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Civil Engineering Department University of Toronto
Table of Contents
1 — Overview 3 2 — Visibility and Stages of Applications 3 3 — The Steps Towards Admission 5 4 — New Account Registration 7 5 — The My Tasks Menu 8 6 — Tasks for Everyone 8 6.1 — Log out from the current session 8 6.2 — Update my contact information and password 8 6.3 — Review my important dates 8
7 — Tasks for Applicants 8 7.1 — Step one: Enter the basic information about yourself 8 7.2 — Step two: Provide contact information of your referees 13 7.3 — Step three: Entering grades 13
Web-based Graduate Admissions Guide to Potential Applicants Civil Engineering Department University of Toronto
1 — Overview
Thank you for considering to apply to the Department of Civil Engineering, University of Toronto, and welcome to the web-based graduate admissions web site. The web-based graduate admissions system in the Department of Civil Engineering is carefully designed and implemented to streamline the process for potential applicants, like you, to create and submit applications, as well as the process for the faculty members to select and review them. The objective is to replace the paper-based work flow by electronically storing all the information related to applications. Any new user who creates an account in the system automatically assumes the role of an applicant. After you have created your new account and logged in, you may create a new application, continue to complete all the information required for an application, and submit an application. Once your application has been submitted, you may check the status of the application on-line in the system. After a positive decision of admission is made, you will be promptly notified by an email message, and directed to accept or decline the offer on-line in the webbased system. At any time, you may also view the profiles of all the faculty members and research laboratories, and send reminders to referees. *Important Note: This guide is specifically designed to help all potential applicants who intend to use the web-based graduate admissions system to apply to the Department of Civil Engineering, University of Toronto. As an applicant, you are strongly encouraged to read this guide in its entirety. Important notes will be included in this guide, as well as helpful tips on how to best use the
your application becomes visible to the departmental faculty for review. it is the responsibility of the applicant to use the system appropriately. 4. Applications that are visible. The applicant may also choose to use the system to remind referees via email messages. When you are satisfied that all required information has been entered into the database. preferably two weeks before the actual application deadline. 2. Each faculty member can specify up to three research areas as his/her research interests in the profile. and degrees. including GPA. 1. Applications that have been submitted. you may decide to submit the application. 3. waiting for letters of reference to arrive. the system performs sanity checks to make sure that all required information has been entered. As it may take time for referees to complete their letters of reference. not all applications can be acted upon. an application may no longer be modified by you. an email message will be sent to you. Applications that are in preparation. the referees indicated by you in your application are immediately and automatically contacted by the system for the letters of reference. If there exist an overlapped area. country. You can also specify up to three research areas as your research interests in the application. and that there does not exist obvious conflicts or mistakes. and the research interests of applicants and faculty members match. and your application is immediately visible to the graduate administrators. Applications that have been started by you and partially entered into the system database are not visible to either the faculty members. the corresponding applicant and referee will be contacted via email messages to confirm the receipt of such a letter. but not yet to the faculty members for review. An application will remain invisible to the faculty members for review. While every effort has been made to make the system as easy to use as possible. or the graduate administrators. A faculty member can search and sort all visible applications using a variety of criteria. Applications that are visible. After submission. it may go through the following stages. They are only visible to you. it is strongly advised that you submit your application on-line as early as possible. The system compares these two sets of research areas.system. At the time of submission. After both letters of reference have been received by the system. Though faculty members can review all applications in the system. After passing the sanity checks. 2 — Visibility and Stages of Applications Throughout the lifetime of your application. we believe that it is worth the additional effort and time on your side. name. and who is in the process of completing such an application. After your application has been submitted to the system and all sanity checks have passed. who started the application. when the system is waiting for the letters of reference to arrive. As soon as a letter of reference has been received. As the system is designed to streamline the admissions process. the faculty member is able to indicate his/her interest in the . Two letters of reference are required for an application. visa status.
