timing of the high level works and how they are going to manage the impact on floor finishing and fittings and so on. necessary coordination will be done in the initial stage itself to fix it with the normal items.P Installations The MEP has been divided in the following trades: non. . This chapter aims to describe the non-‘Specialist’ facilities capable of ensuring the widest range of uses of the areas where they are located and providing service. These are considered as minimum reference and must be matched or improved in response to the functional characteristics of each building. Upon completion of a particular section in the Building. Fire Fighting. based on human. – Commissioning and Integrated System Testing – Handover process including Client team inductions – Post Contract maintenance M. As the building structure is taking its shape.‘Specialist’ works as Conveying Systems. – Identifying Builders Works requirements so can be formed in correct position during concreting – Identifying early secondary steel needed for plant supports etc and co- ordinating with the Structural Steel Contractor – Identifying early the external louvers and other plant penetrations of the cladding /glazing/roofing and coordinating with these contractors. HVAC and Electrical. we will deploy a dedicated team which will carry out the following: in case of nominated items.E. Nominated subcontractors also will be working as per approved main construction programme. material and financial resources available as part of a new construction project. Mechanical (Plumbing and Fire Fighting) – Installation of Sanitary Fixtures and Installations – Installation of Storm water Drainage. Civil / structural team will work in close coordination with the MEP team to install the embedded MEP services.

– Testing & Commissioning. Mechanical (HVAC) – Installation of Air Handling Units. ladders. – Testing & Commissioning. – Installation of Hot and Cold Water Installations. – Installation of Lighting Protection System. . – Installation of VAV and CAV. – Installation of Fan Coil Units. – Installation of Lighting Installations. – Installation of Power System. – Installation of Emergency Lighting System. – Testing & Commissioning. trunking and cabling. Electrical – Installation of Electrical Distribution System: cable trays. – Installation and Insulation of ductworks and ancillaries. – Installation of Control Gear Equipment. – Installation and Insulation of Condensate Drainage installations. – Installation of Fire Alarm. – Installation of Fire Man and Sprinkler Installations.

required drawings has to be ready for specialist work packages and they have to work with main contractor during the period of each stage. aluminum glazing works & stone cladding to be installed to become air tight together with doors & windows. All necessary coordination and approvals will be taken before that. Also MEP activities are scheduled as shown below. The execution interfacing is scheduled in such a way that building must be weather tight to start testing work for MEP works especially AC testing. External & Other work packages Interfacing between MEP works is shown in above tabular form and there is clear sequencing given in the program. The coordination between civil works and MEP works is scheduled as per the above sequence. We have planned to get the permanent electricity connections by 4 to 5 months before the scheduled project handing over. The coordination between in-house MEP works & specialist package MEP work also scheduled as 1st fix and 2nd fix of MEP works will be required to be coordinated with same fixes of specialist work packages in order to do at the same time. We have been successful in understanding the need of close coordination with various services including MEP. the major activities to be completed are the precast wall cladding installation. MEP Works & Sanitary fittings Interfacing with MEP works. MEP embedment in the structural stage is done prior to concreting & succeeding MEP work in the building is scheduled as shown below. . In order to complete the 1st fix and 2nd fix for the specialist works. The testing / commissioning works will be done using the permanent power suppl y tapped from the nearby tapping point. For that. We have carried out similar works which includes palaces. building interfaces and various packages involved. banks and major hospitals.

ry fi . CONSTRUCTION OF SULTAN QABOOS NAVAL BASE . I fitou Page 40 of 56 .MIRBAT S qu nc of B wo Succ n& Act 't Rush coat p t r Dampers f xlng Gyp um 3 S .

O. Necessary scaffolds will be provided prior to start of plastering and finishes.A.EXTERIOR WORKS: Exterior works will be started after completing the block works and the activities are plastering and finishes. Elevation finish details Page 1 of 56 Galfar Engineering & Contracting S.G .

