FINANCE ONE

SAP

USER

GUIDE

INDEX
FI-CO MODULE
FIN.03.GENERAL LEDGER ACCOUNTING
FIN.3.1 ACCOUNTS MASTER DATA
Enter G/L account Chart of accounts data – FSP0
Create G/L Account company code data – FSS0

FIN.3.2 ACCRUALS MANAGEMENT
Enter accrual/deferral doc. – FBS1
Reverse Accrual/Deferral documents – F-81

FIN.3.3 ACCOUNTS CLEARING
G/L Line item display – FBL3N
Automatic Clearing – F.13
Financial Accounting Comparative Analysis – F.03
Reset Cleared Items - FBRA

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

FIN.3.5 MANUAL ACCOUNT POSTING
Enter G/L Account document – FB50
Park G/L Account document – FV50
Change Parked Document – FBV2
Enter Sample Document – F-01
Account Assignment Model - FKMT
Enter Recurring Entry – FBD1
Delete Reference Document – F.56
Create posting documents from recurring documents – F.14
Mass Reversal of document – F.80

FIN.3.6 PERIODIC CLOSING
Maintain Posting Periods – OB52
Balance Carry forward – F.16
P & L Adjustment – F.50
GR/IR Clearing – F.19
Foreign Currency Valuation – F.05
Maintain Currency Exchange Rate – OB08
Fixed Asset Fiscal Year Change - AJRW
Year-end Closing, Asset Accounting - AJAB

Page 2 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

Enter G/L account Chart of
accounts data – FSP0
Business Process Procedure

Page 3 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 4 of 190 .

............................13 Procedure.................................................................22 Procedure..........................................................................17 Procedure............................................................................................................................................89 1........................................................................................................................................24 Procedure...........................................................................1 Procedure.................................................................36 1.29 Accrual Reversal.......................................................................................................................12 Prerequisite..............................................................................................................................................................................................................69 Park Document.......................82 1......................................................42 1...............................................................................9 Procedure.............................................................................................16 Prerequisites .........................................................49 1............................................77 Update / Change Document.43 Perform Automatic Clearing......................................................................................................................................................................................................9 1............................................................................................................25 Procedure....................8 Procedure.................4 Procedure.............................................................28 1..........................................23 Prerequisite.....21 Procedure.......................56 1..................................................................................................................68 Call Posting Model...................18 Prerequisite......17 1.........................................................57 Reverse Clearing....69 1......................................................................................................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX).................................................................................................................................62 Enter Posting Data...............................6 Prerequisites ...................................3 Prerequisites Provide the Input.................................15 Procedure...........................................................21 Block the Account in Company Code..........................................76 1............................................19 Procedure........11 Procedure....................................................................................................................................................................................20 Procedure.........................................................................................................................................98 Page 5 of 190 ....................................................................................................37 Search Clearing Posting..................................................21 1...........28 1.....................................21 1..89 Create Model (Account Assignment)......................................................................................14 Provide the Input.....82 Create a New Posting with Reference.........62 1.......17 1........................10 Search the Account in Company Code...........................................................................................................21 Post Accruals..........................................36 1..............................................................................................56 1.....................................................2 Procedure................................................................................................................................................................49 Performa GL Clearing............................68 1..............42 1.......49 1..............................................................................................................................................................9 1..............................................................................................................16 Enable the Account in Company Code....................................................................................................................................10 Prerequisite.....76 1................................................................................................................................................16 1......................................................................19 Change the Account in Company Code.............................................................................7 1...........................................................................................5 Procedure................7 Procedure.....................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX).........

