High Speed Rail London to the West Midlands and Beyond

HS2 Record of Stakeholder Engagement

December 2009

While High Speed Two (HS2) Limited has made every effort to ensure the information in this document is accurate, HS2 Ltd does not guarantee the accuracy, completeness or usefulness of the information contained in this document and it cannot accept liability for any loss or damages of any kind resulting from reliance on the information or guidance this document contains. © Copyright, High Speed Two (HS2) Limited, 2009. Copyright in the typographical arrangements rests with HS2 Limited. This publication, excluding logos, may be reproduced free of charge in any format or medium for non-commercial research, private study or for internal circulation within an organisation. This is subject to it being reproduced accurately and not used in a misleading context. The title must be acknowledged as copyright and the title of the publication specified. For any other use of this material please contact HS2 Limited on 020 7944 4908, or by email at HS2Enquiries@hs2.gsi.gov.uk, or by writing to HS2, 3rd Floor, 55 Victoria Street, London, SW1H 0EU. Further copies of this report can be obtained from www.hs2.org.uk. ISBN: 978-1-84864-073-3 Unless specified, all maps, tables, diagrams and graphs in this report are a product of HS2 and its consultants.

HS2 Record of Stakeholder Engagement

1. Introduction ............................................................................................................................... 4 2. Stakeholder Groups ................................................................................................................... 5 3. Stakeholder Information ........................................................................................................... 7 4. Stakeholder Meetings.............................................................................................................. 14


HS2 Record of Stakeholder Engagement

1. Introduction
1.1 From the start of the work in January 2009, HS2 placed significant importance on working collaboratively with stakeholders. We recognised the wide range of stakeholders with legitimate and high interests in the project and the valuable contribution they could make to the project. Their contributions were particularly important in providing us with informed local and regional perspectives on the constraints and opportunities for a new high speed railway. At this early stage of the project we have not engaged with members of the public, which would be for a later, formal public consultation. This document outlines our approach to engaging with our key stakeholders throughout the year. It has been prepared by HS2 as a supporting appendix to the main report. Key aspects are also summarised in Chapter 2 of the main report.


1.3 This document is broken down into the following areas: • Section 2 provides a high level summary of the range of HS2 stakeholders groups. • Section 3 provides further details about the composition of each group and the scope of their input to our work. • Section 4 provides a list of the stakeholder meetings that were held outside of the established HS2 stakeholder groups.


HS2 Record of Stakeholder Engagement

2. Stakeholder Groups
2.1 We established a number of formal stakeholder groups which we sought to engage with during the course of the year. We also established more ad hoc meetings with other stakeholders, either as a group or a one to one basis. The main stakeholder groups were: • Working groups - for London terminals/Heathrow interchange1, West Midlands and line of route: These groups contributed to the identification and assessment of options and comprised a small number of stakeholders with specific local and planning responsibilities from London to the West Midlands. The line of route working group did not involve external stakeholders. • Line of route and station stakeholders: These stakeholders included all county and local planning authorities between London and the West Midlands which could be directly affected by station or route options. This was not a formal group. • Maintenance and stabling stakeholders: These stakeholders included high speed rail manufacturers and maintainers, Eurostar, DfT and the Association of Trains Operating Companies, who assisted HS2 to define the functional specification of train maintenance and stabling and options for the location of potential rolling stock maintenance depots. This was not a formal group. • Wider stakeholder groups - for London/Heathrow interchange, West Midlands, the North of England and Scotland: These groups consisted of a wider set of local and regional planning authorities, business groups and other interests in London, the West Midlands, the North of England and in Scotland. • Industry groups and National organisations – including train operating companies, rail freight stakeholders, national interest organisations, certain other government departments such as Communities and Local Government and regional planning leads: These groups included stakeholders with strong interests in the national affects of HS2 development rather than specific local or regional issues, (although the regional planning leads obviously have a regional planning focus). • Appraisal of Sustainability Reference group: This included stakeholders such as central government departments and agencies including the Environment Agency, Natural England and English Heritage.


We originally established separate working groups to consider the London and Heathrow interchange options development. However, these groups were merged early in the process because of the extent of overlapping issues.


