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1. What are the application objects that support View Accounting and Drilldown? GL_Import_Reference_Table (modified) For Example Invoices imported from Payables into GL goes to these tables from GL_Inerface table. GL_SL_LINK_ID GL_SL_LINK_TABLE GL_JE_LINES (modified) GL_SL_LINK_ID GL_SL_LINK_TABLE New views in the database: FA_AEL_GL_V FA_AEL_SL_MRC_V FA_AEL_SL_V 2. Where in Oracle General Ledger 11i can Drilldown be accessed? You can drilldown from GL Account Inquiry window and the GL Journal Entry and GL Journal Inquiry windows. (N) Tools -> Drilldown Open the Journal entry in GL and go to Tools - drilldown, its shows u the origin of the journal entry. It is used only for viewing the origin of the journal entry. 3. What are the Release 11i Sub-ledger drilldown features? Expanded Subledger drilldown to other subledgers. View Accounting Lines window. 4. What are recurring invoices? What are AP setup steps? Some times suppliers would not be sending any invoices, but still the payment have to be made to him. Ex: rent, lease rentals. In this situation we have to create invoice every period wise. For that purpose we have to create one recurring invoice template. Template means with one master copy creating the multiple invoices. Here we are creating the one invoice master copy is formally known as recurring invoice or recurring invoice template. Setup: 1) Create one special calendar 2) Create one full distribution set 3) Enter payment terms in the recurring invoice window 4) Enter the template no., first invoice amount, special invoice amounts. Recurring Entries are of 3 types1. Standard, 2. Skeleton, 3. Fornulae Based In GL Module 1.Define Formula Batch (e.g. ABC Rent batch)
. “If paid with in 15 days discount @ 2%”.(including the journal import from legacy systems and subledgers). 7. Review and correct the balances. short delivery of quantity as per goods received note. e. Agreed upon amount will be deducted from the invoice. Reverse journal entries.Over priced invoice. while making the payments.2. e. which is not possible in other means. 6. Column Set or Row Set? The override component is row set. Adjustment could be for various reasons. Recurring Fee Dr Cash Cr 3. Post the journals. however caution should be taken that the freight amount should not be considered while calculating the discount. 2. what you need to do is pay 2% less then the original invoice amount. Consolidate set of books.Generate Recurring period 4..g. Revalue foreign currency balances. discounts term is specifically stated.Enter Lines (Here u have both Debit as well as Credit lines) 3.g. 7. 8. and AR? GL Accounting cycle can be further elaborated like this. 5. 1. In the invoice received from supplier. What is the difference between discounts and adjustments? Discount refers to the payment terms or on quantity (bulk order discount) ordered. Run accounting reports. In AR. e. 6. AP. If any conflict occurs in FSG who will override. Salaries Dr Cash Cr 5. . Close the accounting periods.Formule Based Journal: It is used for different accounts with different amounts. poor quality etc.Post the batch 1. What are cycles of GL. Open Period.g. 10. Skeleton Recurring Journal: It is used for same accounts but for different amounts. 4. Translate foreign currency balances.g. Standard Recurring Journal: It is used for same accounts & same amounts e. Adjustments are made to adjust the account balances.Review Journal Batch 5. However some times it depend on the column set also. 3. discount is given to promote the business and cash flow. 9. Create Functional and foreign journal entries. Utilities Dr Cash Cr 2.