by either selecting the application for interview. After a number of faculty members have committed research funding to support an application.application. at which time an appropriate email notice will be sent to you by the system. Your application will be reviewed by the departmental faculty as soon as it becomes visible. A faculty member may select your application for a possible interview. The graduate administrators may also choose to verify the authenticity of the letters of reference by contacting your referees directly via email messages or phone calls. A faculty member does not have such authority. an email message will be automatically sent to you. Your decision is also viewable in the system. or by making a commitment to provide funding to support the admission of your application. when your application is displayed. including the list of faculty members interested in the application. at their discretion. an email message will be sent to you. During the authentication process. at which time your application enters the accepted stage. In either case. the name of the faculty member that you have selected as your supervisor is also displayed. or commit research funding to support the admission of your application. Your application will be authenticated by the graduate administrators if one or more of the faculty members have specified interests in the application. If your decision is positive. 2. As soon as your application becomes visible. If your application is deemed authentic after the authentication process is successfully completed. If you do not respond on-line before the response deadline expires. Each application in the system is in one of the following stages. we assume that you have declined the offer and the offer is withdrawn. the graduate administrators may check if you have paid the application fee. 5. Each offer of admission is associated with a response deadline. After your application is authenticated. or by using the official Web URL that you have provided. Only the graduate administrators or the graduate admissions committee have the authority to make admission decisions. it will enter the authenticated stage. If no faculty members have expressed interest in your application. 3. Your application becomes visible automatically if both letters of reference have been received. your application is moved into the responded stage. 4. The faculty members who have committed funding to your application will be notified of your decision via email messages. you may choose to respond with a positive or negative response. or for any other reason that the graduate administrators the rejected stage. 1. 6. or if your application does not meet the minimum admission standards. . and compare the course grades submitted on-line by you to those in your original and official transcripts. Upon receiving an offer. the graduate administrator or the graduate admissions committee may decide to accept your application with an offer of admission.
You may pay the application fee on-line or off-line. as well as in English. and collect the application fee of CAD $90. you are required to print one copy of the Application for Admission that you receive at the SGS graduate applications web site.sgs.utoronto..ca. Sign the application and forward the following directly to the Civil Engineering Graduate Office: (1) Your signed Application for Admission form. Once the process in Step 1 is completed. . Transcripts must list the years of study. for all postsecondary programs completed. The purpose of the web site is to collect basic information about your application. University of Toronto. certified cheque or money order. Applicants who attend(ed) non-English speaking universities must have the universities provide official transcripts and proof of degree conferral in the original language. Cheques and money orders should be made payable to the University of Toronto.g. attempted. or off-line by credit card. courses taken and grades received. The fee is payable online by credit card. the applicant must also provide proof of degree conferral. At this point. As you submit your applicant profile. you must forward a hard copy of the Payment Form directly to the School of Graduate Studies. the SGS website will prompt you to make arrangements for payment of the application fee. (4) Submit a request to ETS to arrange for official score reports to be forwarded directly to the School of Graduate Studies. (3) Arrange for official (hard copy) transcripts to be submitted to the Civil Engineering Graduate office. assign an SGS Application ID to you. Step 1. The institutional code for the University of Toronto is 0982 the departmental code for Civil Engineering is 065. The current URL of this web site is https://apply. You are required to visit the web site of the School of Graduate Studies. University of Toronto. your application will be entered into the official database systems of the University of Toronto. (2) An unofficial paper copy of the English facility (e. TOEFL) score report (if applicable). Step 2 (Required paper documents to be submitted as part of your application).3 — The Steps Towards Admission The web-based graduate admissions system facilitates a list of steps towards admission of your application. In cases where the program was completed. If you pay off-line. Universities must forward transcripts in sealed envelopes bearing the institutional stamp or signature across the back flap directly to the Civil Engineering Graduate Office. or in progress.
After your application is submitted. and admission decisions will be made by the graduate administrators. you are strongly encouraged to contact the faculty members who are interested in your application for a selection interview. as even the graduate administrators are not able to help you to modify your application.The mailing address for the Civil Engineering Graduate Office is: Department of Civil Engineering Admissions Committee 35 St. Your application will be carefully reviewed by the departmental faculty after it is visible. ON Canada M5S 1A4 Once you have arranged all the above paper documents to be submitted to the Civil Graduate Office by surface mail. An email message will be sent to you when your application is authenticated by the graduate administrator. After possible interviews. funding commitments may be made by the faculty members. with a list of faculty members who have expressed interests (including interviews and funding commitments) in your application. 105 Toronto.utoronto. you may proceed to the Civil web-based graduate admissions site. Rm. The second stage includes the contact information of two referees.engineering. and cannot be further modified by anyone. start an application on-line. you will receive an email of confirmation. when applicable). to remind the referees. . you may revisit the web site to view the submitted application. you may submit the application to the Department. The first stage collects basic information in your application. Step 6. Your corresponding email address may be changed at any time in the system. After the application is authenticated. with your SGS ApplicationID ready. Your application is finalized immediately after submission. The current URL of this web site is: https://gradapply. and both of your referees will be immediately invited to submit a letter of reference. At any time after this confirmation. or to check the status of the application. Whenever a letter of reference has been uploaded. George St.ca/CIV/login. you register for a new account. You are required to visit the web-based graduate admissions site of the Department of Civil Engineering. Step 5. and enter all the required information in the application. The final stage requires you to enter all your raw course grades (including undergraduate and graduate courses. Do not send email messages to the Civil Graduate Office regarding modifying an application after submission. you will be notified.php (click on the link to visit the web site directly) In this web site. Once all the required information has been entered in the system and deemed correct. Step 3. Step 4. The data entry process is divided into three stages.
