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the out put. Software: It refers to set of computer programs, prouder and associated document that describe the programs and how they are to used. Hardware: It refers to components or individual pieces of the equipment or the physical parts of the computer. Operating System: It is an essential component or computer it works as a media between the computer and the user it organizes the software and the hardware to work. It makes easier to use the computer. Different types of Operating Systems: 1. Single user single Tasking Os: Only one use can work and he can perform only one task at a time one the same Machine. Ex: MS-DOS 2. Single user multi Tasking OS: Only one user and he can perform more then one task at a time one the same machine. Ex: - Windows95, 98, 2000, Me, Xp, etc……… 3). Multi user Multi Tasking OS: More than one user and they can perform more than one task by the all user at a time or different systems. Ex: - Windows NT, 2000 Server, UNIX, Linux etc…… Windows: Windows an operating system introducing by micro Soft Corporation. It is multi user, multi threading, Graphical user interface (GUI)environment that runs an MS-DOS based computer windows provides a standard interface such as mouse. Mouse is a pointing device. Multi Tasking
Number of jobs i. The Icon: The pictorial representation of an executable files that can be run on windows. programs or commands and pointing. CUI (Character user interface) Computer memory measurements: 8 Bites = 1 Bytes 1024 bytes =1 Kb (Kilo Byte) 1024 KB = MB (Mega Byte) 1024 MB = 1 GB (Giga Byte) 1024 GB = TB (TeraByte) Gui: Graphical user interface that allow user to select files. Windows is multi user 3 . Multi Processing: Program processing at a time or more inter connected computer. Multi Tasking 5. Multi Threading: Number of functions can be executed from same application package. The user can find the icon in the program menu. Difference between and windows Dos 1.c. Dos is single user 3. They are small symbols with their application names written next to it. Dos is 8/ 10bit OS 2. Windows is 32bit OS 2. Dos is single treading 4. GUI (Graphical user interface) . Single Threading 5.Multi treading 4. Windows 1. Desktop: It is the area on the screen where you work.two or more different independent programs run by the same computer.
This application contains a tools box and color box on the lift and bottom of the paint board. Files Menu Commands: New: It is used to open a new document (Ctrl + N) Open: It is used to open an existing file (Ctrl + O) Save: It saves the data on the active document (Ctrl + S) . Past From To insert the data from other files in to our file. Print: To print the active document (Ctrl + P) Set as wall Paper: this command can set our drawing of paint as a wall paper.Paint Start Programs Accessories? Paint It is drawing application by which we can create a new picture and also we can edit scan photos. Edit menu Commands: Undo This is used to cancel he recently performed action (Ctrl + Z) Repeat This command can be used or to do the reverse action of undo command (Ctrl + Y) Cut This is used to cut the selected object (Ctrl + X) Copy This is used to copy the selected picture of object (Ctrl + C) Past To insert the lost cut or copied object (Ctrl + V) Clear Selection It is used to clear the selected object (Del) Select All To select the whole document. Exit: To exit from the paint window. Copy To To send the selected object into a new file or any other existing file. Page Setup: We can sit the margins or our drawing by using this command. It is does not contain special characters of formatting codes a normally used in the Ms-Word. In the center of the screen if it is a small picture you can place it number of times by using tiled option. File New Commands: New: Two create a new file (Ctrl + N) Open: We can open any existing files (Ctrl + O) Save: We can save our drawing file (Ctrl + S) Save As: we can save file as new file (Copy of a file) Print Preview: To see the drawing how it will look befor we can take print out copy. Notepad Notepad: It is an edit to create short text files such as memo or motes text files contains only letters and other characters on the keyboard.
Paint: By using this we can print the active document. The left side of the windows explorer window can display the list of selected folders or files. Exit: To exit from the notepad. It you want to move or copy any files select that file and then drag it to the other folder you want to put it. Start ProgramsAccessoriesSystem Tools Schedule Task Add Schedule Task then double click on that icon then select any application to perform the TaskNext select the Date and Time to perform that TaskNext finish. This especially useful for copying and moving files.Save As: It is used to change the data location from one file to another file (Copy of the file) Page Setup: It is used to set the margins of the active document before it can print that file. Task Bar: The rectangular bar runs horizontally across the bottom of the screen is called . Scandisk: This is used to find any errors in the drive or if any file created with errors this scan disk can find that error files and folders in specific drive we can select. Start program Accessories Systems Tools Scan disk select any drive to check errors select standard then click on start it will return if any file created with errors or other wise it will return the total space used for hidden files. Edit menu commands: Undo: It is used to cancel the recently performed action (Ctrl +Z) Cut: It is used to cut the selected text from the active document (Ctrl +X) Copy: It is used to copy the selected text (Ctrl +C) Past: It insert the last cuter copied word (Ctrl +V) Delete: It permanently deletes selected text from the document (Del). user files and also return empty space in that drive close. You can open the folder that can contain the files. Windows Explorer: It displays your files in a hierarchical structure. Select All: To select the all data in a file (Ctrl +A). Edit Menu commands: Undo: It is used to cancel the recently performed action (Ctrl + Z) Schedule Task: This Schedule Task is used to set a Scheduling. The right side displays the contents of a select file.