Projects. Budget Journal.AP cycle -------. Oracle Receivables. Basic Journal Entry . e. Actual.Direct GL JE / Transfer subledger data to GL --> Post 8.5. 4. Recurring JE . Manual Journal. Mass Allocation .g. Purchasing. 9. and 5. departments. You use rollup groups to define summary accounts based on parents in the group.Purchase Order --> Receipt --> AP voucher --> Payment made AR Cycle --------Sales Order --> Shipment --> Invoice --> Payment receipt GL cycle -------. You can use summary accounts for faster reporting and inquiry as well as in formulas and allocations. Recurring Journal. What Sub-ledgers does Oracle General Ledger 11i Drilldown support? Accounts Receivable. Summary Account is an account whose balance represents the sum of other account balances. . There are 4 types of journal entries1. 3. What are Summary Accounts and Rollup groups? Summary Account is an account whose balance represents consolidation of accounts Rollup group is a collection / consolidation of parent accounts. Oracle Assets (except depreciation).) from a single Journal. Reversing JE .Used for most of the accounting transactions 2. 10. What are different types of Journal entries? There are 5 types of journal entries1. Rollup group is a collection of parent segment values for a given segment. and Work in Process (WIP). Inventory. Assets is a total of Current assets and Fixed Assets. 2.Defined once and then generated for subsequent accounting period 4.Created to allocate the revenues and assets to a group of resources (cost centers. You can use letters as well as numbers to name your rollup groups.9 version onwards. Accounts Payable and Cash Management Drilldown from Oracle General Ledger 11i also supports Oracle Purchasing module (displays POs and Requisitions) from 11. Drilldown from Oracle General Ledger 11i is supported for Oracle Payables. Allocation Journal. etc. Summary accounts are consolidated balances of accounts and rollup groups is collection of parent accounts. divisions. Current assets / Fixed assets in turn are collection of assets.Created by reversing the existing journal entry 3. Imported Journals from other sub ledgers.
Chart of Accounts is made up of segmentsMax of 30 Segments are allowed. Statistical. daily. Based on this invoice. etc. There are 2 types of invoices1. What is Set of Books? What are the four conditions when you change your SOBs? Set of books are created keeping in mind the 'Accounting Structure". Invoices can contain all sorts of data regarding the shipment and goods depending on the company and product. credit terms. Tax. fortnightly. Two Segments are mandatory .e.Chart of Accounts. currency. Periods can be monthly.Primary and Reporting. product code. Milestone Also. and Recurring. Periodic 2.All transactions are with functional Currency Reporting SOB . Currency and Calendar. price and tax details. tax details. product code. Set of book means linking between the 3cs i. Reverse.Budget. Formula. This invoice is entered in the AP module and payment is made to the supplier against this invoice. weekly. qty.All transactions are with foreign Currency You have to assign your SOB to your responsibility. chart of accounts.Balancing and Natural segment Calendar –This can have a max of 365 periods (daily calendar) and a min of 1 period (Yearly calendar). Primary SOB . 11. Bill-to customer code. Can you disable budgetary control for a set of books? . price. 13. This is a combination of 3 'Cs' . AP invoice is the document received from the supplier and contains information such supplier details. calendar. customer will make payment to the company and the same is applied against the invoice. Suspense. SOB is of 2 types . currency and maintain 5 mandatory accounts 12. It explains the details of the goods in the shipment and also the prices. Encumbrance. Invoice is an information sheet which a company sends to the buyer along with the good. What is an Invoice? AR invoice is a document sent to the customer with details like. qty sent.
It is the assignment that makes it a 'funding budget’. Why don't my Detail budgets roll up to my Master budget? Detail budgets do not automatically roll up to the master budget. One can define budgetary control for n number of years however. one year can have maximum of 60 fiscal periods. why? Yes. you can have only one current budget at any point in time. What is a funding budget? Funding budget is a budget against which accounting transactions are checked for available funds when budgetary control is enabled for your set of books. 16.Plan. If you do change the budgetary control options for an existing set of books. 15. where the funds check level is set at Absolute or Advisory.. it is not done at the budget definition level. It can be replaced however by any 'open' budget in the field.You can. Two types of budgets are there in Oracle Apps: 1. you must do two things for the change to be reflected. Is there a limit to the number of periods in a budget year or how many years a budget can span? There is no limit for the budget. Fund budget create the Budget Journal but plan budget used only for planning. The GL uses summary accounts to maintain master/detail budget relationships between them. a budget journal can be posted to any period that is in an open budget year for that budget. You must completely exit the application. I was able to post a budget journal to a closed period. Once you have open the budget period then you can book budget journal for that whole period. --Exit Oracle Applications and restart..it is not sufficient to select Sign on again from the Oracle Applications Special menu. The budget journal is not linked with your accounting period. How many 'Current' budgets can you have? For each set of books. and is assigned to a summary template or account range in the budget org. 18. Therefore it is not recommended. --Run the Period Map Maintenance concurrent request. 17. 14. The only distinction between a 'current' and an 'open' budget is that the current budget defaults into the budget field on several budget-related forms. Fund budget requires journal entries.Fund 2. This is regardless of the status of that period. it must complete successfully. Funding Budgets are approved budgets. however existing encumbrances are not cleared from the feeder systems. .
