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COLLEGE OF AGRICULTURE

OPERATIONAL MANUAL OF OPERATIONS


POLICIES AND STANDARDS
TABLE OF CONTENTS

1. Title
2. Table of Contents
3. KSU VMGO and Core Values
4. Office/College Goals and Objectives
5. Quality Policy
6. Introduction
7. Definition of Terms and Acronyms
8. Office Structure and Function
9. Legal Basis and Reference
A. Policies and Guidelines Flowchart
B. Administrative Policies on Faculty
Academic Staff & Faculty Development
C. Academic Policies
General Academic Policies
Removal of Incomplete Grades
Request for Rectification of Grading Sheet to the
Office of the Registrar
Validation of Earned Credits from Other Institutions
Limits for the Completion of Degree Programs
Graduation with Honors
Commencement & Baccalaureate Exercises
Academic Habiliment
Request for TOR
Authentification of School Credentials/Documents
Shifting/Changing of Course/Specification
Guideline in Application, Certification, Authentification
& Verification
Proposed Rectification/Change of Name
D. Policies & Guidelines on Scholarship & Financial
Assistance Programs
Classification of Scholarship & Financial Assistance
Programs
Internal Scholarship & Financial Assistance 3. KSU VMGO & Core Values
Programs
External Scholarship & Finacial Assistance Vision
Programs A knowledge and technology hub in Asia Pacific Region
Administration of the Scholarship & Financial
Assistance Programs Mission
E. Policies & Guidelines for All Program with Kalinga State University shall primarily provide higher and advanced
Practicum education, professional instruction and training in the arts, agriculture,
Objective, Scope and Coverage forestry, social and natural sciences and technology, and other relevant
Implementing Guidelines fields of study. It shall also promote and undertake research and extension
Practicum for BSA and BAT services, and provide progressive leadership in its areas of specialization.
Advisory Committee for BSA
Thesis and Advisory Committee for MSRD and PhD Core Values
in Community Development In order to attain its Vision-Mission, KSU shall adhere always to good
Violation and Sanctions governance and all its endeavors treat all its clienteles and employees
Thesis Dissertation Writing and Proposal/Final Oral with kindness and compassion, promote strong sense of service
Defense orientedness and commitment to foster unity and love for nature and
Work in Absentia humanity.
Graduate Studies
Publication of Thesis/Dissertation
Academic Units/Course Requirements 4. College Goals and Objectives
F. Student Organizations
G. Research and Extension Programs Goals
To produce graduates who can contribute to the needs of the quality
10. Quality Control Plan education province for sustainable development consistent with the
11. Forms and Templates cultural values and aspirations of the Kalinga people.
12. KSU Hymn
13. Annex Objectives
Annex A: Relevant Interested Parties Generally the program aims to provide relevant and quality
Annex B: SWOT Analysis education in agriculture for the poor and undeserved but deserving
Annex C: Risk Registry students in the area.
Annex D: Opportunity Registry
Annex E: Improvement Plan Specifically, it aims:
a. To adequately train students on the scientific habit of thought and
prepare them to become professionals with entry level competence in
technical agriculture;
b. To train students in identifying, diagnosing and analysing problems this college are therefore subject to the terms and conditions of this
as well as generating, packaging and applying appropriate technologies operational manual.
needed in enhancing the development of upland agriculture and of system
resource. Intended to establish uniform standards at CA, this Manual provides
the following that must be observed by instructors:
5. Quality Policy � Professional mode of conduct by faculty members, specifically
work ethics, and teaching competence
The Management of KSU maintains the Quality Policy, which ensures � Positive human relations, both with students and fellow instructors
the satisfaction of the KSU’s clients and other interested parties, and as well as with superiors
compliance with statutory and regulatory requirements relative to � Observance of values in keeping with the vision-mission of the
mandated services. This policy is communicated to ensure that it is University and the goals-objectives of the College.
understood and applied at all levels of the organization. Comprehension
of the Quality Policy is verified through, but not limited to, Internal Quality This Manual then reflects the commitment of the College of Agriculture
Audits, Management Reviews and during staff meetings. on the provision of fair and equitable treatment of its employees and its
students as the valued clientele; likewise, this manual of operation is
The Management is responsible for ensuring that the quality policy is designed to be the primary document meant to stand as reference for
appropriate to its mandate and provides framework for establishing and communicating and interpreting information and procedures.
reviewing quality objectives and goals. This is reviewed periodically to
ensure continuing suitability to its mandate and thrusts, including the 7. Definition of Terms and Acronyms
requirements and needs of its clients.
The terms and acronyms used in this Manual of Operation are defined
6.Introduction as follows:

This Operation Manual encompasses the procedures and Academic Records. ThIs refers to the transcript of records, copy
standard measures and guidelines that shall govern all facets of teaching- of grades, registration forms, completion grade sheet, FORM 137-A, Form
learning and management at the College of Agriculture (heretofore referred 138, evaluation record, student’s scholastic records record, permits, etc.
to as CA or The College). Accreditation. A process of giving credit to the grades,
subjects, and units earned by the transferees from their previous
Prepared by the faculty of CA, this manual is a collective effort schools attended.
packaged to oversee the six curricular programs offered in the College, Admission. It is the power of permission to enter in the
namely Bachelor of Science in Agriculture (BSA), Bachelor of Agricultural institution. Admission of students is governed by the policies on
Technology (BAT), Bachelor of Science in Development Communication admission of the institution.
(BSDC), Master of Science in Rural Development (MSRD) Doctor of Adviser. It refers to a faculty member personnel designated to
Philosophy in Community Development (PhD-CD) and Doctor of provide motivation and guidance to the officers and members of
Philosophy in Development Education. All faculty, staff and students of organization in accordance to established rules and regulations of the
college.
Associate Faculty. It refers to the faculty members based in a system of dealing with criminals by imprisonment, rehabilitation, parole
particular college/department are invited to render instruction, and probation.
research, extension or production services to other colleges within the CPTS. It stands for Counseling, Placement and Testing Services,
University a unit under the OUR when pertains to admission of students.
BOR. Board of Regent Cross-enrollee. A student who is currently enrolled in another
CAV. It refers to Certification, Authentication and Verification of school who is permitted to enroll in the University to earn credit units or
academic credentials. vice versa.
Certificate of Eligibility to Transfer. It is previously known as Curricular OfferingsDeanThis refers to the degree courses and
honorable dismissal. An official document authorizing a student to transfer subjects offered by the University.Head of the college
to another school. Enrolment Form (KSU-OUR Form 01). An official form of the
Certification. it is the act of certifying graduation, degree earned, Registrar used for admission of students. List of subjects, number of
course taken, subjects, grades, units earned, authenticity of records, units, time schedule, room assignment, and instructor’s name are
and the likes of the students by the university registrar. indicated in the form
Certificate of Earned UnitsChairmenCHED. It is an official Enrolment Validation It is the process when the corresponding
document certifying the units which a student has earned including the assessed approved subject load was paid by the student to the cashier.
academic and non-academic units covered under his/her curricular EvaluationExtension Programs. It is a process of determining
program. Shall mean those with designations under a unit/college within student’s scholastic standing, curricular year level, subjects, grades and
the UniversityMeans Commission on Higher Education units earned, deficiencies and graduation.Refers to activities which the
Checklist/Evaluation Sheet. It is a form indicating all the College/program brings to the community in relation to its expertise. These
subjects and number of units to be taken by the student in every semester are intended to assist the community improve or enhance the gaps that
for a particular course/curriculum. gives them restraints in the wholeistic development.
Class CardClerkCMO It is a ticket regulating admission to a Filing. It refers to the method of keeping and preserving student’s
specific subject at a particular time in a determined classroom. It is to be records.
submitted on the first day of class to the instructor/professor of the class FORM 137-AA. It refers to the secondary student’s permanent
of which the student is officially enrolled. The final grade is written on it at record.
the end of the term and then returned to the student.A worker who performs FreshmanGAD. One who is on the first year level of his/her
general office duties such as keeping records or sending out curriculum, or who has not finished the prescribed subjects of the first
correspondence.CHED Memorandum Order year of his/her curriculum, or 25% of the total number of units required in
Continuing StudentsContractualCorrections his/her entire course.A program mandated by Law (RA9710) to integrate
These refer to students who have completed partially courses/subjects within the curriculum of all programs in the University which seeks to
of their curricular program or the equivalent number of units and are explain and internalize to the students the relevancy of sexual recognition
currently enrolled in the same program course, usually in the second specially the weaknesses of the women in terms of treatment by their
semester of the school year.Contractual Faculty - This refers to faculty partners.
members hired on a full time, monthly basis to conduct instruction and/ Graduate StudentInternship. A student who is enrolled in any
research services to the University. The terms and conditions are graduate program in the State University.This refers to the terminal
stipulated in their contract duly signed by both concerned.A governmental requirement prescribed by the CMO as a mandatory requirement for
graduation which seeks to provide under graduate students the opportunity
to work as an employee in a government agency. It is a method which
combines instruction, guidance and actual demonstration of the work so
that the student trainees may acquire or develop or desired skills,
techniques and attitudes toward their assigned task.
Irregular StudentNarrative Report. A student who enrolled less
than prescribed academic load in a given semester in the curriculum for
which he is enrolled in.This is part of student output as a requirement for
graduation. This is not a full-blown research but as prescribed by the
CMO, it is a narrative discussion of their observations during their
internship program. The nature of this research is qualitative.

New StudentsNSO/PSA. These refer to those who are


enrolled in the University for the first time.National Statistics Office/
Philippine Statistics Authority
Official Transcript of Records (OTR)Part time. An official
record containing the list of all subjects taken, in chronological
sequence with the final grades obtained, units earned, and personal
information of students such as birthdates, birthplace, secondary
school attended, etc.Refers to those faculty or employees of the
University where there is no employer employee relationship. They are
employed contractually based on their expertise where the University
has a dearth of their professional line-up.
TransfereesTransnational Student. These refer to those
who came from other College/University and are seeking admission to
the Kalinga State University for the first time; and/or those who finished
a degree from other College/University and are seeking admission to
another degree whether baccalaureate or graduate program. It also
covers those who have started college work at the University,
transferred to other schools and are now seeking re-admission.Refers
to those students crossing their country for specific programs that they
want to earn within the University.
Undergraduate Student. A student who is enrolled in the
baccalaureate program in the State University.
Validation. It is a process of giving official credit to subjects 4. Chairperson for Extension, Training and GAD;
and units earned by transfer students/course shifter in their previous 5. Chairperson, Guidance and Counseling;
school and enrolment by undergoing the validation procedures. 6. Socio-cultural and Sports Chairperson;
7. Chairperson for Alumni affairs;
8. Office Structure and Function 8. NSTP Chairperson:
9. Adviser College Publication
8.1. General Functions:
The Following are the major functions, duties and responsibilities of the
Article 1. The University Officials college deans.

Section 1. University Officers. The composition of the officers of the a. Programming functions:
administration as embodied in the University Code is hereby established
to form part of the College operational Manual. 1. Exercise leadership in planning, implementing, monitoring and
evaluating the instruction, research, extension Resource Generation
Section 2. College Officials. The college officials shall include the Program Projects and activities of the colleges.
Dean and the Program Chairpersons. 2. Program class schedules and prepares and distributes teaching
workloads of faculty members after approval of higher authority.
3. Prepare annual procurement program and submit the same for
2.1 College Dean
approval by higher authorities of the State University.
4. Prepares annual investment plan/financial plan of the colleges and
Each College shall be headed by a Dean to be designated by the
recommend the same for approval by higher authorities.
University President upon recommendation of the Search Committee
5. Plan/review/initiate enhancement of the College Faculty
and consultation with the faculty. The Deans must have at least an
Development Plan and cause approval thereof by higher authorities.
appropriate Master’s degree in line with the degree programs offered
6. Responsibility of administrative and supervisory in the
with the college as defined by their respective CMOs, at least an Assistant
implementation of programs for the college.
Professor with five (5) years of experience in college teaching and in the
7. Exercise general supervision and leadership in the planning,
management and operation of a department as chairman/director/
implementing, monitoring and evaluating of sports and socio-cultural
campus administrator. He shall serve a term of one (1) year without
affairs and other co-curricular activities of the college and other student
prejudice to re-designation based on very satisfactory performance for
development activities.
another term only.
8. Program and implement the Accreditation work Plan of the college,
Curricular Programs Review/Revision.
The College Deans shall exercise general administrative and
supervisory functions over the following organic personnel or offices under
b. Management Functions:
his office:
1. Chairperson Laboratory
1. Review and approve course syllabi of Faculty Members and initiate
2. Program Chairperson
enhancement.
3. Chairperson for Research;
2. Conduct monitoring and evaluation activities of Program chairmen; 4. Represents the Colleges in Faculty Training and Development
Research; Extension, Training and GAD; Socio-cultural and Sports; Alumni Council, Academic and Administrative Council Meetings and others that
affairs; and other staff under his office. require official representations of the College.
3. Act on communications with dispatch and protocol.
4. Oversee the efficient and effective use of the College resources 2.2. The Program Chairperson
and determines resource needs and cause acquisition thereof.
5. Implement a system of prompt submission of Grading Sheets, Each of the different degree programs offered in the different
documents and pertinent papers by Faculty members. Colleges shall be headed by a Program Chairperson who shall have an
6. Coordinate with the appropriate VP concerns on the major appropriate Master’s Degree, at least Assistant Professor, to be appointed
functions. by the University President upon endorsement by the core faculty of the
7. Evaluate the faculty members under his office; respective colleges, with five (5) years college teaching experience and
8. Timely submit evaluation reports and other reports to higher other experience deemed appropriate and shall serve a term of one (1)
authorities. year without prejudice to re designation based on very satisfactory
performance for another term only;
c. Complementation Functions:
Functions:
1. Cause teamwork, efficiency and effectiveness of personnel,
complementation and supplementation of services and available 1. The Program Chairperson shall assist the College Dean in the planning,
resources. implementing, monitoring and evaluating the program;
2. Pro mote harmonious relationship between and among 2. The Program Chairperson shall prepare workload of faculty members
subordinates and cause synergy of efforts and talents. under his department.
3. He shall assist the College Dean in evaluating the teaching performance
d. Representation Functions: of faculty members in his department.
4. He shall recommend programs for faculty development such as
1. Represent the College in appropriate bodies/offices from within attendance to seminars, trainings, scholarships, fellowships, study and
and local as officer in authority in the promotion, development and sabbatical leaves, etc for professional development.
implementation of worthy standards, policies, programs and activities , 5. He shall act as chairman during the presentation of undergraduate
decisions and actions commensurate to the vision and mission of the thesis/practicum/narrative reports.
Institution. 6. Submit accomplishment reports on time to higher authorities;
2. Chair College’s regular and special meetings as the officer in 7. He shall act as Area Chair for curriculum during program accreditation;
authority in matters such as recent developments, administrative and and
supervisory matters, problems and decision. 8. He shall perform other functions as many be directed by higher
3. Act as the Chairman of the College’s planning unit, Disciplinary authorities.
Board and Area chair for Administration and VMGO during AACCUP
accreditation. Section 3. College Designations
3.1. The Chairperson for Research Functions:

Each of the college are provided with a Chairman for Research 1. The College Extension and Training Chairperson shall assist the
who must have an appropriate Master’s Degree with five (5) years of concerned Dean in the formulating, planning, monitoring, implementing
teaching and research experience to be appointed by the University and evaluating of the extension and training programs/projects in the
President upon consultation with the core faculty and other qualifications College;
deemed appropriate and shall serve a term of one (1) year without 2. The College Extension and Training Chairperson must initiate the
prejudice to re-designation based on very satisfactory performance for formulation of extension and training proposals and its budget sourcing
another term only. out and implementation for at least study level. He also consolidates
extension, training and GAD proposals of the college for proper critiquing
Functions: of the extension council in the college prior to its final critiquing in the
State University extension council;
1.The Research Chairperson shall assist the Dean in the formulating, 3. Act as associate editor in the College R&D journal;
planning, monitoring, implementing and evaluating the research and 4. Submit accomplishment reports on time to higher authorities;
development programs in the College; 5. Act as Area Chair for Extension and Community Involvement during
2. The College Research Chairperson must initiate in the formulation of program accreditation; and
research and development proposals and sourcing out of its budget and 6. Perform other functions as may be directed by higher authorities.
implementation for at least study level. He also consolidates research
and development proposals of the college for proper critiquing of the
research council in the college prior to its final critiquing in the State 3.3. The Chairperson for Alumni Affairs
University research council;
3. Act as editor-in-chief in the College R&D journal; The Alumni affairs Chairperson who have a plantilla/
4. Submit accomplishment reports on time to higher authorities; itemized position with five (2) years of teaching, with qualifications
5. Act as Area Chair for research during program accreditation; and deemed appropriate and shall serve a term of one (1) year without
6. Perform other functions as may be directed by higher authorities. prejudice to re-designation based on very satisfactory performance;

3.2. The Chairperson for Extension and GAD Functions:

Each of the College are provided with Extension and 1. The Alumni affairs Chairperson shall assist the Dean in the formulation,
Training Chairman who must have an appropriate Master’s Degree with planning, monitoring, implementation and evaluation of Alumni related
five (5) years of teaching experience, to be appointed by the College affairs programs of the College;
President upon consultation with the core faculty and other qualifications 2. Keep records of names, addresses and other pertinent information of
deemed appropriate and shall serve a term of one (1) year without graduating students and those that have already graduated from the
prejudice to re-designation based on very satisfactory performance for university;
another term only; 3. Monitor activities of the school Alumni Association; and initiate tracer
studies of graduates.
4. Act as Area Co-chair for Support to Students during AACCUP 1. The Sports Chairperson shall assist the Dean in the formulation,
accreditation; and planning, monitoring, implementation and evaluation of sports programs
5. Perform other functions as may be directed by higher authorities. ; and
2. Perform other functions as may be directed by higher authorities.
3.4. The Guidance Counselor Chairperson
3.6. The Socio-Cultural Affairs Chairperson
‘ The Guidance Chairperson who have a plantilla/itemized position
with five (3) years of teaching and with qualifications deemed appropriate The Socio-cultural Affairs Chairperson who have a plantilla/itemized
and shall serve a term of one (1) year without prejudice to re-designation position with five (2) years of teaching with qualifications deemed
based on very satisfactory performance for another term; appropriate and shall serve a term of two (2) years without prejudice to
re-designation based on performance;
Functions:
Functions:
1. The Guidance Chairperson shall assist the Dean in the formulation,
planning, monitoring, implementation and evaluation of Guidance and 1. The Institute’s Socio-Cultural Affairs Chairperson shall assist the
counselling programs of the Institute; and Dean in the formulation, planning, monitoring, implementation and
2. Manage activities/services aimed at reinforcing student ability and evaluation of Socio-cultural programs of the Institute;
confidence in knowing and understanding himself in relating with others 2. Act as Area Chair for Support to Students during AACCUP
to ensure his own psychological growth and development; accreditation; and
3. Cause continuous enrichment of unit resources/ approaches/ 3. Perform other functions as may be directed by higher authorities.
methodologies and techniques in counseling, testing, ground guidance/
dynamics and other guidance services;
4. Undertake research in relation to guidance and counseling; 3.7. The Publication Chairperson
5. Submit accomplishment reports on time to higher authorities;
6. Perform such other related functions necessary for the attainment The NSTP Chairmen who have a plantilla/itemized position with five (2)
of the objectives of the office. years of teaching, with qualifications deemed appropriate and shall serve
a term of two (2) years without prejudice to re-designation based on
3.5. The Sports Chairperson performance;

The Sports Chairperson who have a plantilla/itemized position with five Functions:
(2) years of teaching and other qualifications deemed appropriate and
shall serve a term of two (2) years without prejudice to re-designation 1. The Chairmen; shall assist the Dean in the formulation, planning,
based on performance; monitoring, implementation and evaluation of publication related activities/
programs of the Institute; and
Functions: 2. Perform other functions as may be directed by higher authorities.
3.8. The NSTP Coordinator/Chairperson
3.10. Chairman Quality Assurance and Accreditation
The NSTP Coordinator/Chairperson must have earned an appropriate
Master’s Degree with five (5) years of teaching and other qualifications Functions:
deemed appropriate and shall serve a term of two (2) years without
prejudice to re-designation based on performance; 1. Oversee the curricula and project implementation of the college
as to observance of proper documentation and filling of all academics
Functions: and related programs and projects.
2. Conduct analysis of all accomplishments of the college to come
1. Plan, implement , monitor and evaluate functions up with constructive recommendations for improvements.
2. Act as property custodian of all NSTP equipments/gadgets; 3. Spearhead and maintain quality services of the college in
3. Prepares annual procurement program and submits the same accordance with existing rules for the satisfaction of the general clientele’s.
for approval by higher authorities of the college; 4. Spearhead accreditation of the college program/s by monitoring
4. The NSTP Coordinator/Chairperson is directly accountable to his of documentary fillings and compliance with regulating agencies
immediate supervisor and submit plans, annual reports and other pertinent recommendations.
records as required by higher authorities; and 5. Spearhead and maintain a quality assurance and accreditation
5. Perform other functions as may be directed by higher authorities. office for the college.

3.9. Chairperson for Scholarship 3.11. Chairperson for Student Discipline

Functions: He/she shall:

1. The coordinator for Scholarship Services shall screen applicants 3.11.1.Be in-charge in the implementation of the college disciplinary
in accordance with the rules and regulations of the University and shall rules and regulation.
look for scholarship donors; 3.11.2.Recommend other disciplinary actions to students that are
2. The Coordinator for Student scholarship directly accountable to found to be recidivist and delinquents.
his immediate supervisor and submit plans, annual reports and other 3.11.3.Come up with remedial programs geared towards reformation
pertinent records as required by higher authorities. of delinquent students.
3. Keep records and coordinate student’s scholars to the registrar’s
office for proper monitoring; 3.12. College Clerk
4. Act as advisers of student enjoying scholarship/financial aids to
guide them in the sustenance of their academic performance; Functions:
5. Secure if possible other scholarship providers for deserving He/she shall:
students in the college; 1. Assist the program chairperson in the preparation, consolidation
6. Issue certificates of appreciation to scholars as a symbol of and organization of the College files; and
recognition to their efforts. 2. Act on other matters as instructed by the College Dean;
3. Maintain proper filling in accordance with prescribed filling system;
and 1.1. Hiring of Faculty
4. Collate disposable files for archiving until finally The College shall determine its faculty needs and
file the request at the office of the president through the office of the Vice
President for Academic Affairs and Student Development copy furnish
9. Legal Bases and Reference the office of the Human Resource Development. The request shall
indicate the qualification of the needed faculty. The faculty need shall be
The Bachelor of Science in Agriculture was created through BOT filed at least one month before the opening of classes every semester to
Resolution No. 33, series of 1994 confirming the offering of the BSA give ample time for the search of qualified faculty to be hired.
program under the administration of Dr. Francisco M. Basuel.
Qualification of faculty to be hired shall be in
The Commission of Higher Education (CHED) issued a CMO no. accordance with the University Standards as well as the requirements
14, series of 2008 a policies and standard for Bachelor of Science in provided by the enabling CMO particularly CMO 21, s. 2005.
Agriculture Program. This set of policies and standard (PS) is a revision
of CMO No. 34, series of 1998 “Guiding Principles and Minimum Standards 1.2. Designation of Chairmanship
for BS Agriculture Program”. The College Dean shall be designated by the University
President upon the endorsement/consultation with the core faculty of
On March 12, 2013 a BOT Resolution No. 977, series of 2013 the Department. He shall serve a term of one (1) year without prejudice
was resolved and approved the common curriculum of the offering to re-designation based on performance. On the other hand, the
courses under the amalgamation of SUC’s in CAR and this was take Chairmen of Research and Extension shall be designated by the
effect from school year 2013-2014. University President upon recommendation by the College Dean.

The program chairpersons shall likewise be designated by


10. Policies and Guidelines/Flow Chart the University President upon recommendation of the College Dean for
one (1) year without prejudice to re-designation.

A. ADMINISTRATIVE POLICIES ON FACULTY 1.3. Faculty Academic Loading


The academic load of faculty shall be in accordance
Article I. Academic Staff and Faculty Development with the University approved board resolutions, but in no circumstance
shall be lower than;
Section 1. The specific provisions of the University Code, Faculty 1. Regular faculty – 21 units inclusive of other unit equivalents of
Manual and Merit and Promotion Plan (MPP) on faculty recruitment and designations
appointment policies, qualifications, faculty workload, requirements, 2. Casual – 21 units total teaching load
substitution and remedial classes, responsibilities, rights, privileges, 3. Part time – maximum of 9 units.
benefits, restrictions, conduct and discipline of faculty members, are
hereby adopted to form part of the internal policies, rules and regulations 1.4. Faculty Requirements
of the college.
shall designate a co-faculty to take charge of the class by giving activity
1. Academic Requirements to be submitted. All faculty, prior to the to be accomplished during his/her absence.
start of the semester, and after having received his/her teacher’s workload 1.7.2. Faculty who will go on leave one (1) week or more shall file his/her
and area of assignment for clinical instructors are mandated to submit absence duly approved by the President of the University. A letter request
their updated syllabus and teaching plan respectively incorporating therein shall be attached in the leave form and at the same time be approved
recent developments. and endorsed by the College Dean for administrative action. A substitute
faculty shall be requested by the College Dean to take over the
2. Instructional Materials. The faculty, upon resumption of teaching responsibilities left by the faculty who went on leave.
duties shall provide the office of the dean with their instructional materials
intended to be used in the classroom instruction whether in hard or soft 1.8. Curriculum Review
copy. The curriculum of each program shall be periodically reviewed by
a committee chaired by the Dean and co-chaired by the program
An college instructional committee shall be constituted to review submitted chairman having the faculty and student representatives as members.
instructional materials and shall be forwarded to the college instructional The review and enhancement shall devote to include most recent
material committee for validation. development and CHED related Memorandum Orders.
B. ACADEMIC POLICIES
3. Submission of Grades. Three (3) days after every periodic
examination, faculty shall submit their completed grades at the office of Article II. General Academic Policies
the Registrar duly noted by the Program Chairperson and certify by the
College Dean. Section 1. Admission Requirements
The college shall observe a selective admission which requires an
1.5. Faculty Evaluation applicant to have at least an average of eighty (80%) percent or 2.5
A faculty shall be evaluated using the Enhanced QCE Instrument equivalent in his/her admission grades. Must pass the admission test
for Instruction (QCE of the NBC No. 461) three weeks before the provided by the guidance office.
Scheduled Final Examinations.
Every applicant for admission in the college shall meet all the prescribed
1.6. Faculty Recognition and Awards minimum requirements as:
The College shall give due recognition to faculty with exemplary
performance through objective awarding of certificates and other available 1.1.1. Freshmen
incentives.
a. Form 138 or its equivalent
1.7. Remedial programs/substitution policies b. Certificate of Good Moral Character
c. NSO Authenticated Birth Certificate
1.7.1. Substitution Policies. d. Marriage Certificate (for married female student)
Faculty who will be absent shall file their leave of absence (5) e. Permit to Study (for Third year BSM Student)
days before the intended date of absence. The program chairperson
f. Medical Certificate that he/ she is physically and mentally fit for the
program. 1.1.5. Changing /Dropping /Adding of Subject/s
g. Latest colored photo ID (2x2) A student may change/drop/add subjects during the semester or summ
h. Admitted freshmen shall be on probationary status for one semester er term provided that the prescribed dropping form is correctly filled up
pending compliance of the above mention requirements. and is duly signed by the Dean and by the Program Chairman.

1.1.2. Transferees 1.5.1. Subject dropped after the first week of classes and within the days
a. Transfer Credential that follow before the midterm examinations will be marked “OD” which
b. True Copy of Grades means the subject is Officially Dropped.
c. Certificate of Good Moral Character 1.5.2. A grade of 5.0 shall be automatically marked to unauthorized
d. NSO Authenticated Birth Certificate dropped subjects and those that are dropped after the midterm
e. Marriage Certificate (for married female students) examinations.
f. Must pass the qualifying exam set by the Guidance
g. Medical Certificate that he/she is physically and mentally fit for the 1.1.6. Uniform and ID
program. The college prescribes two types of Uniform; for MWF, for male
students, white short sleeve polo, with Moss green lining, white sand
1.1.2. Shifters inside, black slacks and black leather shoes. For female; white blouse
Shifting students should present their True Copy of Grades to the with collar with moss green piping, moss green neck tie and moss
Program Chairman or the Dean for evaluation. The latter should decide green skirt below the knee with black closed shoes. (per BOR No.
if he/she will be accepted in the Department. 1418, s. 2017.

1.1.3. Cross Enrollees For the ID, the school issued ID consists of two types, regular school
a. Permit to Cross-enroll ID worn whenever entering the school campus and a Library ID used
b. Certificate of Good Moral Character whenever using the library facilities.