It will display the task bar properties then select task bar options and put a tick mark on the auto option then click ok.Task bar. Desk top themes 6. CONTROL PANEL It is used to the settings for the system such as number format in case of numbers. Settings used in task bar 1. Hinding the Task Bar Right click on the empty area of the task bar. The main options available are Add or Remove programs 1. The item shows you the names of windows currently open the desk top. 4. Always on top. date. it can be removed. Mouse: . 5. It includes start button. Show quick lunch. Keyboard 3. mouse settings. it is easy to add any programs it required and it not in use. Show clock 3. settings related to characters. and time. appearance of window etc. Date and time 4. Mouse 2. Adding commands to start menu Right click on task bar propertiesselect start menu optionaddbrowse Select the applicationnextnext finish. The user can easily switch to different windows by clicking on its task bar button. Show small icons in start menu. Display Add or Remove programs: This is an important tool used to add or to remove any programs from the system by using this tool. 2. current time and the user is working the items are listed on the Task bar. Group similar task bar buttons. Regional settings 5.
Desk top Themes: This option gives different setting for the text. font. area. for currency the format will be different in different locations. Display: Display about the back ground settings for the monitor and its display functions. symbols. printing the file. When the system is free appearance sets the style for the windows and its text properties and its display properties. back ground. By using mouse we can do any operation easily like saving files. Keyboard: Keyboard is input device its standard device used to feed information in the system. back ground. text color etc. For date it has long from and short from. It is used point the objects. Date and Time: This window is used to set current data and system time. . changes. The Keyboard must set to understand a language. For each and every Theme have different font style. creating a folder. The properties available are speed and the language. The changes can be made on numbers. Regional settings: A regional setting is an important tool that any changes mode here will affect in all the application. placing the cursor in the desired location etc. In mouse button options is used for the left handed and the different shapes of the painters used the control the motion and speed the mouse pointer. date and time etc. Back ground is used for the appearance of desk top area and screen saver used to save the seren. and style etc. StartSettingControlPanel Date and Time. The time is shown on the task bar. The speed indicates the cursor speed rate and the delay speed of the text and also the repeat speed of the text. There are many settings in this tool. currency.Mouse is the pointing device.
Ctrl + C To copy the selected text and put it in the clip board. Print document. Ctrl + B To apply or remove the bold effect to the selected text. auto format text.MS Word Ms –word is one of the Application software in Ms-Office. Ctrl + O To open a new blank document. Ctrl + I To apple or remove italic effect to selected text. We can use this s/w to create various documents and can used for drafting letters. Images. Bio-data forms. draw tables. Ctrl + Q Reset paragraph. Ctrl + M To Set or increase the left indent tab Ctrl + N To open a new blank document. Short cut keys in Ms-Word Ctrl + A Select all the text and objects. Ctrl + L To apple the left alignment for selected text. . Generating memos. hyperlinks. Ctrl + Shift +> or (Ctrl + ]) To increase the font size. Ctrl + = To apply or remove subscript effect for selected text. Ctrl + P To print the active document. book mark. Ctrl + Shift + <or (Ctrl + [) To decrease the font size. Ctrl + T To increase hanging indent. web pages. Features of Ms Word Ms Word have some features like spelling and grammar. Ctrl +1 Single line spacing between lines. Ctrl + W To close the active window. Ctrl + U To apply or remove the under live effect for selected text. Ctrl + E To apply the center alignment for select text. Ctrl + Y To cancel the last undo action. Changes case.reports and etc. Ctrl + D To apply the character specification. Ctrl + V To insert the last cut or copied information. highlights the mistakes. Resumes. Ctrl + R To apply the right alignment for selected text. Ctrl + Z To cancel the recently performed action. Ctrl + S To save the active document. Ctrl + Shift To apply or remove super script effect for selected text. Ctrl + X To cut the selected text or object. Ctrl + K To insert a Hyperlink in the document. Pictures. Ctrl + F To find a specific word in a document Ctrl + G To go to specific page or line in a document Ctrl + H To replace a specific text with a new word. Bullets. Ctrl + J To apple the justification for selected paragraph.