HS2 Record of Stakeholder Engagement


In view of the significant blight risk we were not able to share details about the specific options being considered with any of the stakeholder groups other than the working groups and the meetings with line of route authorities. In addition to the above, HS2 also held regular meetings with a small number of other stakeholders, notably Network Rail, the Office of Rail Regulation (ORR), Greengauge 21, and Arup. We met the ORR on a number of occasions throughout the year to understand the potential regulatory implications for HS2. Similarly, in addition to its representation on the various stakeholder groups, we met with Network Rail to secure mutual understanding about the respective programmes of work and to identify opportunities to avoid duplication of activity. Greengauge 21 is a strong advocate of a UK high speed rail network and Arup has developed its own plans for a Heathrow interchange station near Iver in Buckinghamshire. HS2 met with both organisations on a number of occasions to better understand their proposals. We also held several one-off meetings with individual stakeholders or small groups of stakeholders about specific issues. The full list of these meetings is provided in section 4. During the course of the year HS2 also provided regular newsletters to over 500 stakeholders with the last one circulated in late December. These included details about general progress, our approach to identifying and appraising options, and our approach to stakeholder engagement. The newsletters were placed on the HS2 website.





HS2 Record of Stakeholder Engagement

3. Stakeholder Information
3.1 This section provides information on the composition of the main stakeholder groups and their main areas of input into the project.

(i) Working Groups
London terminals/Heathrow interchange
BAA Crossrail Network Rail London Underground Ltd Transport for London This group included stakeholders that we considered critical to the delivery of the project, particularly around potential station locations for London and for a Heathrow interchange. The meetings considered confidential information about station options and stakeholders provided an important contribution to the evaluation and sifting of options.

West Midlands
Advantage West Midlands Birmingham City Council Centro Government Office for the West Midlands Highways Agency Network Rail Identical to function of the London/Heathrow working group but this group considered issues pertinent to Birmingham city centre and West Midlands interchange station options.

Line of route
This was an internal group comprised entirely of HS2 staff and HS2’s consultants The primary role of this group was to evaluate and contribute to the sifting of line of route options. In view of the risk of blight and the scope and geographic coverage of the line of route, it was not possible to include external stakeholders in the working group. Information and feedback from the line of route stakeholder meetings (described below) were key inputs to this group’s considerations.


HS2 Record of Stakeholder Engagement

(ii) Line of Route and Station Stakeholders
Line of route and station stakeholders
All county and local planning authorities potentially affected by London or West Midlands stations options, or the line of route options between both centres. These were: Association of Councils of the Thames Valley Region Aylesbury Vale District Council Birmingham City Council Buckinghamshire County Council Central Bedfordshire District Council Cherwell District Council Chilterns Conservation Board Chiltern District Council Coventry City Council Daventry District Council Hertfordshire County Council Hertsmere Borough Council Lichfield District Council London Borough of Barnet London Borough of Brent London Borough of Camden London Borough of Ealing London Borough of Hammersmith and Fulham London Borough of Harrow London Borough of Hillingdon London Borough of Islington Milton Keynes Council North Warwickshire Borough Council Northamptonshire County Council Nuneaton & Bedworth Borough Council Oxford City Council Oxfordshire County Council Royal Borough of Kensington and Chelsea Rugby Borough Council Sandwell Metropolitan Borough Council Solihull Metropolitan Borough Council South Buckinghamshire District Council South Northamptonshire District Council South Oxfordshire District Council St Albans City and District Council Staffordshire County Council Stratford-on-Avon District Council Tamworth Borough Council Three Rivers District Council Warwick District Council Walsall Metropolitan Borough Council Warwickshire County Council Watford Borough Council Westminster City Council

These stakeholders were grouped according to county boundaries and discussions were held on a confidential basis about route options which could potentially have a direct affect on each authority. Follow-up meetings were held with specific authorities as options were narrowed down. The primary focus of each meeting was to inform the HS2 Appraisal of Sustainability work particularly in terms of our local and regional environmental feature mapping and the assessment of local and regional spatial and economic development plans. The feedback from these meetings informed the line of route working group discussions.