1.1.4. Transnational Students 1.1.7. Class Attendance


a. Original Transcript of Records (in English) A student who has been absent for at least 20 percent (10 hours
b. Accomplished Personal Data sheet or three meetings) of the fifty-four (54) total class hours shall be
c. Alien Certificate of Registration dropped from the class roll. Make-up classes can be arranged with the
d. Student Visa students in coordination with the Chairman of the Department.
e. Original Passport
f. Affidavit of Financial Support 1.7.1 Students late for fifteen (15) minutes shall be considered absent.
g. Latest 2 X 2 colored ID picture with white background The school’s physician may issue a medical certificate. Medical
h. Must meet all requirements prescribed by the DFA and certificates signed by other licensed physicians will be honored. Whenever
the NBI; and the student has been absent from a class for three consecutive class
i. Non-refundable application fee of US S100.00 meetings, the teacher/clinical instructor concerned will immediately drop
and send a report to the student’s class adviser and to the office of the 1.8.2. Students who are given special examinations shall be charged
Dean. The students’ class adviser will call the student correspondingly fifty pesos (50.00) per subject except when they are sent for Official
and notifying the parents or guardian promptly. Business by the School.
1.7.2. No student shall be allowed to attend classes in any subject in
which he/she is not officially enrolled, unless allowed to do so at the 1.1.9. Grading System
discretion of the Department. Such student shall not, however, be given The grading system of the college follows the University grading
credit for the subject. equivalents such as:
1.7.3. A student is considered late or tardy in class if he/she is late for 15
minutes after the roll call. NUMERICAL GRADE PERCENTAGE
1.7.4. Late for more than 15 minutes is considered to be excused absence EQUIVALENT
but the student is allowed to enter the class or go on duty. However, he/ 1.00 99-100
she must present an excuse slip, explain the reasons why he/she is 1.25 96-98
tardy for that number of minutes. 1.50 93-95
1.7.5. Three recorded late or tardiness is considered one excused 1.75 90-92
absence. 2.00 87-89
1.7.6. One excused absence is 8 hours or its equivalent. 2.25 84-86
1.7.7. One unexcused absence is 8 hours or its equivalent times three. 2.50 81-83
(1 is to 3). 2.75 78-80
1.7.8. Valid reasons for excused absence are as follows: a. crises in the 3.00 75-77
immediate family/guardian. e.g. death or sickness. b. sickness with 5.00 Failure
medical certificate. INC INC
1.7.9. The student must submit her excuse slip to her C.I. on the day he/ OD Officially Drop
she reports to class or duty.
1.9.1. The passing grade is 3.00.
1.1.8. Examinations 1.9.2. The standard for grading a subject with Related Learning Experience
(Clinical Practicum
There shall only be two examinations per semester/ summer: The
Midterms and the Finals. The Program Chairpersons prepare the 1.9.3. The revised standard for rating a graduate student’s performance
schedules and disseminate them at least one week before the both master’s degree and doctorate degree program as follows:
examination.
Areas of Concern Weight
1.8.1. Instructors/ Professors are not allowed to re-schedule their Attendance 5%
examinations without valid reasons and approval of the Dean. Clinical Oral/Written 30%
Instructors may have the option to administer their examinations in their Class Discussion/Term Paper 25%
respective clinical areas provided that they will still follow the day that Final Examination 40%
has been set. Total 100%
1.9.4. Grade Equivalents for Master’s/Doctoral Equivalent 1.11.2. Admission requirement for Graduate Students

1.11.2.1 Certificate of Transfer Credential (Honorable Dismissal)


Numerical Grade Percentage Equivalent 1.11.2.2 True Copy of Grades
1.00 97-100 1.11.2.3 Certificate of Good Moral Character
1.11.2.4 NSO/PSA Authenticated Birth Certificate (Original)
1.25 94-96 1.11.2.5 NSO/PSA Authenticated Marriage Certificate (for married women)
1.50 91-93 1.11.2.6 Latest 2x2 colored ID picture with white background
1.11.2.7 Permit to study in case of employed students in the government.
1.75 88-90 (Passing grade for Doctorate Degree) 1.11.2.8 Non-refundable application fee of one hundred pesos (100.00),
subject to change as needed and approved by BOR.
2.00 85-87 (Passing grade for Master’s Degree)
5.00 Failure
INC Incomplete 1.11.3. Additional policy on requirements for the graduate studies

OD Officially Dropped 1.11.3.1. An enrollee must pass the graduate aptitude test given by the
Admission Committee to be qualified for masterate and doctorate degree;
1.9.5. The passing grade for master’s degree is 2.0 and 1.75 for doctorate 1.11.3.2. An enrollee must be a holder of an appropriate bachelor’s degree
degree. for the master’s degree program and an appropriate master’s degree
1.9.6. Removal of Incomplete (INC) grades shall be done within one (1) for the doctorate degree program. A student who plans to enroll a master’s
school year. Failure of students to do shall be enough cause for the Office degree and doctorate degree that is inappropriate from his preparation
of the Registrar to convert the “INC” to automatically become “5.00” and should undergo the process of validation or enroll 12 units for master’s
with a failure mark in the said subject of the student. degree and 18 units for the doctorate degree of pre-requisite courses
respectively;
1.11. Additional Admission Requirements
1.11.3.3. Non-thesis students who intend to enroll their doctorate degree
are required to enroll 12 units of enrichment courses to be taken from
1.11.1.Additional Admission Requirements
the major courses of the related masters program.
1.11.1.1. Transferees – in consideration of the admission and retention 1.11.3.4. Non-KSU graduates are required to submit Certificate of transfer
requirements, transferees should first submit their transfer credentials and true copy of grades from the school last attended. However, a student
for evaluation to the program chairman or the Dean for consideration if who fails to submit some requirements with valid reasons shall be
the grade qualifies to the required admission and retention average. temporarily admitted but shall be given 15 days to complete the lacking
1.11.1.2. Shifters– shifting students should present their copy of grades requirements, otherwise his/her enrollment will be forfeited.
to the program chairman or the Dean for consideration, if the grade
1.11.3.5. Certification of English Proficiency for foreign students coming
qualifies to the required admission and retention average.
from Non-English speaking countries.
1.11.3.6. Students who were not able to graduate within the reglamentary 1.11.3.14. See the Institute clerk for the en-coding
period of five (5) academic years for the master’s degree and seven (7)
1.11.3.15. Proceed to the accounting for payment
academic years for the doctorate degree may seek re-enrollment to the
Graduate Studies with refresher courses of nine (9) units for master’s 1.11.3.16. Proceed to the Auxiliary Office for School Identification for new
students and twelve (12) units for doctorate students. students, and ID validation for the old students;
1.11.3.7. A student who took the comprehensive exam but was not able 1.11.3.17. A student is allowed to enroll a maximum of nine (9) units per
to graduate within the prescribed period should re-take his comprehensive semester or summer.
exam. Likewise, a student who enrolled and defended his thesis 1 but 1.11.3.18. The student shall prepare a program of course work in
was not able to graduate within the prescribed period shall re-enroll and consultation with the Dean, with reference to the results of the evaluation
re-defend his Thesis I. done by a validation committee on the academic credentials of the student.
1.11.3.8. A student who has completed the academic requirements from
the school last attended prior to his/her transfer to the KSU Graduate Section 2. Student Academic Load (University Code)
Studies shall be required to complete residency units broken down as
follows: 2.1. Undergraduate students are not allowed to take more than the
a. Master;s degree program – 12 units number of units allowed in the curriculum per semester. However, a
graduating student may be allowed to take maximum of 27 units during
b. Doctorate degree program – 18 units
his/her last semester before graduation.
2.2. The number of units (loads) allowed during summer term shall be
6 units of technical or laboratory subjects or 9 units of non-laboratory
1.11.3.9. Graduate courses taken and passed from the school last
subject or 12 units on non-laboratory subject.
attended prior to enrollment at the KSU Graduate Studies shall be credited
2.3. Students in the college are allowed to enroll to other college within
after validation by the designated Validation Committee.
the university provided that the number of loads does not exceed the
1.11.3.10. Graduate students who wish to shift from one degree course maximum units allowed per semester.
to another within the College shall be evaluated by the designated 2.4. A working student is allowed to enroll a maximum of 15 units only.
Validation Committee.
1.11.3.11. All graduate students who are qualified to enroll in the master’s
or doctorate degree must follow the following procedure: Section 3. Additional provisions for student academic loads

1.11.3.12. Secure True Copy of Grades from the Registrar (for old Academic load of students shall be in accordance with the number
students only). For new enrollees, secure an admission aptitude test of units prescribed in the curricular semester. But on exigencies, any
receipt at the cashier’s section, and proceed at the CGS office for the request for overload shall not in any circumstance exceed 3 units, subject
test; to the approval of the Dean as endorsed by the program chairman.
1.11.3.13. Accomplish enrollment form and have it be signed by the
Program Chairman and the Dean. Only graduating students with remaining subjects may request for an
overload but shall not in any circumstance exceed six (6) units this is
due to constrains of the internship program undertaken by graduating 3.2.3. Request of un-programmed subject shall be approved by the Vice-
students. president for academics that all provisions mentioned in the Memorandum
should be complied with.
3.1. Validation and Completion 3.3. System of Recognition of Students Exemplary Performance
Students exemplary accomplishments shall be given recognition through
3.1.1. A student, whose application for admission has already been certification and other corresponding awards to be issued during
approved, may apply for validation of earned credits for work done in recognition rites of the college, other incentives in other forms may also
another institution, subject to existing rules and regulations of the be awarded.
University.
3.4. Cross Registration
3.1.2. Transferees shall complete in the University no less than one-year
residency. 3.4.1. All bonafide KSU students who wish to cross-enroll in other schools
3.1.3. The validation committee shall endorse the validation of earned shall first obtain the approval and recommendation of the Dean of the
units for the confirmation of the VP-ASD before the Registrar will finally College of Graduate Studies before securing permit to cross-enroll from
credit as earned unit(s). the Registrar’s Office.
3.4.2. Only Courses with the same descriptive title should be authorized
3.1.4. Shifting and transferring students shall file for the validation of or allowed to be cross-enrolled to other HEIs. Receiving HEIs should
grades taken from other programs per advice of the program chairman have at least the same standard or higher than KSU.
after having evaluated his/her transfer credentials. 3.4.3. Cross enrollment is allowed only to graduating students for a
maximum of 3 units only, provided that the receiving school is at least of
3.1.5. Incomplete grades of students shall be completed within one year, the same level with KSU and it must be an accredited school.
but if the incomplete grade is a pre-requisite to a higher subject, such
should be immediately completed before enrolment 3.5. Transfer Credential

3.2. Request/petitioned subjects/unprogrammed (Article 5, KSU 3.5.1. A student who desires to leave the State University shall be granted
student manual 2017) Transfer Credential by the registrar.
3.5.2. A clearance shall be accomplished indicating that the student is
3.2.1. Only graduating students shall file a petition for opening of cleared from any financial obligations as well as property accountability.
programmed subjects. In case of old curriculum superseded by a new
curriculum, the college dean/ program chairman shall request the offering 3.6.Retention Policies/Scholastic Delinquency- An applicant with some
of such subject but in no circumstance shall the request subjects exceed lacking admission requirements may be guided according to the following
six (6) units additional to the regular subject load prescribed in the standards in determining his/her status basing from his/her deficiencies
curriculum. and failures.
3.2.2. Memorandum of Agreement will be executing by the subject
instructor and the requesting students together with the head of agency 3.6.1. A student must pass at least 75% of the total number of units
or his duly esignated representative. enrolled during the semester.
3.6.2. When a student incurs a failing mark in less than 50% of the total Section 7. The revised standard for rating a graduate student’s
unit he enrolled, he/she is under probation and given a warning by the performance both master’s degree and doctorate degree program as
College Dean; follows:
3.6.3. A student who obtains an “INC” mark in 50% of his normal load
shall be placed on probation status for the succeeding semester;
3.6.4. A student who is on probation status shall be allowed to enroll at Grade Equivalents for Master’s/Doctoral Equivalent
least 15 units;
3.6.5. When a BSA student incurred 3 failing subject within the period of
residency he/she shall be dismissed from the Program; 7.1. The passing grade for master’s degree is 2.0 and 1.75 for doctorate
3.6.6. Students who shall dismiss from the BSA program will be advice degree.
by the College Dean or the Program Chairperson to shift to BAT or other
programs within the university. Removal of Incomplete (INC) grades shall be done within one (1) school
year. Failure of students to do shall be enough cause for the Office of the
Section 4. Code of Conduct and Disciplinary Sanctions Registrar to convert the “INC” to automatically become “5.00” and with a
failure mark in the said subject of the student.

Section 5. Policies and Guidelines on University Mobility in Asia


and the Pacific (UMAP) Credit Transfer Scheme (UCTS). Article 3. Removal of incomplete marks

5.1. Kalinga State University recognizes the developments brought Section 1. In the event that the subject Instructor is on leave or has
about by internationalization of Philippine higher education in response separated from the service, whoever takes over the subject handled by
to globalization and liberalization of trade in goods and services worldwide him shall be responsible to determine the completion of the grade of the
with expanded opportunities for student mobility and cross-border student. The College Dean upon valid reason/s shall recommend the
employability; completion of the incomplete mark.
5.2. Kalinga State University shall recognize the University Mobility
in Asia and the Pacific (UMAP) Credit Transfer Scheme or viable system Section 2. A student who fails to take any periodical examination due to a
of credit transfer to facilitate students’ earning of credits among University valid reason/s is given special examination with a fee of fifty pesos
Mobility in Asia and the Pacific (UMAP) Higher Education Institutions (HEIs) (Php50.00) per subject unless sent by the school for office business.

Section 6. An incomplete (INC) mark is given when the undergraduate Section 3. Removal of “INC” marks must be done within one school year
student fails to complete the requirements for the course due to valid from the date of its occurrence. However, an “INC” mark must be
reason/s and provided his academic performance during the midterm completed before the enrollment period if it is a prerequisite subject.
meets the passing mark. Failure of the student to do so shall be enough cause for the conversion
of the “INC” to grade of “5” by the Registrar.
Article 4. Request for the rectification of grading sheet to the
office of the registrar Article 5. Validation of earned credits from other institutions

Section 1. Rectification of Grading Sheet. Uposn valid reasons, the Section 1. An incoming first year student may have to be admitted 15
Professor or Instructor concerned files a written request for rectification days before the schedule of enrollment and upon submitting the
of grading sheets to Dean. admission requirements, he/she must apply for validation of earned credit
Section 2. Subject of Rectification. The following shall be rectified in the for work done in another institution, subject to existing rules and
grading sheets: regulations.

2.1. Changes in the name of students;


2.2. Changes in the grades; Article 6. Limits for the completion of degree programs
2.3. Omission of names or grades; and
2.4. Other essential matters contained thereto. Section 1. A degree program in the undergraduate shall be finished by
the student
Section 3. Consideration by the Dean. Upon receipt of the request for within a maximum of six (6) years for a four–year course and (7) years
rectification with the “supporting documents”, but not limited to (i.e. for a five - year course except for valid and acceptable reason.
Original grading sheet, rectified grading sheet, class records, test papers,
and attendance sheets); the Dean may within 3 days grant or deny the Section 2. A master’s degree program shall be finished within a maximum
request depending on the merit of the case. In case of denial, the decision period of five (5) years and period of seven (7) years for a doctorate
of the Dean becomes final and not subject to any appeal. However, in degree.
case the Dean grants the request, his endorsement together with the
original and rectified copies of grading sheet and addition thereto, the Section 3. Leave of Absence of students
supporting documents shall within three (3) days be forwarded to the
Academic Council Review Committee. 3.1. A student who wishes to temporarily discontinue his studies for
valid reason/s must file an Application for Leave of Absence at the Office
Section 4. Study by the Academic Council Review Committee. Within of the Registrar in order that his absence shall not be counted the
three (3) days from receipt of the endorsement of the Dean with the prescribed period limit to finish his degree course, depending on what
supporting documents, the Academic Council Review Committee act program he is enrolled in the Institution. Provided, however, that the leave
on the matter which is to affirm or deny the same. In case of denial, the of absence shall not exceed a maximum of one (1) year.
decision of the Academic Council Review Committee becomes final and 3.2. A student must fill up an Application Form for Leave of Absence to
not subject to any appeal. However, in case the aforesaid committee be signed by the respective offices concerned and to be noted by the
affirms the request, the decision shall within three (3) days be transmitted University Registrar.
to the Registrar’s Office together with the rectified grading sheet including 3.3. The Application Form for Leave of Absence is divided into three
all the pertinent supporting documents for the proper replacement of the (3) copies; and upon receipt of the approved application for leave of
originally submitted grading sheet. absence at the Office of the Registrar, a copy will be transmitted to the
Dean’s Office and one copy will be given to the student. An amount of
thirty pesos (Php30.00) will be paid for such application. Article 8. Graduation with Honors
3.4. In case a student is officially given permission for leave of absence,
the leave shall not be included in the computation of tenure. Section 1. Undergraduate students who have completed on the basis of
credits shall be graduated with honors to be inscribed on their diplomas
Section 4. Any student who withdraws from the University without a formal and on their Transcript of Records, with no pending failures, and no
leave of absence shall apply for readmission as a new student. dropped subjects. Provided that no grade lower than 2.0 has been earned
in any academic subject.
Section 5. Any student who fails to finish his degree within the specified
time shall be advised to take additional subjects/refresher subjects. Percentage Equivalent
Summa Cum Laude 1.00 – 1.24
Article 7. Graduation Requirements Magna Cum Laude 1.25 – 1.50
Section 1. A student shall be recommended for graduation only after he/
Cum Laude 1.51 – 1.75
she has satisfactorily completed all the academic requirements
prescribed by the Commission on Higher Education and upon *Computation of the weighted average grades shall be carried to the
recommendation by the Academic Council to the Board of Regents. third decimal place, provided, that all the grades in the academic subjects
including physical education which are prescribed in the computation of
Section 2. A graduating student is required to file an application for the average including physical education. However, a failing grade in
graduation with the Office of the Registrar through the College Dean CWTS or in ROTC shall disqualify a candidate to graduate with honors.
within four (4) weeks after the regular enrollment period during his last
semester in the University. Section 2. Candidates for graduation with honors shall have taken strictly
during each semester the required full load.
Section 3. All candidates for graduation shall have all their deficiencies
be made up before or during the enrollment for their last semester and Section 3. Transferee students who are Candidates for graduation
their records be cleared not later than one month before the end of their shall have been in residence therein for at least one (1) year immediately
last semester at the University. preceding graduation.