......................................................167 1......136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac...................................................................................................................................................105 Delete Recurring Document.......................................................51 1................................................................................................40 1.......53 1......1 Procedure................................................................104 1................................................31 Provide the Input................33 Procedure........................41 1.............................................................................................................................................28 Procedure.....................................................................44 1..........188 1................2 Prerequisites .................................................................................................2 Prerequisite..............................................................189 Page 6 of 190 .158 1..32 Procedure...........................................................................48 1...................................................................................................................................................................143 1............................151 1.........................2 Prerequisites ...............................................................................143 1........................136 1..........................................................................................................................................................38 1.....................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1...................................26 Procedure......................................111 1.........................................................................134 1........................1 Procedure.........................119 1..................................................182 1......................................146 Profit Center P&L Adjustment................................111 Execute Recurrent Document.......................................111 1...................................................188 1...........1 Procedure.....2 Prerequisites .......169 Update Foreign Exchange Rates.............................................127 1........................................................................................2 Prerequisites ..........................1 Procedure..........................27 Provide the Input.........104 1......................................................................................................................................................................................................................................................................1 Procedure..............................................................................................................................................................................................................................................................43 1.....................................127 Posting Period (FI-GL Closing)..................................................................................................................45 1....1 Procedure................................................183 Year End Closing...................................176 1.........................................151 1...........................................................................................................158 1..................35 1.167 1.....................................................42 1..............................1 Procedure..........................................................98 1..158 Analyze GR/IR Clearing Account...................2 Prerequisites .....................161 Foreign Currency Translation.................................................37 1.98 Create Recurrent Document.....................................................49 1.........29 Provide the Input.........................................119 Mass Reversal..........................................................................36 .......................................................2 Prerequisites ............................30 Procedure.......1 Procedure.............................176 Fixed Asset Fiscal Year Change......................182 1.............................2 Prerequisites ......176 1........................153 Purpose...............................46 1...........................................................................................134 1...........................

Use This task describes steps for manual creation of General Ledger in a chart of account and extending it to a company code. P & L etc.1 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → GL Accounts → Individual Processing → In Chart of Account Transaction code FSP0 (FSP Zero) Start the transaction using the menu path or transaction code FSP0.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to create and maintain the General Ledger Master Data. In order to search the GL accounts in a Chart of account the following objects are required: 1) Chart of Account 2) Account Group (Balance Sheet. Search Account in Global Chart of Account (Operative COAXXXX) 1.) Page 7 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING In the GL account field press F4 to get list of GL accounts available in chart of account “XXXX” Press enter to get the detailed list Page 8 of 190 .

Page 9 of 190 .2 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → GL Accounts → Individual Processing → In Chart of Account Transaction code FSP0 (FSP Zero) Start the transaction using the menu path or transaction code FSP0.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Search the required account and create if it is not available in XXXX Create Account in Global Chart of Account (Operative COAXXXX) 1.

No. Acc.3 Prerequisites Provide the Input Sr. Page 10 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING In order to create the GL accounts the following objects are required: 1) Chart of Account 2) Account Group (Balance Sheet.) Provide the GL account for creating a new GL and enter. R Selelct the appropriate Group GL account from the list The GL account can be created with one more option called “Create with reference” by selecting the 4th button (W. The system pop-ups the following message Select the 3rd button to create 1. Field Name R/O/C Description 1 Account Group R 1112 – Current Assets 2 P&L / BS R Select the button based on the nature of account 3 Short Text R VADESIZ MEVDUAT (Bank Account) 4 Long Text R VADESIZ MEVDUAT – Test 5 Grp. P & L etc. Template) The system pop-up the following screen. No.

Change the Description and save the account.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Press Enter. The system allows changing and saving with all the modifications. The system will create the GL in the chart of account level. the system retrieves the properties of GL account given in the previous screen. Selecting the second button can change the GL account created. Page 11 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Create G/L Account company code data – FSS0 Business Process Procedure Page 12 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 13 of 190 .