The scope of external works is quantified around different buildings as follows. CONSTRUCTION OF SULTAN QABOOS NAVAL BASE - MIRBAT External Services & Civil works: All the services and civil works will be done around buildings according to the drawings and specification. The layout of external facilities is shown in the site plan. Prior to start of the external works. There will be proper cut off points to external works from other packages. . all the embedded services will be completed.

The following pages detail the programme for the sewer line installation. coating boulders and underpasses 2. This gap between the .2 Storm Water system The work of the storm tank will be initiated simultaneously with the execution of earthworks in the vials. Two teams will be working at the same time.5 months for the execution of the earthworks and the rest of the months to the phases of execution. this vial was scraped with the line of sanitation. The yield for this equipment type per will be as per schedule Figure 1. It is identified that these works. which will be 1.Major activities come under external work are  Filling  Asphalt road  Interlock & kerb stone  Lawn  Football ground & track 2. For the execution of the storm tank has estimated duration of six months. trench excavation with different possible equipment The drainage works were carried out in a sequence with the work of earthwork in vials. 2. concrete structure. Trenching work will begin from the lowest points of the hydraulic grade line. are one of the most important items for completing the works successfully. Excavators and JCB will be deployed for these activities.3 External Sanitary Lines The works of sanitation lines must be sequenced with the work of surface drainage. These lines run through Services side of the vials.1 Drainage The drainage works were carried out in a sequence and overlapped with the work of earthwork. This works have to be completed before the drainage work of the roads in order to collect storm water that may occur in the case of extreme precipitation risk. Once the drain line is on-going.

draw and distances between wells are lower.storm and sanitary sewer lines has been established in two weeks as the average depths are less than the dimensions of hydraulic flush. .

irrigation lines. 2. because all the lines share locations and distributions in the trace of road. The teams ready for these jobs will be similar to that described for surface drainage lines. Company’s Management is committed to quality and its intentions are documented in the form of Quality Policy. Projects shall establish and monitor their own objective for the Quality Management System improvement through the Key Performance Indicators. The beginning of the process will come marked by the execution of the support beam perimeter of road curbs and side walk.5 Paving and Surfacing The development of the paving will come by the pace of work of earthwork in road. drainage. flooring and paving of the streets. targets & initiatives for the effectiveness and continual improvement of the Qualit y Management System of the Company is established on a yearly basis through Corporate Quality Plan after three level reviews of Unit QA/QC in charge. The process followed by the placement and execution of lighting foundations. Quality policy authorized Chief Executive Officer is disseminated at all levels in Galfar through poster and trainings. manholes. These three lines (supply water lines.These assumptions allow us to obtain higher yields than the yields obtained for the execution of the drainage lines. Project Managers and Unit Heads. irrigation. water supplies. It will have several teams specializing in different trades. QUALITY ASSURANCE Galfar’s Quality Management System is complying with requirement of ISO 9001:2008 and ISO/TS 29001:2010 International Standards. Irrigation. The objectives. paving. The trench excavation work will be executed by trencher. fire-fighting protection lines) will be developed together. and fire-fighting protection lines will be initiated following the vials in advanced lines of drainage and sewerage lines. Management System Procedures established in the Company are designed to continually improve the effectiveness and efficiency of our performance by considering the needs and expectations of Customers . sanitary lines. Company shall implement its Quality Management System for all projects executed.4 External Fresh Water. The lines run along roads and through project. irrigation lines. buildings and urbanization. and fire. Fire Protection The jobs in the supply water lines. 8. 2. valve boxes. The excavation dimensions are smaller than the dimensions of the drainage and sanitation.

and .