Section 4. All candidates for graduation shall have satisfactorily completed Article 9. Commencement and Baccalaureate Exercises
all the academic requirements for graduation two weeks before graduation.
Section 1. The University Academic Council fixes the time and place of
Section 5. All candidates for graduation must have no outstanding financial the commencement and baccalaureate exercises.
and/or other obligations to the school. A clearance is secured from the
proper school authorities. Section 2. All graduating students are required to attend the
commencement exercises as scheduled unless the Dean concerned
recommends the graduation of a student in absentia on grounds of Specialization at the Office of the Registrar one (1) month before the
sickness or in writing equally valid reasons which must be supported by start of enrolment period of each term.
a strong evidence; provided, that the student has met all the requirements
including payment of all necessary fees. Section 2. A student must fill up an Application Form to Shift Course/
Specialization to be signed by the Adviser ‘(if applicable), recommended
Article 10. Academic Habiliment by the Program Chairman and Approved by the Dean of both Releasing
and Accepting Colleges to be noted by the University Registrar. The
Section 1.Candidates for graduation with degrees or titles or certificates program chairman of the accepting course/specialization is responsible
as well as all members of the academic staff or faculty and key officials to evaluate the academic records of the shifting student and to be
of the University are required to wear academic gowns during approved by the accepting Dean of the College. Procedures for validation
commencement exercises in accordance with the rules and regulations of subject/s taken from their previous course/specialization must be
of the University. followed.

Article 11. Request for Official Transcript of Records Section 3. An approved Application to Shift Course/Specialization including
the validation form/s shall be submitted to the Office of the Registrar for
Section 1. Request for the issuance of the Official Transcript of proper recording. File copies of approved application shall be transmitted
Records (OTR) shall be filed at the Registrar’s Office at least ten (10) to each Dean concerned. An amount of fifty pesos (P50.00) will cover
days before the expected date of release of such records. the application fee, evaluation and validation of records of the shifting
student which will be paid upon securing of the Application Form.
Section 2. Graduate students are issued their Original Transcript of
Records and Diploma during the Commencement Exercises. Article 14. Guidelines in Application of (CAV) Certification,
Authentication & Verification
Article 12. Authentication of School Credentials/Documents
Section 1. A bonafide student of our institution who is seeking for
Section 1. All school Credentials/Documents such as Official Transcript Certification, Authentication and Verification of academic records for Red
of Records, Diplomas, True Copy of Grades, Certifications and School Ribbon shall apply at the Office of the Registrar within a maximum of two
IDs originated from the office are valid for authentication. (2) days before the release of the document.

Section 2. Authentication fee will be collected at Php30.00 per document Section 2. Documents eligible for CAV are as follows:
with a maximum of three (3) copies. An additional of Php10.00 per copy
will be charged in excess of three (3) copies. a. For graduated students:
a.1. Diploma
Article 13. Shifting/Changing Of Course/Specialization a.2. Official Transcript of Records (OTR)
b. For Non-graduate students:
Section 1. Any student who chooses to change/shift his degree/course/ b.1. Official Transcript of Records
specialization for valid reason/s must file an Application to Shift Course/ b.2. Certificate of Earned Units.
Section 3. Provide photocopies of the above-mentioned documents for 1.a. Types of Rectification/Change of name:
CAV including their original copies for verification of records. Documents 1.a.1 Complete Change of Name
are authenticated and certified correct by the Registrar and official 1.a.2 Alteration of Spelling of Name
Endorsement to the Department of Foreign Affairs will be prepared. 1.a.3 Addition od Omission of Name
1.a.4 Addition of Middle Name
1.a.5 Use of Father’s Surname (for legitimation)
Section 4. Breakdown of Fees for CAV: 1.a.6 Change of Surname (for married women)

4.a.1. Diploma Authentication P 30.00 1.b. Supporting documents to be submitted are as follows: (which ever
4.a.2. Official Transcript of Records Authentication P is applicable)
30.00 1.b.1 Affidavit of two (2) disinterested person
4.a.3. Certificate of Earned Units Authentication 1.b.2 Affidavit of discrepancy
P 30.00 1.b.3 Court decision documents
4.a.4. Endorsement Letter 1.b.4 PSA Live birth (original)
P 30.00 1.b.5 Marriage Certificate (PSA Authenticate)
4.a.5. Certification, Authentication, Verification 1.b.6 Annulment Certificate/Divorce Certificate
P 70.00 1.b.7 Death Certificate of Spouse (for women)
4.a.6. Freight (If the school will send the CAV thru mail) 1.b.8 Special Power of Attorney/Letter of Consent
P 200.00 1.b.9 Valid Identification
1.b.10 Student ID
Section 5. All requests for CAV done by third parties may be allowed
provided that they are authorized by the concerned student/graduate. Section 2. Request for rectification/change of name of a student will not
be accepted by email. Parents or guardian are allowed to process request
1.1. Requirements to be submitted to the Office of the Registrar. only when they are declared as such by a minor student. Third parties
1.2. Letter of Consent or Special Power of Attorney are allowed to process request provided they are authorized by the
1.3. Photocopy of Valid Identification Card of the Third Party student. However, they are required to submit a letter of consent or special
1.4. Photocopy of Valid Identification Card of the Student/Graduate power of attorney by the student supported by valid identifications (IDs)
of the student and of the third parties.
Section 3. An amount of P30.00 will be paid to cover the request form to
Article 15. Proposed Rectification/ Change of Name be used in the said transaction

Section 1. A bonafide student of our institution may request for rectification


of name previously used in all his academic records, provided, that official
and legal documents in support to his request for rectification should be C. Policies and Guidelines on Scholarship and Financial
submitted to the Office of the Registrar. Assistance Programs (SFAPs)
Article 1. Classification of scholarship and financial assistance
programs 4.1. Four Siblings. Three shall pay in full; the youngest shall
enjoy one hundred (100%) free tuition.
Section 1. The scholarship and financial assistance programs in the 4.2. Three Siblings. Two will pay in full; the youngest enjoys
university are classified as; Internal Scholarship and Financial Assistance fifty percent (50%) discount on tuition fee.
Programs and External Scholarship and Financial Assistance Programs.
Section 5. Donor Study Grant Program. One hundred percent (100%)
free tuition is awarded to the children of the donors per semester including
Article 2. Internal scholarship and financial assistance programs summer period of the lot for KSU subject to the MOA entered into by
KSU and the donor.
Section 1. Honorific Scholarship Program
This is awarded to valedictorians and to Salutatorians who are graduates Section 6. Student Publication Financial Assistance Program
of public or duly recognized private schools in the country. (EARTHLINE). This scholarship is accorded to the Editor-in-chief (EIC)
and other staff members of the university school organ.
1.1 Free tuition fee waiver for Valedictorians and half tuition fee waiver
for Salutatorians for two semesters. 1.1. The EIC enjoys one hundred percent (100%) free tuition
while the rest en joy fifty p ercent (50%) discount based on
Section 2. Academic Scholarship Program accomplishments.
1.2. Each beneficiary must carry a minimum load of fifteen
2.1. One hundred percent (100%) free tuition fee waiver is (15) units every semester
given to any undergraduate student in any curricular program of the 1.3. He must have a passing general weighted average during
university who shall obtain an average of 1.5 or higher than 1.75 during the semester
the previous semester, provided, that the scholar carries an academic
load prescribed in the curriculum and that the scholar is of good moral Section 7. Supreme Student Council (SSC), Central Student Government
character. (CSG), Student Body Organization (SBO) and College Governor’s
2.2. Fifty percent (50%) free tuition fee waiver is extended to Scholarships.
any undergraduate student in any curricular program who shall obtain an
average of 1.75 or higher, with no grade lower than 2.0. 7.1. The duly elected presidents of the SSC and CSG shall be
accorded one hundred percent(100%) while the vice-president down to
Section 3. KSU Employee Dependents Study Grant Program. the sentinels enjoy fifty percent (50%) free tuition fee based on
Children of the faculty and staff of the University shall be accomplishments.
granted seventy-five percent (75%) free tuition fee including summer 7.2. The SBO President enjoys one hundred percent (100%)
period provided it is prescribed in respective curricular program. free miscellaneous fees; the rest enjoy fifty percent (50%) discount based
on outputs.
Section 4. Siblings Study Grant Program 7.3. The College Governors enjoy seventy-five percent (75%)
Enrolling at the same term accorded the following tuition fee discounts: discount on tuition fees based on outputs.
7.4. Each undergraduate beneficiary must carry a minimum 9.6. Certificate of Appointment as barangay official (for
load of fifteen (15) units every semester. appointive positions);
7.5. Each beneficiary must have at least a passing grade in 9.7. Certificate from Barangay Captain noted by the Office
each subject. of the Mayor or DILG Director stating that the Applicant is a child of a
7.6. In the event that he fails in one (1) subject, he continues to barangay official;
serve as a student leader but without his scholarship. 9.8. Income Tax Return of Parents (SK officials are
exempted);
Section 8. ROTC Financial Assistance Program 9.9. Certificate of Good Moral Character from the former
principal or guidance counselor; and
8.1. The Corps Commander enjoys one hundred percent 9.10. Previous grades,
(100%) free tuition fee while other officers enjoy fifty percent (50%)
discount. Section 10. Special Student Assistance for Working Students
8.2. All enrollees are exempted from paying the ROTC fee.
8.3. Each beneficiary must carry a minimum load of fifteen 10.1. Student of the assistance program is be paid as per
units every semester. Department of Budget and Management (DBM) ruling.
8.4. He must meet the criteria set by the ROTC. 10.2. Must not have more than eighteen units of academic load
and with no failing grades during the previous semester.
Section 9. Barangay Educational Assistance Program 10.3. Must work not more than four hours a day for twenty-two
(22) days in a month.
9.1. Pursuant to Section 393, paragraph 4, of the Local 10.4. Willing to report on weekends in the exigency of his/her
Government Code. This study grant program is granted but limited to a services.
maximum of two qualified and deserving children of Barangay Officials 10.5. Must be industrious.
including Barangay Tanod and LupongTagapamayapa during the
incumbency of the aforesaid officials. They shall enjoy one hundred Section 11. Athletic Scholarships
percent free tuition.
9.2. Pursuant to Section 6, Article C.3 of R.A. 7883, This is granted to students in recognition of their outstanding activities
Scholarship Benefits in the form of Free Tuition Fee will be granted to and performance in certain fields of athletics and sports in the Provincial,
one (1) child of every Barangay Health Worker (BHW). Regional, National, International competitions.
9.3. All incoming Barangay Study Grant Program Grantees
must enroll in any priority course set by the Commission on Higher 11.1. Must carry an academic load of not less than fifteen (15)
Education (CHED). units duly certified by the Registrar;
9.4. However, a student who is an official in his/her barangay 11.2. Must have no failing grade;
may avail of this scholarship program regardless of his/her course. 11.3. Must get a written recommendation from the Sports
9.5. Requirements for Barangay Educational Assistance Coordinator;
Program includes the following: 11.4. Must undergo rigid trainings without necessarily sacrificing
his time for classes.
11.5. The beneficiaries shall be accorded the following: 12.6. Must have a pleasing personality and of good moral
character; and
For Provincial and Regional Meets: 12.7. Must get written recommendations from the College and
from the University Socio-Cultural Coordinators.
11.6. A gold medalist avails one hundred percent (100%) discount from 12.8. The beneficiaries are accorded the following benefits
tuition fees except miscellaneous fee; based on performance:
11.7. A silver medalist avails seventy-five percent (75%) 12.9. One hundred percent (100%) free tuition fee; and
discount of tuition fees except miscellaneous fee; 12.10. Renewable every semester.
11.8. A bronze medalist avails fifty percent (50%) discount of tuition fees
except miscellaneous fee; Section 13. Musical Scholarships (Choir, Combo, Drum and Lyre Band)

National/International Meets 13.1. Must have the ability, talent and confidence to act, sing,
and dance on the stage and the skill and versatility to play instruments;
11.9. A gold medalist avails one hundred percent (100%) 13.2. Must be undergo audition and rigid trainings;
discount tuition fees except miscellaneous fee; 13.3. Must maintain a passing grade in each of his subjects
11.10. A silver medalist avails seventy-five percent (75%) during the semester;
discount tuition fees except miscellaneous fee; 13.4. Must have no failing grade and INC in the preceding
11.11. A bronze medalist avails fifty percent (50%) discount semester; and
tuition fees except miscellaneous fee; 13.5. Must get written recommendations from the College
11.12. Free athletic uniforms. Dean and from the University Socio-Cultural Coordinators.
11.13. A deserving athlete continues to receive the benefits for 13.6. The beneficiaries are accorded the following benefits
so long as he maintains strict self-discipline and meets the standard based on performance:
criteria. 13.7. One hundred percent (100%) free tuition fee; and
13.8. Renewable every semester.
Section 12. Dance Troupe Scholarship (Ethnic/ Folk/ Contemporary)
Section 14. Other Scholarships
12.1. This scholarship is given to members who meet the
following qualifications: The State University recognizes the vital role of the students play in the
12.2. Must have the ability, skill, and versatility to perform realization of its vision, mission, goals and objectives, as such, they act
different dances; as ambassadors specially every time they represent KSU in Regional,
12.3. Must be willing to undergo audition and rigid trainings; National, and International competition.
12.4. Must maintain a passing grade in each of his subjects *For the honor and prestige that they bring, KSU offers the following
during the semester; benefits;
12.5. Must have no failing, conditional, or incomplete grades
in the preceding semester; 14.1. Champion – 100% free tuition fee for the following
semester;
14.2. Second Place – 75% free tuition fee for the following Section 4. NCIP-EAP (National Commission on Indigenous Peoples -
semester; and Educational Assistance Program)
14.3. Third Place – 50% free tuition fee for the following
semester. Section 5. Igorot Scholarship Program c/o Igorot Global Organization

Section 15. As a general rule, all internal scholars/grantees shall pay Section 6. Green Scholarship Initiative ( GSI) c/o Cordillera Green Network
their miscellaneous fees upon enrollment.
Section 7. Tabuk Lumin-awa-an Child Fund Japan Sponsorship

Article 3. External scholarship and financial assistance programs Section 8. LGU (Local Government Unit) Study Grant Programs

External Scholarship and Financial Assistance Programs are those that 8.1. LGU-Tabuk City Educational Financial Assistance Program
are fully or partially funded by outside agencies or sponsors. 8.2. LGU-Pasil Educational Financial Assistance Program
8.3. LGU-Tanudan Tertiary Education Municipal Assistance Program
Section 1. CHED Student Financial Assistance Programs (StuFAPs) (TEMAP)