................................................12 Prerequisite.............................21 Block the Account in Company Code...................................................................................98 Page 14 of 190 ......................................................................................62 Enter Posting Data...............................................................................................25 Procedure.......................36 1.68 1...........................................................................................................................................................................................................................................24 Procedure....49 1......................................76 1.................................................................................17 1..............................................................................................49 Performa GL Clearing........................................................................................43 Perform Automatic Clearing..................................21 Post Accruals.....................................................................28 1.21 1...........9 Procedure........................................28 1...........................................................................................................................................................................................................................................................................................................17 1........10 Prerequisite...................................................21 1..............................................................................................3 Prerequisites Provide the Input..............................................23 Prerequisite................................................................................................................................................................................................29 Accrual Reversal...................................................................................89 1.....56 1......69 1....................................................................49 1...................................................................18 Prerequisite......69 Park Document........................................................................................................................................................................................42 1.................82 Create a New Posting with Reference.................................................................1 Procedure....................................................................................................................................................................36 1............................42 1................................68 Call Posting Model...................17 Procedure......................11 Procedure..........................................................................................................................20 Procedure..................6 Prerequisites ........................................................................................................................................................................................................9 1..................................................................................................................................................................77 Update / Change Document......19 Change the Account in Company Code...................................................21 Procedure............56 1.................................16 1.............................................................................................................................................................................................8 Procedure...................................................................................7 1......................................................................................................................................................................................62 1.......9 1..................................................................16 Prerequisites .........................14 Provide the Input...............37 Search Clearing Posting...2 Procedure............................................................................................................................7 Procedure....................................57 Reverse Clearing............7 Create Account in Global Chart of Account (Operative COA-XXXX)..........................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)...............................................89 Create Model (Account Assignment)................................................................16 Enable the Account in Company Code..................5 Procedure................................................10 Search the Account in Company Code...........................................................76 1............................................13 Procedure...82 1............................................4 Procedure.............15 Procedure...................................................................22 Procedure....................................................................19 Procedure........................................................................

...................................................................................................27 Provide the Input...............................................30 Procedure...............28 Procedure...........143 1.......................................2 Prerequisites ..............................................127 1.....................................................................................119 1..............................................................................37 1..............176 1........................................................................................................189 Page 15 of 190 .....................................................................................................2 Prerequisites ..........46 1........................................176 Fixed Asset Fiscal Year Change.....................................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1........................................................................167 1...........111 1......................................................................................53 1.......48 1...............41 1................................................................111 Execute Recurrent Document.....1 Procedure...............................................................1 Procedure.............................................................................................................134 1....146 Profit Center P&L Adjustment..........................26 Procedure...................................................................................................105 Delete Recurring Document................................................98 1.............127 Posting Period (FI-GL Closing)...............................................................................................................35 1........................................................................................................................................158 1.............................................................104 1.........................................................................................................................158 1.....................................................1 Procedure.....................................................1 Procedure...........................................................................................................................................................................161 Foreign Currency Translation.......169 Update Foreign Exchange Rates.........182 1................................1 Procedure................................................40 1..................................................44 1....................................................................................................................1 Procedure......................................................158 Analyze GR/IR Clearing Account.................2 Prerequisites ..............................136 1..........................45 1................................51 1.......................................................................................................167 1.........176 1....182 1........................................................188 1.............................2 Prerequisite..........................................151 1............................29 Provide the Input...............................32 Procedure......................................................153 Purpose.36 ..............................................49 1...........................................42 1...................................2 Prerequisites ...........................................................104 1............2 Prerequisites .................................................................33 Procedure............183 Year End Closing.........136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..................................................134 1.......38 1........43 1.........................................................................119 Mass Reversal................151 1...........................................2 Prerequisites ................................31 Provide the Input.........................................................111 1...................................................................................................1 Procedure......................................................................................1 Procedure........................188 1...................................................143 1...2 Prerequisites ...................98 Create Recurrent Document...............................................................

Page 16 of 190 . In order to search the GL accounts the following objects are required: 1) GL account availability in Chart of Account 2) Company Code 3) Assignment of Chart of Account to Company Code Provide the GL account and press enter The system pops-up the above message.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Search the Account in Company Code 1.4 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → GL Accounts → Individual Processing → In Company Code Transaction code FSS0 (FSS Zero) Start the transaction using the menu path or transaction code FSS0.