such as your full name. 4 — New Account Registration To register for a new account. please fill out the form and click the “Register” button. Your initial password can be changed upon first login. Your existing password will not be retrieved. you should click the “Potential applicant? Please register“ link on the main page. affiliation. If you have forgottten your password. . to accept or decline the offer of admission. directly in the on-line graduate admissions system. you should specify a faculty member as your thesis supervisor. You are then presented an opportunity to respond. the offer is withdrawn as we believe you have declined the offer. Your email address is used for all future communication with you. Though we do not officially support other minor browsers such as Opera and MyIE. If you choose to accept the offer. but instead will be overwritten by the new password generated by the system.Step 7. You are then taken to the new account registration page. so please carefully select an appropriate and reliable one. Step 9. and then click the “Reset my password” button on the main page. and your contact phone number. All other faculty members. by a specific response deadline. All the information entered in this form may be changed in the future at any time after you log in. and Mozilla Firefox. A final email message will be sent to you to welcome you to the department and to the University of Toronto. Important note on the choice of web browsers. If the deadline expires and you have not responded. selected from the list of faculty members who have committed funding. email address. Safari. including the selection of your supervisor. Step 8. The response deadline is specified in the offer of admission. enter your email address without a password. After successful registration. if any. To register. The current implementation of the system supports three major web browsers: Internet Explorer 6. with a list of faculty members who have committed funding. A email offer of admission will be sent to you when an application is accepted by the graduate administrators. where you are required to enter some basic mandatory information. A new password will be generated and sent to you by email. who have committed funding to support your application will also be informed with email messages of your decision. we note that the browser that has been confirmed not to work correctly is Internet Explorer 7 Beta 2. Please do not use this browser as your choice. The stage of your application moves forward to the final stage — responded — after a decision is made on your side. your initial account password will be generated and sent to the email address specified by you. the faculty member who you have selected as your thesis supervisor will be notified with an email message of your decision. It is highly recommended that you use one of the three supported web browsers. If you have accepted the offer. You may indicate your decision.
basic information about yourself will be collected. 6 — Tasks for Everyone 6.1 — Step one: Enter the basic information about yourself The process of entering your application is divided into three steps. For your security and protection. Please observe these deadlines very carefully. The menu is tabbed. For the security of the web site. In the second step. No late submissions will be accepted.3 — Review my important dates In this task.1 — Log out from the current session You may use this task to log out from the system. In the first step. You may also log out by using the Logout link at the top-right corner of each page. affiliation. contact phone number. It includes your full name. you will be required to log in using your new email address the next time you try to log in. and you are required to log in again. you . The “As Applicants” menu contains all the tasks available only to the applicants. all your activities in the system will be logged during your login session. If you choose to change your email address. The “As Everyone” menu contains all the tasks that are available to any user of the system. Important note: Do not use the Back and Refresh buttons in your browser. contact email address. These deadlines are strictly enforced by the system.5 — The My Tasks Menu Upon logging in. use the My Tasks link at the top-right corner of the page to get to the My Tasks menu first. and then use the desired feature. 7 — Tasks for Applicants 7. 6. Instead. They may lead to unpredictable results. 6.2 — Update my contact information and password Your contact information and password in the web-based graduate admissions system may be updated in this task. you are shown the My Tasks menu. you may review all the important deadlines related to starting and submitting your application. Before the first day of starting an application. since some of the query data may be reposted to the system. and to terminate your current active session. Similarly. your login session will automatically expire after 90 minutes of inactivity. you will not be presented the tasks to start an application. the system will remove all the links for you to submit your application. and account password. after the application deadline expires.