authorities and inter-relationship of personnel who manage. the responsibilities. if any. The Management System Procedures describe the Business Processes of the organization with details of control. Project Quality Plan is a live document till the end of Contract and shall identify the levels of resources & process documentation (viz. Inspection & Test Plans. . Management System Procedures. List of Management System Procedures are as below:  Document & Data Control MSP-001  Control of Records MSP-002  Business Planning MSP-003  Tendering & Contract Review MSP-004  Project Management Project MSP-005  & Unit Planning Human MSP-006  Resource Management MSP-007  Engineering MSP-008  Management of Engineering Subcontracts MSP-009  Materials Management MSP-010  Subcontracting MSP-011  Construction Management MSP-012  Control of Customer Supplier Product MSP-013  Control of Monitoring & Measuring Equipment MSP-014  Inspection & Testing MSP-015  Processing of Non-conformity MSP-016  Quality & HSE Audits MSP-017  Corrective & Preventive Action MSP-018  Analysis of Data Improvement MSP-019  Review of Management Systems (QHSE) MSP-020 A Project Quality Plan will be prepared and submitted after award of contract which shall identify the systems and resources needed to achieve quality objectives of the contract.other interested parties. perform and verify or review work affecting quality. WI instructions etc) to be complied with during project execution. QA/QC procedures. The PQP shall be prepared in accordance with the guidelines identified in the Management System Procedure Project & Unit Planning MSP-006 and Customer requirements.

The activities in the project shall be carried out during the execution period in accordance with tender / .

drawings. Company shall employee only Subcontractor in the approved Subcontractor List of the Company for the Construction activities in the project. QA/QC Procedures / Plans and national & international codes & standards referred in the Contract / Customer specification. external Quality audits and review of quality records submitted by the Subcontractor.contract documents. Customer specifications. w. control and monitoring of the Subcontractor shall be as defined in the Company Management System Procedure for Subcontracting MSP-011. Company’s QHSE Manual.t the hazards involved in the contract activities. SAFETY & ENVIRONMENT (HSE) Galfar’s HSE Management System is certified for compliance with the requirements of OHSAS 18001:2007 & ISO 14001:2004 standards. The selection. then implement corrective & preventive actions to close out the identified deficiency. procured. stored and released for construction as stated in the Management System Procedures for Materials Management MSP-009 and as per Company QA Procedure for Inventory Organization (Stores) Management GEN-QA-000-002. Management System Procedures. HEALTH. Management System Procedure for Control of Records MSP-002 clearl y defines the control exercised on the records generated by the Company 9. specifically identifying the responsibilities and requirements to be complied with. Internal Quality Audits are carried out on periodical basis in projects to determine the effectiveness of the Quality Management System. HSE System Procedures and other HSE control procedures form the basis for implementation of HSE Management System of the Company. areas of concerns and non-conformities in the implementation of system. . whom it serves. The Subcontractor’s quality related activities shall be monitored by the Company through physical verifications of their activities by the Company authorized personnel. with its demonstrated ability to consistently meet the requirements set forth by the standards and those of the Customer. All records including the outsourced productions are maintained to demonstrate conformance to the requirements and effective Planning & Operations of the QHSE Management System.r. while Contract HSE Management Plan established for the contract will outline the mode of application of HSE MS in achieving the project objectives. All project items shall be indented. Individual/function responsible for non-conformity shall carry out root cause analysis.

Legal & other requirements applicable to the activities undertaken by the . to ensure integration of HSE requirements into work practices.The contents of the Contract HSE Management Plan shall be communicated to those responsible for its compliance through HSE Workshops to be organized for the contract.