1.1. One Town, One Scholar (OTOS) Scholarship Program


2.1. FUL MERIT Scholarship Program Article 4. Administration of the scholarship and financial
3.1. HALF MERIT Scholarship Program assistance programs
4.1. PARTIAL Scholarship Program
5.1. Tulong Dunong Grants-In-Aid Program Section 1. External scholars/grantees shall pay five hundred pesos (Php
6.1. AFP Educational Benefit System 500.00) upon enrollment as down payment to activate their enrollment
7.1. OPAPP (Office of the Presidential Adviser on Peace Process) accounts.
Study Grant Program
8.1. OPAPP Study Grant Program under the Payapa at Masaganang Section 2. Two (2) government scholarship and financial assistance
Pamayanan (PAMANA) program are prohibited. In case 2 (Two) external scholarships/financial
9.1. ISKOLAR NG BAYAN ACT OF 2014 assistance programs have been approved unknowingly by the sponsor
10.1. CHED SAFE Loan (Student Assistance Fund for Education for agency or benefactor concerned, the beneficiary must waive one.
Loan) – school based
Section 3. Sponsor Agency and Benefactors of all Incoming External
Section 2. Expanded Students’ Grants-In-Aid Program for Poverty Scholarships/Financial assistance Programs shall enter into a
Alleviation (ESGP-PA) under JMC No. 1 s, 2014 and JMC No. 1 s, 2016 Memorandum Of Agreement (MOA) with the Kalinga State University
(KSU).
Section 3. Department of Agriculture Scholarship/Grant Programs
Section 4. Forfeiture of Scholarship/ Financial Assistance Programs
4.1. DA-ACEF (Department of Agricultural Competitiveness
Enhancement Fund) Scholarship
4.1. Having another or Availing/Enjoying two(2) or more External Section 7. A Scholar/Grantee/Beneficiary may avail two(2) Scholarship/
Scholarships/Financial Assistance Programs. Financial Assistance Program, one (1) or more Internal Scholarship/
4.2. Failure to maintain satisfactory grade in all subjects. Financial Assistance Program and only one(1) External Scholarship/
Financial Assistance Program.
Section 5. Documentary Requirements for Both Internal and External
Scholarship and Financial Assistance Programs; Section 8. A scholar/Grantee/Beneficiary’s ID may be provided as need
arises for any legal purpose it may serve.
5.3. Renewal Process
1.12. Duly accomplished Renewal form D. Policies and Guidelines for All Programs with Practicum
1.13. True Copy of Grades/Certificate of Final Grades (Based on CMO No. 23, Series of 2009)
1.14. Assessment/Certificate of Enrollment/Certificate of Enrollment and
Billings Article 1. Objectives
1.15. Certificate of Indigency indicating the gross income of parent/s
per annum (as may be required by any program) Section 1. General Objectives of KSU SIPP Pursuant to CMO No. 23
1.16. Others (to be determined by the concerned office) Series of 2009 specifically Article II-Section 3.
1.17. Application Process
1.18. Duly accomplished application form and Oath of Undertaking Form The SIPP of KSU aims to attain the following objectives.
(KSUSSFAPs Form 1-A and Form 1-B).
1.19. True Copy of Grades/Certificate of Final Grades 1.1. Provide students with the opportunity to acquire practical
1.20. Assessment/Certificate of Enrollment/Certificate of Enrollment knowledge, develop skills and desirable attitudes and values during their
and Billings internship in reputable partner establishments/industries in the Philippines.
1.21. Certificate of Indigency indicating the gross income of parent/s 1.2. Enhance student Internships’ work competencies and discipline
per anum (as may be required by any program) and capabilities as they relate with people in the workplace.
1.22. Others (to be determined by the concerned office) 1.3. Promote competitiveness of students through their training during
their internship period.
Section 6. For Internal Scholarship/Financial Assistance Program 1.4. Strengthen and enrich the degree program with Internship/
practicum.
A scholar/Grantee/Beneficiary may be allowed to have multiple 1.5. Provide opportunities to learn from and network with experienced
scholarship/financial assistance programs however, scholar/Grantee/ professionals.
Beneficiary shall only be discounted once (1). 1.6. Handle new challenges and complex tasks or problems.
1.7. Identity future career directions and become candidates for future
1.1. A scholar/grantee/beneficiary shall enroll the regular academic load job opening.
prescribed in the curricular program.
1.2. A scholar/grantee/beneficiary must have at least a passing grade Article 2. Scope and Coverage
in each subject.
Section 1. Pursuant to Section 4 of Article III in CMO No. 23, Series of 1.2.3 Requirements/Qualifications of Students to be involved/
2009, these General Policies and Guidelines of KSU SIPP shall apply to eligible for Internship/Practicum. In order to be eligible/ qualified for
all qualified KSU students enrolled in degree programs with Internship/ Internship/Practicum a student must meet the following requirements
Practicum, Student Teaching, OJT, RLE, and Apprenticeship. and minimum qualifications.

1.3.1. He/She must be officially enrolled in KSU.


Article 3. Implementing Guidelines 1.3.2. He/She must be at least 18 years old
1.3.3. He/She must be officially enrolled in student Internship/ Practicum
Section 1 .Pursuant to Section 5 of Article IV of CMO No. 23, Series of or the equivalent subject and at least 3rd year student in the second
2009, KSU as a Higher Education Institution adopts the following semester or 4th year or 5th year in the curriculum year.
requirements for parties involved in KSU SIPP; 1.3.4. He/she should have completed or passed pre-practicum
requirements such as the pre-deployment orientation seminar or training.
1.1. Kalinga State University as Higher Education Institution 1.3.5. He/She must be physically, mentally and psychologically fit and
1.2. Have appropriate Board Resolution for its curricular programs with must submit a certificate of Physical and Psychological examination
Internship/Practicum units. certified by the DOH accredited clinics and hospitals or by the KSU
1.3. Have no pending complaint or administrative/criminal/civil action medical officer.
filed against it either before the CHED, other government agencies/entities 1.3.6. He/She must be articulate in English, Filipino, or the language
or in any court of competent jurisdiction. used by the Host Training Establishment partner.
1.4. Have reputable Host Training Establishment (HTE) partner or Entry. 1.3.7. He/She must not have a pending case of disciplinary problem in
1.5. Have a Manual or Plan or Internship Program designed in Kalinga State University, criminal or civil or administrative case.
collaboration with the HTE. 1.3.8. He/She must submit an authenticated certificate of parent’s/
1.6. Have an evaluation system to be used in the evaluation of student Guardian’s consent/waiver.
performance and to be furnished to the HTE partner(s). 1.3.9. He/She must have completed in Kalinga State University at least
90% of his/her academic subjects or has passed and taken all his/her
1.2. Host Training Establishment Partners (HTEP) major (professional) subjects in KSU.

1.2.1 Host Training Establishment (HTE) partners of KSU for Section 2. Obligations/Responsibilities of KSU, the Host Training
the implementation of the Student Internship Program/Practicum of Establishment (HTE) student Interns & Trainees.
Degree Programs of the Institutes shall be duly licensed and registered
institutions/establishments in the Philippines and must have the capability A. Kalinga State University as a Higher Education Institution
to provide appropriate training program for the students trainees in KSU, thru the concerned College Dean and Faculty Internship/ Practicum
accordance with the Training Manual or Plan or Internship/Practicum Program In-charge adhere s to the f ollowing obligation s and
Program. responsibilities;
1.2.2 The partners shall be provided an evaluation system of
student trainees performance for them to follow. A.1. On Selection of Student Interns/Practicum Students, OJT, RLE,
Apprentice
A.1.15. Distance cost and security of students shall be considered in the
The following are the basic criteria and qualifications for selection of placement of student Intern in their respective HTE.
Student Interns, Practicum Students, OJT, RLE, Apprentice Students: A.1.16. Prior to placement/deployment of student interns, KSU thru the
Dean and Faculty Student Internship Coordinator or In-charge and
A.1.1. Officially enrolled in KSU concerned University Officials shall conduct an orientation meeting with
A.1.2. must be at least 18 yrs. old and above the selected HTE about the Goals and objectives (Target outcomes) to
A.1.3. At least 3rd year in the second semester or 4th year (for degree) be achieved, knowledge and skills, attitudes, competencies learning,
or 2nd year in 2 year courses and officially enrolled in Internship or areas. Assignments and schedule of activities. Student Internship Policies
Practicum or equivalent subject. and requirement in accordance with Student Internship Manual, Monitoring
A.1.4. Passed all pre-requisite subjects prior to Internship/Practicum and and Evaluation activities.
has complied with all pre-internship/practicum requirements. No INC A.1.17.Before deployment of student Interns, a duly authorized MOA
Grade prior to Internship. should have been executed by KSU, HTE and Student Interns. KSU
A.1.5. In good moral and academic standing and should have completed shall provide the CHED a copy of the authorized MOA.
all pre-requisite subjects. A.1.18. An appropriate uniform as part of the dress code policies of KSU
A.1.6. Physically, mentally and emotionally fit as certified by DOH shall be required to all Student Interns.
accredited clinics or hospitals or by the college medical officer. He/She
must submit a physical and psychological examination certificate issued 4.3. On Monitoring and Assessment of Student Interns
by the college medical officer or by DOH hospital.
A.1.7. Speaks fluently English or the language used by the Host Training 4.3.1. Monitoring and Evaluation of Students Interns shall be done jointly
Establishment by the HTE and KSU using a standard monitoring and Evaluation Form.
A.1.8. Has submitted an authenticated parent/guardians’ consent 4.3.2. Students Interns shall be monitored by their respective Faculty
A.1.9. Has finished at least 90% of his/her academic requirements or Student Internship In-charge consistently as per schedule of the teaching
has passed and taken all his/her major (professional) subjects. load by the in-charge. Faculty Internship In-charge shall devise a
A.1.10. Has no pending disciplinary case in KSU or criminal/civil case in systematic, regular and intensive monitoring scheme and shall periodically
any court of justice. submits a monitoring report to the Dean.
A.1.11. On Placement of Student Interns (OJT/Practicum RLE, 4.3.3. Assessment of Performance of Student Interns shall be in
Apprentice, Student Teachers). accordance with the evaluation system devised by KSU. Evaluation shall
A.1.12. Student Interns shall be deployed to their respective host training be done twice within the coverage or mandated training hours duly
establishment (HTE) only after they have completed the Pre-Deployment approved by KSU and in accordance with Student Internship or Training
Orientation Seminar (PDOS), MOA signed. Plan.
A.1.13. Parents/Guardians of Student Interns shall be invited during the 4.3.4. Student Interns are required to complete the mandated number of
orientation to be informed of some important concerns on KSU’s Policies Hours of Training. Unexcused absences shall subject the Student Intern/
and requirements specified on the CMO 23 and about their HTE. Training for an extension of Training. Non-completion of Training hours
A.1.14. Student Interns shall be deployed in selected HTE which are near shall be deemed failed.
or locally sited duly licensed and registered in accordance with existing
laws:
4.3.5. Student Interns are required to log into their DTR their time of Arrival 4.4.6. SIPP Evaluation form as part of the documentation.
and Dismissal and must accomplish them daily to be counter-signed by 4.4.7. KSU shall see to it that any Student Intern/Practicum Student found
the HTE representative. after due process, guilty of violating any of the provisions contained in
4.3.6. Student-Interns are required to accomplish their Training portfolio these policies and guidelines or any provision of the Student Manual of
(narrative report) and submit the same to their respective faculty In-charge KSU shall be subject to the Institutional disciplinary sanctions.
in due time. 4.4.8. It shall be the duty of KSU, through the Dean, Program chairmen
4.3.7. Student Interns are required to submit a post-internship/ training and Faculty Internship/Practicum In-charge to issue a final grade to the
certificate duly signed by the HTE representative (form will be-provided student upon completion of requirements on the prescribed period.
by the Institute) and Student Intern’s Performance rated by the HTE 4.4.9. KSU shall issue a certificate of appreciation for the completion of
representative which shall be computed together of his/her rating given training of student interns/practicum students to the HTE.
by the Faculty Internship In-charge. 4.4.10. KSU shall determine judiciously the cost of affiliation fees
and other fees through the recommendation of the Dean and Program
4.4. Selection of Faculty Internship/Practicum Coordinator or In-charge. chairmen to be presented to the Administrative and Academic Council
for adoption and endorsement for approval by the BOR of KSU and CHED.
4.4.1. Criteria for the selection of Faculty SIPP coordinator or In-charge 4.4.11.KSU shall see to it that no other fees will be collected from students
shall be based on the relevance/verticality of his/her degree, specialization, without prior consultation with student Interns/Practicum Student/OJT,
experience and other appropriate qualifications, such as his/her proven RLE, Apprentice.
commitment and ability to handle responsibility/accountability in
implementing, monitoring, and evaluating Student internship activities and B. The Obligations and Respo nsibilities of Host Training
performance. Establishments (HTE) in the Student Internship Program of KSU. The
4.4.2. The College Dean and Program chairmen of the curricular program HTE shall
with Internship/Practicum shall choose the Faculty SIPP/Practicum In-
charge and submit it to the Campus Administrator for recommendation B.1. Facilitate the processing of the documents of Student Interns/
to the VPASD and endorsement to the University President for approval Practicum Students/Student Trainees with KSU.
and designation.
4.4.3. KSU through the Campus Administrator and Vice President for B.2. Provide Supervised Applied Learning Experience for
Academics and Student Development shall submit to CHED through the Student Interns/Trainees in accordance with the agreed Student Internship
CHEDRO basic documents. Deans and program chairmen and faculty Program/Training Plan and Scheduled Activities
Internship In-charge are mandated to submit to the Campus Administrator
and VP for Academics and Student Development the following reports; B.3. Assign a competent staff/coordinator responsible for the
4.4.4. Annual Report per school year on the Implementation of the Student implementation of all phase of the Student Internship/Practicum/Training
Internship Program, number of student Interns/ Practicum students per Program.
program, Issues and Concerns and action signed by the State University
President, Deans of concerned program and registrar. B.4. Conduct a post training review and evaluation of the Student
4.4.5. List of students certified to have completed internship with Internship/ Practicum/ Training Program with KSU.
supporting documents.
B.5. Issue a certificate of completion of the Student Intern/ Practicum/
Trainees two weeks after the completion of Internship/Practicum/Training. E . Obligations and Responsibilities of CHED

