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SCHOOL OF ARCHITECTURE, BUILDING & DESIGN BACHELOR OF QUANTITY SURVEYING (HONOURS) COMMUNITY SERVICE INITIATIVE UCM60102U4 INDIVIDUAL

SCHOOL OF ARCHITECTURE, BUILDING & DESIGN

BACHELOR OF QUANTITY SURVEYING (HONOURS)

COMMUNITY SERVICE INITIATIVE

UCM60102U4

INDIVIDUAL JOURNAL

Name

:

Tan Vin Nie

Student ID :

0323706

Lecturer

:

Ms Tay Shir Men

Table of Content

Topic

Page

  • 1.0 Introduction

3

  • 2.0 Brief Introduction of the Orphanage Homes

4

  • 3.0 Organization Chart

5

  • 4.0 Project Timeline

6-7

  • 5.0 Pre-Event

8-11

  • 6.0 Post-Event

12-16

  • 7.0 Reflection

16

1.0

Introduction

According to our module Community Service Initiative (CSI), we are required to organize a voluntary event, which are either organizing a visit to orphanage homes or street feeding. Both activities intend to create a community of students to be more responsible, sensitive and knowledgeable about the community and their needs.

After discussing among the group members, we had decided to organize a visit to orphanage homes, named Rumah K.I.D.S. This homes is located at Subang Jaya, Selangor, which is about 15 minutes of driving distances from Taylor’s University. After several meetings, our commander, Teoh had set a date of the visit, which is on 14th October 2018. This event takes about half day which is from 12:30pm to 5:30pm.

We had visited the homes before the event day in order to oversee their living conditions and identify what are their current needs. After understanding their current situations, we start to develop plan and assign jobs to each of the members for the preparation of the upcoming visit. The preparation of the event had took about 2 months. Every member was cooperative and responsible in performing their jobs according to the orders of the commander. On the event day, we had done a perfect job in making the event success and the kids truly enjoyed the activities that we had planned.

This journal will give more detailed information about the overall process from the preparation to the event day. It will describe further about the preparations and activities that I have involved and will also express my own opinions and feelings about the visit.

2.0

Brief Introduction of the Orphanage Homes

2.0 Brief Introduction of the Orphanage Homes Rumah K.I.D.S are founded in 1991, reaching out to

Rumah K.I.D.S are founded in 1991, reaching out to abused, orphaned and abandoned children. The children are introduced to a new family to develop friendships in a loving environment under the guidance of house parents. Through the last 26 years, Rumah K.I.D.S has housed, fed and nurtured over 800 children.

Rumah K.I.D.S has two branches, which are located at Subang Jaya and Klang, Selangor. We had visited one of their branches at Subang Jaya which is located just 15 minutes of driving distances from Taylor’s University. This homes consists of 24 children, age ranging from 4 to 17 years old. The children are taking care by an Indian family, which the owner of this homes is called Mr. Eric. He is a kind and responsible man who has educated their children to be in good manner and friendly whenever people visit their homes. He always welcome the kind-hearted outsiders to have a visit, bringing some good values to the children.

Rumah K.I.D.S hopes that the children can grow up in a safe and loving environment, completing their education and are empowered to lead productive lives in the community.

  • 3.0 Organization Chart

COMMANDER Teoh Zi Wei
COMMANDER
Teoh Zi Wei
DEPUTY COMMANDER Tham Kai Loon
DEPUTY
COMMANDER
Tham Kai Loon
FINANCIAL PROGRAM HUMAN PHOTOGRAPHER TRANSPORTATION CONTROLLER TEAM RESOURCE MANAGER Chin Qi Yu MANAGER Vivian Tay Huey
FINANCIAL
PROGRAM
HUMAN
PHOTOGRAPHER
TRANSPORTATION
CONTROLLER
TEAM
RESOURCE
MANAGER
Chin Qi Yu
MANAGER
Vivian Tay Huey
Shuen
Tey Cheng Fern
Tan Vin Nie
Tan Jit Kim
Yong Zkang
Lee Xin Ying
GAME MASTER
DEPUTY
SPONSORSHIP
FIRST-AID
FINANCIAL
TEAM
CONTROLLER
Adam Wong
Yeoh Sin Yuen
Fong Kah Yan
Ng Zhen Huan
Loh Wen Jun
Chia Sze Sian
Kok Ka Shing
Kok Ee Shing
Calvin Wong Ping
Ket
Chiang Lin Chew
Zachary Ooi Cheng
En
Yeong Poh Ling

4.0

Project Timeline

Date

Activity

4 th September 2018

Project briefing by our lecturer.

5 th September 2018

Forming into a group and deciding the direction of the project.

7 th September 2018

First meeting with the group members. Commander briefed us on the proposed date of visit, overall project timeline, the purpose of visit and financial related issues.

12 th September 2018

Second meeting with the group members to allocate the budget for this project, send out the authorized letter to several orphanage homes and updating the progress of the work.

16 th September 2018

We had received the approval from Rumah K.I.D.S. Third meeting to discuss about the game activities.

25 th September 2018

Fourth meeting with the commander, game team and program team to plan the event flow.

27 th September 2018

Pre-visit to Rumah K.I.D.S with our commander and several members.

10 th October 2018

Fifth meeting for preparation of comedy.

12 th October 2018

Last meeting for the pre-event. Demonstration for first-aid session and comedy.

14 th October 2018

Event Day.

30 th October 2018

Reflection video shooting day.

