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Test Script CUSTOMER

SAP S/4HANA 1611 – 07.08.2017

EHSM Dangerous Goods Management (936)

Table of Contents

1 Purpose 2

2 Prerequisites 3
2.1 System Access 3
2.2 Roles 3
2.3 Master Data, Organizational Data, and Other Data 4
2.4 Business Conditions 5
2.5 Preliminary Steps 5

3 Overview Table 6

4 Test Procedures 7
4.1 Adjusting Dangerous Goods Master Data 7
4.2 Creating a Sales Order 9
4.3 Creating a Standard Delivery and Delivery Note 12

5 Appendix 14
5.1 Process Integration 14
5.1.1 Preceding Processes 14
5.1.2 Succeeding Processes 14
1 Purpose

This scope item demonstrates and facilitates basic functions of SAP PLM EHS Management Dangerous Goods Management that are:
 Maintenance of dangerous-goods-relevant data
 Dangerous goods checks within orders and deliveries
 Creation of the necessary dangerous goods documents

A number of – usually hazardous – substances are classified as dangerous goods when shipped, paint being one of them. The shipment of dangerous goods is regulated by various national and
international regulations, depending on the carrier type. Examples include:
 ADR for road transport (in Europe)
 IATA for airfreight
 IMDG for sea transport
 RID for railways (in Europe)
 CFR_ROAD for road transport (US)

These regulations specify which substances may or may not be transported by the respective means of transport, and under which circumstances (quantity, packaging, and so on) they are
allowed to be transported. Whether or not you can ship your customer’s purchase order (for example a certain quantity of cleaner) on a certain route (for example by airfreight from U.S. to
Europe) is checked by means of the dangerous goods checks.

To avoid accidents and minimize negative impacts on humans and the environment, certain transport documents such as delivery notes must be produced correctly and kept at hand over the
duration of the transport. The delivery note contains – besides the standard information on the product and the quantity shipped – additional dangerous-goods-specific information.
For a graphical representation of this scope item including system landscape information refer to the document Dangerous Goods Management Diagram.

EHS Management – Dangerous Goods (936) CUSTOMER


Purpose © 2017 SAP SE or an SAP affiliate company. All rights reserved. 2
2 Prerequisites

This section summarizes all prerequisites needed to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions.

2.1 System Access

Details

System Accessible via SAP Fiori Launchpad. Your system administrator provides you with the URL to access the
various apps assigned to your role.

2.2 Roles
The following roles must have already been installed to test this scope item The roles in this Business Process Documentation must be assigned to the user or users testing this scope item. You
do not need these roles if you are using the standard SAP GUI.

Prerequisite: The business role has been assigned to the user who is testing this scope item.

Business Role Business Role ID as Delivered by SAP Process Step


Dangerous Goods Safety Advisor SAP_BR_DG_SAFETY_ADVISOR Adjust DG Master Data

Sales Representative SAP_BR_INTERNAL_SALES_REP Create Sales Order

Shipping Specialist SAP_BR_SHIPPING_SPECIALIST Create Delivery

For more information about business roles, refer to Assigning business roles to a user in the Administration Guide for the Implementation of SAP S/4HANA.

EHS Management – Dangerous Goods (936) CUSTOMER


Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 3
2.3 Master Data, Organizational Data, and Other Data
The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The
master data represents materials, customers, and vendors, for example, depending on the operational focus of your company.

Default Values

Essential master and organizational data was created in your S/4 HANA system in the implementation phase, such as the data that reflects the organizational structure of your company and
master data that suits its operational focus, for example, master data for materials, vendors, and customers.
The business process is enabled with this organization-specific master data, examples are provided in the next section.

Operational Focus

SAP Best Practices delivers standard values for more than one operational focus area, such as Services, Trade or Manufacturing. This means that you may find more than one master data table
below. Use the master data that matches the operational focus of your company (Service, Manufacturing or Trading).

Additional Default Values

You can test the scope item with other SAP Best Practices default values that have the same characteristics.
Check your SAP S/4 HANA system to find out which other material master data exists.

Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data
Procedures documentation, and also refer to documents ‘S4HANA1611_Master_Data_Overview_EN_US.xlsx’ sheet & ‘26W_S4HANA1611_BB_ConfigGuide_EN_US.docx’.