etc. based on the schedule established in the Contract HSE Plan as an effective means of providing a comprehensive and formal assessment of its conformity to the requirements of HSEMS and identifying areas for improvement. Project Manager (nominee) will prepare a Risk Management Plan to foresee . and the HSE performance shall be reviewed at four-monthly intervals. Contract specific requirements including permits. HSE activities envisaged in the contract for monitoring compliance to HSE requirements such as management site visits. including changes / revisions. if any. written instructions. licenses & approvals. shall be compiled in the form of HSE Activity / Monitoring Schedule in the Contract HSE Plan. RISK ASSESSMENT & MANAGEMENT After the award of project. The contents in HEMP Register shall be disseminated to all employees through Toolbox Talks. Records to provide evidence of conformance to the requirements shall be maintained by the functions concerned. through the Hazards & Effects Management Process. The hazards involved in contract activities & its effects are assessed and necessary controls will be implemented. training. 10.. Implementation of HSE Management System. The HEMP outcome for activities pertaining to the contract is recorded in the form of HEMP Register and which will be made available with the contract personnel for implementation. Galfar HSE Standards Manual & Abstract of Legal Requirements consists of the requirements agreed as industry best practice for the activities & process concerned based on the past experience and those imposed by the Royal Decrees and Ministerial Decisions of Sultanate of Oman. are identified at contract level. emergency drill. prior to commencement of any activity. Compliance to the schedule shall be monitored on a monthly basis by QHSE Systems Unit by reports and verified during audits. audits.Company are tracked by QHSE Systems Unit in co-ordination with Human Resources Unit and communicated to the contract functions concerned for compliance. Consequence Management system has been established that shall be implemented for wilful violations of HSE requirements. its effectiveness.. meetings. Applicable specifications & procedures to be complied shall be communicated to the employees including sub- contractors through meetings. inspections for critical items. Compliance to the requirements shall be verified during inspections and reviewed during the monthl y HSE meetings and actions taken where non-compliance observed. Internal HSE Audits shall be carried out by qualified auditors independent of the area being audited. etc. etc.

risks. estimate impacts. The Risk Management Plan will also contain a Risk . and define responses to issues.

Assessment Matrix and Risk response
strategies.
The risk management plan will contain an analysis of likely risks with both high and low impact, as well
as mitigation strategies to help the project avoid being derailed should common problems arise.
Risk management plans will be reviewed periodically by the project team to avoid having the analysis
become stale and not reflective of actual potential project risks. As a part of Galfar’s QA system
procedures Risk Management Plans are audited. The live Risk Register will be held by the Project Manager
in this project.

Project Director (nominee) will identify various factors in order to analyze risk while preparing risk
response strategies, including:

 Event: What could happen?

 Probability: How likely is it to happen?

 Impact: How bad will it be if it happens?

 Mitigation: How can we reduce the Probability (and by how much)?

 Contingency: How can we reduce the Impact (and by how much)?

 Risk = Probability x Impact

 Reduction = Mitigation X Contingency

 Exposure = Risk – Reduction

10.1 Risk Management Procedures

The project risk analysis will be undertaken as defined within the project Risk Management procedures
in Management System Procedures of Galfar. The Project Director (nominee) working with the project
team and project stakeholders will ensure that risks are actively identified, analyzed, and managed
throughout the life of the project. Risks will be identified as early as possible in the project so as to
minimize their impact.

Roles and Responsibility
Role Responsibilities

The Risk Management Team will be responsible for identifying
the risks, the dependencies of the risk within the project, the context
Risk Management Team and consequence of the risk. They will also be responsible for
determining the impact, timing, and priority of the risk as well
as
The Project Director (nominee) is a member of the Risk
Management Team. The Project Director (nominee) determines
if the Risk is unique, identifies risk interdependencies across
Project Manager
projects, verifies if risk is internal or external to project, and assigns
risk classification. During the life of the project, they
continually

The risk owner determines which risks require mitigation and
contingency plans; they generate the risk mitigation and
contingency strategies and perform a cost benefit analysis of
Risk Owner(s)
the proposed strategies. The risk owner is responsible for
monitoring and controlling and updating the status of the risk
throughout the project

The other stakeholders assist in identifying and determining the
Other Key Stakeholders
context, consequence, impact, timing, and priority of the risk.

10.2 Risk Identification

Risk identification will involve the project team, appropriate stakeholders, and will include an evaluation
of environmental factors and the project management plan including the project scope, schedule,
cost, or quality. Careful attention will be given to the project deliverables, assumptions,
constraints, WBS, cost/effort estimates, resource plan, and other key project documents.