Photo 1: 4 Meeting with game team on 16 September 2018 Photo 2: 5 Meeting for

Photo 1: 4 th Meeting with game team on 16 th September 2018

Photo 2: 5 th Meeting for comedy preparation on 10 th October 2018

Photo 3: Event day on

  • 14 th October 2018

5.0

Pre-event

After our commander, Teoh Zi Wei set the date of the event, each of the members was assigned to the particular roles for the preparation of the upcoming visit. I was assigned to the program team which is to arrange the program flow of the whole event. I worked with my team member, Tey Cheng Fern to come out with an appropriate event flow in order to ensure all the activities would be running smoothly on that particular day. We had planned and scheduled the flow multiple times in order to suit the time required by the first-aid section, comedy section, game section as well as the activities for the kids below 8 years old. The event flow has been shown as the figure 1.

Event Flow (14 th October 2018)

Time

Activities

The Purpose of the Activity

12:30pm 2:00pm

Preparation

 

2:00pm 2:15pm

Ice Breaking

To introduce every member to the kids and get closer with them.

2:15pm 2:45pm

Age 9 & Above

 

First-aid Section

To provide them some basic

knowledge about protect themselves.

how

to

Age 8 & Below

 

Colouring and Origame Section

To develop creative among the kids.

skill

2:45pm 3.00pm

Comedy about future career

To

perform the

roles

and

responsibilities careers to the kids.

of

different

3:00pm 3:30pm

Ambitious Board Session (Write out their goals and ambitions on a piece of paper and paste it on the board.)

To help them developing long- term and short-term life goals and find out their ambitions.

3:30pm 4:15pm

Game Session

To develop teamwork among

the kids

and

form

a bond

between

the

kids

and

the

members.

4:15pm 5:00pm

Photo Taking Session

 

Figure 1: Event Flow

Besides that, several members and I had assigned to perform the first-aid session. The purpose of first-aid session is to provide the children some basic knowledge on how to taking care of themselves or provide assistance when there is emergency happening around them. We had designed an A3 board with some interesting illustrations and simple words for them to understand easily. It took about 2 days to complete the board. The A3 boards has been shown in the figure 2. Before we went for the visit, we had gone through a demonstration for the first-aid session in order to ensure that everything was well- prepared.

3:00pm – 3:30pm Ambitious Board Session (Write out their goals and ambitions on a piece of
Figure 2: A3 Board (First-aid Session) Photo 4 & 5: Demonstration for first-aid session before the

Figure 2: A3 Board (First-aid Session)

Figure 2: A3 Board (First-aid Session) Photo 4 & 5: Demonstration for first-aid session before the
Figure 2: A3 Board (First-aid Session) Photo 4 & 5: Demonstration for first-aid session before the

Photo 4 & 5: Demonstration for first-aid session before the event day

Those are the preparations that I had made during pre-event weeks. The whole preparation took me about 2 weeks. I enjoyed to work for this event due to it is an event that benefits the children and the community.

6.0

Event Day

On the event day, we reached Rumah K.I.D.S at 12:30pm and started to run our activities following the planned schedule. Every members had assigned to each particular kid, so that the members can integrate with the children and take care of them throughout the event. I was assigned to a 9-year-old kid, named Emmanuel. He is very talkative and friendly. We get to know each other better after communicating with him.

6.0 Event Day On the event day, we reached Rumah K.I.D.S at 12:30pm and started to

Photo 6: Ice Breaking Session

After ice breaking session, my members and I started to set up for the first-aid session. We gathered them around to ensure they were able to hear what we were going to present. As what we had demonstrated before the event day, we had perform our job successfully. The kids seemed to be enjoyed and gained knowledge from this session.

Photo 7: First-aid Session The next session was comedy session. The comedy consists of 5 different

Photo 7: First-aid Session

The next session was comedy session. The comedy consists of 5 different scenes, presenting the roles and responsibilities of different careers and the professionalism. I had perform a small character in this performance.

Right after the comedy, we were gathered around to proceed our ambitious board session. This session allowed every children to write down their long-term and short-term life goals as well as their ambitions on a piece of paper and paste it on the black board. I assisted Emmanuel to write down his goals and ambition. His ambition was to become a police to save the world. After that, we pasted it on the ambitious board and passed the board to their house parents, so that they could view the notes that they had written and always motivate themselves to work hard in order to pursue their dreams.

Photo 8: Writing their life goals and ambitions on a piece of paper Photo 9: Ambitious

Photo 8: Writing their life goals and ambitions on a piece of paper

Photo 8: Writing their life goals and ambitions on a piece of paper Photo 9: Ambitious

Photo 9: Ambitious Board

At 3:30pm, we started to set up for game session. Although I did not involve in the preparation of this session, however, I did involve as a game participant. I played with Emmanuel during the game session.

At 3:30pm, we started to set up for game session. Although I did not involve in

Photo 10: Game Session

After the game session, our event was coming to the end. We were gathered in front of the homes in order to take a group photo. We truly appreciated Mr. Eric for welcoming our visit. The children were shaking hands with us before we were leaving. It was indeed a meaningful event for me and I hope that one day I could contribute my efforts to the community again.

Photo 11: Group Photo 7.0 Reflection During the event, I have learned several new values from

Photo 11: Group Photo

7.0

Reflection

During the event, I have learned several new values from the children. The children seem to be optimism with their current lives and willing to talk and integrate with every visitors no matter where they come and how they look like. When visitor wants to leave, each of the children will shake hands with the visitor to indicate their appreciation for their comings. Besides, they are independent and discipline. They arranged our shoes and put them on the shoes rack when we reached. This action had truly impressed me. Everyday they will take turn to perform household duties in order to reduce the burdens of their house parents. I found that they are much more mature and independent than the other kids or even an adult. Thus, I really learned a lot from them throughout this event. In addition, I am happy to work with my teammates as they are really helpful and friendly. I hope one day we can visit Rumah K.I.D.S again in the future and bring more happiness to the kids.