You are on page 1of 42

Packaging and Marking

Guide For DoD

Defense Contract Management Agency


March 2014

1
FOREWORD
This Booklet has not been officially adopted by DoD.
It is prepared as an informational guide for familiarization purposes only and is
not intended to take the place of contractual requirements, specifications or
regulations. The information contained herein is derived from current
government packaging documents, pamphlets and technical manuals and is
used for instructional purposes only.

March 2014

Originally Compiled by
Ted Hollanders,
DCMA Packaging Specialist (Retired)
Revised & Updated by the
DCMAO-LSP Packaging Group
Packaging.Inbox@dcma.mil

DISTRIBUTION UNLIMITED
CREDITS: SOME PACKAGING & PRESERVATION ILLUSTRATIONS
COURTESY OF STU CRYSEL, AMCPSCC, TOBYHANNA PA
2
Locations of Packaging
Requirements in
Solicitations & Contracts

Section A - Solicitation / Contract Form


Section B - Supplies & Services
Section C - Description/Specs/Statement of Work
Section D - Packaging & Marking
Section E - Inspection & Acceptance
Section F - Deliveries or Performance
Section I - Contract Clauses
Section J - Attachments

• CID’s (Commercial Item Descriptions)


• Military or Federal Specifications
• Aperture Cards & Drawings
• Special Packaging Instructions
• DLA Master Solicitations
• FAR & DFARS clauses
• Product Specifications
• Military Standard Drawings (MS)
• Industry Standards (ASTM’s)
• Packaging Requirement Codes

* Review entire contract/solicitation 3


HAZARDOUS MATERIALS

In addition to Contractual Requirements -


MUST be Packaged in accordance with the
appropriate Modal Regulation:
• Title 49 CFR for Land
• IMO/IMDG for Water
• ICAO/ IATA for Commercial Air
• AFMAN 24-204_IP* for Military Air
*INTERSERVICE: DLAI 4145.3 / TM 38-250 /
NAVSUP PUB 505 / MCO P4030.19J

Must be marked and labeled in accordance with the


appropriate Modal Regulations and when specified,
MIL-STD-129.

In case of conflicting information, the appropriate


Modal Regulations take precedence.

4
ASTM D-3951
Standard Practice for Commercial Packaging
(Latest Revision is ASTM D3951-10)

Some items which packaging IAW ASTM D-3951 may be appropriate


include but are not limited to:

Items Intended for Immediate Use

Items for fulfilment of Not-Mission Capable Supply

Items Intended for Depot Consumption

Shipped small parcel post (CONUS only), Not for Stock

Designated as Direct Vendor Deliveries (CONUS only)

For shipments to DoD, the marking shall be IAW MIL-STD-129 (ASTM D3951-10)

The decision to utilize commercial packaging is made by packaging technical


personnel at the Procuring (buying) activity prior to RFQ or solicitation.
5
MIL-STD-2073-1E
w/CHANGE 1
(7 January 2011)
Standard Practice for Military Packaging
Applies to items for which military packaging is required to meet operational
demands. These items include, but are not limited to items:
(a) Delivered during wartime for deployment with or sustainment to
operational units.
(b) Requiring reusable containers.
(c) Intended for delivery-at-sea.
(d) Intended to enter the Defense Transportation and Distribution System
and when storage is expected to exceed 6 months.

APPENDICES

• APPENDIX A - DEVELOPMENT OF MILITARY PACKAGING REQUIREMENTS

• APPENDIX B - FACTORS & FORMULAE ESTABLISHING MILITARY PACKAGING QUP & ICQ

• APPENDIX C - CONTAINERS

• APPENDIX D - DEVELOPMENT OF MILITARY PACKAGING REQUIREMENTS FOR KITS (PARTS &


MODIFICATION)

• APPENDIX E - MILITARY PACKAGING DATA FORMS

• APPENDIX F - MILITARY PACKAGING DESIGN VALIDATION PROVISIONS

• APPENDIX G - QUALITY ASSURANCE PROVISIONS

• APPENDIX H - PROCEDURES FOR COMPLIANCE WITH CONTAINER DESIGN RETRIEVAL SYSTEM


(CDRS) REQUIREMENTS.

• APPENDIX J - MILITARY PACKAGING REQUIREMENT CODES

(Some contracts cite MIL-STD-2073-1D)


6
Military Packaging
Military Packaging. A means of specifying the military preservation and packing
that a given item requires to ensure that it is not degraded during shipment and storage.

Military Preservation. Application of materials and/or methods designed to protect


an item during shipment, handling, indeterminate storage and distribution to consignees
worldwide.