10.3 Risk Analysis

All risks identified will be assessed to identify the range of possible project outcomes. Risks will
be prioritized by their level of importance.
The probability and impact of occurrence for each identified risk will be assessed by the Project
Director, with input from the project team using the following approach:

10.4 Likelihood (Probability)

 Certain – 81% - 100% probability of occurrence rated as 5
 Likely – Between 61% and 80 % probability of occurrence rated as 4
 Possible – Between 41% and 60% probability of occurrence rated as 3
 Unlikely – Between 21% and 40% probability of occurrence rated as 2
 Rare – Between 1% and 20% probability of occurrence rated as 1
 Impossible – Between 0% probability of occurrence rated as 0

10.5 Impact

Extreme – Risk that has the potential to greatly impact project cost,
project schedule or performance

Very High – Risk that has the potential to slightly impact project cost, project schedule
or performance

Medium – Risk that has medium impact on project cost, project schedule or performance

Low - Risk that has relatively little impact on project cost, project
schedule or performance

Negligible – Risk that has no impact on project cost, project schedule or performance

-Accordingly a Risk Matrix will be developed and Risk Ranking will be given to each identified
Area of Risk / Type.

10.6 Risk Response Planning

Each major risk will be assigned to a risk owner for monitoring and controlling purposes to ensure that
the risk will not “fall through the cracks”. For each major risk, one of the following approaches
will be selected to address it:

 Avoid – Eliminate the threat or condition or to protect the project objectives from its impact
by eliminating the cause

 Mitigate – Identify ways to reduce the probability or the impact of the
risk
 Accept – Nothing will be
done
 Contingency –Define actions to be taken in response to
risks
Page 1 of 56

Galfar Engineering & Contracting
S.A.O.G

All project change requests will be analyzed for their possible impact to the project risks. . the project team will identify ways to prevent the risk from occurring or reduce its impact or probability of occurring. A “Top 10 Risk List” will be maintained by the Project Director (nominee) will be reported as a component of the project status reporting process for this project. etc.  Participate in the review. the list will be re-prioritized during weekly reviews and risk management plan will reflect any and all changes to the risk lists including secondary and residual risks management will be notified of important changes to risk status as a component to the Project Status Report during Budget Monitoring Review meetings every month. re-evaluation. As Risk Events occur. if a risk event occurs. adding tasks to the project schedule. and modification of the probability and impact for each risk item on a weekly basis. and modify the probability and impact for each risk item  Analyze any new risks that are identified and add these items to the risk list (or risk database). etc. monitor and control and report the status and effectiveness of each risk response action to the Project Director and Risk Management Team. Risks will be assigned a risk owner(s) who will track. Any secondary risks that result from risk mitigation response will be documented and follow the risk management protocol as the primary risks. a course of action will be outlined in the event that the risk does materialize in order to minimize its impact. For each major risk that is to be mitigated or that is accepted. outsourcing. adding resources.7 Risk Monitoring. re-evaluate. Controlling and Reporting The level of risk in the project will be tracked. The Risk Manager (Project Director or nominee) will:  Review. This may include protot yping. monitored and controlled and reported throughout the project lifecycle.) For each risk that will be mitigated.  Monitor and control risks that have been identified  Review and update the top ten risk list  Escalate issues/ problems to management The Risk Owner will:  Help develop the risk response and risk trigger and carry out the execution of the risk response. 10.  Transfer – Shift the consequence of a risk to a third party together with ownership of the response b y making another party responsible for the risk (buy insurance.

 Identify and participate in the analysis of any new risks that occur. .