Use the document map to quickly browse a long or online document and to keep track of your location in it. select the headings and text you want to separate in to subdocument. Ctrl + Shift + M To decrease the left indent Tab. do not move or delete it unless first remove it from the master document. you need to first click Expand subdocument after you add a subdocument to a master document.Ctrl + 2 Double line spacing between lines. For example. Ctrl + Shift + T To decrease handing indent Save as Webpage: Saves the file in HTML format (a webpage). 2. 1. Note: If the create subdocument button isn’t available. On the view menu. In the master document. and sets other options such as the webpage title and location where the file will be saved. view the contents of the clipboard and perform other tasks. Document Map: Turn or off the document map. word creates a new subdocument at each heading 1. click outline. Make sure that first heading in the selection is formatted with the heading style or outline level you want to use for the beginning of each subdocument. Task Pane: Displays the task pane. Header and Footer: Adds or changes the test that appears at the top and bottom of every page or slide. Page Numbers: . if the selection begins with heading 1. Ctrl + 5 1 ½ Line spacing between lines. in the selected text. Creating a Subdocument by using outline view: You must have a master document outline to create a Subdocument from an outline heading. so that it can be viewed in a web Brower. On the outlining toolbar. an area where you can create new files. search for information. a vertical pane along the left edge of the document window that outlines the document structure. click create subdocument before and after each subdocument.
. Comments: Comments are text which gives brief remarks about an object or word. you can save a version of the document.Insert page numbers that automatically update when you add or delete pages. To view the comments Viewmark up or move the mouse over the highlighted text. The comments display the user name. Print and delete earlier versions. you can go back and review. and after you’ve incorporated review changes. Insertcomments type the comment in the comment box and click the close button. Automatically: You can have word automatically save a version of your document each time the document is closed. Office clip board: To store cut or copied 24 contents in this office clip board. you can save multiple versions of a document within the same document. To change the user name tools options click the user’s information tab and changes the name of the user. After you’ve saved several versions of the document. Ex: . open. For example. About saving Versions of a document: If you want a record of changes made to a document. This is useful when you need a record of who wade changes and when – for example. Manually: Any time you want to save a “snapshot” of a document in its current state. InsertSymbols Select the required symbol and click the insert button after inserting the entire equations click the close button. Auto Text: This feature can automatically complete a word while typing word prompts with the correct word pressing the enter key automatically complete the word.Best r (Best Regards). save another version. in the close of a legal document. Creating Auto Text: Insertauto text type the auto text entry in the text box and click the add button. Inserting Symbols: Symbols can be used to represent a text or any word symbols are even used for writing mathematical equations. you might save the version you’ve sent to review.
Endnotes. such as typing. Caption: . Foot Note: The text placed below the page is called Footnote. Footnote refers to text placed at the button of the page. Type a note in the Footnote area and click the close button. and formatting. which is an editing view that displays your document as it will appear in a web browser. memory. Past as link will past the objects in the source will effects the past object.Past special: This option allows the user to past the objects in the required format. such as a book with several chapters). which is an editing view that displays our document as it will print. Copy the text or object edit format and click ok bottom. Print layout view uses more system. you start with an auto line and then you crate. You can use a master document to set up and manage a multipart document. Print Layout View: Switch the active document to print layout view. Insert Footnote. especially if your document contains many picture or complex formatting. Create a master document and subdocuments: To create a master document (master document: A “Container” for a set of separate files or subdocument. editing. Normal View: Switch to normal view. from the list of formats selected the required Past as Hyperlink: This option is past the selected objects as link basis. Edit past as Hyperlink click the link to move to the sourer. to see Footnote view Footnotes. Use the back button to moves back (first save your file the only past as Hyperlink will be activated. Web Layout View: Switches the active document to web layout view. Endnote refers to text at the end of the document. This connection can use for checking the sourer or as a reference copy the text sourer. so scrolling may be slower. This will connect the sourer. which is the default document view for most word – processing tasks.
This book mark can be used for further reference of the location or inter connection of the location to same other location with in the same document.Ms-Word picture is for clip art click the option and select the table an image and select the position as below the object and click the ok button. Book Mark: A location or reference point in the document is called a book mark. Creating the book mark: Place the insertion pointer at the point where reference should be continued insert book mark. Click on go to button finally click close button. Select the required Caption like picture. Ex: .Caption is small text which describes about the image equation or table insert Caption. Insert index and tables click the “Table of Contents” tab & select the heading level to select the format as formal set the tab leader as none. table or equation and click of button. table equation or any object is inserted. Check the page number option and click ok button. Insert Caption click the auto caption button and select the object name from the list. Next time when an image is inserted in the document the Caption will be laced below it. Inserting images in the document: Place the insertion pointer where the image is needed. Caption updates the selves automatically. Moving to the book mark: Edit: go to otherwise short cut key Ctrl + g and the go to what select the book marks from the column box. Auto Caption: This caption will be inserted automatically whenever an image. Hyperlink to book mark: . Table of Contents: This feature selects all the heading and sub topics along with their page number and place a copy of theme as Hyperlink click the top of the document.
