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Jefferson County Sheriff’s Office Executive Summary Hillsboro Police Department January 10"-January 14*, 2019 The following report concerning the City of Hillsboro Police Department outlines the Sheriff's Office role and issues addressed responding to the City’s request for support. Most importantly, are critical recommendations for keeping their Police Officers safe, ensuring citizens get the best protection within their resources, justice for citizens when they are victims of crime, and the city reduces their liability exposure to prevent catastrophic civil payouts. The report summarizes some of the issues identified since meeting on January 10". This report isin preparation for the council meeting schedule for January 15", Criminal investigation Request and Response: (On January 9, 2019 we received a request from the City of Hillsboro to investigate alleged criminal behavior of Police Officers with the City of Hillsboro Police Department. The allegations focused on theft of city monies via falsifying documents for working hours. On January 10, 2029, around 8:30 A.M., we ‘met with Mayor Joe Phillips, and City Administrator Jesse Wallis. As a result of that conversation, two investigators from the Criminal Investigations Section were assigned the task of investigating the allegations, Non-Criminal issues Demanding Attention City Administrator Wallis and Mayor Phillips shared concerning information relating to internal issues within the police department. NOTE* The Sheriff's Office does not investigate Human Resource issues externally. Frequent requests from taxing entities throughout Jefferson County promulgated a letter to all taxing entities around the New Year outlining our response (a copy of the letter is attached with this summary). However, the issues that were brought to our attention were so egregious and alarming, that this situation demanded intervention for the Safety and Security of Hillsboro and Jefferson County. The issues went far beyond poor leadership and harassment, they impacted the safety of police officers and every resident. It should also be noted that two Hillsboro Police Officers recognized the seriousness of the issues, and docume in the form of a Grievance to City Le is Grievances outlined inappropriate behavior, inappropriate use and downloads of inappropriate ‘material, and violation of administrate rules common to employment. Leadership and Supervision ‘As a result of the criminal investigation, there was no leadership at the Police Department. From a historical perspective, Hillsboro has not had supervision on every shift because of their size and resources, but the basic role of police supervision is to ensure compliance with organizational policies and procedures. Without supervision on every shift, compliance and continuity are difficult. in the absence of supervision, and considering the criminal investigation, we agreed to provide emergency leadership support to the Hillsboro Police Department for al shifts. ‘Throughout the day (January 10"), we were briefed as the criminal investigation progressed and learned of other information related to the workings of the Hillsboro Police Department. As a result of information that was obtained, we immediately coordinated support from our CALEA and Special Operations Divisions to support basic law enforcement functions in the City of Hillsboro. We agreed to ‘meet back at their City Hall at 3:30 for a meeting with government leadership and the Police Officers. ‘At approximately 3:30 P.M., we proceeded to the City of Hillsboro. In attendance were Sheriff Dave Marshak, Lt. Colonel Tim Whitney, Lieutenant Patrick Hawkins, Sergeant Matt Moore, and for the City of Hillsboro, Mayor Joe Philips, ity Administrator Jesse Wallis and 8-9 Part-time and Full-time police officers. Prior to our arrival, Mayor Phillips and CA Walls had already been speaking with the officers. Through open honest communication, we shared our goal of immediately addressing issues that impacted their safety, the community, and the liability exposure of the City of Hillsboro. The Hillsboro Police Department has officers working twelve-hour (12) hour shifts, which is an accepted common practice/schedule for policing, We adjusted their schedules from 7-7 to 6-6 to coincide with the Sheriff's Office for supervision. Initial Findings: To prepare them and our Watch Commanders for the shift beginning at 6:00 P.M. and not knowing their experience levels, we discussed their capabilities, training, certifications, etc. The general “Immediate Issues Identified” outlined below attempt to describe some of the deficiencies, but there is difficulty in dissecting the multitude of problems that result from some of the brevity. For example, one officer that was hired admittedly was provided a firearm that he/she had not been trained on. When attempts to qualify he/she with a basic firearms qualification course failed, leadership chose to allow them to work anyway. Training a new officer from the academy included up to two weeks with another officer (not certified as. 2 Field Training Officer (FTO) and with no documentation) before being allowed to patrol on their own. In contrast, most police standards have a new police officer assigned to a police officer that is certified a8 Field Training Officer for 12 weeks. In that time, there is a documented training program to ensure the officer is trained. They are then on probation and continually evaluated prior to full employment. Immediate Issues Identified: No documented qualification for equipment they were provided including handguns, rifles, Tasers, etc. Lack of/or no policies for basic police functions Lack of knowledge of policies and procedures Lack of training on policies and procedures Lack of supervision Lack of documented training for nearly every police officer ‘Assignment of Lt, Patrick Hawkins Lt. Patrick Hawkins was directed to temporarily command the Hillsboro Police Department. The immediate scope of Lt. Hawkins assignment was to diagnose the extent of issues that needed to be addressed. In addition, he would coordinate the repair of critical components that impacted the safety of the officers and community. Arrangements were made to have every police officer trained and tested