B.6. May provide necessary incentives to student Intern/Practicum/ E.1.The Office of the Student Services (OSS) of CHED is responsible in
Trainees as contained in the MOA such as free meals, travel allowance .
and uniform if possible. E.1.1. Preparing the monitoring instruments and orients the CHEDRO.
E.1.2. Consolidating reports for policy formulation and decision-making.
C. Obligations and Responsibilities of Student Intern/Practicum
Students/Trainees. E.2. The CHED Legal Services Office, upon request of the Executive
Office may conduct investigation on alleged violation committed by the
The Following are the Obligations and Responsibilities of Students HEI or HTE and submit its reports and recommendation to the
involved in the College. commission en Banc for appropriate action.
C.1. Must comply with the minimum qualifications and requirements E.3. The CHED Regional Office (CHEDRO) shall perform the following;
prescribed in Art. IV Implementing Guidelines, Section 5 of CMO No. 23, E.3.1.Insure the safety and well-being; of Student Interns/ Practicum
Series 2009. Students/Student Trainees by monitoring compliance of HEIs with the
C.2. Sign and comply with the provisions of the contract (MOA) at all provisions of CMO No. 23 S. 2009 through the reports of HEIs, on-state-
times with the rules and regulations of the NTE, HEI and CHED. visits and other appropriate mechanism as CHED Institutes.
C.3. Complete the agreed duration of his/her internship. E.3.2. Establish and maintain linkages with government and non-
C.4. Participate/undergo the required Pre-deployment Orientation government, agencies, organizations and/ or industries and enter into
Seminar/Training conducted by KSU through the Dean and Program agreements with them specifying their roles or obligation in the
Chairman, the Faculty Internship Coordinator/In-charge and by the HTE. implementation of SIPP.
C.4.1.Submit a monthly Journal of Practicum experiences describing E.3.3. Conduct monitoring and evaluation of the implementation of SIPP.
his/her Training activities problems, encountered and reflections on the E.3.4.Submit animal report on the status of implementation to OSS.
training experience to the Faculty Internship Coordinator or In-charge. E.3.5. Provide feedback mechanism to HEIs and HTEs.
C.4.2. Sign the acceptance letter/or training contract. E.3.6. Ensure that all HEIs and their duly designated HTE must comply
with the provisions of these guidelines for the welfare and protection and
D. Obligations/Responsibilities of Parents/Guardian or Spouse in training of students.
the SIPP. E.3.7. Submit to Central Office CHED Legal Services through the OSS
any alleged violations committed either by the HEI or HTE.
The following are the Obligations and Responsibilities of Parents/
Guardian/Spouse in the Student Internship/ Practicum/ Training Program Section 3. Monitoring and Evaluation
KSU;
3.1. KSU through the Faculty SIPP In-charge/Coordinator or Dean and
D.1.Co-signs the Training Contract/MOA to manifest approval or consent the partner HEI shall jointly monitor and evaluate the performance of the
to the training of their son/ daughter or spouse. student Interns/Practicum Students/Trainees using standard procedures,
D.2. Issue a waiver/consent duly signed by him/her as parent or guardian.
instruments and methodologies such as observations, monthly reports,
Practicum/ Training Program, the following are violations/offenses that
and interviews or conferences with students.
should always be avoided in order not to be meted with the appropriate
sanctions provided for in Section II, Article IV Implementing Guidelines of
3.2. At the end of the internship/practicum/training period, the HTE shall
CMO No. 23, Series 2009.
transmit to the HEI the following documents;
3.2.1. Certificate of Completion
6.1.Sending Students for Internship/Practicum/Training without the
3.2.2. Duly accomplished evaluation sheet
required government recognition and BOR Resolution for said program.
3.2.3. Other pertinent reports, information and/or documents which may
6.2. Partnering with HEIs that have no established reputation.
be included for purposes of describing students’ performances.
6.3. Failure to monitor welfare of student Interns, Practicum Students/
3.3. The Faculty SIPP Coordinator/In-charge Report including the HTE
Trainees exposing them to situations that may be deemed as exploitation
evaluation report will be the basis of the student’s final grade.
of the students.
3.4. A Student Intern/Practicum/Trainee whose contract was terminated
6.4. Allowing student interns/Practicum Students/Trainees to undertake
due to resignation or other causes shall be given a final grade on the
SIPP without a valid training offer or contract between the HTE and
basis of KSU grading system after considering the circumstances
Students.
surrounding such termination.
6.5. Allowing Student Interns/Practicum Students/Trainees to undertake
3.5. KSU thru the Dean, Program chairman and Faculty SIPP Coordinator/
SIPP without signed MOA with HTE. Or Training Partner (MOA between
In-charge shall strictly monitor compliance of these policies and
HEI and HTE be optional on a case-to-case basis depending on the
guidelines.
volume/member of students deployed to the latter.
6.6. Making false statement/mis-statements of student records/
Section 4. Duration of the Student Internship/Practicum/Training
documents to make it appear that the student is qualified to undertake
SIPP.
4.1. The duration of the Internship/Practicum/Training of Students shall
6.7. Failing to submit required reports to CHED as specified under the
be in accordance with the approved curriculum.
guidelines in CMO 23, S. 2009 particularly on results of pre and post
4.2. Make up of absences due to unavoidable circumstances beyond the
monitoring and evaluation of students and action taken on their grievances
control of students shall be enforced provided the HTE and KSU approve
and complaints.
duly consider duly the reasons.
6.8. Demanding from Student Interns/Practicum Students/Trainees fees
or charges, NOT Approved by CHED/BOR in addition to the fees already
Section 5. Fees
paid by the student during enrollment in order to participate in the SIPP.
5.1. Fees for Student Internship/Practicum/Training shall
6.9. Such other acts similar or analogous to the foregoing that is in violation
follow the approved student fees by the KSU BOR and noted by CHED.
of the provisions herein.
5.2. KSU shall not charge fees that are without prior consultation with
students and approval of the BOR and note by CHED.
Violations by Host Training Establishment (HTE)
Any HTE that shall be found to have committed the following violations of
Section 6. Offenses /Violations
the Guidelines set forth in CMO 23, S. 2009 shall be meted with the
appropriate sanctions stated in Art. IV Sec. II – Implementing guidelines.
For the guidance of all who are involved the SIPP especially Deans and
Program Chairperson of curricular programs with Student Internship/
a. Changing provisions of signed MOA or contract without the consent of
the HEI and students. Section 1. Specific Guidelines in the Conduct of practicum for BSA
b. Non-compliance with prescribed SIPP or Training Plan and BAT are clearly stated in the BOR approved CA Thesis manual
c. Placing Student Intern/Practicum/Trainees in unsuitable training venues
d. Withholding Internship/Practicum/Training reports of students. Article 5. Advisory Committee for BSA
e. Such other acts similar or analogous to the foregoing that is in violation
of the provisions herein.
Section 1. The policy guideline for the undergraduate thesis is clearly
Section 7. Sanctions stated in the BOR approved CA thesis guide for BSA.

Any violation or non-compliance of HEIs and HTEs to the guidelines and Article 6. Thesis and advisory committee for MSRD and PhD IN
regulations stipulated in CMO 23, S. 2009 the Commission on banc may, COMMUNITY DEVELOPMENT
upon recommendation of the CHED Legal Services impose the following
sanctions… Section 1. A student who is enrolled in Seminar in Thesis/Dissertation
Writing shall select his/her adviser while the members of the advisory
7.1. 1st Offense – A written warning. committee shall be chosen by the dean from the pool of professors from
7.2. 2nd Offense – Suspension for period of time determined by the the core and major courses of the concerned degree program. Names
commission en banc. of the Committee members chosen by the student and the dean shall be
7.3. 3rd Offense – Revocation or downgrading of the recognition status filled up in the Thesis/Dissertation Committee Nomination Form at which
of the program. the committee members shall affix their signature as a proof of their
willingness and commitment.
Submission of a collective plan of action designed to address the violation
committed by the HEI. Section 2. For the graduate Compositions of the Advisory Committee
on Thesis/Dissertation Writing 1 & 2 are as follows:
Section 8. Investigation of Complaint 1. One (1) adviser (major professor)
2. One (1) panel chairman (major professor)
8.1. Upon receipt by CHED-OSS of complaints or reports on alleged 3. Two (2) panel members (one(1) statistician and one(1)
above-mentioned violations or student exploitation. The same shall be expert)
immediately referred to the CHED Legal Services for appropriate action
following prescribed procedures instituted by the same. Note: There is a recorder to document the proceedings of the defense
8.2. The HEI while under investigation for alleged violations of the activity.
guidelines in CMO 23, S. 2009 maybe suspended from accepting
incoming freshmen in that particular program by the CHED Chairman. Section 3. The Functions of the Advisory Committee are as follows:
a. Approve student’s thesis/dissertation proposal.
b. Act as panel members during the proposal and final oral defenses.
Article 4. Practicum for BSA and BAT c. Act as reading and editing committee of the thesis and dissertation.
Section 4. Changes in the composition of the Advisory Committee by the
student need the approval of the Dean of the College of Graduate Studies Section 10. Duties and Responsibilities of a Thesis/Dissertation Adviser
upon recommendation of the Degree Program Chair in consultation with
the student and the professor concerned. a. He/she should have knowledge of the advisee’s subject area and/
or theoretical approach to be applied.
b. If the mentee’s/advisee’s work goes significantly outside the
Section 5.Duly accomplished application form for the Advisory Committee
mentor’s/ adviser’s field, the latter should be responsible for putting the
of the thesis/dissertation proposal or final defense shall be submitted to
mentee in touch with specialists either inside or outside the State
the Graduate Studies Office at least one (1) week before the scheduled
University.
date of the proposal or final oral defense.
c. The adviser and the advisee should meet regularly at least once a
month for monitoring and consultation. It is usually advisable to arrange
Section 6. Advising thesis/dissertation writing students shall be limited for the time of the next meeting at the end of each session.
to a maximum of five (5) advisees per faculty per semester and summer. d. The adviser should read and critically comment on the student’s
work as it is produced.
Section 7. Changes in the composition of the Advisory Committee by the e. The adviser should ensure that the student is made aware of either
student need the approval of the Dean of the Institute of Graduate Studies. the progress or standard of work is unsatisfactory and arrange any
necessary supportive action.
Section 8. Thesis/Dissertation writing 1can be enrolled and completed f. The adviser should advise on courses which may complement
within 1year. If not completed within 1 year, he has to re-enroll for the the student’s field of research. He should arrange where possible, and
incoming semester to finish his/her thesis/dissertation. where the student is eligible to attend lectures/ seminars sponsored by
the institution which would be helpful to the advisee.
g. The adviser should make clear to the advisee the State University’s
Section 8. Thesis/Dissertation writing 2 can be enrolled and completed regulations concerning the preparation for the research, thesis writing,
within 1year. However, the thesis/dissertation writer may enroll and and proposal/oral defense.
complete any time within the semester for as long as he/she is ready but h. The adviser should ascertain that the following misconducts in
not 1 month before the end of the semester. research are not committed by the student. Cyer’s (1996) list includes
the following:
i. The fabrication of data: claiming results where none has been
Section 9. Qualification of a Thesis/Dissertation Adviser obtained;
j. The falsification of data, including changing records;
a. Must be a regular or part-time faculty of the Institute of Graduate k. Plagiarism, including the direct copying of textual material, the use
Studies. of other people’s data without acknowledgement, and the use of ideas
b. Must be competent in the field of specialization called for by the from other people without adequate attribution;
study (major problem of the study). l. Misleading ascription of authorship including the listing of authors
c. Must be competent in research and thesis and dissertation. without their permission. Attributing work to others who have not, in
d. Can communicate effectively in oral and in written English. fact, contributed to the research, and the lack of appropriate
e. Has the time for consultation with his/her advisees.
acknowledgement of work primarily produced by a researcher or 5. The student (advisee) must maintain harmonious working
associate; relationship with his/her adviser and consult his/her adviser from time to
m. Misconduct does not include honest errors or honest differences time.
in the interpretation or judgment of data. 6. The student (advisee) must notify his/her adviser on the
n. To guide and monitor the progress of his/her advisee in the preparedness of the thesis/dissertation manuscript and coordinate with
preparation of the draft (1st and 2nd drafts if necessary) of the thesis/ the Dean/Associate Dean/Clerk of the Graduate Studies, the schedule
dissertation manuscript. of his/her proposal defense and final oral defense.
o. To check the preparedness of his/her advisee and, to recommend 7. The adviser should ascertain that the misconducts in research
for the schedule of the final oral defense to the Advisory Committee and as cited by Cyer’s and stated in Section 8 of this manual are not
to the Dean of the Institute of Graduate Studies. committed by the student.
p. To sit during the thesis/dissertation proposal defense and the final
oral defense but not to answer in behalf of the candidate or contradict Section 12. An adviser and advisee can publish the thesis/dissertation
any view of the oral defense panelists. The adviser may clarify questions provided that the advisee is the main author while the adviser is the co-
for the candidate and takes down notes on suggestions, comments, and author. Intention to publish the work should be declared during the
revisions recommended by the defense panel. proposal defense. Publishing without the written consent of the student
q. The CREDO of a Thesis Adviser (Cited from the Manual for Thesis shall be subjected to sanctions provided under the IPR Law.
Advisers, RAGSI, 1986) follows: “ I believe that:
a. A thesis adviser is a guide. Article 7. Violation and Sanctions
b. A thesis adviser is a stimulator of critical thinking.
c. A thesis adviser is a coach. Section 1. A student who is found guilty of Sections 8.3 & 8.4 of Article
d. A thesis adviser is a staunch advocate of logical thinking. 13 shall be given a grade of 5 in the subject and shall not be granted
e. A thesis adviser is a supporter of thesis standards. school credentials unless he changes or re-conducts his thesis or
f. A thesis adviser is a specialist in his own line. dissertation. Hence, he is not allowed to enroll for two succeeding
g. Above all, a thesis adviser is himself a RESEARCHER”. semesters.

Section 11. Responsibilities of the Advisee Section 2.A student who is found guilty of violating Sections 8.1, 8.2 &
8.5 of Article 13, after due process shall be given a grade of 5.0 and shall
1. The responsibility is on the student (advisee) to have his/her own be meted the following additional penalty: First offense, cannot enroll for
topic discussed with adviser. one semester; second offense, cannot enroll for two semesters; third
2. The student (advisee) must submit written work regularly to the offense, dismissal from the State University.
adviser.
3. The student (advisee) should take note of the comments, Section 3. A body shall be organized composed of program chair and
corrections, and suggestions of his/her adviser. two members of the CGS faculty to in vestigate a nd make
4. The student (advisee) must prepare and produce all materials recommendations to the CGS Academic Council for final action.
(parts of the manuscript) following the prescribed format, style, proper
margins, font, spacing, and proper paging.
Article 8. Thesis/ Dissertation Writing and Proposal/Final Oral 1. Mechanics (5%). This refers to the general appearance including
Defense typing, accurate structure, semantics/rhetoric, referencing/bibliographic
entries/notes and appendices.
Section 1. A student may start working on his/her thesis/dissertation after 2. Organization (15%). It is the coherence, consistency, clarity,
completing all his/her academic requirements and after passing the emphasis, unity of structure from presentation, interpretation and
written comprehensive examinations. conclusion.
3. Quality of Research Content (30%). This is the appropriateness
Section 2. A title and a thesis/dissertation proposal/outline must be on the use of presentation materials such as tables, charts, diagrams,
approved by the Advisory Committee after the pre-defense presentation etc; relevance of the study to community development; appropriateness
of the research. The student shall submit to the Graduate Studies Office of statistical treatment; soundness and in-depth of interpretation of
the required number of copies of the approved thesis/dissertation findings; relevance of conclusions and recommendations to the problems;
proposal one (1) week before the proposal defense. objectivity in the presentation; reliability and validity of data; and,
acceptability of findings and conclusions.
Section 3.Six (6) copies of the final draft of the thesis /dissertation
manuscript, when completed in all aspects and editorially acceptable as B. CANDIDATE’S ABILITY IN DEFENDING HIS/HER STUDY (50%)
judged by the Advisory Committee, shall be submitted to the Graduate
Studies Office. Schedule of thesis/dissertation final oral defense shall be 1. Mastery of the content of the research (10%)
at least a minimum of one (1) month before the scheduled date of 2. Knowledge of the problem area and allied fields (5%)
graduation. 3. Clarity, logical presentation of the research and
comprehensiveness in the presentation of the research report (10%)
Section 4. It shall be the responsibility of the adviser to ensure that final 4. Ability to orally communicate ideas well and to comprehend and
copies of the thesis/dissertation shall follow the prescribed format and respond well to questions (10%)
style. 5. Ability to keep discussions on the main issues (5%)
6. Ability to demonstrate a professional attitude toward the
Section 5. Four (4) copies of book bound thesis/dissertation duly approved suggestions and the recommendations (10%)
by the Advisory Committee members must be submitted to the Graduate
Studies Office before the Graduate Studies Academic Council meets for Section 8. To pass the thesis/dissertation final oral defense and critique,
the deliberation of the candidates for graduation. In addition to the hard a candidate must receive a final rating of 85 percent (2.00) or higher for
copy, an e-copy shall also be submitted to the library. master’s degree and 88 percent (1.75) or higher for doctorate degree.