Use your own master data to go through the test procedure. If you have installed an SAP Best Practices baseline package, you can use the following baseline package sample data:

Mater/org.data Value Master/org. data details Comments

Material EH-4000

EHS Management – Dangerous Goods (936) CUSTOMER


Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 4
Mater/org.data Value Master/org. data details Comments

Production plant: 1710

Process order type PI01

Movement type: 101

2.4 Business Conditions


The business process described in this Business Process Documentation (BPD) is part of a bigger chain of integrated business processes or scope items. As a result, you must have completed
the following processes and fulfilled the following business conditions before you can start any activities in this scope item:

Business condition Document


Costing run needs to be carried out Final Steps documentation

Check and change MM period to current period Final Steps documentation

Initial stock postings Final Steps documentation

2.5 Preliminary Steps


Not Applicable

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Prerequisites © 2017 SAP SE or an SAP affiliate company. All rights reserved. 5
3 Overview Table

Process step External pro- Business condition Business role Trans-action code/Fiori App Expected results
cess reference

Adjust DG Master Data Master Data Dangerous Goods Safety Advisor Fiori App: Display Dangerous Goods Data DG master data adjusted

Create Sales Order Material Delivery Sales Representative Fiori App: Create Sales Order Sales order created

Create Delivery Material Delivery Shipping Specialist Fiori App: Create Outbound Deliveries Delivery created

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Overview Table © 2017 SAP SE or an SAP affiliate company. All rights reserved. 6
4 Test Procedures

This section describes procedures for each process step that belongs to this scope item.

4.1 Adjusting Dangerous Goods Master Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Use

This activity adjusts the Dangerous Goods master data so that material EH-4000 is no longer permitted to be transported through the air. This shows where and how Dangerous Goods data is
handled and stored in the system. It also allows for a transportation block in later process steps.

The EASY Clean material generally used in the SAP Best Practices for EHS Management scope items is not dangerous enough to be excluded from transportation by law. Therefore, we perform
the manual adoptions in this task.

Prerequisites

Material EH-4000 must be present.


The dangerous goods master data of EH-4000 must be present

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 7
Procedure

Test Test Step Instruction Expected Result Pass /


Step Name Fail /
# Com-
ment

1 Access Access the Fiori App using following navigation option. Display Dangerous Goods Master screen
the SAP To access this app, log in with the user who has “Dangerous Goods Safety Advisor” role. opens.
Fiori App

Fiori Home Page → Dangerous Goods Management tab → Display Dangerous Goods Data app
2 Open edit On the Display Dangerous Goods Master screen, Click on Navigation menu More Dangerous Goods Change Dangerous Goods Master screen
mode Master  Change to enter in the Edit mode screen Change Dangerous Goods Master. opens.

3 Enter the Material: EH-4000 Material EH-4000 is manually changed to


following disallow air transport (for regulation IATA,
details not for cargo (IATA_C) or passenger
Chose hitlist.
(IATA_P) transport) and allow CFR Road
Chose classification tab
Transport.
For the following two lines, make the following entries in the Transport not permitted column: saved.

Field Name Regulation …. Transport not permitted ….


EH-4000 IATA_C …. X ….
EH-4000 IATA_P …. X ….

For the following line, make the following entries in the Processing Status column:

Material Regulation …. ProcStatus ….


EH-4000 IATA_C 10
EH-4000 CFR_ROAD …. 10 ….

Save your entries.

EHS Management – Dangerous Goods (936) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 8
4.2 Creating a Sales Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Use

This activity creates a sales order to show how dangerous goods checks work already in an early phase of the sales process.

The sales clerk accepts an order but as the customer requests fast delivery, he first chooses delivery type IMMEDIATELY. The following Dangerous Goods checks block the order because the
material may not be transported via air (chosen for the immediate delivery). The sales clerk must return to STANDARD delivery type again to be able to ship.

Prerequisites

The required master data (such as articles, prices, conditions, and customers) must be maintained in the system.

Procedure

Test Test Step Instruction Expected Result Pass / Fail


Step # Name / Com-
ment

1 Access the Access the Fiori App using following navigation option. To access this app, log in Create Sales Document screen opens.
SAP Fiori App with the user who has “Sales Representative” role.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 9
Test Test Step Instruction Expected Result Pass / Fail
Step # Name / Com-
ment
Fiori Home Page → Sales – Sales Order Processing tab → Create Sales Or-
der app
2 Enter the fol- Order type: OR Create Standard Order: Overview screen opens.
lowing de- Sales organization: 1710
tails
Distribution Channel: 10
Division: 00

Click on “continue” button.

3 Enter the fol- On the Create Standard Order: Overview screen, make the following entries: You get information message “Change in invoice date: The bill-
lowing de- ing date is redetermined”. Click on ‘Continue’
tails Sold-to party: 100101 Sales order details get filled.
Ship-to party: 100101
Cust. Reference: 332290
Req.deliv.date: <Tomorrow’s date>
Material: EH-4000
Order quantity: 10

Choose “Enter”.

