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Overview School Attendance Management System (SAMS) is a biometrics and RFID based comprehensive attendance management system for schools and colleges. SAMS provides robust, secure and automatic attendance management system for both, Students and Staff. SAMS has an inbuilt facility of sending automatic SMS and Email alerts to the Parents/Guardians of the students. The Need • More Efficient Student Attendance – SAMS automates the student and staff attendance hence; reducing irregularities in the attendance process arising due to human error. Saving Time – Important administrative and educational resources could be freed up by utilizing SAMS Environment Friendly – Reduces paper and other resource requirements. SAMS with its extremely small carbon footprint is a greener option. Better Parent/Guardian information system – Parents/Guardians are better informed about their wards whereabouts with automatic SMS, Bulk SMS and Email facilities in SAMS. Improved Parent/Guardian – School Relationship – SAMS brings the two principal stakeholders in a student’s education closer, considerably improving the Parent/Guardian - School rapport, leading to an atmosphere of comfort and trust.
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The system consists of the following technology elements as shown in the figure. It will process the attendance and send a set SMS message to the parents/guardians of the absentee . The SAMS server will download the attendance data at a pre-set time.SCHOOL ATTENDANCE MANAGEMENT SYSTEM (SAMS) SAMS is built on cutting edge modern technology and designed to help schools and Parents/Guardians to deal with problems of truancy/absenteeism. • • • • • • • • Biometric Attendance Devices Biometric Mobile Devices Radio Frequency ID (RFID) Tags SAMS Server SAMS Client Interface SAMS Software Bulk SMS facility Automatic Email Alerts In a typical SAMS setup there is a biometric device installed outside each class room. Each day the students will register their attendance with the biometric device. These devices are connected with the SAMS server housed in the school.
SAMS is built on robust client-server architecture and supports multiple simultaneous clients which enable admin staff to perform their function with utmost ease SAMS also has fully integrated Time Manager Software which provides various employee attendance and HR related functionalities. E. Attendance Summary. Shift Scheduling.student via SAMS SMS gateway server.g. Leave Management etc. Features • • • • • • • • • • • • Accurate Student Attendance Automatic Attendance Collection Daily Absentee Report Automatic SMS alert to Parent/Guardian of absentee student Daily attendance Register Monthly attendance Register Yearly attendance Report Bulk SMS facility for special events and announcements RFID options for young kids Mobile attendance data collection and reporting Meal Monitoring Robust employee attendance system . The system also allows school authorities to send SMS alerts to parents/guardians regarding special events and emergencies. This module helps the school to monitor the number of students who are using the on-campus meal facilities. The module helps the school to better manage the meal program for the students. The message template can be set by the school authorities to their liking. SAMS Time Manager module can also be integrated with leading payroll processing software. SAMS also includes an optional MEAL monitoring solution. this data can be transferred to the schools SAMS server via WIFI or GPRS. Shift Rota. SAMS also has a module which can monitor the students who use the school bus.
Benefits • • • • • • Better student attendance management Less administration work Better accounting of students whereabouts during school hours More parental involvement in ascertaining student presence in schools Improves students attendance ratios Better staff attendance management .