19. the amounts will be same. To inquire on detail accounts you must use the navigation INQUIRE/ACCOUNTS. Why can't I inquire on my budget amounts from INQUIRE/BUDGETS navigation path? The Budget Inquiry form (GLXIQBUD) is used to perform inquiries about master and detail budgets. You find that Account code combinations are not being added to the Budget Organization. If I delete my budget org. 20. This is done at the budget definition level. 24. Deleting the budget organization does not remove the budget amounts from the GL_BALANCES table. 23 How many times can a budget be purged? Budget can be purged only one time. Can I update/adjust an existing account range in my budget organization? Yes you can update an existing account range in Budget Organization. The GL uses summary accounts to maintain master/detail budget relationships between hierarchy levels. will the budget amounts be deleted? No. This form only looks at summary accounts. and checks for budget variances and violations. 21. GL compares summary balances between your master and detail budgets. Summary templates are defined so that accounts in your lower . Why is my budget requiring budget journals? At the set of books level that option is not enabled? This would happen when the budget itself is defined to require budget journals. After navigating to the form and querying the budget. 22. Why is there no value in the REQUEST_ID column of GL_BUDGET_INTERFACE for rows with data that failed to be uploaded by the Budget Spreadsheet Upload program? You are trying to open the next budget year. 25. you notice the [Open Next Year] button is grayed out. Why don’t my Detail budgets roll up to my Master budget? Detail budgets do not automatically roll up to the master budget. and choose the 'budget' amount type.
You use these period types when you define the accounting calendar for your organization. What are different period types? You use accounting period types to define your accounting calendar. this then serves as the controlling amount for the detail budgets. Cost Periods (Inventory Organization Specific). Purchasing Periods (Operating Unit Specific). . You must actually budget to a detail account in the master budget. A common misconception is that the detail budgets somehow roll up to the master budget by definition. your report definition must specify a row set of column set that has control values specified in the Balance Control options. Master/Detail budgets are used in the budgeting process to control Authority and identify budgets that exceed control limits. opened.level detail budgets roll up into the same summary accounts as the detail accounts in your controlling master budget. They are not intended for reporting purposes. Different Accounting Periods are• • • • • General Ledger Periods (attached to Set of Books). However the year type should be either Calendar or Fiscal. Quarter and Year. This is regardless of the status of that period (closed. 27. We have different Period types1) 13 Month (13 Month Calendar with An Adjusting Period). AP Periods. 26. 28. or future enterable). and AR Periods If it is accounting period types. In the report definition itself. 3) Monthly. this is not true. I was able to post a budget journal to a closed period. 4) Quarterly. you associate budget names with the control values that are assigned to the row or column set. you can define your own period types to use in addition to the General Ledger standard period types Month. 5) Semi Monthly. why? A budget journal can be posted to any period that is in an open budget year for that budget. 2) Annual. Why don't my budget amounts appear on my FSG? To include budgets (encumbrances or currencies) in a FSG report.