HS2 Record of Stakeholder Engagement

(iii) Maintenance and Stabling Stakeholders
Maintenance & stabling stakeholders
Alstom Association of Train Operating Companies Bombardier Transportation Eurostar Hitachi Porterbrook Siemens In light of commercial sensitivities, bilateral meetings with rolling stock manufacturers were preferred to group discussions. These meetings focussed on reviewing the high-level functional specification for rolling stock maintenance and stabling provision and looking at some of the lessons learnt from High Speed 1.

(iv) Wider stakeholder groups - for London/Heathrow interchange, West Midlands, the North of England and Scotland
London & Heathrow wider stakeholders
BAA Crossrail Government Office for London Greater London Authority London Borough of Camden London Borough of Ealing London Borough of Hammersmith & Fulham London Borough of Hillingdon London Borough of Hounslow London Councils London Development Agency London First 2M Group Network Rail Slough Borough Council South East England Regional Development Agency South West Regional Development Agency Thames Valley Economic Partnership Transport for London Westminster City Council

Meetings of this group focussed on issues relating to the HS2 programme, our approach to identifying and evaluating options and our approach to analysing forecast demand. They provided a forum for HS2 to identify particular constraints and opportunities for the future development of stations and for stakeholders to raise specific local and regional issues or concerns. They also allowed stakeholders to suggest particular sources of forecast demand and relevant studies for HS2 to consider. Specific options were not discussed.


HS2 Record of Stakeholder Engagement

West Midlands wider stakeholders
Advantage West Midlands Birmingham Chamber of Commerce and Industry Birmingham City Council Birmingham Forward Centro Coventry City Council Dudley Metropolitan Borough Council Herefordshire County Council Highways Agency Network Rail Sandwell Metropolitan Borough Council Shropshire County Council Solihull Metropolitan Borough Council Staffordshire County Council Stoke-on-Trent City Council Telford and Wrekin Borough Council Walsall Metropolitan Borough Council West Midlands Business Council West Midlands Confederation of British Industry West Midlands Regional Assembly Wolverhampton City Council Worcestershire County Council

Meetings of this group followed a similar approach to the ones for London/Heathrow.

North of England stakeholders
Association of North East Councils Bridging Newcastle Gateshead Chamber of Commerce Liverpool Chamber of Commerce Manchester Chamber of Commerce Yorkshire and Humber Confederation of British Industry North East Confederation of British Industry Yorkshire and Humber Government Office for the North East Government Office for the North West Government Office for Yorkshire and Humber Greater Manchester Passenger Transport Executive Hull City Council Humber Economic Partnership Limited Lancashire County Council Lancashire Economic Partnership Leeds City Council Leeds City Region Partnership Liverpool City Council Stakeholders for this group were identified for HS2 by The Northern Way. These meetings focussed on the potential longer term high speed network going north beyond the West Midlands. However, as with the London and West Midlands wider stakeholder groups, these meetings did not discuss specific route options. Local Government Yorkshire and Humber Manchester City Council Manchester Enterprises Group Merseyside Partnership Merseytravel Newcastle City Council Nexus 4 North West Northwest Regional Development Agency One North East Sheffield City Council Sheffield City Region South Yorkshire Passenger Transport Executive Tees Valley Joint Strategy Unit The Northern Way West Yorkshire Passenger Transport Executive Yorkshire Forward


HS2 Record of Stakeholder Engagement

Scottish stakeholders
British Telecom City of Edinburgh Council Glasgow City Council North East of Scotland Transport Partnership Scottish Enterprise South East of Scotland Transport Partnership Strathclyde Partnership for Transport Transport Scotland

The composition of this group was identified by Transport Scotland which also facilitated each meeting. The purpose and scope of the meetings was similar to the ones for the North of England but covering issues more pertinent to the possible extension of a high speed rail network to Scotland.

(v) Industry and National Interest Stakeholders
Train operating company stakeholders
Arriva Trains Association of Train Operating Companies Chiltern Railways Eurostar First Group National Express Nedrail Office of Rail Regulation Passenger Focus Railway Forum Rail Industry Association Southeastern Trains

The composition of this group was identified by the Association of Train Operating companies which also facilitated each meeting. The primary focus of the meetings was to update the group on general developments and to discuss matters relevant to the future operations of the high speed railway. This also included discussion about the possible effects of a high speed line on the existing rail network.