The tests will be conducted by specialist technicians appointed by each company involved in assembling and erecting the installations and facilities. TESTING & COMMISSIONING A testing and commissioning program will be done to describe the proposals. and they will be at the orders of the latter. In general. the test team. supervise. so that they can conduct the tests and trials in compliance with the planned procedures and planning.  Significantly impact the projects triple constraint or trigger another risk event to occur.  Require action prior to the next weekly review  Risk strategy is not effective or productive causing the need to execute the contingency plan. Upon completion of the installation of every system. These technicians will be independent of the test team referred to above. monitor and keep a record of all the test results. methodology and team that have been proposed to carry out the activities involved in coordinating and supervising the commissioning and testing for the facilities and installations in the buildings. coordinate. including particulars of test stages and procedures. The test team will coordinate and direct the . plan. conducted. Their only activities will be to prepare.8 Closing a Risk A risk will be considered closed when it meets the following criteria:  Risk is no longer valid (mitigated)  Risk Event has occurred  Risk is no longer considered a risk 11. who will go to the works during the final period.  Risk activities will be recorded in the Risk Register 10. whilst demonstrating compliance with the contract. systems and procedures b y which T&C will be executed throughout the Project.  Escalate issues/problems to Project Director (nominee) that. the required test will be done using approved procedures. planned and monitored by a specific team of engineers. The testing and commissioning of every electrical and mechanical works and systems will fully comply with the requirements and also with the procedure approved by the manufacturer if applicable. the tests will be coordinated. This testing and commissioning program will be consistent with the construction program. The purpose of this chapter is to describe the scope.

technicians in charge .

– Sufficient dampers are provided in accessible locations. At the start of the project. He will engage with all parties from the outset from the point of view of commissioning planning. so the detailed planning that is agreed to with the Employer and those responsible for constructing each one of the facilities will make the most of this availability to ensure that as little time as possible is wasted. – All aspects of work relating to successful commissioning are executed in a proper manner. – Installed elements are protected from damage and dust. He will monitor in particular the permanent utility connections to the site to ensure: – Early application is made for utilities and track regularly.a. – Proper integration of the Building Management and Control Systems. .1 MEP Management and Expertise The MEP site management team will work closely with the Design Team MEP staff and with the appointed Nominated MEP subcontractors. – Use only of equipment with proven longevity. – Proper integration of Fire Protection and alarm systems. The principle elements of the Commissioning Plan are as follows. – Ensure any Capital contributions are paid early. a Pre-commissioning and Commissioning Plan that complies with the requirements of the Contract will be developed as part of the Project Quality Plan. 11. The appointed MEP Manager will be highly experienced with reputation and proven leader and problem solver. – Utility load requirements are signed off a. – Approvals of Utility Bodies are secured at the necessary stages during the project He will monitor installation details to ensure that – Sign off procedure for MEP installations is being adhered tor M&E – Correct and sufficient switches and valves will be installed. The personnel assigned to the test team will be devoted exclusively to this task.p.of conducting the tests so that they can achieve the targets set. – Proper zoning and zoning control systems will be utilised.s.

11.2 Planning .

g. Estimates of when vendor representatives will be required will also be taken from these plans. This is known as the system definition. To this end we would organise regular joint inspections with the responsible members of the design team. A ‘system-based’ Critical Path Monitoring (CPM) network plan will be developed incorporating interdependencies and commissioning priorities and showing constraints between system activities.) will enable the exact work content necessary for each trade to be easily apparent and will be useful for progress monitoring and work planning. received.3 Systems The installation will be divided into operating systems. preparing diagrams. monitoring and coordination of the tests.4 Inspection Process Our pre-commissioning inspection process ensures every system and area is fully complete before the testing and commissioning start up dates. Subcontractors’ and suppliers’ plans and estimates will be incorporated within the project plan. The plan will identify target completion dates as well as contractual milestones. test schedules. will be done at the First Stage. sent. electrical equipment. 11.The Commissioning Programme will be developed at the earliest possible stage to highlight all requirements prior to power-on deadlines. pipes. etc. 11. Change over from Construction ‘area’ plans to the ‘system’ approach will be made at an appropriate time (approx. mechanical equipment. system pressurization and controls commissioning. procedures. The work will be done in two stages. concerning the documentation generated. System identity will be allocated to all project ‘objects’: instruments. . Preparation will also start on the formats and structures for the different databases that will be kept updated throughout the work. The plans will be resource-levelled to allow for the limitations of some resources. Completion and hand-over to the Employer will take place by system. cables etc. Systems will also be ‘defined’ so that each ‘tagged’ item will be identified by a ‘system reference number’. This will enable spread sheets to be sorted by system. mechanical etc. The system listing of tagged items (which will also be identified by discipline e. The system work sequence will be derived from the network and the plan will also be used as a progress-reporting tool. preparing test procedures and programming them with the different people responsible for starting up each type of facilit y that is involved in the test. 60% completion). such as compiling the documentation. electrical. The activities that are necessary to prepare the supervision.