you will receive an SGS Application ID.1. so we think it is worth the additional time and efforts on your side. detailed information about your grades will be collected.sgs. Ireland. All the information collected in this process will be used to evaluate your application among other applicants.1/4. In the final step.g. please enter the following information: 1. Important Note: Please visit the on-line graduate admissions web site of the School of Graduate Studies (https://apply.3). New Zealand) and who have successfully completed at least a two-year course of study in which English was the language of instruction. Part 1: Basic information about yourself. 7. 5. SGS Application ID that you have obtained previously at the School of Graduate Studies web site. Nonnative speakers who hold degrees or diplomas from post-secondary institutions in English-speaking countries (e. England. 4.2. Depending on the complexity of your background.” 4. 6. Your gender. including the payment of the application fee. In this part. 8. you may come back later to continue the process and to modify the existing information that you have entered.3. this process may take as long as a few hours to complete. 2. In the Department of Civil . Transfer students from institutions in the United States or Canada whose academic course work was favorably evaluated in relation to its demands and duration. Your fax number (optional). such as your cell phone number or the contact information of your friend or relative (Note: this is mandatory information).. the United States. Your date of birth.will be asked to provide contact information of two references. Before you submit your application. Nonnative speakers who have taken the TOEFL test within the past two years and who have successfully pursued academic work at schools where English was the language of instruction in an English-speaking country for a specified period of two years or longer. If you are a nonnative English speaker and you satisfy one of the following requirements (4. The degree program that you would like to apply for. 4. 4.ca) before you proceed to use this feature to start entering information in your application. You are responsible to enter correct and accurate information in the process. Australia. Some urgent contact information to find you in an emergency. In this first step. Your legal status in Canada. Your country of citizenship. Canada. choose “Native English Speaker.2/4. you are required to enter some basic information about yourself and your background. Whether or not you are a native English speaker.utoronto. 3. 9. in Part 1 of this step. This ID will be required in the Civil on-line Graduate Admissions system. After you complete all the steps required at the School of Graduate Studies web site.
but completely optional. The Master of Applied Science degree is a regular Master’s degree that includes a Master’s thesis.Eng applicants. you may enter the total number of your publications in this section as well. or commit funding to support your application. You do not have to make a choice for all the three research areas. A faculty member can express his/her interests in your application only when there exists an overlap between the research interests of you and the faculty member. or its equivalent in other universities. Good match for my research. You should first try to select from the drop-down list of university names. and/or Ontario Graduate Scholarships (OGS). Part 3: Your degrees and GPAs. Part 2: The research areas of your interests. an optional match priority level can be chosen: Best match for my research. If you have authored or co-authored any research publications. is optional. The title of the degree (such as “Bachelor of Engineering”). three graduate degree programs are offered. 2. . This field. If your university is not on the list. The Master of Engineering degree is a course-only terminal degree. 10. please enter the following information: 1. The starting month of the program you seek to apply for. please enter its official name in English in the text box. The Doctor of Philosophy degree requires the Master of Applied Science degree (which requires a thesis). You can leave the drop-down list in its state as (Choose one). If you wish to provide a detailed list of your publications.Engineering. however. while a January start implies that you seek admission to the Winter 2008 term (This is only for M. but cannot select your application for interviews. If you do not wish to make this choice. The name of the university or college from which you have obtained the degree (such as “University of Toronto”). which will be shown to faculty members as unspecified. For Example: NSERC scholarships for domestic applicants. The match priority levels may be used to signal strong interests in one or a few research areas. Excellent match for my research. you may provide them in your CV. the faculty member can view the application and make comments. You are able to choose up to three research areas that match your research interests in your graduate studies. for each of the degrees that you have earned in the past or you will earn soon. No preferences can always be chosen. and does not include a thesis. 3. You may optionally include information about any external financial scholarships that you have already applied for. The name of the department or degree program (such as “Civil Engineering”). In this part. For each of these research areas. These research interests are used to decide if a faculty member can act upon your application. A September start implies that you seek admission to the Fall 2007 term.) 11. which can be uploaded to the system in this stage. Otherwise.
4. just enter 1. If you have more than four degrees. Please do not convert any of your raw course grades. Please use caution when computing your GPA. while weight reflects credits you receive for the course.0 F 0.0.3.7.0 A.0.0 A 4. Third degree. they should to be chronologically ordered. and maxGrade reflects the maximum grade achievable for the course. For example.0 C.4. Instead.7 -4. and fax number. and Fourth degree sections. which is the weighted average of your raw course grades without any conversion. 6.0.0 B. if you receive only a letter grade. please use the following conversion table to convert the letter grade to a numerical grade: Letter Grade Numerical Grade Maximum Grade A+ 4.4. Tips for computing GPAs in each of your degrees: 1. the weights are usually the course credits. Please note: If you have more than one degree. 3. email address.0 B 3. please enter your numerical grade. If you do not remember the day of the month. position. please provide additional degree information in your CV. Maximum Grade Pass 1. For a particular course. 5. These dates need to be consistent with your official transcripts.0 Letter Grade.0 -4. The maximum grade in the university. and use your numerical grade to compute your GPA.0 B+ 3.7.3. This information is used to verify the authenticity of your transcript.2.0 . The enrollment and graduation dates. and fitted into First degree. Your GPA may be checked before we deem your application authentic.7.0 C+ 2.0 -4. as we require percentage grades be entered for University of Toronto students. For a particular course.3 -4. 4. business telephone number.Numerical Grade. 7. Your Grade Point Average (GPA). This includes his/her name.0 D+ 1.4. The maximum grade must be a positive number.3 -4. All the information above is mandatory. Information of the person responsible for issuing your transcript. you should compute your GPA using the formula: SUM(grade * weight / maxGrade) / SUM(weight).1.4.4. complete business mailing address. if you receive both a letter grade and a numerical grade on your official transcripts.0 C 2. 2. Please enter 100 if this degree is a Bachelor’s degree from the University of Toronto. it may be 20 (Iran) or 100 (China).0-1.0 -4.0 D. Second degree.0 D 1.4.0 -4.
