Hanley Castle Parish Council

Minutes of the Parish Council Meeting held on Thursday, 15th November 2018 at
Hanley Swan Village Hall

Present: Councillors: Sue Roberts (Chairman), Sarah Darwent,

Alison Bolton, Wendy Roberts-Powell, Bob Lamb.

Apologies: Cllrs Alex Walker John Taverner, Sue Adeney,

Peter Goodyear, Marjorie Nelson (PPWs), County Councillor Tom Wells

In Attendance: Rebecca Abunassar (Clerk), DCllr Andrea Morgan, DCllr Mike Morgan
4 parishioners

129/18 Welcome & Apologies The Chairman welcomed all present to the
November Meeting of the Parish Council and accepted the apologies submitted to
the Clerk.

130/18 Declarations of Interest & Dispensation Requests from Councillors

a) Register of Interests: Councillors were reminded that they should have updated
their register of interests and sent them to the Monitoring Officer at MHDC.
b) To declare any Disclosable Pecuniary Interests in items on the agenda and their
nature: None declared
c) To declare any Other Disclosable Interests in items on the agenda and their nature:
None received
d) To consider and agree all requests from Councillors for the Council to Grant a
Dispensation (S33 of the Localism Act 2011) – None received

Closure of the meeting to allow parishioners present to speak on any matters

relating to the Parish.
Bill Bell spoke about the broadband project being undertaken in the Hanley Castle/
Rhydd area to try and improve the broadband provision in the area. He said there were
approximately 200 properties affected and that a meeting was going to be held at 7pm
on the 28th November at Severn End to try and progress it. He asked if the Parish
Council would support the project by assisting them financially with the admin costs. He
said the costs were £158.28 mainly for postage. (It was voted on by the Councillors
under 133/18 Finance and agreed). Cllr Morgan suggested that Simon Smith at MHDC
was contacted as he was the Economic Development Officer and should be able to
assist with a list of businesses in the parish.
Jackie Bass asked if there was any news on the transfer of ownership of the Orchard
land. Cllr Roberts said it was still in the hands of the solicitors.
Defibrillators for the parish were raised; a meeting had been held in The Swan and
pledges of over £2000 had been received. It had been proposed to have one at the
Primary School, one by the Swan Inn, one by the High School and one in the telephone
box and a separate bank account for them. The Parish Council were asked to consider a
contribution to the maintenance of them. It was suggested to use the remainder of the
Anne Ballinger money to purchase 1 of the defibrillators as well as the provision of
maintenance funds.
ACTION: The Clerk to get confirmed quotations and clarify the funds remaining
from Anne Ballinger legacy.

131/18 Minutes: The Minutes of the Meeting held on 18th October 2018 had been
previously circulated and the minutes were approved and signed.

132/18 Matters Arising & Progress Reports not Listed elsewhere on the
Agenda:

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Min 72c/18: Bin for Hanley Castle – MHDC Conservation Team had been in contact with
the clerk regarding possible locations and close to the school would be suggested. Cllr
Roberts had spoken to the school.
ACTION: The Clerk to liaise with the Conservation Team, Cllr Roberts to
continue to liaise with the school.
Bin by the Primary School: The Clerk had made contact with MHDC who confirmed that
they would collect waste from bin located close to the Primary School and playing field
as long as it was not solely for dog waste. The Clerk had sent details of the bin
proposed for use and was waiting for a site visit to be arranged to approve its siting.
Cllr Roberts said that she would arrange for a bin previously bought to be set up close
to the play area.
ACTION: The Clerk to liaise with MHDC Officer.

133/18 Finance:
a) Payment of Accounts: Members approved the payments of accounts as in the
presented schedule in Appendix 1.
b) Notification of receipts received: 2nd installation of precept
c) Budget considerations: The Clerk asked for any budget considerations to be sent to
her by the end of December to enable them to be considered for the budget. It was
proposed to make a consideration for the bench repair.
ACTION: The Clerk to draft a budget for consideration including bench repair.
d) Internet Banking: The Clerk said she was going to look into setting up internet
banking capability for the Parish Council.
ACTION: The Clerk to contact Lloyds Bank
e) Defibrillators: Cllrs agreed to provide £200 a year for the maintenance of
defibrillators and to allocate the remainder of the Anne Ballinger legacy to the project

134/18 Planning:
a) To Consider the following applications referred by MHDC for consultation:

18/01536/FUL Mayfield Picken End Hanley Swan Worcester WR8 0DQ Proposed new dwelling

No Objection

ACTION: The Clerk to respond to MHDC

b) To consider under the Scheme of Delegation any Planning Applications received

between the publication of the agenda and the Meeting: None

c) Details of Decision Notices Received to-date: -

18/01257/HP Northview Hanley New Garage / Outbuilding, to replace existing sheds etc, Approved
Swan Worcester to provide storage for garden maintenance equipment,
WR8 0DN workshop and vehicle storage.