Create/Bank/Int.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Enable the Account in Company Code 1.) Page 17 of 190 .5 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → GL Accounts → Individual Processing → In Company Code Transaction code FSS0 (FSS Zero) Start the transaction using the menu path or transaction code FSS0. In order to create the GL accounts the following objects are required: 1) GL account availability in Chart of Account 2) Company Code 3) Assignment of Chart of Account to Company Code Select the create button to enable / create at the company code level There are 2 main tabs in the company code level (Control Data.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 18 of 190 .

Tax category 4 R/O/C For Vendor reconciliation account enter “K” For Customer reconciliation account enter “D” For Asset reconciliation account enter “A” 6 Open item management O If the account has to manage open items. customer or asset. Field Name 1 2 Account currency Only balances in local crcy Enter the currency in which the account is managed. (Reconciliation account are balance sheet GL accounts defined in the sub ledgers vendor.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. for accounts involved in both sales and purchase enter “*”. 7 Line item display R If the line items are to be displayed when ever the account balance is queried then select this indicator 8 Sort key O Key used to sort line items in this account when account display is performed. then select this indicator. For accounts involved in sales (revenue accounts). 3 5 R Description It is defaulted to the local currency if the account is going to carry balances in foreign currency. for accounts involved in purchase enter the value “-“. Set up accounts with open item management if offsetting entries are to be assigned to the postings that are made to these accounts. Example bank clearing account will have this indicator set. then this indicator indicates whether any posting in this account can take place without specifying a tax code. then enter the appropriate currency. Use function key “F4” to select from the list available sort keys 9 Alternate Account R The account number from a country chart of accounts . O Select this indicator if this currency will have only balances in local currency. O This field is relevant for accounts involved in sales and purchases transactions. To select any other currency. enter the value “+”. leave it blank Posting without tax allowed O If the account is tax relevant as defined in the earlier step. use function key “F4” to list the available currencies. Page 19 of 190 . For accounts not involved in sales or purchase transactions. No. Recon.6 Prerequisites Sr. Acct for acct type O If the account is a reconciliation account.

The list description of the field status explains in which kind of accounts it has to be used . 1 Field Name Field group Page 20 of 190 status R/O/C Description Use the function key “F4” to list the possible values. optional or suppressed while creating a document involving this account. R Field status group controls and determines which fields are mandatory. Sr.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Then refer to the column of “Create / Bank / Interest”. No.

if this account is generated automatically from other modules of SAP.8 Procedure Access the transaction using: Accounting → FA Accounting → General Ledger → GL Accounts → Individual Processing → In Company Code Menu Page 21 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Post automatically only 2 O Select this indicator. By selecting this indicator Save the GL account after providing / Selecting the GL account properties for that company code. The other option for creation of GL account creation is “With Reference”. since the posting for this account is generated automatically whenever there is material movement. the explanation of the fields are the same as described in the creation of GL account.7 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → GL Accounts → Individual Processing → In Company Code Transaction code FSS0 (FSS Zero) The fields of the company code view for the GL account will be displayed which can be changed. Change the Account in Company Code 1. Example material stock account. Save the account. Block the Account in Company Code 1. The explanations of the fields are the same as described in the creation of GL account.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Transaction code Page 22 of 190 FSS0 (FSS Zero) .

Page 23 of 190 . The account can also be blocked from postings at the company code level. Posting or planning and save it.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING In order to block the GL accounts the following objects are required: 1) GL account availability in Company Code Select the 5th button for blocking the accounts Select the button as to whether Blocking is required for Creation.

– FBS1 Business Process Procedure Page 24 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Enter Accrual/Deferral doc.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 25 of 190 .