please use the following chart. <i>. if you have any. TWE. GRE. please send unofficial photocopies of your test score reports to the Civil Engineering Graduate Office for authentication purposes. including important keywords. so that faculty members searching for the same key. The Department also requires that official score reports be forwarded directly from ETS to the School of Graduate Studies. Other HTML tags are not allowed. The others are optional.Fail 0. With respect to GRE General test scores. helping them to find you. You may also include your specific research interests in the Statement of Intent. In this part. you may provide your TOEFL. Part 6: Your CV. The institutional code for the University of Toronto is 0982.0 *If your transcripts are from CAIRO UNIVERSITY and do not have numerical or letter grades associated with your courses. You may use standard HTML tags <b>. as plain text. and GRE Subject test scores. you are asked to enter or modify your Statement of Intent in a text form. along with the Application for Admission.0-1. . If you are interested in one or a few faculty members. the Departmental Code is 065. TSE. only the TOEFL and TWE scores are required. Your Statement of Intent should not be longer than 1000 words. You may also wish to have your Statement of Intent ready off-line in a separate text editor or word processor before you proceed to enter them in this part. since the active session will automatically expire after 90 minutes of inactivity. do not send us your copies of your GRE score. University of Toronto. <u> to enter bold. In this part. The words in this Statement of Intent may be searched by faculty members reviewing your application. If your language of instruction is not English or you are not a “native English speaker”. but if you do choose to provide your scores here. you may include their names in the Statement of Intent.words may find you quickly. please enter the total score of all three sections. italic and underlined characters. Distinction = A Very Good = B Good = C Pass = D Part 4: Your standardized test scores (if applicable or available). you are required to provide your TOEFL and TWE score report. Important Note: Applicants should forward a paper copy of the TOEFL score report to the Civil Graduate Office. Tip: The Statement of Intent is fully searchable by the faculty members reviewing your application. For foreign students whose language of instruction is not English. Part 5: Your Statement of Intent.
such as copies of previous awards or research papers. title.com or hotmail. email address. however. Please note that the affiliation of a referee should also include the department or group that the referee is affiliated with. you risk losing the data you have entered when the system logs you out automatically. For each of your referees. The phone number may be used to contact the referee as well. they will be marked and pointed out in red letters. though optional. It may only be started after you have finished entering information in the first step. you may also include them in your CV as additional pages. or replace it later with a new version. If you take too long. affiliation and phone number.3 — Step three: Entering grades . it is strongly advised that you prepare your Statement of Intent. it is highly recommended. After you have completed this step and before you submit your application. you may revisit the first step to modify any information you have entered. The email address will be used to contact the referee for a letter of reference. or a web URL linking to a research paper or public document. If you have additional information that you wish to include in your application. You may upload your CV in this part as an Adobe PDF document. only allowed to upload one Adobe PDF document. the official public web page of the department or group that the referee is affiliated to. Important note: Please upload a CV document that conforms to the Adobe PDF standard. However. The system will check the email address against a list of free email domains. 7. This is because that the system will time out after 90 minutes of inactivity. If sanity checks are not passed. For both referees. You are. Tip: As it may be a time-consuming process. You are advised to enter accurate information for all the mandatory fields. It can be the referee’s official public web page. 7. You may use Google or MSN Live search tools to assist you. the information you have entered will be checked for correctness and completeness. that verifies the affiliation and email address of the referee. your CV and calculate your GPAs off-line. Please also make sure that the file size of your CV document is less than 4 MB. your information will not be stored in the system.2 — Step two: Provide contact information of your referees The second step collects the contact information of your referees. If there are problems. such as gmail. This information is helpful in authenticating the reference letter provided by the referee.com. before you start to enter any information in this step. When you click the Update my application button. any time before submitting the application. that you also provide the URL of a web site that verifies the authenticity of the referee’s affiliation and email address. It is recommended that you use Adobe Distiller in Windows or ps2pdf in UNIX to generate your final PDF submission. you may always come back and modify the information that you have entered. Please note that referee email addresses should not be freely available email addresses.This part is optional. you are required provide their first and last name.
