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Regular Meeting of the Board of Trustees

September 12, 2018

Members Present: Marie Black

Dr. Imogene Mixson
Marian Jenkins (conference call)
Jewnita Clark

Also Present: Sandra Holmes, Library Director

Jennifer Simpson, Administrative Assistant

Absent: Beverly Raley

Marie Black called the meeting to order at 9:05 a.m.

Minutes from August. Dr. Imogene Mixson moved to have the August minutes approved and
Jewnita Clark seconded. All were in favor and the motion passed.

Circulation Report. Statistics for August are down. Computers have taken over, although we
expect to see an increase in our numbers for next month. We recently partnered with Carroll
High School to register their students for our E-Books. Their new Librarian, Hannah Hnytka,
reached out to us, looking for a free service to get students more interested in reading. Dr.
Imogene Mixson recommended talking to Ben Baker who is the Superintendent of Dale County
Schools, to extend our services to Ariton High School, G.W. Long School, Midland City schools,
as well as Daleville. In order to register students for our E-Book services, all they do is fill out
the E-Book card application and the teacher will send it over for Andrew Godeke to enter their
information into Atriuum. In order for this to be effective, the student must have an E-Book card
through Ozark Dale County Library, Inc.

Financial Report. We are doing fine. September is the final month of this fiscal year. Even
though this completes our fiscal year, we won’t receive our yearly allotment from the County or
the City. The County usually gives us our money late in December and the City sometime in
February or March. We are still awaiting guidance from the attorney concerning the return of
the money we cashed in from Vanguard and T. Rowe Price accounts.

Old Business.
A. Library Update. Marie, Sandra and Bonnie Crawford recently met with USDA. David
Matthews had our application moved to the front of the line. Landra states we can apply
for a loan. We can apply for a $50,000 grant. It would cost us 3.8% interest.

B. Amazon Sales. We continue to see an increase in our Amazon sales. The total for the
month is $135.04. Oscar Dunn is continuing to go through our inventory, making it
easier to find and deleting as needed.
C. Children’s Library. We continue to have good attendance at our Children’s programs.
Cheryl Schwartzkopf is doing a wonderful job as our Children’s Librarian.

D. Vanguard Account. Our Vanguard investment account is up $700.22 since July for a
total of $52,010.84. We used funds from this account to purchase the land for our New
Building Site.

New Business
A. 2018/2019 Budget. We have not heard anything from the City or the County about our
funding for FY 2018-2019. Michelle Mann, former reporter for the Southern Star, has
written an article about the Dale County Commission being revamped and it’s posted on
the Dale County Commission website. Mark Blankenship’s duties have been realigned
and we are not yet sure how this shift will affect the Library. Sandra and Marie will try
to meet with Mark concerning this.

B. Reappointing Board Members. Letters were sent out yesterday to the City and the
County on behalf of Marie and Beverly. Their terms are coming to a close and we have
asked they receive another 4-year term.

C. Jim Phillips. We have partnered with the Dothan Library to host Ghosts and Treasures
in Antebellum Alabama which will be held October 25th at 3:30 p.m. Mr. Jim Phillips, a
regional historian and researcher for the University of Alabama, will share stories of
Alabama’s antebellum history along with ghostly stories suitable for the up and coming
season. Sandra arranged a time so that children and adults alike can attend. This is a
program that you don’t want to miss.

D. Expanding Board Letters. We are expanding the Board to help raise funds for the New
Building. The letters are ready and Marie will sign so we can mail them out to the
potential Board members. There are 10 people and hopefully at least six will respond.
We are being pressured by the Wiregrass Foundation to put this board together. The
challenge we are facing is local support.

E. New Building Progress. The Wiregrass Foundation has asked for information that
should be supplied by our Consultant. Marian Jenkins feels that we are still at ground
zero with them. People in our community don’t seem to be interested in a new Library.
Dr. Imogene Mixson feels that we haven’t followed through on developing a fundraising
plan and that none of the local groups have been contacted. With governmental
resources being cut, we must be realistic about our time. We need to put into relatable
terms that this is a long-term project and a quality facility will take time. We need more
dedicated people on board that share in our vision for a new facility. Emily with
S.E.A.R.P.D. said that we need to come down on our building size. Ron Steensland had
a 20,000 square foot building, but Marie and Sandra looked over it and decreased the
size down to 11,000 square feet. We need more doers that will not be afraid to ask for
donations and that actually know how to ask for money. Sandra and Marie have done an
outstanding job and are continuing to do so. We need to create a PayPal account and
make it easily accessible on our website. We also need to clean up the GoFundMe
accounts that were created for us. We only need one and it needs to have our name on it.

Marian Jenkins made a motion to adjourn and Jewnita Clark seconded. All were in favor and the
motion passed.

The meeting was adjourned at 10:02 a.m., and the next meeting will be held on October 10th at 9

Respectfully submitted by _________________

Approved by Secretary _________________

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