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11/20/2018 What is Document Type in SAP - Relationship with Number Range - Your Finance Book

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Relationship with Number Range

What is Document Type in SAP –


Relationship with Number Range
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Document types in SAP are de ned to distinguish di erent business

transactions. For example, transactions like customer payment and vendor


credit memos are distinguished with two di erent document type in SAP to

identify it in future.

Document types in SAP are de ned at the client level. Standard SAP already
contains some default document types for your use.

Also Read: What is Client in SAP – SAP System Environment


(http://your nancebook.com/what-is-client-in-sap-sap-system-environment/)

While entering a transaction it must be speci ed in the header section of the


document. By customizing default document types in SAP against each

transaction type you can relieve the user from keying in every time while
posting a transaction.

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11/20/2018 What is Document Type in SAP - Relationship with Number Range - Your Finance Book

Document types in SAP re ects di erent business transactions in the


organization. Since its displayed for every line items
(http://your nancebook.com/transaction-code-for-document-posting-and-line-

items-display/), one can immediately nd out the kind of business transactions


that the user has entered in sap. It’s also used for evaluation purposes.

To di erentiate business transactions you can specify each document type in


SAP to a type of account (http://your nancebook.com/general-ledger-account-
line-item-display-fbl3n/) that a particular transaction can use.

For example: document type AB allows posting to all accounts. All other
document types limit the types of accounts that can be posted to. For example
Document type DA, allows posting to customer (D) and G/L accounts (S) only.
The various account types and description are listed below.

Account Type Description

A Asset

D Customer

K Vendors

M Material

S General Ledger Accounts

Document type in SAP and Number range relationship

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11/20/2018 What is Document Type in SAP - Relationship with Number Range - Your Finance Book

Document Numbers in sap (http://your nancebook.com/document-number-


range-posting-sap- co/), uniquely identi es every transaction within a scal
year (http://your nancebook.com/ scal-year-variant-and-its-use-in-sap/) in a
company code.

Number ranges for a document type in sap are used to de ne how numbers
can be assigned to a transaction.

For every number range, following things must be speci ed.

A two-character code

Period until when the number range is valid

An interval from which the numbers are chosen and

Whether the number range is used in internal or external number


assignment

Intervals for number ranges must not overlap.

Since transactions are kept in SAP for an inde nite amount of time, one has to

de ne intervals that are large enough to handle this factor. Following system
features ensure that number intervals are large enough:

Number ranges can be de ned for each company code. Thus, each
company code can use the same number interval.

Numbers can be up to ten characters long.

Number ranges can be de ned for each scal year.

All the number ranges will be Year Dependent. That means every year new
number ranges has to be maintained in the system.

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11/20/2018 What is Document Type in SAP - Relationship with Number Range - Your Finance Book

In SAP, a number range is speci ed for each document types in SAP to generate

a unique number which can be refereed always to track back the original
transaction.

Each transaction number in SAP is selected from this number range. One
number range can be used for several document types.

Followings are standard document types in SAP;

Document Types in SAP Description for Document Types in SAP

AA Asset posting

AB Accounting doc

AE Accounting doc

AF Dep. postings

AN Net asset posting

C1 Closing GR/IR accts

CI Customer invoice

CP Customer payment

DA Customer

DB Cust.recurring entry

DE Customer invoice

DG Customer credit memo

DR Customer invoice

DZ Customer payment

EU Conversion di .Euro

EX External number

GF Subsequent adjustmnt

JE G/L account posting

KA Vendor

KG Vendor credit memo

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11/20/2018 What is Document Type in SAP - Relationship with Number Range - Your Finance Book

KN Net vendors

KP Account maintenance

KR Vendor invoice

KZ Vendor payment

ML ML settlement

NB Vendor

PR Price change

RA Sub.cred.memo stlmt

RE Gross inv. receipt

RF Invoice

RK Gross inv. receipt

RN Net invoice receipt

RV Billing doc.transfer

SA G/L account

SB G/L account posting

SK Receipt f. cash pmnt

SU Subseqnt debit doc.

VI Vendor invoice

VP Vendor payment

WA Goods issue

WE Goods receipt

WI Inventory

WL Goods issue/delivery

WN Net goods receipt

X1 Recurring entry doc.

X2 Sample

ZA Asset post. Period

ZC Client Funds

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11/20/2018 What is Document Type in SAP - Relationship with Number Range - Your Finance Book

ZF Dep. postings

ZP Payment posting

ZV Payment clearing

You can use transaction code OBA7 or following path to de ne document

types in SAP;

SPRO > Financial Accounting > General Ledger Accounting > Business

Transaction > G/L Account Posting > Carry Out and Check document settings >
de ne document type

To default a document type for transaction postings you can use transaction
code OBU1 or SAP path

SPRO > Financial Accounting > Financial Accounting Global Settings > Document
> Line item > Default values for document posting > de ne document types and
posting key

If you want, you can be change and assign your own document type in SAP and

posting key (http://your nancebook.com/how-to-create-a-posting-key-for- -


document-posting/) to get defaulted while posting a transaction in SAP.

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2 thoughts on “What is Document Type in SAP – Relationship with Number


Range”

Nitesh kumar dubey


May 21, 2015 at 7:59 am
(http://your nancebook.com/document-type-in-sap- /#comment-34920)

Really a exact explanation which helps a lot.

TARUN SRIVASTAVA
April 12, 2016 at 11:43 am
(http://your nancebook.com/document-type-in-sap- /#comment-35604)

Hi …
I need to do accounting entry in SAP for xed deposit – Open / Close / Interest.
Can you please suggest me DOCUMENT TYPE for posting these entries.

Comments are closed.

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