Section 6. The official color of the duly book-bound thesis/dissertation Section 9. A candidate who fails his/her thesis/dissertation final oral
shall be “Green”. defense may apply for only one (1) final oral defense upon the unanimous
Section 7. Criteria for Oral Defense of Thesis/Dissertation approval of the Advisory Committee. Failure to pass the re-examination
(oral defense) permanently disqualifies the graduate student from earning
A. THESIS/DISSERTATION SUBMITTED FOR FINAL ORAL DEFENSE the degree.
(50%)
Article 9. Work in Absentia
Background of the study.
Section 1. The writing of the thesis /dissertation of the candidate may be Objectives of the study.
done in absentia (or not necessarily physically present in the campus) if Scope and delimitation of the study.
the research requires work outside of the State University. In such case, Time and place of the study.
the candidate must be officially registered in the Graduate Studies Office/ Definition of terms.
Registrar Unit.
2. REVIEW OF RELATED
Section 2. A candidate working in absentia shall make periodic progress LITERATURE
reports to his/her adviser.
3. METHODOLOGY
Section 10. Format/Guidelines on Undergraduate Thesis/Master
Thesis/Dissertation Writing 4. RESULTS AND DISCUSSION

10.1. Organization of technical research report as follows: 5. SUMMARY, CONCLUSION AND RECOMMENDATION

6. REFERENCES
PRELIMINARY PAGES
Title Page
Approval Sheet 10.2. Format/Guidelines on Thesis/Dissertation Writing as follows:
Thesis Abstract
Acknowledgement Chapter I
Dedication
Table of Contents THE PROBLEM
List of Tables
List of Figures Background of the Study
List of Appendix Tables Conceptual Framework
APPENDIX A Experimental Layout Statement of the Objectives and Hypotheses
APPENDIX B Appendix Tables Definition of Terms
APPENDIX C Laboratory Analysis (if any) Importance of the Study
APPENDIX D Pictorials
APPENDIX E Certification and other documents (e.g. provisions of Chapter II
law)
APPENDIX F Curriculum Vitae DESIGN AND METHODOLOGY
Research Design
1. INTRODUCTION Locale and Population of the Study
Data Gathering Instrument APPENDIX D Pictorials
Validity and Reliability of the Instrument APPENDIX E Certification and other documents (e.g. provisions of
Data Gathering Procedures law)
Treatment of Data APPENDIX F Curriculum Vitae
Statistical Tools
1. THE PROBLEM
REFERENCES
QUESTIONNAIRE a. Background of the study.
APPENDICES
Permit to Conduct the Study b. Conceptual Framework.
Letter to the Respondent
c. Statement of the
CURRICULUM VITAE
Problem.
Personal Background d. Research Hypotheses.
Educational Background
Work Experiences e. Definition of terms.
Eligibility(ies)
Trainings/Seminars Attended f. Significance of the Study.
Membership in Organizations
2. RESEARCH METHODOLOGY
10.3. Organization of social research report as follows:
a. Research Design.
PRELIMINARY PAGES b. Locale of the Study.
Title Page
Approval Sheet c. Respondents and
Thesis Abstract Sampling Procedure.
Acknowledgement
Dedication d. Data Gathering
Table of Contents Instruments.
List of Tables
e. Validity and Reliability of
List of Figures
the Instrument.
List of Appendix Tables
APPENDIX A Correspondences f. Data Gathering
APPENDIX B Appendix Tables Procedure.
APPENDIX C Questionnaire
g. Statistical analysis. 1. INTRODUCTION

a. Background of the Field


3. PRESENTATION AND INTERPRETATION OF FINDINGS Work.

4. SUMMARY OF FINDINGS, CONCLUSIONS, AND b. Objectives of the Field


RECOMMENDATIONS Work.

a. Summary c. Expected Output.


d. Definition of Terms.
b. Conclusion
2. REVIEW OF RELATED LITERATURE
c. Recommendations
3. WORK ACTIVITIES
5. REFERENCES
a. Description of the Farm/Plant/Plantation.
b. Description and Schedule of Activities.
c. Technical Analysis of the Enterprise.
10.4. ORGANIZATION OF PRACTICUM/NARRATVE REPORT
d. Return of Cash Expenses
4. CHALLENGES, VALUES AND RECOMMENDATIONS
PRELIMINARY PAGES
Title Page
a. Challenges.
Approval Sheet
b. Values.
Thesis Abstract
c. Recommendations.
Acknowledgement
Dedication
5. REFERENCES
Table of Contents
List of Tables
List of Figures
Article 10. Graduate Studies Fees
List of Appendix Tables
APPENDIX A Correspondences
Section 1. Regular
APPENDIX B Appendix Tables (if any)
a. Registration Fee—P 100.00/$100 for Foreign Students)
APPENDIX C Pictorials
b. Tuition Fees ————P 250.00/unit (Doctorate Degree)
APPENDIX D Certification and other documents (e.g. provisions of
law)
P 200.00/unit (Master’s Degree)
APPENDIX E Curriculum Vitae
c. Library Fee ————P 150.00
d. Medical ——————P 50.00
e. Dental Fee —————P 50.00
f. School ID —————P 75.00 Section 4.Proposal Defense Fees
g. Library ID —————P 30.00 a. Adviser P 1, 500.00
h. Athletic Fee ————P 50.00 P2,000.00
i. Cultural Fee ————P 50.00 b. Chairman 750.00
j. Student Development Fund ———P 50.00 1,000.00
k. Guidance Fee ———————————P 50.00 c. Two (2) Panel Members (2x500) 1000.00 (2x575)
l. Mutual aid Fee———————————P 40.00 1,150.00
m. Computer Laboratory Fee ————P 300.00(with IT subjects only) d. Recorder 200.00
n. Graduation Fee————————P 1,230.00(Graduating students 200.00
only) e. Administrative Cost 300.00 300.00
o. Alumni Fee ——————————P 100.00 Total P 3,750.00 P
p. Development Fee ——————P 500.00 4,650.00
q. Institute’s paper————————P 50.00
Section 5.Final Oral Defense Fees
Section 2. Special Fees Master’s Level
a. Late Registration Fee —————————————————— Doctorate Level
—P 100.00 a. Adviser P 4,000.00
b. Adding/Dropping ———————————————————— P P 5,000.00
50.00 b. Panel chairman 1,000.00
c. Certifications —————————————————————— 1,500.00
— P 30.0 c. Two (2) panel members (2x875) 1,750.00 (2x1000)
d. Transcript of Records —————————————————— 2,000.00
P 75.00/page d. Two (2) readers (2x500) 1,000.00 (2x625)
1,250.00
Section 3. Comprehensive Examination Fees e. Recorder 200.00
Master’s LevelD o c t o r a t e 200.00
Level f. Administrative Cost 300.00
a. Examiner 600.00 300.00
P750.00 g. Statistician 1,500.00
b. Proctor 100.00 1,500.00
150.00 Total P 9,750.00
c. Administrative Cost 100.00 P 11,750.00
100.00
Total P 800.00
P 1,000.00
Article 11. Publication of Thesis/Dissertations Major Courses - 24
Electives/Cognates - 9
Section 1.Theses/Dissertations can be published after they are presented Dissertation Writing I - 6
during a College In-House Review. Dissertation Writing II - 6
TOTAL UNITS - 63
Article 12. Academic Units/Course Requirements Note: With Comprehensive Examination
APPENDICES

Section 1. The number of academic units required for BAT,BSA A. COURSES OFFERED
1st year
Bachelor of Science in Agriculture
B AT Year 2nd year 3r d year 4th ye ar Total Bachelor of Agricultural Technology
FPT 26 26 20 20 21 21 15 15 16 4 Master of Science in Rural Development (MSRD)
CPT 26 26 20 20 24 24 15 15 17 0
Doctor of Philosophy in Community Development (Ph. D. C. D.) Major in
A PT 26 26 20 20 21 21 15 15 16 4
Community Development
1st year
B SA Year 2nd year Summer 3rd ye ar Summ er 4th year
A S/CS 24 24 26 23 9 24 24 6 22 12 19 4
B. CURRICULUM FOR THE DIFFERENT DEGREES OFFERRED

A. Student Organizations
Section 2. The number of academic units required for master’s degree
programs are as follows: All policies, rules and regulations governing student
organizations embodied in the KSU Student Handbook shall be
a.) Master of Science in Rural Development (MSRD)
strictly observed including the following:
Foundation Courses - 12
Major Courses - 15 1. All students must be endorsed by the college for
Electives/Cognates - 6 accreditation by the office of the Director of Student
Thesis Writing 1 - 3 Services and Admission before conducting official
Thesis Writing 2 - 3 operations.
TOTAL UNITS - 39 2. The goals and objectives of the student organizations
Note: With Comprehensive Examination should be in consonance with the Vision and Mission of
KSU and the Goals of the College.
3. Each student organization shall have at least one (1) faculty
adviser.
Section 2 . The number of academic units required for doctorate degree
4. No student organization activity shall be approved if it is
programs are as follows:
not included in the pre-approved action plan of the student
a) Doctor of Philosophy in Community Development (Ph. D. C. D.) organization.
Core Courses - 18
5. All student organizations shall submit accomplishment 1.1.3. Advance the college research program
reports at the end of the school year. The report shall bear through the establishment of local and
the following attachments: international linkages.
a. List of officers 1.1.4. Review and endorse project proposals to
b. Action plan the University Research Council.
c. Financial report 1.1.5. Explore special projects to address other
d. Pictorials needs of the clientless outside the approved
6. The best student organization shall be awarded during the college extension services programs.
college recognition day.
7. All activities undertaken by the organization must be duly 1.2. College Research Agenda (2019-2022)
approved by concerned personnel or by the duly
recognized adviser or advisers of the student organization. The College Research Agenda is in
8. The advisers of the best organization shall be recognized consonance with institutional, regional and national
as the best student organization adviser during the college priorities concerned such as DOST, CHED-National
recognition day. Higher Education Agenda, NEDA and others.
9. The best student organization/club shall be endorsed by
the college academic council to compete for the best 1.3. College Research Banner Program
student organization of Kalinga State University.
1.3.1 Heirloom corn
B. Research and Extension Programs of the College
Researchable areas: Production, Fertilizer
application, Irrigation, Pest and Diseases, Post
This section provides guidelines on the Research Program harvest, Processing and Marketing, and Value chain.
of the College of Agriculture. It includes the policies and procedures
related to planning, implementation, monitoring and evaluation and 1.3.2 Native Animals (Native Chicken)
other relevant information to research work.
Researchable areas: Feeds and feeding,
Section 1. Organization and Management Production, health, Housing and management,
Breeding, marketing and value chain analysis.
1.1. Research Council
1.1.1. It shall be chaired by the Dean, Program
Chairs and Research coordinators as members. This section provides helpful reference materials and
1.1.2. Oversee the planning and implementation guideline on the extension program of the College of Agriculture. It
of research programs of th e College of include s p olicies and p roced ures related to plann ing,
Agriculture. implementation, monitoring and evaluation and other information
relevant to extension activity.
3. No off-campus activity shall be conducted without
Section 1. Organization and Management an approved proposal and if it is not specified in the
course curriculum and or course syllabi.
A. Extension Council 4. Students who are not able to attend off-campus
1.4. It shall be chaired by the Dean, Program Chairs and Extension activities for reasons of financial and medical
coordinators as members. conditions must be given learning activities that will
1.4.1.1. Oversee the planning and implementation of extension cover the duration of the activity.
programs of the College of Agriculture. 5. College Personnel and students who go off-
1.4.1.2. Advance the college research and extension program campus activities must submit post educational activity
through the establishment of local and international linkages. report, narrative and or terminal report whichever
1.4.1.3. Source out funds to be utilized for approved extension applies.
programs. 6. The program/project leader of the off-campus
1.4.1.4. Explore special projects to address other needs of the activity must secure permission to travel order for all
clientless outside the approved college extension services programs. the persons joining the activity.
1.4.1.5. Review and endorse project proposals to the University 7. The post-activity report shall include the following:
Extension Council. a. Approved proposal
b. MOA with transport operator
Section 2. Extension Program Thrust c. Itinerary of Travel
d. Parent’s/guardians waiver
a. Adopt-a-Barangay/ Adopt-a-school Program e. Narrative report
b. Capability Building Program: f. Pictorials
1. Protection of Women and Children
2. Community Empowerment

Section 3. Student Extension Activities

General Guidelines

1. College personnel involve d in activities


aforementioned shall wear their prescribed uniforms
and school IDs at all times.
2. No student shall be allowed to participate in any of
the off-campus activities without parents’/guardians
consent or waiver.
10. Quality Control Plan
REQUEST FOR PROPOSAL PRESENTATION
11.Forms and Templates
________________________________
Program Chairman
NOMINATION OF ADVISORY COMMITTEE
________________________________
Course
Name: ___________________________________________________
Course and Major:________________________________________
Sir/Madam:
I hereby nominate the following as members of my advisory
committee: The undersigned requests permission for presentation of his/her thesis
proposal/practicum outline entitled
Adviser: ________________________________________________ ______________________________________________________________________________________________________________________________________.
Co-adviser (Optional) ____________________________________ Attached is the thesis proposal/practicum outline for your perusal and
External Specialist (Optional): _______________________________ reference.
Subject Specialist 1: _______________________________________
Subject Specialist 2: _______________________________________ Truly yours,
Statistician: ____________________________________________ ____________________
English Critic: ____________________________________________ Student
We hereby affix our signature indicating our willingness to Noted:
serve as members of the advisory committee for Miss/
Mr._____________________________________. ________________________________
Thesis Adviser
Adviser: ___________________________________ ___________(Date) ———————————————————————————————————
Co-adviser (Optional)________________________ ___________(Date) —————————————————————-
External Specialist (Optional): _______________ __________(Date)
Subject Specialist 1: _______________________ ________(Date) Mr./Miss _____________________________________,
Subject Specialist 2: _________________________ ___________(Date)
Statistician: _________________________ _________(Date) You are given permission to present your thesis proposal/practicum
English Critic: _________________________ _________(Date) outline on _________________________________________at
Recommendation Approval: room____________________.
(Date) (time)
_____________________________
Program Chairman Approved:
__________________
____________________________
Program Chairman
Date Noted:
Approved:
_______________________________________
_____________________________________ College Dean
College Dean _________________________
___________________________ Date
REQUEST PERMISSION TO CONDUCT STUDY
____________________ REQUEST FIELD VISITATION
Date ____________________
________________________________ Dae
t
Program Chairman ________________________________
________________________________ Program Chairman
Course ________________________________
Course
Sir/Madam:
Sir/Madam: I request the members of my advisory committee to visit my THESIS
entitled
The undersigned requests permission to conduct his/her thesis _________________________________________________________________________________________________________________________________________________________________________________________________________________________________at
entitled __________________on_____________________.
_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________at ( ) Initial visit
_________________________ and to start on ( ) Follow-up or Midterm visit
_____________________________. ( ) Termination
Truly yours, Truly yours,
____________________ ____________________
Student
Student
Recommending Approval:
Recommending Approval: ________________________________
________________________________ Thesis Adviser
Thesis Adviser
—————————————————————————————— We agree that we shall be visiting the above mentioned thesis on the
—————————————————————————— said location and date.
Mr./Miss _____________________________________, Co-Adviser (Optional): ______________________________________________
External Specialist (Optional): ________________________________________
You are given permission to conduct your thesis at the specified Subject Specialist 1: ________________________________________________
location and date. Do not fail to consult your adviser and advisory Subject Specialist 2: ________________________________________________
Statistician: ____________________________________________________
committee from time to time.
English Critic: ____________________________________________________
Approved: Approved:
____________________ ____________________
Program Chairman/Date Program
Noted: Chairman
Noted:
_______________________________________ ________________________________
College Dean/ Date College Dean
TRANSFER OF PANEL CHAIRMAN
APPLICATION FOR FINAL PRESENTATION OF REPORT
I, ___________________________, the program chairman of
________________________________
______________ has accepted Mr./
Program Chairman
Miss_______________________________to be my advisee in his/her thesis
________________________________
ene
tlid_________________________________________________________________________________________________________________________________
Course
Sir/Madam: I hereby transfer the chairmanship of the thesis advisory committee of
my advisee to _________________________________, who is a specialist of
I wish to apply for final presentation of my research/narrative report the field under study.
entitled
______________________________________________________________________________________________________________________________________________________on__________________________ Truly yours,
room _______________. ________________________________
(Date and time)/ Attached is my manuscript for your perusal and reference. Program
Chairman
Truly yours,
____________________ —————————————————————————————————
Student —————————————————————
Noted: Acceptance
________________________________
Thesis Adviser
I, __________________________, hereby accept to serve as the
———————————————————————————————————
——————————————————— Chairman of the Thesis Advisory Committee for Miss/
Endorsement
Mr.______________________________________.
Mr./Miss _____________________________________,
You are given permission to present your research/narrative report on Truly yours,
the specified time and place provided you have settled your defense fee and ________________________________
other obligations in the conduct of your research. You are also advised to Signature over Printed
submit the required number of bound copies of your report as one of the Name
requirements for graduation. ________________________________
Approved: Date
____________________ Recommending Approval:
Program _____________________________
Chairman Program Chairman
Noted: _____________________________
_______________________________________ Date
College Dean Approved:
Defense Fee: _____________________________ _____________________________________
Official Receipt No: _______________________ College Dean
Date of Receipt: __________________________ __________________________
Date
CHANGE OF ADVISORY COMMITTEE COMPOSITION ACCEPTANCE OF THESIS PROPOSAL/PRACTICUM OUTLINE BY
ADVISORY COMMITTEE
Name:______________________________________________________________
Course and Major:

Title of Thesis: We the advisory committee have read the Thesis proposal/Practicum
____________________________________________________________________________________________________________________________
outline prepared by
I would like to request change in the composition of my advisory
committee for the following reasons:
______________________________________________________________entitled
___________________________________________________________________
From
_________________________________________________________________
Name of Present Advisory Committee Member Function
To
___________________________________________________________________and
Name of New Advisory Committee Member Function
found that our suggestions have been properly incorporated; hence we accept the

Truly yours, Thesis proposal/Practicum outline and recommend its book binding.
________________________________
Student
________________________________ _______________________________ _______________________________
Date Adviser Panel Chairman, Advisory
Noted: Committee
______________________________________ Date Signed:_____________________ Date Signed:_____________________
Program Chairman
______________________________________
Date _______________________________ _______________________________
————————————————————————————————— Panel Member, Advisory Committee Panel Member, Advisory
——————————————————————— Committee
Acceptance Date Signed:_____________________ Date
I, ______________________________, accept to serve Signed:_____________________
as______________________ for the Thesis Advisory Committee for Miss/
Mr._________________________________________.
Truly yours, _______________________________ _______________________________
_______________________________ Statistician, Advisory Committee English Critic, Advisory Committee
Signature over Printed Name/ Date Signed:_____________________ Date Signed:_____________________
Date
Approved:
_______________________________
_____________________________ College Dean
College Dean/Date Date Signed: ____________________
ACCEPTANCE OF FINAL THESIS/PRACTICUM REPORT BY ADVISORY
COMMITTEE ACCEPTANCE OF FINAL THESIS/PRACTICUM REPORT BY ADVISORY
COMMITTEE

We the advisory committee have read the final report prepared by


We the advisory committee has read the final report prepared by
_______________________________ene
tlid__________________________________________________________________________________________________and
_______________________________en
eltid__________________________________________________________________________________________________________and
found that our suggestions have been properly incorporated; hence we accept the
found that our suggestions have been properly incorporated; hence we accept the
final thesis report and/or practicum report and recommend its reproduction and
final research report and/or narrative report and recommend its reproduction and
book binding.
book binding.
_______________________________
Adviser
Date Signed:_____________________
_______________________________ _______________________________
Adviser Panel Chairman, Advisory
Committee ________________________________
Date Signed:_____________________ Date Signed:_____________________ ________________________________
Panel Chairman, Advisory Committee Panel Member, Advisory
Committee
_______________________________ _______________________________ Date Signed:_____________________ Date Signed:_____________________
Panel Member, Advisory Committee Panel Member, Advisory
Committee
Date Signed:_____________________ Date Signed:_____________________ _______________________________
________________________________
Panel Member, Advisory Committee Panel Member, Advisory
_______________________________ _______________________________ Committee
Statistician, Advisory Committee English Critic, Advisory Committee Date Signed:_____________________ Date Signed:_____________________
Date Signed:_____________________ Date Signed:_____________________

_______________________________ ______________________________
Statistician, Advisory Committee English Critic, Advisory Committee
Date Signed:_____________________ Date Signed:_____________________
_______________________________
College Dean
Date Signed: ____________________ _______________________________
College Dean
Date Signed: ____________________
CRITERIA FOR ORAL EXAMINATION OF THESIS/NARRATIVE REPORT Numerical Rating: ____________
_________________________________
Name:_________________________________ Date: __________ Signature of Chairman/Member
Course and Major: ________________________
Percent Rating Numerical Rating
A. THESIS/NARRATIVE REPORT SUBMITTED FOR FINAL DEFENSE 97-100 1.00
(50%) 94-96 1.25
1. Mechanics (10%) 91-93 1.50
General appearance including typing sentence structure, semantics/ 88-90 1.75
rhetoric, referencing/bibliographic entries/notes and appendices 85-87 2.00
_________
2. Organization (15%)
Coherence, consistency, clarity, emphasis, unity of structure from
Presentation, interpretation, and conclusion_________
3. Quality of Research Content (25%)
Appropriateness on the use of presentation materials such as
tables, charts,
Diagrams, etc., relevance of report to community development;
appropriateness of statistical treatment; soundness and depth of
interpretation of findings; relevance of conclusions and
recommendations
to the problem; objectivity in presentation_________

B. CANDIDATES ABILITY IN DEFENDING HIS/HER RESEARCH OR


NARRATIVE REPORT (50%)
1. Mastery of the research (10%) ________
2. Knowledge of the presentation area and allied fields (5%)
3. Clarity, logical presentation of the research and comprehensiveness
in the presentation of the report _________

4. Ability to orally communicate ideas well, and to comprehend and


respond well to questions (10%) _________

5. Ability to keep discussion on the main issues (5%)_________

6. Ability to demonstrate a professional attitude toward suggestions


and recommendations (10%) _________
Name:
________________________,____________________________,______________
Family Name First Name Middle Name APPROVAL FOR ORAL PRESENTATION
Degree/Course_________________________Major:_________________________
Tit le of Thesis/ Dissertati on:
___________________________________________________________________ The____________entitled,”____________________________________________”
___________________________________________________________________. prepared and submitted by ____________________________, in partial fulfillment
of the requi rements f or the degree
I hereby nominate the following as members of my Advisory Committee: ________________________________________, has been examined and is
_____________________________ _______________________ recommended for acceptance and approval for ORAL EXAMINATION.
Adviser Signature
_______________________________
_____________________________ ________________________ Adviser
Panel Chairman Signature

_____________________________ ________________________ APPROVED by the _____________________ EXAMINATION COMMITTEE.


Member Signature

_____________________________ ________________________ _______________________________


Member Signature Chairman
_____________________________ ________________________
Format Critic Signature
__________________________ __________________________
_____________________________ ________________________ Member Member
English Critic Signature
_____________________________ ________________________
Statistician Signature
_____________________________ Date of Final Oral Examination: _____________ R a t i n g :
Signature of Student __________

RECOMMENDING APPROVAL: ACCEPTED and APPROVED in partial fulfillment of the requirements for the
degree_________________________________________________.
____________________________
Adviser
Date: _______________________ ___________________________
College Dean
Approved:
__________________________ ________________________________
Dean SUC President III
Date:_____________________
12. KSU Hym
Annex A: Relevant Interested Parties
“Let Humanity Prevail”
(Pancy Aquino & Perfecto Lazo)
Interested Needs Expectations
KSU is the light of the vast Kalinga Province Parties
Born encompassing with the breadth of the poor Students � Updated and improved facilities � Qualityeducation for the CA
Bringing forth a glamorous delight
students
To tinge the innocent mind of every child
� Employability of graduates
Refrain: Faculty � Financial support for trainings � Effective and efficient teacher
Hail KSU I’ll sing you a song of praise &academic development to meet the needs of students
I cling to thy brow to sip the nectar of your ways � Improve the profile of faculty
Flowing in thy streams of wisdom and truth members to address the LEA
Pride of Kalinga Province walk on! CHED � Curriculumenhancement based � Relevant and responsive
on CMO curriculum
When humanity’s understanding prevails DA � Relevant trainings and financial � MOA
Thy off spring would proudly stand with palms on their breast support
To pour out their golden thought ablaze � Proposal
Where dreams, now realities of culture and birth
TESDA � Registered four skills programs � MOA
(Repeat Refrain) under TESDA � Financial reward
� Enhanced skill
Flowing in thy streams of wisdom and truth ATI � Relevant trainings for extension � MOA
Hail, Kalinga State University walk on! and funding � Timely release of fund
� Extension proposal
PVO � Trainings, animal medicines for � MOA
extension activity � Compliance to Animal Welfare
Act (RA 8485)

Farmer’s � Research area for students � MOA


org/Asso’n/Private
individuals
College Agriculture-SWOT: INSTRUCTION

College of Agriculture-SWOT-RESEARCH
College of Agriculture – Risk Registry for INSTRUCTION
Risk
Target Risk
Process/Risk Risk Causes & Current L I Ratin Treatment Responsibl Targe
Description C onsequences controls g e t Date Assessment-
after treatment
F ew of faculty are Causes: Not 2 5 10 Dean and Nov 2 4 8
not licensed & Old faculty about allowed to high Encouraged to seek PRC Program 2018 medi
ongoing graduate to retire and new teach LEA license Chairperso um
studies recruits major n
Consequences: subjects
They cannot
teach major
subject as PR C
rule/Disruption of
their teaching
activity due to
their graduate
studies classes
C ontinuous Cause: Offering of 5 4 20 1. Strict implementation of College SY 2 2 4
decrease of board Relaxed audit course high retention policy Dean and 2019- Low
exam results implementation 2. Do screening for first Faculty 2020
of retention year ,transferee, and
shifter at the end of the
Consequences: second semester
Loss of 3. LEA review classes to
confidence of become a faculty load.
the clients 4. Advice the student to
shift on BAT program or
DevCom.
T eacher-Student Cause: Strict 3 5 15 Execution of CAF policy Dean and Nov 2 4 8
R atio In fluck of screening of high and hiring of additional faculty 2018 medi
students in the applicants to faculty um
agriculture OJT &
curriculum incoming
program due to first year
Israel OJT

Consequences:
Class Sections
are jump packed
College of Agriculture – Risk Registry for RESEARCH

Risk
Target Risk
Process/Risk Risk Causes & Current L I Ratin Treatment Resp onsibl Targe
Assessment-
Description C onsequences controls g e t Date
after treatment
U nsecured Causes: Continuous 5 4 20- College Nov 2 4 8
experimental area Insufficient training and high Prioritize funding of Dean and 2018 medi
research securing of facilities and identification Faculty um
equipments, research of the experimental area
laboratories, and area or
experimental fencing
area

Consequences:
Less result
output of
students and
faculty
F aculty of the CA Cause: Training 5 4 20 1. New recruits should be College SY 2 2 4
are technical and We are not should be high mentored by the Dean and 2019- Low
non-technical united in one prioritize on seasoned researcher of Faculty 2020
direction for social the college
research research
undertaking

Consequences:
Technical group
may leave
behind the social
group
College of Agriculture – Risk Registry for EXTENSION

Risk
Target Risk
Process/Risk Risk Causes & Current L I Ratin Treatment Responsibl Targe
Assessment-
Description Consequences controls g e t Date
after treatment

Process: Causes: 5 15 15 The extension chairperson Dean and Nov 2 2 4


Submission of Delay on the Stream high should make sure that the Program 2018 lowm
proposal execution of line the required process is Chairperso
extension process implemented n
Risk description: proposal
Insufficient
knowledge of the Consequences:
protocol of Meeting the target
requirements is not attained
College Agriculture- Opportunity Registry-Instruction
Oppo rtunity S tateme nt Opportunity Opportunity Pursuit Action P lan
(include benefit onc e Likelihoo d Impact (may re fer to ot her planning Responsible Targe t Date
Rat ing
op portunity is enc ountered) documents )
Availa bility of tr ai ning s to 5 4 2 0 - hi gh E ndorsement fro m the F TDC C oll eg e De an Januar y, 2019
fa cu lty aligned to th eir fie ld s of P rogram
spe cial izatio n Communication l etter C hairperson

Availa bility of scholarship 5 4 2 0 - hi gh E ndorsement of th e imme diate C oll eg e De an Januar y, 2019


pr ograms for facu lty an d supervisor P rogram
stud ents C hairperson
Continuous pr ofessio nal 5 4 2 0 - hi gh E ndorsement fro m the F TDC C oll eg e De an Januar y, 2019
de velop men t opportu nities for P rogram
fa cu lty C hairperson

College Agriculture- Opportunity Registry-RESEARCH


Opportunity Statement Opportunity Pursuit Action Plan
Opportunity
(include benefit once Likelihood Impact (may refer to other planning Responsible Target Date
Rating
opportunity is encountered) documents)
Seasoned Professors as mentor to 5 4 20 - high Scheduled mentoring of co-faculty College Dean January, 2019
new faculty and program
chairperson
Abundance of external funding 5 4 20 - high Submission of research proposal College Dean, January, 2019
agencies Research
Endorsement of the office head Chairperson
and faculty
Assistance/collaboration with 5 4 15 - high Submission of research proposal College Dean, January, 2019
other research institutions Research
Endorsement of the office head Chairperson
and faculty
College Agriculture- Opportunity Registry-EXTENSION

O p p o rt u n ity S ta te m e n t O p p o rtu n it y Op p o rtu n ity P u r su it A c tio n P la n T a r g et


( in c lu d e b en e fit o n c e L i k elih o o d Im p a ct (m ay re fe r t o o th e r p l an n in g R e sp o n s ib le
R a tin g D at e
o p p o rt u n i ty is e n c o u n te re d ) d o cu m e n ts )
A b u nda n ce o f e x t erna l fu nd in g 5 4 20 - hi gh S ub m iss i on of ex ten s io n p ro po s al C oll eg e D e an J a nu ar y ,
ag enc ie s a n d fac u lty 2 01 9
E nd or s em e n t o f th e o ffic e he ad

Re q u es t fr o m t he cl ien tele fo r 5 4 2 0- hig h S ub m it e xt e nsi on p ro po s al C oll eg e D e an , J a nu ar y ,


tech n ica l as s is tan ce E xten sio n 2 01 9
c h a irp er so n , a nd
f a c ul ty
Re g is t er ed fou r s k il ls p ro gra ms 5 4 20 - hi gh C oll eg e D e an , J a nu ar y ,
u nde r T E S D A E xten sio n 2 01 9
c h a irp er so n , a nd
I G P D ire c to r

Rex/Mars/MJ
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