18/01352/HP 6 Horton Lea Hanley Removal of existing ground floor rear extension with Approved
Swan Worcester replacement ground floor lean to extension. Removal of
WR8 0DP front elevation porch, construction of two storey side
extension.

18/01110/HP 4 Coverfield Hanley Side and rear 2 storey extension. Approved

Swan Worcester
WR8 0EG

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d) Details of enforcement action: None taken

e) Details of Appeal Notices Received: None received

135/18 Highway Matters

a) ) Road Safety Matters– VAS ordered was being ordered. Hannah Davies was to
arrange for instalment of a new VAS post and for monitoring strips by Highball to be
ordered as they would not approve a second set of white gates. It was agreed to
arrange a follow up meeting with Hannah Davies to discuss all outstanding issues.
b) Works for Lengthsman – Cllr Darwent thanked the Lengthsman for the work he had
undertaken by Yew Tree House. The parish footways required cutting back of
overhanging areas so the Clerk would ask the Lengthsman to inspect the path to the
Three Counties.
It was asked that John Bunn be contacted to ask about cutting back of his hedgerow to
improve visibility on the approach into Hanley Swan.
ACTION: The Clerk to contact the Lengthsman and Cllr Roberts to contact Mr
Bunn.

136/18 District & County Councillors Reports

a. District Cllrs Morgan: DCllrs Andrea & Mike Morgan updated the Parish Council on
activity at MHDC. There was a large meeting to discuss the proposed housing on land at
Newland which was the first big application under the SWDP.
They wished the Council good luck with the NHDP Referendum on the 29th November
b. County Cllr Tom Wells: Cllr Wells was not present.

137/18 Report of the:

a) Parish Paths Warden & Tree Warden (Peter Goodyear) – No report received
b) Pond Wardens (Neil & Gigi Verlander) – Report received and read out in the
meeting.
c) Playing Field Warden (Graham Holmes) – No report received.
d) Local Police – Report Circulated ahead of the meeting

138/18 Neighbourhood Development Plan – The Referendum date was set for
29th November and voting cards had been delivered. Cllr Lamb said that Cllr Adeney
would help run a workshop for the Councillors in the New Year. Cllr Darwent & Adeney
had attended the South Worcestershire Development Plan Review at County Hall and
Cllr Darwent briefed the Council on the meeting. She explained that there was a call for
sites throughout the districts and that they would be reviewed next year. She also said
that there would be no major reclassification of villages within the review.
ACTION: Cllr Lamb & Cllr Adeney to arrange for a handover workshop.

139/18 Correspondence
a) Defibrillator funding request from the VHMC – this was discussed under the open
forum and it was agreed that the Parish Council would provide a financial contribution
towards enabling 5 defibrillators to be located within the Parish.
b) Library Services Transformation Programme – Briefing on 14th November,
consultation until 2nd February
c) Community Engagement Workshop for Clerks & Councillors – 27th November 7pm-
9pm.
ACTION: Cllr Roberts to continue to liaise with the Upton Library Trustees.

140/18 Topics raised by Councillors, Committees, Clerk & Parishioners –

a) Cllr Lamb Letter of Resignation – Cllr Roberts said it was with great sadness that she
had accepted Cllr Lambs’ letter of resignation from the Parish Council with effect from
the 1st December. She thanked him for all his hard work whilst in the role of Councillor
especially for leading and delivering the NHP and for his hard work on the Playground

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project. He would be greatly missed especially for his contribution to the planning
application considerations and contributions to the Parish Link.
The Council all thanked him for his hard work over the years.

141/18 Councillors reports and items for future agenda: No items identified

142/18 Date of Next Scheduled Meeting: 17th January 2019

Signed ……………………………… Date: 17th January 2019

Chairman

Appendix 1: Schedule of Payments & Receipts 15th November 2018

Payment of Accounts: The under mentioned accounts were approved:

Print & Design NHDP Printing 54.00

Steve Allard & Son War Memorial Clean & repair 828.00
Gregory Key Grass cutting Chapman's Orchard 360.00
New Farm October Cuts 693.60
The Clerk November Clerk Duties 406.00
SWARCO VAS Deposit 1110.00
Total 3451.60

Signed ……………………………………… Date: 17th January 2019

Chairman

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