Military Packing. Application of any exterior protective methods, materials, or


devices to assure the integrity of the preserved item as follows: (next slide)

7
Military Packing
Military Packing. Application of any exterior protective methods, materials, or
devices to assure the integrity of the preserved item as follows:

LEVEL A
Protection required to meet the most severe worldwide shipment, handling and
storage conditions.

A Level A pack must, in tandem with the applied method


of preservation, be capable of protecting material from the
effects of direct exposure to extremes of climate, terrain,
and operational and transportation environments.

Examples of containers used for Level A packing


requirements include, but are not limited to, overseas
type wood boxes, and plastic and metal reusable containers.

LEVEL B
Protection required to meet moderate worldwide shipment, handling and storage
conditions..

A Level B pack must, in tandem with the applied preservation, to be capable of


protecting material not directly exposed to extremes off climate, terrain, and
operational and transportation environments.

Examples of containers used for Level B packing requirements


include, but are not limited to, domestic wood crates,
weather-resistant fiberboard containers, fast pack containers,
weather-resistant fiber drums, and
weather-resistant paper and multi-wall shipping sacks.

Minimal packing requirements. When anticipated logistics paths indicate that items
requiring military preservation, as outlined in this standard, will not be exposed to shipping
environments more severe than those normally encountered in the commercial distribution
system, military packing requirements need not be implemented. Acceptable minimal
packing requirements for shipments of this nature are listed in table J-IXb.
8
FIVE BASIC METHODS
OF MILITARY PRESERVATION
Method 10 - Physical protection
Method 20 - Preservative coating only
Method 30 - Waterproof protection
Method 40 - Watervaporproof protection
Method 50 - Watervaporproof protection with desiccant
• Protection from physical damage and mechanical
malfunction is required for all methods of preservation
• When methods require chipboard or fiberboard containers
within the bag, the corners and edges of the containers shall
be blunted
• When a transparent unit pack is specified, the preliminary
wrapping shall also be transparent
• Preliminary wrapping materials in contact with any item
coated with a preservative shall be greaseproof
• When flexible bags are used, the volume of trapped air
within the bag shall be kept to a minimum by compressing
the bag around the contents, or by carefully drawing a
vacuum inside the bag
• When specific methods require using a bag or container,
preliminary wrapping, cushioning or other dunnage material
shall be applied as necessary to protect the item, the bag, and
the container from all projections or sharp edges of the item
as well as to restrict movement of the item within the unit
pack.
Method 50 requires desiccant, humidity indicator and Method 50 Label(s) 9
Method 10
Physical Protection

Types of items to be preserved Method 10:

Plastic, Ceramics, Glass, Painted Metal, Finished Wood Products.

Unpreserved items shall be provided protection from physical


damage and mechanical malfunction. Cushioning materials,
dunnage, blocking and bracing shall be applied as required to
protect the items and the enclosing media and restrict the
movement of the item within the container. 10
Method 20
Physical Protection with Preservative
(with greaseproof wrap, as required)

• Preservative shall be applied directly after cleaning and drying


• Contact preservative coated items shall be wrapped in material
conforming to MIL-PRF-121 or QQ-A-1876

11
Method 31
Waterproof Bag, Heat Sealed

When specified in the contract or order, a carton or box shall be


required to effect the unit container and the primary cushioning
specified in the contract or order shall be placed between the
outside of the bag and the inside of the carton or box
12
Method 32
Container, Waterproof Bag, Heat Sealed

13
Method 33
Greaseproof – Waterproof bag, heat sealed

14
Method 41
Watervaporproof bag, heat sealed

For electrostatic protection refer to 5.2.4.1.


5.2.4.1 - ESDS items shall be preservedin accordance with table J-Ia,
Code "GX" 15
Method 42
Container, Watervaporproof bag, heat sealed, Container

16
Method 43
Floating Watervaporproof Bag, Heat Sealed

When the outer container becomes the shipping container, it shall be


marked as a shipping container in accordance with MIL-STD-129; the
bag shall be marked as a unit pack in accordance with MIL-STD-129 17
Method 44
Rigid Container (other than metal)

18
Method 45
Rigid Metal Container, Sealed

19
Method 51
Watervaporproof Bag with Desiccant, Heat Sealed

• The bag size shall be of sufficient surface area to permit two


subsequent resealings.
• The humidity indicator shall be firmly secured directly behind the
inspection window or immediately within the closure seal of the
container.

20
Method 52
Container, Watervaporproof Bag w/Desiccant, Heat
Sealed, Container

Under no circumstances shall desiccant be permitted to come in direct


contact with critical surfaces of the enclosed item.