The tests themselves will be conducted at the Second Stage. 12. The methodology. The Employer will be informed periodically about the progress of the activities by the Quality Control inspector appointed for the purpose. commissioning and acceptance certificates 12.1.These joint inspections will generate critical Snag lists which will be closed in timely order to allow the planned commissioning activities to proceed on schedule.5 – Completion. remove excess lubrication. programming and resources planned for this attendance are detailed in the next few points. – Clean surfaces of equipment. as a representative of us for this contract. supervising the conducting of the test.1. section and sub-section of the Works containing documents that relate to the installed systems. scrub.1 . – Remove temporary protection. although he will have no technical functions at the meeting. damp mop or wax: and polish resilient and hard surfaced floors as specified. recording the results and a weekly review of the planning of the tests on the basis of the results obtained the week before.1.1.4 – Quality records including inspection and test reports 12. 12. Polish reflective surfaces to a clear shine. results. .2 – As-built drawings 12. preparing the tests. paint and mortar splashes and other foreign substances.Vendors’ documentation including installation. – Clean transparent and glossy materials inside and out to a polished condition. wrappings. clean interior and exterior exposed-to-view surfaces.3 – Vendors’ reports (when applicable) 12. And the main contractor rep delegate specifically appointed to monitor the final tests also attends these meetings.6 – Construction completion and punch lists 13.1. FINAL CLEANING Cleaning operations shall include: – In addition to removal of debris and cleaning operations specified in other sections. tasks. Documentation shall include but not be limited to the following.1. This involves the following activities: liaising with the different persons responsible for putting into operation each facility that is involved in the test. HANDOVER DOCUMENTATION The main contractor will hand over a dossier for each phase. markings and labels not required to remain. operation and maintenance manuals 12. submittals. – Clean finishes free of dust. stains. – Clean. films. remove foreign substances.

in addition. care and maintenance in their respective areas of responsibility. spills. Galfar will propose maintenance team for the client and engineer with recommendation that these personnel will be in position as per contract requirement to view the commissioning process of their respective items of responsibility. 14. remove stains.  Supplier detail and contact detail  Frequency of inspection  Frequency of changing parts. clean ducts. – Remove waste. and coils when units have been operated without filters during construction. ***************** . – Maintain cleaning until Substantial Completion. and surplus materials from site. debris. gutters. and foreign substances from paved areas and sweep clean. Galfar will organize for all maintenance team engineers. Rake clean other exterior surfaces. foreign matter.  Safe method of maintaining the items including the access  Recommended spare parts lists to be held in stock. oil etc. – Clean light fixtures and lamps. area ways. Galfar will carry out the maintenance required under the contract during the specified maintenance period. a full systematic training in the operation. blowers. and debris from roofs. – Remove waste. For each individual item. DEFECTS LIABILITY PERIOD We realize that post construction problem may come due to inexperience or lack of training of the client maintenance personnel in the proper operation of the building systems. Galfar will prepare detailed maintenance register for all aspects specified. To assist the client in managing his building. It can also arise from not having clearly defined responsible people for the systems in the maintenance team. and drainage systems. – Clean permanent filters of ventilating equipment and replace disposable filters when units have been operated during construction. the maintenance register will include the following data. – Clean and polish plumbing fixtures and equipment to a sanitary condition. Clean grounds. filters.