...........98 Page 26 of 190 ................................................9 Procedure..........................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)...................................................................................................................82 1................................................10 Search the Account in Company Code.............................21 Procedure................................................69 1......................................................................................................................19 Change the Account in Company Code...........20 Procedure........................................................21 Block the Account in Company Code.........................................................................................................4 Procedure..82 Create a New Posting with Reference............................................................62 1............................................................................................................................................................................................................................................................................................76 1...................6 Prerequisites ......................................................................7 1..................................................................................................28 1.....................................................................................................................................................................9 1......................................................43 Perform Automatic Clearing..........................................57 Reverse Clearing...........................56 1..........................36 1....11 Procedure..........................................89 Create Model (Account Assignment).........................................................................................................................................21 1....................................................................14 Provide the Input.............................................................................15 Procedure.............1 Procedure..........................................................................................................................21 1........................49 1...........................................68 Call Posting Model........................3 Prerequisites Provide the Input....................................25 Procedure......13 Procedure...............10 Prerequisite...............................18 Prerequisite......................................................................................................37 Search Clearing Posting.............89 1................................................................................................................................................................16 Enable the Account in Company Code.............................................................................................................42 1..............................................................................................................................................77 Update / Change Document........................................9 1.........5 Procedure.........................................................................................................................................................................36 1................................................................................................................................................................................................................................23 Prerequisite..................................................42 1....................................8 Procedure........................................................16 1....................................62 Enter Posting Data................................................17 1...................................................................................................19 Procedure.....................................................................................................7 Procedure............................................................49 1.........................................................................................................................................28 1.............22 Procedure.................................2 Procedure..........................................76 1..................29 Accrual Reversal....................................................56 1.......................16 Prerequisites ........................................................................................................................................................................................................................68 1...........7 Create Account in Global Chart of Account (Operative COA-XXXX)........................................................24 Procedure...................17 1............................17 Procedure........................49 Performa GL Clearing.............................................................................12 Prerequisite..............................................69 Park Document....21 Post Accruals..............................................................................

.................................................................................................................................................................38 1........................53 1.....................35 1....42 1...........189 Page 27 of 190 .............................111 1....134 1..............................30 Procedure............43 1...................2 Prerequisites .....................................................................................41 1...............................143 1....2 Prerequisites ...................................136 1.........2 Prerequisites ..........................................1 Procedure......................................................................................................................1 Procedure.........27 Provide the Input...............26 Procedure................................................................1 Procedure..............49 1...............................182 1....................................111 Execute Recurrent Document.......................................127 Posting Period (FI-GL Closing)..................................................................143 1......................................................176 1....................158 1.............................................151 1...........2 Prerequisite...........158 Analyze GR/IR Clearing Account..............................1 Procedure...........................................................................104 1......................................................29 Provide the Input...............................................................................................176 1...................................................................................................146 Profit Center P&L Adjustment.................................32 Procedure......................................................................................1 Procedure..188 1....................37 1..............................................................1 Procedure.2 Prerequisites ...167 1......................................................................................................................................119 1.................................................................................................188 1.........................................................................................................................................40 1................................................................45 1.....2 Prerequisites ..................127 1...........176 Fixed Asset Fiscal Year Change.................................................2 Prerequisites .............................................................182 1............33 Procedure..............................................1 Procedure.............................................................................................................................................................................................................104 1..........................................................................................158 1................................................46 1.....................119 Mass Reversal.........................................153 Purpose...........................................169 Update Foreign Exchange Rates........................................................................................................................51 1......................................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..............167 1...............................151 1.................................44 1...........105 Delete Recurring Document.................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.......................28 Procedure...........................183 Year End Closing..................................................................................................98 1...........................................................................................................................................134 1..............................................................98 Create Recurrent Document................48 1...........................................161 Foreign Currency Translation..................................111 1................................................................................1 Procedure...........................................36 ......................................................................31 Provide the Input...................................................................................................................2 Prerequisites ..................................................................

Use This task describes steps for accounting of accrual entries and reversals. Page 28 of 190 . Post Accruals 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to post the provisional / accrual entries at the period end and subsequent reversals.9 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Periodic Processing → Closing → Valuate → Enter Accrual / Deferral Document Transaction code FBS1 Start the transaction using the menu path or transaction code FBS1.