Regardless of the type of grades you enter. Tip: If you first click the button Update my grades without entering any courses. fail (e. You then select a semester or term. but after you have specified the degree. C. At any time.g. including missing courses. You do not have to complete this step all at once. Max Grade = A+. In this step.The final step for entering an application may be the most time-consuming one. 2. . Grade = B+. Grade = 3. you enter all the courses you have taken in the year. You should only enter letter grades if you have not received any percentage grades (numerical grades) in your official transcripts for the course. semester/term and year information.As Applicants . If you have entered incorrect information when compared to your official transcripts. D. or Grade = pass. find the best match possible. you are asked to provide detailed information about your course grades. B. semester/term.. incorrect grades and incorrect course titles. Grade point values (e. Letter grades: A. All the grades that you have entered are viewable in the My Tasks . and then click the “Retrieve my grades” button. and degree you have specified. semester/term and year. All letter grades will be automatically translated into grade point values ranging from 0 to 4.3. it may have a significantly negative impact on the authenticity of your application. Max Grade = 4. It is strongly advised that you have a copy of your transcripts ready before you start to enter grades. Grade = 91. it is mandatory that you enter the raw grades from your official transcripts. Similarly. shown in the previous table in Section 7. by using the drop-down list next to the label Semester or term: If you cannot find an exact match to your transcripts. 3.0). to retrieve the grades that you have entered for that particular degree. To enter your course grades.g. the course titles should be identical to the ones shown in your transcripts. or Grade = 17. Max Grade = pass). If you so choose.5. If you have only specified one degree in Step 1. You can also change the degree.g.0 based on University of Toronto standards.1. semester/term and year specification. pass.. the maximum grade column will be automatically filled with the maximum grade that you have specified in Step 1 for that particular degree. you first select a degree using the drop-down list next to the label Degree. there will not be a drop-down list.View my application task. Max Grade = 100. You can enter three types of grades: 1. Max Grade = 20). you can click the Update my grades button to save the current grades that you have entered. You do not perform any grade conversions yourself. Important notes about entering grades (please read in entirety): 1.. you can save the grades you have entered so far at any time and come back later to complete the process. and specify the year (as in 2001) in the text box next to the label Year: Finally. Then you proceed to specify the year of that semester or term. Percentage grades (e.
Rm. Special note to applicants with University of Toronto undergraduate degrees: University of Toronto transcripts provide two raw grades for each course: a percentage grade out of 100 and a letter grade out of 4. Applicants who attend(ed) non-English speaking universities must have the universities provide official transcripts and proof of degree conferral in the original language. When entering your courses.” at the top of the page to download a printer-friendly Adobe PDF document. If you fail to include all the courses. This document includes all the information you have entered in a standard . George St. (2) enter 100 as the maximum grade in Step 1. you can click on the link “You can also download a printer friendly version of your application by clicking here. Applicants must provide official (hard copy) transcripts for all post-secondary programs completed. You are required to (1) enter percentage grades in Step 3. you are able to view all the information you have entered so far as part of your application. before you may officially submit your application on-line. 7. You have to enter grades for all the courses on your transcripts for all the degrees that you have earned or expected to earn. the amount of credits/weights (or equivalent) for that course.. courses taken and grades received. you need to enter the title of the course as shown in the English translation of your transcripts. attempted. it may significantly affect the integrity and outcome of your application. as well as in English. the applicant must also provide proof of degree conferral. Transcripts must list the years of study. or in progress.4 — View your application In the task View my application. enter the letter I (as in In progress). 3. and the maximum grade for that course. In addition to the traditional web-based viewing.2. your grade obtained in the course. 105 Toronto. 5. In cases where the program was completed. or if you enter grades that are inconsistent with your official transcripts. 4. and the maximum grade for that course. and (3) enter the corresponding GPA out of 100. ON Canada M5S 1A4 The Civil Graduate Office will contact university registrars to verify the authenticity of all academic documents.0. If a course is in progress and you do not have a grade yet. Universities must forward transcripts in sealed envelopes bearing the institutional stamp or signature across the back flap directly to the Civil Graduate Office: Department of Civil Engineering Admissions Committee 35 St.