21
Sample Worksheet
MIL-STD-2073-1E Worksheet
PURPOSE: To translate packaging requirements from Orders or Contracts which specify Packaging Requirements Codes in accordance
with MIL-STD-2073-1E
Contractor: Contract Number:

Procuring Office: Item Description:

HEADING DETAIL TABLE CODE REQUIREMENT


Quantity per Unit Page 142
QUP
Pack Para. J.4.3
Intermediate
Page 143
ICQ Container
Para J.4.11
Quantity
Method
MOP J.I or J.Ia
Preservation

Cleaning and
CD J.II
Drying

Preservative
PM J.III
Material

WM Wrap Material J.IV

Cushioning /
CUD J.V
Dunnage Material

Cushioning
CT J.VI
Thickness

Unit Pack
UC J.VII
Container

Intermediate
IC J.VII
Container

Unit Container
UCL J.VIII
Level
Optional
OPI Procedure J.VIIIa
Indicator
Level A Military
PACK J.IX
Packing

Level B Military
PACK J.IXa
Packing

PACK Minimal Packing J.IXb

SP MK Special Marking J.X

22
MIL-STD-20731E(1)
PACKAGING REQUIREMENT CODES
(PRC)
QUP (QUANTITY PER UNIT PACK) Para. J.4.3

States the quantity per unit pack in the clear up to 999. BLK will be used for Bulk
and ZZZ for Special Requirements listed in supplemental data or drawings

ICQ (INTERMEDIATE CONTAINER QUANTITY) Para J.4.11

When intermediate containers are used, the number of unit packs per intermediate
containers up to 100 will be listed in the clear. Other codes may be AAA, XXX or ZZZ.

PRESERVATION Table J.I, & J.Ia

Method of Preservation will be a two (2) digit code derived from the tables. Table
J.I information is for the preservation methods and submethods established by Para. 5.2.3
Table J.Ia codes are for packaging procedures which are regularly used and require a
more detailed description than allowed by the basic code and yet do not require the use of
special packaging instructions.

CLEANING & DRYING PROCEDURES Table J.II

This is a one (1) digit code sometimes shown as CLN/DRY or C/D.

PRESERVATIVE MATERIAL Table J.III

A two (2) digit code. Refers to the type of material to be used to coat the item.
Table J-III lists contact preservative material in alphanumeric order.

WRAPS Table J.IV

A two (2) digit code. This is a listing of what the item will be wrapped in after it has
been properly preserved.

23
CUSHIONING AND DUNNAGE Table J.V

A two (2) digit code. Codes listing the cushioning and dunnage material that will be
utilized after the item has been wrapped. This material will usually be placed between
the wrapped item and the inside of the unit container

CUSHIONING THICKNESS Table J.VI

One (1) digit code listing the minimum thickness that is required between the unit
and the unit container in any one direction.

UNIT CONTAINER Table J.VII

Two (2) digit code listing the type of container into which the item will be placed.

INTERMEDIATE CONTAINER Table J.VII

Two (2) digit code listing the type of container that is to be used if an intermediate
container is necessary.

UNIT CONTAINER LEVEL Table J.VIII

One (1) digit:

"O" - Denotes the unit container is not an acceptable shipping container.

"A" or "B" - Denotes if the container is an acceptable shipping container and what
the highest level of protection will be afforded by this container.

"Z" - Indicates that the container requires special considerations (air only, inside
storage only, etc.)

OPI (Optional Procedure Indicator) Table J.VIIIa

"A" is indicated if packaging is in accordance with a specification or a special


packaging instruction.
"M" indicates that all packaging data is mandatory for compliance and no
substitutions are permitted.
"O" indicates that options can be exercised as to specific method of preservation or
DoD approved packaging materials to be used. However, basic preservation method shall
be retained and unit package dimensions shall not be increased by more than one inch.
Equal or better protection shall be given the item and there shall be no increase in the
package cost.

24
MILITARY PACKING Table J.IX & IXa

One (1) digit code. Indicates the type of shipping container for MILITARY packing.

MINIMAL PACKING Table J.IXb

One (1) digit code. Indicates the type of shipping container for Minimal packing.

SPECIAL MARKINGS Table J.X

Two (2) digit code. If more than one code or a combination of codes not included in
the table must be specified, "ZZ" will be annotated which indicates that supplemental
data is listed elsewhere.

Some contracts will show the following information:

UNIT PACK WEIGHT

Five (5) digit numerical code. It shows the actual unit pack weight in the clear to the
nearest on tenth of a pound. The decimal point does not show.