Security Rule: It determines the accounting transaction user can view at different levels of hierarchy. such as at Site Level -->Application Level --> Responsibility Level --> User level. Subledger Entry 3. What types of invoices are there in AP and AR? 8 Types of Invoices are: Standard Credit Memo Debit Memo Expenses Report Prepayment Mixed AWT (Automatic Withholding Tax Invoice) Interest Invoice PO Default Quick Match Mixed Recurring Invoice Arrears Invoice Advance Invoice Guarantee Charge Back Deposit 30. Manual entry 2. Mass Allocation 32. What is a recurring invoice? . Security Rules are to control the certain segment values. Cross Validation Rules are meant for defining the set of combinations that are excluded from the global set whereas Security Rules are to restrict Users/Responsibilities. What is the difference between cross-validation rules and security-rules? Cross validation rules prevent all the responsibilities/users entering invalid account combinations. Recurring Entry 5.6) Weekly. How many ways can you enter a journal in GL? 1. Cross Validation Rule applies across the chart of account where Security Rule is applicable at Responsibility Level or User Level. 29. Spreadsheet Entry 4. Cross Validation Rule: Rules that define valid combinations of segment values a user can enter in an account. Cross-Validation Rules are to control the certain code combinations. Cross-validation rules restrict users from entering invalid combinations of account segment values. Security rules are attached to specific responsibilities to prevent using few of the segment values for a segment. 31.
33. The best example for a recurring invoice is Rent paid to the Owner. Define Calendar 3. 35. Selection of Set of Books 5. also Called Transaction Date & Posted Date. System Options 3. Define Banks For AR: 1. Flexifield 2. . Create Set of Books For AP: 1. Open period 5. The integration is like this: all the accounting created in subledgers (AP/AR) are transferred to Gl. Define Chart of Accounts 2. Look up codes 4. Payment Terms 6. AR Contains all Invoices/Receipts /CM/DM and same way AP also have AP Vouchers. Define Suppliers (Creditors) 2. Payment Terms 4. Transaction Type 7.Recurring Invoice is a type of invoice which occurs at definite intervals of time. Financial & Payable Options 7. GL date is the date used to determine the correct accounting period for your transactions where as the GL posting date is the date when the journal entry is posted the GL. there is a clear Integration of AP/AR with GL. What is the difference between GL date and GL posted date in GL ? GL date is the date used to determine the correct accounting period for your transactions where as the GL posting date is the date when the journal entry is posted the GL. Define Currency 4. and GL? For GL: 1. Auto Accounting 6. What are the setup steps for AP. AR. Yes. How do we integrate AP or AR to GL ? There is a program in payables to transfer AP to GL is "payables transfer to general ledger" GL is like AR->GL<-AP. The journal created from AP/AR are clearly identified in GL according to their batch names and journal names. AR and AP both transfer the data in GL. Invoice 3. Transaction Source 34.
we'll see that GL is setup at set of books level. In GL there is no org id. it is approved after verifying the transactions. it is not followed strictly. Once this is done run the GL Transfer program and Journal import programs to complete the transaction transfer process. FSG is used by the management for the decision making in the financial sector of the firm or an enterprise. Note: Make sure that GL period is open for the transaction GL date. In case. 38. most of the information for the posted transaction can not be modified in the subledger. Why cant interest rates are set uniquely supplier wise in payables module. OU data sums up at a higher SOB level. Generate financial reports such as income statements and balance based upon the data in your GL. Inventory. or translated average balances. AP and AR data is mostly at operating unit level. In case of any wrong entry. if approval is needed. sweep program will run and all the un-posted and future entries will be transferred to next open period. This column is enough to differentiate between one operating unit with the other. you need to follow the reversal procedure. In the gl_sets_of_books we have the set_of_books_id column. Note: If you have average balance processing enabled in your set of books. GL periods should also been opened and the GL period should be closed at the last. 3. At what stage. WIP data is at inventory organization level. whereas interest rate is applied to all suppliers the same rate? Terms and conditions differ with each supplier. Once the system becomes stable. Please follow the below structure if you want more clarification top->bottom HR org->SOB->OU->inventory org 37. What is FSG and its use? Financial Statement Generator is a powerful report building tool for Oracle GL. the verification of transactions are done only during the initial stages after implementation. report will be taken to verify the transactions. Close all the periods in subledger after you reconciled all your transactions. Design custom . So how can we differentiate the data different operating units when no other modules are given ? HR data is at business group level. Once you are sure that the transactions are correct. Once you close the period.36. 39. the subledger data is posted to GL? When Transactions are completed in subledgers data may be posted to GL Basically after entering the transactions. making it easy to create new reports from the components of reports you’ve already defined. Practically. BOM. Now you generally won't get data at OU level. GL Data is differentiated based on set of books id. the same can be posted to GL. 2. Once this is done you will find un-posted journal entries in GL you can post the same or reverse the same if you find something is missing. Uses of FSG : 1. Define your reports with reusable report objects. you can report on functional. Once it is posted. foreign–entered. If you see the multiorg structure of Oracle Apps modules.