As soon as the application reaches a new stage. Whenever a letter of reference has been submitted. Tip: If you discovered that the printer-friendly version of your application (or your CV) that you have just downloaded does not reflect your most recent changes. will be displayed. you may need to clear the cache of your Internet browser. and will not allow you to proceed with the submission. and you will no longer be able to modify the application.5 — Submit your application You use the task “Submit my application” to submit your application. it is highly recommended that you submit your application at least two weeks before the application deadline. including your name. there will be no more confirmation pages asking you to confirm. and read from the printout. You will be presented a button labeled “Submit my application”. Be cautious before you submit. you will be brought to the submission page. Initially. This is due to the possibility that the system may fail to merge your CV to the end of the generated application PDF. where your basic contact information. Please note: If your CV is in a non-standard PDF format that does not conform to the Adobe PDF standard. As they may take some time to write the letter of reference. please consider resubmitting a CV document that conforms to the Adobe PDF standard. For example. the system will explain the problems to you in a warning text box. or rejected. If all sanity checks are passed. you will be notified by email. the system is waiting for the letters of reference from the referees. this page will reflect the new stage . and you do not provide TOEFL scores.6 — Review the status of your submitted application You may use this task to review the status of your application at any time after it has been submitted. As another example. Make sure all details are included. the system does not allow you to proceed. affiliation and phone number. email address. 7. the system automatically performs a series of sanity checks on the data you have entered. 7. Before the submission proceeds. if the calculated GPA from your raw course grades does not match the GPA you have entered in Step 1. you may not be able to download a printer friendly version of your application from the system. If you fail to download a printer-friendly PDF document. You may still view your application at any time. the same format that the faculty members may download and print as well. Once you click this button. if you are not a native English speaker. you will not be allowed to proceed. Your application will be submitted and finalized. It is a good idea to print the printer-friendly PDF document that the system has generated. As soon as your application has been submitted. If there are problems. Important note: Always proofread your application before final submission. authenticated.format. including visible. accepted. email messages will be sent to both of your referees to invite them to submit a letter of reference. and then try again.
click the button I decline the admission offer. 3. the name of your intended thesis supervisor is shown as well.” has been successfully completed with all the required information. “Enter the basic information about myself. Click the name of the referee. The first step. a confirmation dialog box will be displayed. the Delete my application link will appear in the As Applicants section of the My Tasks menu. 1. After deleting your application. Otherwise. you are presented with a drop-down list of the names of faculty members. Cancel and OK. If you decide to accept the offer. In the page.7 — Delete your application If all of the following conditions hold. . The email reminder is generated and sent by the system. You will be asked to confirm your action twice. you are presented with the list of referees. Otherwise. such as a list of faculty members. 2. As soon as you click the name of a referee. Please use caution when using this feature. you may start a new application again by going through the three steps.with a descriptive message.8 — Remind referees to send letters of reference In this task. the email offer of admission that has been sent to you will be displayed. Below the content of the email message. 7. You are presented with an opportunity to do any of the following. and the content of a recent email message sent to you. After you have responded to an offer of admission. you will be brought back to the page. If you decline the offer. If you choose Cancel. who have still not submitted a letter of reference in support for your application. This feature helps you to delete all the information you have entered in your application so far from the system. The content of the confirmation email message will also be shown in the same page. with the question Do you wish to decline the offer?. and two choices. after a brief congratulatory message. After you have reached the accepted stage. before the response deadline expires. your decision will be shown when you check the status of your application again using this task. along with their email addresses. and the second time in a dialog. should you decide to accept the offer. you have successfully declined the offer. click the button labeled I accept this admission offer. once in a confirmation web page. the information you have entered will be deleted permanently from the system. If you have chosen to accept the offer. you will need to use this task to accept or decline your offer of admission. from which you are responsible to choose one as your thesis supervisor. which may include more details. If you choose to use this feature. 1. The important date of starting an application has passed. the system will automatically send an email reminder to remind the referee to submit a letter of reference. 7. The application has not been submitted yet.