Ms Word equations Ex: a2 +b2 +2ab = (a + b)2 Effect the super script H2SO4 Effect the subscript Bullets and Numbering: Adds bullets or numbers to selected paragraphs and modifies the bullets and Numbering format. size special effects can apply with the help of this box. Select another file click on open button. Back ground: Settings the back ground Format back ground select any colors or select file effects and select any of the patterns. Click the book mark button to locate the book mark and click ok button. Removing the Hyperlink: Right click on the hyperlink word removing hyperlink. Select text format and we can change required font. The connection will be displayed with the help any text or image the hyperlink text will be blue and underlined once. Removing the links: Select the link Hyperlink click the remove link button to clear link editing. Creating a Hyperlink: InsertHyperlink click the file button and locate the file and click the open button. textures. Printed watermark: Applies and customizes a text or graphical watermark that appears behind text in your printed document. The link is visited with brown to indicate that it is visited. Modifying the Hyperlink: Right click on the hyperlink word Edit Hyperlink.Select texts insert Hyperlink. Hyperlink: There are links which mark a connection between two different documents or any other applications. Font: We can change font style. gradients or picture as back ground. .
Correcting the Errors: Right click on the mistakes and select the correct word or double click on the spelling and grammar status box at the button in the status bar and select the correct word. Spell Check Correcting the spelling mistakes and the grammatical mistakes with the help of spell or with the help of spelling and grammar stay. Format back ground No fill Reversing the ore ground to back ground: This option can reverse the colors like the blue back ground and white text for easy editing. line. Applying the style: Place the insertion pointer in font of the text formatstyle. Formatthemes select any of the themes Style: The topic heading. Themes: This option allows one settings for all elements in the document like back ground. headings caption from the style. Placing a line in the document: Format: borders and shadings click the horizontal line button and select any the line images and click the insert button in it. Short cut clicks the style box and selects any heading style. Select heading 1 or any style for text. Word the spelling mistakes with red zigzag line and the grammar with green zigzag line. bullets. Tools spelling and grammar this will start the corrections from the starting of the document and it will highlight the mistakes with suggestions.Removing the back ground: This option is used to remove the back effect. To display the mistakes in the document tools options check the spelling and grammar are you type. Tools options click the general view tab and click the option “blue back ground white text” click ok. . heading style. Click the change button to correct it or ignore button to reject the suggestion.
Tools mail merge click last button under document check all the records to merge and click merge button this will create a new document called as from letters with all records in different pages. Finally again click on track changes option from the tools menu for draft the track changes effect. Add all the fields into document click the view merge data button to view the data in the document. In the main document click insert merge fields from the mail merge tool bar. or in a new. Click the ok button and save fields in new document. or displaces the differences (including any pre-existing tracked changes or comments) as markup. Give the name for the data source click save button.Open the new document. postal code etc. Finally click of button to close edit box.. This will promote to edit data source click edit data source button and start adding fields. these pages can be printed. Click the active view document to select the main document.Track Changes: Suppose too many members have to work on the particular document and you have to see their changes click on track changes option from tools menu. Now from mail merge helper click second step button under dada source and select create dada source remove all the field names and add new ones like name. Click the first button under document and select from letters. Table consists of rows and columns the text can be typed the cell the size shaped and appearance of a cell and control the features. Creating Tables: Tables are referred when compared to using tab alignment to give a table format. Mail Merge: Creating from Letters: . give you they option to merge the two. type the message and live a line for the address. tired document. phone. in the current document. Lets you choose whether the merge results are displayed in the target document. ToolsMail merge wizard this will load mail merge helper to mail merging sequences. But work has mother excellent feature for alignment ‘called tables’ this feature is used to create financial reports catalogs accounts etc. Wherever the changes occur suppose addition text it will shows in blue color with underline effect. add.. Suppose if deletion of text it will shows as a commented. Track changes tool bar appears in the current window. Compare and Merge Document: Compare the current document with any document you select. You can also convert a . Finally if you wont to accept the changes you have to click on the accept button other wise click on the reject button.
Table Borders: To set borders for the table select the whole table click any where in the table to change the borders of the table format borders and shading click the system setting select any style then set the color and finally select the width of the line.text to table and a table to text back. Table Properties: Set various options to the table such as the table size. Table alignment: . It also supports importing and exporting data in to a speed shut. . The column width and the cell size alignment and other cell options. Table Auto Format: Applying colors to the table field’s data click applying any where in the table. Table auto format select any auto format from the list like simple classic 3 color full under formats to apply and check auto format click on ok button. Alignment and text wrapping the row height row page breaking and row header options.
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