Journal Wizard 2. It is a excel file which allows you to transfer the data pertaining to General Ledger. Invoice. Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities. 9. 6. PO etc. security rules and reference information that are defined in the General Ledger (GL). 4..E-Commerce Gate Way is the one of the Module in Oracle Apps. to send the data to another server/destination via EDI server. 41. What is EDI and its functions? EDI . 6. departments in the same report request. It should read Oracle Interface Programs (batch jobs) rather than Oracle User Interfaces. the profile option FSG: Enforce Segment Value Security must be enabled 40. Account Hierarchy Editor. Print reports to tab-delimited files for easy import into client-based spreadsheet programs. ADI functionality provides an alternative to users who prefer to load information directly from Microsoft Excel rather than using the Oracle user interface. 5. Print the same report for multiple companies. as well as view the results. 5. 4. Fixed Assets and Budget to oracle apps and allows to run a request. 8. you can use the Report Wizard feature of Applications Desktop Integrator to design and submit your financial reports. such as copying and pasting cells. Print as many reports as you need simultaneously. Produce ad-hoc reports whenever you need them. Broadly following are the feature / elements of ADI 1. In addition. Explain ADI and its features? ADI means application desktop integrator. Budget Wizard 3. 7. dragging and dropping ranges of cells and using formulas to calculate journal line amounts. EDI (Electronic Data Interchange) is way of exchanging the Business documents like Sales Order. cost centers. directly from a spreadsheet. Request Center ADI allows users take advantage of many of the data-entry shortcuts of a spreadsheet. between two business entities in agreed standard . Note: To apply segment value security rules. Analysis Wizard. ADI validates the data entered against the accounts.Electronic Data Interchange.financial reports to meet specific business needs. Report Wizard. Schedule reports to run automatically.
COA. GCSÂ for FSG it can be done when both parent SOB and Subsidary SOB have Currency. How to import data to General Ledger by Feeder System? There are three ways: . There are no restrictions for estimating of funds. But u can compare your actual with budgets through inquiry window.The main purpose of consolidation is for reporting purpose.accounting rule It is the process of combining the financial results of multiple companies into one financial statement the company may have different sobs in different countries. even if the set of books values are different using segment rule. 810INO (Invoice Outbound) etc. In oracle application. Consolidation is the period-end process of combing the financials of separate subsidiary with the pay rent company to from single . When we have multiple setup and combine primary and secondary books getting the financial reports is called consolidation We will use consolidation reports at the time of period end closing Consolidation is the Process of combining the Financial results of different companies typically combining subsidiary accounting information into a parent company.In Global consolidation System currency.so we will collect all the financialtransactions(sob) in to one set of book .that purpose multiple companies are using consolidation I think consolidation can be done with two ways that is FSG. Klein Schmidt.combine statement of final result consolidation is one of the reporting tool. 44. wherein the EDI of the customer will match the PO with the invoice and the invoice will get processed automatically.. What is planning budget? The plan for the future expenses is planning budget. It is a budget through which you cannot exercise budgetary control.I am Saikrishna actaully I am pursuing my oracle financials in hyd i just completed one of my module GL institute. Some of them like Sterling Commerce. At a point of time we can check the Performance of the Companies overall Performance. again when the supplier after supplying the material will send an invoice through EDI. It does not require journals.. coa. EDI is a toll where in whenever the customer is sending the PO it gets saved in this toll. There are several third party sources are available which may be use in mapping of several documents from Oracle Format to X12 and vice versa. There is no funds requirement. business documents may be referred as 850POI (purchase order Inbound). Calender.format like ASCII X12 format.that is parent sob then the company easely findout all the finacial year endingresullts in their functional curency. in case if it is not matching it will be in the error sheet 42... What is Consolidation in GL? It Consolidates the Subsidiaries & Parent financial information. It is a paper work. same then we go for FSG. 43.consolidation may map the subsidiary set of books to parent set of books. calender are different in parent sob and subsidary sob we have to go for GCS.