4 Change ship- From the menu, choose More → Goto → Header → Shipping. Shipping condition redetermined.
ping condi-
tion Choose the Shipping tab.
Make the following entries:

Shp. Cond.: Immediately

Choose Enter.

To confirm the Adjust Item dialog box, choose Redetermine.

5 Check mes- From the menu, choose More → Goto → Overview. System displays message that material cannot be transported
sage details From the menu, choose More → Edit → Check dangerous goods. with the selected mode of transport.
The system displays the message Material cannot be transported with this mode-
of-transport category.
EHS Management – Dangerous Goods (936) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 10
Test Test Step Instruction Expected Result Pass / Fail
Step # Name / Com-
ment

To see more details about the checks and their results, choose Check log on the
dialog box.

To confirm the dialog box, choose Continue.

6 Change ship- From the menu, choose More → Goto → Header → Shipping. Standard shipping condition selected and route re-determined
ping condi- Choose the Shipping tab.
tion Make the following entries:

Shp. Cond.: Standard

Choose Enter.
To confirm the Adjust Item dialog box, choose Redetermine.

7 Save sales or- From the menu, choose More → Goto → Overview. A completed sales order XXX is created in the system and a sales
der From the menu, choose More → Edit → Check dangerous goods. order number is assigned. The dangerous goods checks are per-
formed. Note down the created Sales Order number.
If you repeat the dangerous goods checks again, the system displays the mes-
sage DG checks are completed, there are no log entries. From the dangerous
goods perspective, everything is okay with the order. Click Continue.

Save your entries.

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Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 11
4.3 Creating a Standard Delivery and Delivery Note

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Use

This activity creates a standard delivery to show how dangerous goods checks work in the delivery and how dangerous goods data is printed on the delivery note..

Procedure (For creating delivery)

Test Test Step Name Instruction Expected Result Pass / Fail /


Step # Comment
1 Access the SAP Access the Fiori App using following navigation option. To access this Create Outbound Deliveries screen opens.
Fiori App app, log in with the user who has “Shipping Specialist” role.

Fiori Home Page → Logistic Execution – Outbound Deliveries tab


→ Create Outbound Deliveries app
2 Enter the fol- Ship-to party: 100101 Delivery gets created. It will show “Analyze Delivery Log” screen.
lowing details Shipping Point: 1710 Click on Deliveries tab and make note of the delivery number

Planned Creation date: <All>


Sales Document: <Confirmed delivery date from sales
order created>

Choose Go.
EHS Management – Dangerous Goods (936) CUSTOMER
Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 12
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Select the Sales Document and choose Create Deliveries.

Select Display Log and take note of the newly created Delivery number.

Procedure (For changing delivery)

Test Test Step Instruction Expected Result Pass / Fail /


Step # Name Comment

1 Access the Access the Fiori App using following navigation option. To Change Outbound Delivery screen opens.
SAP Fiori App access this app, log in with the user who has “Shipping
Specialist” role.

Fiori Home Page → Logistic Execution – Outbound


Delivery Processing tab → Change Outbound delivery
app
2 Enter the fol- On the Change Outbound Delivery screen, enter the <de- Post Goods Issue done.
lowing details livery number> and choose Continue.

Choose the Picking tab, Enter the <pick quantity>,


and save.
Choose More → Post goods issue (Shift + F8).

3 Check Ship- On the Change Outbound Delivery screen, from the menu, You created a delivery to ship materials classified as dangerous goods to your cus-
ping docu- choose Outbound delivery → Display. tomer. Basic dangerous goods checks have been performed and required shipping
ment documents have been created.
On the Display Outbound Delivery screen, from the menu,
choose Outbound delivery → Issue delivery output.

On the dialog box, select entry LD00 (delivery note for


Dangerous Goods) and choose Print preview.

EHS Management – Dangerous Goods (936) CUSTOMER


Test Procedures © 2017 SAP SE or an SAP affiliate company. All rights reserved. 13
5 Appendix

5.1 Process Integration


The process to be tested in this test script is part of a chain of integrated processes.

5.1.1 Preceding Processes


You may first have completed the following processes and conditions before you start with the test steps:

Process Business Condition


Not applicable Not applicable

5.1.2 Succeeding Processes


After completing the activities in this test script, you can continue testing the following business processes:

Process Business Condition


Sales Order Processing (921) Now you can continue with the standard delivery and billing process as described in the Sales Order Processing (921)

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Appendix © 2017 SAP SE or an SAP affiliate company. All rights reserved. 14
Typographic Conventions

Type Style Description

Example

Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu
paths, and menu options.

Textual cross-references to other documents.

Example Emphasized words or expressions.

EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when
they are surrounded by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation,
upgrade and database tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

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Appendix © 2017 SAP SE or an SAP affiliate company. All rights reserved. 15
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