UNIT PACK SIZE


LGTH WDTH DPTH

Four (4) digit numerical code. This code shows the outside dimensions in the clear
to the nearest tenth of an inch in the order of length, width and depth (or height). The
decimal points do not show. (Example: 0035 = 3 1/2")

UNIT PACK CUBE


WH CUB 1000th

Four (4) digits for the whole cube and three (3) digits in the 1000th column. These
seven (7) numbers indicate the actual cube of the unit pack to the nearest one thousandth
of a cubic foot up to 9,999.999 cubic feet.

Packaging Code Lookup Tool


https://camphill.leidos.com/code_lookup.nsf/codecheck
25
MIL-STD-2073-1E(1)
Paragraph 5.7 Quality Assurance Provisions. Unless otherwise
specified in the contract or purchase order, the contractor is
responsible for the performance of all quality assurance
requirements as specified in Appendix G

Quality Assurance Provisions


Appendix G

G.4 Preservation Inspections

G.4.1 Visual Preservation Examinations

G.4.2 Leakage Test (Method 5009 *)


• Vacuum Retention Technique
• Submersion or Immersion Technique
• Pneumatic Pressure Technique
• Hot Water Technique
• Squeeze Technique

G.4.3 Heat-Sealed Seam Test (Method 2024*)

G.5 Packing Inspections


G.5.1 Examination procedures (Refer to MIL-STD-2073-1E(1)
for complete list)

* See MIL-STD-3010 for additional information on test


methods and documentation format.
26
Inspection Provisions
Table G-I. Preservation Inspection Provisions.

* Some of the included visual inspections are:


• Item contaminated by handling after cleaning.
• Contaminated wiping cloths or compressed air used.
• Preservative not as specified.
• Excessive Preservative.
• Wrap not as specified.
• Cushioning material or thickness not as specified.
• Interior unit container corners not blunted.
• Excessive looseness in unit container.
• Weight & cube of unit pack exceeds maximum allowable.
• Incorrect QUP
• Marking omitted, incorrect or illegible 2/3/4/

2/ For methods 42 and 52, unit pack marking of MIL-STD-129 shall be applied to the barrier bag
as well as the outer container.
3/ When a box or container is used to effect the unit pack of methods 31, 33, 41 and 51, unit pack
markings of MIL-STD-129 shall be applied to the barrier bag as well as the box specified to effect
the unit pack.
4/ When the unit pack is also used as the shipping container, then the markings applicable for
shipment shall be applied to the exterior container in accordance with MIL-STD-129.

Table G-II. Leakage and heat-sealed seam


test provisions.
Table provides method/submethod and required leak and or heat-
sealed seam test.

* See MIL-STD-2073-1, Table G.I for complete list. 27


Package Markings
There are four types of Basic Markings

1. Identification Marking

NSN - (National Stock Number)


CAGE Code
PN - (Part #)
Nomenclature (Not always required on exterior containers)
Quantity and unit of issue
Contract number
Military Method and date of unit preservation
Gross Weight (Exterior containers)
Shelf Life Information (if applicable)
Serial Numbers (if applicable)

2. Identification Bar Code Markings

NSN (& Serial Number) for unit and intermediate packs


NSN, Contract number, CAGE, CLIN, Shipment Number (&
Serial Number) on exterior shipping containers

3. Address Markings

Uses Military Shipping Label (MSL).


Transportation Control Number (TCN), DODAAC of Ultimate
Consignee, and Piece Number must be bar coded when
shipment is destined into the Defense Transportation System
2D Bar Coding of MSL Information, TCMD data and line item
supply data.

4. Special Markings

Hazardous Material
Set Marking, Project Code
Warranty, Manufactured, Cured or Assembled Date
Expiration, Inspection or Pack Date
Arrows, Fragile, Special Handling, etc. 28
UID and RFID
Unit & Intermediate Container
Label Example

2910-00-456-7416
CAGE 57685
PN 341
CARBURETOR
1 EA
DAA625-03-C-1056
M41 02/08
MFD DATE 01/08
EXP DATE 01/09
SER NO 1157 1157
*MFD and EXP Date for Shelf Life Items and Serial Numbers only if Applicable.

