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Regular Meeting of the Board of Trustees

October Board Meeting held on November 14, 2018

Members Present: Marie Black

Dr. Imogene Mixson
Bill Johnson
Christina Faulkner

Also Present: Sandra Holmes, Library Director

Jewnita Clark, Administrative Assistant

Absent: Marian Jenkins

Marie Black called the meeting to order at 9:05 a.m.

Minutes from September. Bill Johnson moved to have the September minutes approved and
Dr. Imogene Mixson seconded. All were in favor and the motion passed.

New Board Member. Christina Faulkner (effective 20 November 18). She is an employee with
the Southern Star here in Ozark. She is replacing Mrs. Jewnita Clark.

Circulation Report. Statistics for October are down. 633 for the circulation count for October.
Our patrons are depending mostly on the use of our computers.

Financial Report. We are doing fine. September completed our fiscal year and we are now
beginning FY 2018-2019. However, we must depend upon the County and City appropriations
to see us through. All codes are the ending totals for this fiscal year.

Old Business.
A. Library Update. Sandra and Jeff Devine submitted a $100,000 application for a grant
through Army Aviation Federal Credit Union. We are awaiting approval and should hear
something soon.

B. We have another yearly State report due December 15, 2018 to Alabama Public Library
Service which includes all of our statistics and financial transactions. Our Statement of
Fiscal Responsibility listing all money we spent on State Aid for the year is due January
1, 2019.

New Business
A. Personnel changes: Jewnita Clark, Administrative Assistant replaced Jennifer Simpson.

B. State Sales Tax. Marie Black and Bill Johnson will talk with Mayor Bunting reference
across the board State Sales Tax exemption.
C. New Building Information. J. Michael Lee Associates, Inc. Architects passed out
copies of the building layout for the board to review. We will meet back again with the
Architects after the Thanksgiving holiday week for another meeting for questions and

D. Christmas Luncheon. We will host our annual Christmas Luncheon on December 10,
2018. It is a potluck luncheon and the Library Board will supply the meats. Bill
Johnson suggested we make a printed program with employee’s name and job title to
recognize these wonderful people. We also need to make sure the employees can come.
Bill also suggested we place our employee’s in the Southern Star complete with their
names and a group photo. Bill Johnson made a motion to approve the Christmas Bonus
increase to $150.00 and Dr. Imogene Mixson seconded. All were in favor and the
motion passed.

The meeting was adjourned at 10:19 a.m., and the next meeting will be held on January 9, 2019
at 9 a.m.

Respectfully submitted by _________________

Approved by Secretary _________________