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The configuration of reconciliation account determination is similar to revenue account

determination. See Figure 1 for an overview of the IMG. Following are step-by-step
instructions on how to configure reconciliation account determination:

Figure 1 Location of reconciliation account determination configuration in the IMG

Deferred Training Credit Example


In some cases, a company will want to separately identify customer receivables. A
good example is when a customer pre-purchases a credit which it plans to use in
the future against specific types of purchases, e.g., prepaid training credit which
the customer gets when they purchase a large piece of machinery. In the accounts
receivables, a credit will have to be shown, and when the customer purchases a
training course, the cost is deducted from the credit, not billed to the customer.

This example shows how to configure reconciliation account determination for


invoicing to make the cost and credit go to a separate account, and how to
configure a special G/L indicator to allow manual adjustments of this account in
FI-AR module.

Create Reconciliation Account


Using transaction FS01 create the new reconciliation account. Make sure the
Recon. account for acct type field is set to D, for customer reconciliation
accounts.
Maintain Condition Tables
Review the types of condition tables your system has pre-configured. If these
tables have the fields by which you want to identify the reconciliation account,
then there is no need to perform this step. If the standard tables do not meet your
needs, you will have to create a new table via transaction OV62 (Figure 2); you
need a developer key to do this.

Figure 2 Condition table with Sales organization, Distribution channel, Division and
Sales document type
The fields displayed are the full list of fields available for building the condition
table. If fields are in the invoice but not shown on this screen, use transaction
OV60 to add the required fields to the field catalog.

Maintain Access Sequences


Via transaction OV67 there will be the default access sequence KOAB (Figure
3). If you created a new table, add this to the access sequence in the second level
of the cluster view, called Accesses (Figure 4), and map the fields in the third
level of the cluster view, called Fields (Figure 5).
Figure 3 Initial screen of OV67

Figure 4 Drill down to the accesses and add the new condition table
Figure 5 Update the field mappings from the document fields to the condition table fields

Assign Account Determination Procedure


Via transaction OV68, assign the default account determination procedure to the
invoice types where you want reconciliation account determination to be active
(Figure 6).

Figure 6 Assign an account determination procedure to invoice types

Assign G/L Accounts


Via transaction OV64, define the combination of values in the condition table that
will result in an alternate reconciliation account being selected. If no value is
selected from the tables, then the default value will be taken from the customer
master record. You only need to define exceptions. In transaction OV64, first
select the table in which you want to make reconciliation account entry (Figure
7). Then double click to select the table and make the reconciliation account entry
together with its selection criteria (Figure 8).
Figure 7 Assign G/L accounts initial screen lists the tables available

Figure 8 Exception entries in the condition table


Now when SD billing occurs and the sales organization, distribution channel,
division, and sales document type conditions listed above are met, the default
reconciliation account is replaced with 24522002.