ID DATA
INCLUDES UII(s)

*Application of the linear bar codes is not required when the 2D (PDF417) identification symbol is used. 29
Unit & Intermediate Containers
with linear (Code 39) bar codes

*For units without UII

Unit & Intermediate Containers


with 2D (PDF417) symbol*

*For units with UII 30


Exterior Container Label Example

2910-00-456-7416
CAGE 57685
PN 341
3 EA
DAA625-07-M-1056
M41 02/08
WT 30
ID DATA
INCLUDES UII(s)

*Application of the linear bar codes is not required when the 2D (PDF417) identification symbol is used.
31
Exterior Containers with linear
(Code 39) bar codes

*For containers without UII

Exterior Containers with


2D (PDF417) symbol*

*For containers with UII 32


Military Shipping Label (MSL)
Sample – CONUS Shipment

The label contains Address Markings


The 2D Bar Code contains Address Markings and Inventory
Control Information
DTR Part II Appendix L Paragraph O provides information on the construct
of a TCN when there is no TCN and no Requisition Document Number
(MILSTRIP/DLMS) identified in the contract/purchase order/delivery order.
33
Special Markings

• Shelf-life
• Project Code
• Fragile/ Delicate
• Method 50
• Expedited Handling
• Hazardous Materials

34
Special Markings

Shelf-life
Shown below identification data on
unit, intermediate and exterior
containers

• TYPE I (non-extendable):
MFD DATE 10/01
EXP DATE 10/06

• TYPE II (extendable):
ASSEMBLED DATE 10/01
INSP/TEST DATE 10/04

• RUBBER or ELASTOMER (TYPE I OR II):


CURED DATE 4Q01
INSP/TEST DATE 4Q05

35
Special Markings
Project Code

Special Handling

Method 50

Electrostatic Discharge (ESD) Sensitive

Unit Pack Intermediate


and Exterior
Pack 36
Special Markings

Expedited Handling

37
Special Markings
DOT Hazardous Materials

• Proper Shipping Name


• UN Number
• Hazard Labels

Cargo Aircraft Only Label UN Performance Specification

Package Orientation Marking

38
HEAT TREATED
Wood Packaging Material

Required for all Wood Packaging Material (WPM). WPM is


defined as wood pallets, skids, load boards, pallet collars,
wooden boxes, reels, dunnage, crates, frames, and cleats.

(a) Trademark - Symbol, logo or name of the accredited agency


(b) Facility - product manufacturer name, brand or assigned mill number
(c) Heat Treated Mark - (HT or DH-when dielectric heating is used)
(d) Country Code - The two letter ISO country abbreviation
(e) Approved International Symbol for compliant wood packing material.
(f) Indication for use as dunnage (DUN or DUNNAGE).

39
MIL-STD-147
Palletization
Standard Pallet Loads on a
40” x 48” pallet

• 43 Inches in Length (1.5 inch overhang on each side)


• 52 Inches in Width (2 inch overhang on each side)
• 54 Inches in Height (includes pallet)
• 3000 Lbs. Max Gross Weight
• Provides bonding methods and load patterns

* MIL-STD-147 1E1 (23 DEC 13) - WPM to include dunnage, shall comply
and be marked IAW ISPM 15 requirements.

40
Radio Frequency Identification
RFID
(Passive)

• DFARS Clause 252.211-7006 (Sep 2011)

• Tags that meet the EPCglobal™ Class 1


Generation 2 standard and are globally unique.

• Applied at case and palletized-unit-load levels

• WAWF used to submit advance shipment notice


(ASN) with RFID tag IDs

• Affixed at appropriate locations IAW MIL-STD-129


tag placement specifications

Official Website
http://www.acq.osd.mil/log/sci/ait.html
Contains List of “Ship to” Locations and
Supplier Guide 41
Useful Websites
RFID
http://www.acq.osd.mil/log/sci/ait.html
Packaging Code Look-up
https://camphill.leidos.com/code_lookup.nsf/codecheck
Defense and Federal Specifications
http://quicksearch.dla.mil/
DLA Land and Maritime Packaging
http://www.landandmaritime.dla.mil/offices/packaging/pkgsitemap.asp
American Lumber Standard Committee (WPM)
http://www.alsc.org/WPM_summary_mod.htm

Key Specifications
MIL-STD-2073-1E Standard Practice for Military Packaging

MIL-STD-2073-1D Standard Practice for Military Packaging


MIL-STD-129 Military Marking for Shipments and Storage
MIL-STD-147 Palletized Unit Loads
MIL-DTL-117 Bags, Heat-Sealable
MIL-DTL-6060 Bags, Watervaporproof, Heat-Sealable, Complex
MIL-STD-3010 Test Procedures for Packaging Materials
ASTM D3951 Standard Practice for Commercial Packaging
ASTM D1974 Standard Practice for Methods of Closing, Sealing, and
Reinforcing Fiberboard Boxes
ASTM D5168 Standard Practice for Fabrication and Closure of Triple
Wall Corrugated Fiberboard Containers

* Refer to contract/solicitation for appropriate revision (and change


number) of specification
42