Rail freight stakeholders
British Nuclear Fuels Limited DB Schenker First Group Freightliner Freight Transport Association Rail Freight Group

This was similar in function to the ATOC group but focussed on the potential effect of running freight services on the high speed line and the potential affect on the provision of freight services on existing lines.


HS2 Record of Stakeholder Engagement

National interest stakeholders
British Chambers of Commerce Campaign for Better Transport Campaign to Protect Rural England Chartered Institute of Logistics and Transport (United Kingdom) Confederation of British Industry Confederation of Passenger Transport Friends of the Earth Greenpeace Institute of Directors Local Government Association Passenger Focus Royal Commission on Environmental Pollution Royal Society for the Protection of Birds Sustainable Development Commission The National Trust The Wildlife Trusts Town & Country Planning Association Trade Union Congress

The purpose of these meetings was to inform a range of important national stakeholders about the work of HS2 and update them on progress against the delivery programme. These meetings were useful in enabling HS2 to gain feedback about our work from a wide set of business and environmental groups who were able to offer a more strategic view on the consequences of high speed rail.

CLG/Regional planning leads
Advantage West Midlands Association of North East Councils Communities and Local Government (planning, economic development and housing leads) East of England Regional Assembly East Midlands Development Agency East Midlands Regional Assembly Government Office for London Government Office for the East Midlands Government Office for the East of England Government Office for the North East Government Office for the North West Government Office for the South East Government Office for the South West Government Office for the West Midlands Government Office for Yorkshire and Humber Local Government Yorkshire and Humber London Development Agency 4 North West Northwest Regional Development Agency One North East South East England Development Agency South East England Partnership Board Southwest Councils South West Regional Development Agency The Northern Way West Midlands Leaders Board West Midlands Regional Assembly Yorkshire Forward

Outside of the location specific stakeholder groups, these meetings provided a forum for HS2 to update a wide range of Government Office and regional planning bodies on general progress and to discuss more strategic planning issues.


HS2 Record of Stakeholder Engagement

(vi) Appraisal of Sustainability Reference Group
AoS reference group stakeholders:
Department for Culture, Media and Sport Department for Environment, Food, and Rural Affairs Department for Energy and Climate Change Department for Health Department for Transport English Heritage Environment Agency Government Office for the West Midlands (representative for planning and housing network) Natural England Scottish Government (via SEA Gateway)

Meetings of this group were held at the scoping stage of the AoS report and as part of the wider environmental appraisal process. Feedback from the group, including a formal 5 week consultation on a draft scoping report, helped inform the process, option development and refinement. Further details about the function of this group are provided in the Appraisal of Sustainability report.


HS2 Record of Stakeholder Engagement

4. Stakeholder Meetings
4.1 In addition to their representation on the formal stakeholders groups, some of the organisations identified above had separate meetings with HS2. We also met a number of other stakeholders for oneoff meetings during 2009. These included:
Balfour Beatty Berkshire Strategic Transport Forum Birmingham International Airport British Airways Central Japan Railway Company Civil Aviation Authority Disabled Persons Transport Advisory Committee Embassy of France Economic Council First Group plc Heathrow Express HS1 Ltd International Union of Railways (UIC) Joint Local Government Channel Tunnel Initiative And Government Departments where necessary London (Heathrow) Airlines Consultative Committee London Travelwatch Manchester Airport Passenger Transport Executive Group Scottish Government Sydney and London Properties The NEC Group, Birmingham Tourism Advisory Council TRANSEC UK Border Agency UK Ultraspeed Welsh Assembly Government West Midlands Joint Strategy Investment Board


The information presented in this document describes, at a high level, the wide programme of engagement HS2 had with key stakeholders. This provided a very important contribution to the project and where possible and relevant we have tried to reflect the information gained in our analysis. However, we also recognise that the findings and conclusions in the main report are those of HS2 alone and have not been explicitly endorsed by all stakeholders that have been involved.


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