to import the Transactions from External Feeder Systems following are the steps1. What are the journal entries in Procure to Pay Cycle? When we receive the material after approve of purchase order 1.You can upload Journal Entries using ADI (Application Desktop Integrator) functionality. 48. While creating combination of accounts what is the use of PRESERVED check box? If we check preserve for a account code combination then even if you disable this account segment value. If it is unchecked all the related segment values will be disabled. we can bring the data from the feeder system. Preserved check box will help you to retain the original character of the General Ledger code combination. functional consultant will prepare this document. To approve all the journals that come from different sources In the Set Of Books window under 'Journaling' tab 'journal approval' should be enabled. even after u change the nature of the segments during maintenance of the GLCC. 47. It is mainly used for Application Extensions and Interface functional design. while creating the source 'Require Journal Approval' check box should be enabled.Using Journal Import. dragging and dropping ranges of cells and using formulas to calculate journal line amounts. ADI is used to interface spreadsheet uploads with Oracle applications data. ADI validates the data entered against the accounts. Populate the data from External system to GL_Interface table (GL_INTERFACE table acts like a bridge between the external system and the Oracle General Ledger Base tables where journals are stored). security rules and reference information that are defined in the General Ledger (GL). designed by the functional consultant. Run the Journal Import process to import the date to base tables (Errors in Journal Import are listed in Execution Report) 3. 2. the inherited (parent.1. 2. After creating Journal Source how do we approve to the specific Set of Books? To approve journals from specific source. such as copying and pasting cells. In this we will compare the present business process and client requirement. When the Material Received at the Gate- . child) segment values will not be disabled. From any sub module run individual module transfer to GL program Ex: Payables transfer to General Ledger 45. What is the MD form 50? MD50 is a Functional design document. 46. ADI allows users take advantage of many of the data-entry shortcuts of a spreadsheet. After interacting with the client.
Cr 2. On entering Invoice in AP AP Accural Dr Accounts Payable Cr 4. On Payment Accounts Payable Dr' Cash/Bank Cr When we raise the Purchase Order entry isMaterial in transit a/c Dr To AP Accrual A/cWhen we match the Invoice with POAP Accruals A/c Dr To AP Liability A/cWhen Payment is madeAP Liability A/c Dr To Cash Clearing A/c . When the Material delivered to The Inv Org Material A/c Dr Purchase Price Variance A/c Dr Receiving A/c Cr 3. When the Invoice Is enterd into the Payable with Matching Of PO Material Ap Accrual A/c Dr Invoice Price Variance A/c Dr AP Liability A/c Cr 1. On entering invoice in AP AP Accural Dr Accounts Payable Cr 5.Dr Material AP Accrual A/C -. On Making payment Accounts Payable Dr Cash/Bank Cr 1. On Completion of Inspection and goods accepted Inventory Dr Receiving Accural Cr The Above mentioned entries in PO Module 4. On Materil Receipt Receiving Accural Dr AP Accural Cr 3.Receiving Accrual A/C -. On completion on inspection and accepting of goods Inventory Dr Receiving Accural Cr The Above given 2 entries are in PO module 3. Material Receipt Receiving Accural Dr AP Accural Cr 2. On Entry of PO ________ No accounting impact 2.