A faculty member can express his/her interests in an application only when there exists an overlap between the research interests of the applicant and the faculty member. and the research group of a faculty member is shown in the list. use your favorite email client to write your own email message to remind the referee. These priority levels are not used in the system. If left blank. such as yours. You may click the external link labeled URL to directly visit the personal web page of a faculty member. the field will not be shown to you. Otherwise. Cell phone number for urgent contact. This is presented to you as a hyperlink to the personal web page of the faculty member. With this list. These research interests are used to decide if a faculty member can act upon an application. an optional match priority level can be chosen: Best match for my research. 7. but not used anywhere else in the system. The web page URL is optional for the faculty member to specify. Research group.9 — View the list of faculty members in the department You may use this task to view a list of all the faculty members in the department. Office location. You may click the name of a faculty member to view his/her profile in the webbased graduate admissions system. If one does not wish to make this choice. The profile of a faculty member in the system includes the following pieces of information. Excellent match for my research. The office location of the faculty member. the faculty member can view the application and make comments. 1. No preferences can always be chosen. the field will not be shown to you. 10. link to a personal web page. A faculty member is primarily affiliated with one of the nine research groups in the department. and if left blank. If left blank. you may perform any of the following tasks: 1. In this case. Web page. email address. You may click the email address of a faculty member to compose an email message. this field will not be shown to you. The faculty member does not have to make a choice for all the three research areas. Good match for my research. A faculty member can choose up to three research areas that match his/her research interests. 2. Research areas. . Click the email address of the referee. For each of these research areas.2. which will be shown to you as unspecified. It is optional. 3. This is an optional field for the faculty member to enter an alternative phone number if he/she prefers to be contacted in urgent situations by the applicants. 9. 8. The name. This information is displayed to you in the profile. He/she can leave the drop-down list in its state as (Choose one). 2.
at any . documents or services in this system. The system keeps extensive logistics of normal activities. optionally. the field will not be shown to you. the faculty members that belong to the research lab. you may be able to view its name. you agree to be responsible for the correctness and accuracy of all the information you have provided in your application.11. Description of my research. In this feature. such a decision is made after the applicant has started the degree program. such as original transcripts available from the university. In each research lab. A faculty member is able to update his/her profile in the system at any time. information. The description is optional. you may view the profiles of all such research labs. 7. you may check again after a period of time to see if there is any additional information made available in his/her profile. You perform all the tasks in this system manually. and if not entered. including your IP address. the primary research group in Civil Engineering that it belongs to. You do not engage or participate in the use of automated robots to abuse the system of new account registration. You agree to be responsible for the authenticity of the contact information of all your referees. You do not use any mechanisms or tools to circumvent security and access control protections to obtain unauthorized access to any data. If you are found to have violated this Acceptable Use Policy. you agree to the following: You agree to read the corresponding Guides in the Online Help section of the system.10 — View the list of research labs in the department A research laboratory (or “research lab”) represents a group of faculty members in the department that are willing to accept students without making a decision on who may be the thesis supervisor in the research lab. A faculty member can. Usually. as well as a description of its research interests. enter a few paragraphs to describe his/her research interests. the research areas that it is interested in. before proceeding to use the system. and use every caution to ensure that such information that you will submit or have submitted in the system corresponds to its official sources. In some cases. If you are interested in a particular faculty member. cosupervision by more than one faculty member in the research lab is a possibility as well. If you are an applicant seeking admission. 8 — Acceptable Use Policy By submitting data to and using the services of the Web-based Graduate Admissions system. You do not engage or participate in any Denial of Service attacks with the purpose of interfering with normal operations of the system. and do not use automated services and software to use the services and links throughout this web site. and do not engage in activities leading to fraudulent evaluation results and/or the letters of reference from the referees.
Information security We make every effort to take appropriate security measures to protect against unauthorized access to or unauthorized alteration. in the on-line graduate admissions system. should be sent to this email address (all non-technical questions that are not related to the web site will be ignored. Technical problems in the SGS web site are beyond our control.utoronto. If you have any additional questions. 10 — Contact Us If you still have questions after you have carefully read this document. or anywhere in the web server with the URL https://gradapply.utoronto.ca All technical questions about any outages or technical problems.utoronto.engineering. email@example.com. disclosure or destruction of data.application. If you prefer to delete all the information in your application without submitting the application. We take advantage of the state-of-the art web and server-side technologies for this purpose. firstname.lastname@example.org. the information that you have provided will not be accessible by the graduate administrators and faculty members. please feel free to contact us any time by using the information available in the Contact Us section at the bottom of each page. 2007. you may contact us at the following email addresses: 1.sgs. Good luck in your graduate application! 1 This document is last updated on May 29th. you may do so by using the “Delete my application” feature available to you. if sent to this address) 2. .ca All other inquiries related to Civil Engineering Graduate Admissions should be directed to this email address. Important note: Please note that any questions that you have about the School of Graduate Studies web site (https://apply. such as the application not accepting your SGS # etc.ca) should be sent to the contact addresses in the School of Graduate Studies application.
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