Page 29 of 190 . Field Name R/O/C Description 1 Document Date R Date of Document 2 Posting Date R Date of Posting 3 Company Code R Select the company code 4 Reversal Reason R Select from the list 5 GL Account R Select the GL account (Dr & Cr) . No.10 Prerequisite Sr.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING And press enter Page 30 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select overview button to simulate the entry document Page 31 of 190 . After verifying the document save the .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Reverse Accrual/Deferral documents – F-81 Business Process Procedure Page 32 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 33 of 190 .

............................................................7 1.........................29 Accrual Reversal...........................................................19 Change the Account in Company Code..................42 1........................................................................62 1..................20 Procedure........................................................................................................21 1..........................................................................................................57 Reverse Clearing..........................................42 1...................................................................................................................................................28 1............68 1........................................................................................................................................................................................77 Update / Change Document.9 Procedure...................................56 1.......................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..76 1..................................23 Prerequisite................................................................9 1.............................18 Prerequisite.......................................89 Create Model (Account Assignment)........76 1.........68 Call Posting Model...........................21 Block the Account in Company Code.........................................................................................................3 Prerequisites Provide the Input................................................................................16 Prerequisites .......................................................................................................................25 Procedure..................................................................................................................................................................................11 Procedure......................................................................................................................................................................................................................................................................................................................................................56 1........................................................14 Provide the Input.......................................................................................................................49 1........................................................................................................37 Search Clearing Posting................................................................................7 Procedure.........................8 Procedure...........................................................................................................................15 Procedure...............................................................................................................................................................24 Procedure..............................................69 Park Document......................................................17 1....................................19 Procedure......................................13 Procedure...........................................16 Enable the Account in Company Code.69 1..........................10 Search the Account in Company Code....................................49 Performa GL Clearing.................................................82 1..4 Procedure....................10 Prerequisite..................................................12 Prerequisite..............................................................................28 1.....................................................................................................49 1..........................1 Procedure..................................17 1.........................................................21 Procedure...............................................................................17 Procedure.................................................98 Page 34 of 190 .......................................................................62 Enter Posting Data...2 Procedure..............................................................................................6 Prerequisites ................43 Perform Automatic Clearing...........................................................................................................................................................21 Post Accruals.............................................................................................22 Procedure.............................................7 Create Account in Global Chart of Account (Operative COA-XXXX)...................36 1.............21 1...........................................................................................................................16 1.82 Create a New Posting with Reference...............................................89 1.........................................................................................................................................................................................................................5 Procedure.......................36 1..............................................................................................9 1....

......................................................119 Mass Reversal....................................................................................................................................................27 Provide the Input...............................................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1......105 Delete Recurring Document.....................143 1.................................................................................................................................................................................................................169 Update Foreign Exchange Rates..........................................................................................................2 Prerequisites .....127 1...........................189 Page 35 of 190 .........................................182 1.......111 Execute Recurrent Document.146 Profit Center P&L Adjustment....................................................................................................................119 1...........35 1................................................................104 1................158 1.......................................2 Prerequisites ........136 1.................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac...........................................................2 Prerequisites .......26 Procedure.................................................................98 1....................................................................................41 1...............182 1.....48 1.......................................................................................................................111 1...........................................................................................................................................................1 Procedure................................153 Purpose................................188 1.........................................2 Prerequisites ..........2 Prerequisites ......................................................................................................................................................................................................................................................28 Procedure..............................................................................................................161 Foreign Currency Translation........................................................................33 Procedure............45 1...........176 1.....................2 Prerequisites .................40 1.................1 Procedure....................46 1.........38 1................49 1........................1 Procedure....1 Procedure..........................................................188 1.......................................................53 1.....104 1..................................................................................2 Prerequisite...1 Procedure..........................................151 1.........30 Procedure.........36 ..................................................31 Provide the Input..........................134 1....................................44 1...........................................1 Procedure....................................................127 Posting Period (FI-GL Closing)..................................111 1................2 Prerequisites .....................43 1.................1 Procedure.............................................................................................................................................98 Create Recurrent Document...............................................134 1......................................................................................183 Year End Closing.............................51 1........32 Procedure....................................................................................................................158 1.....167 1..........................................29 Provide the Input..............................................176 1....143 1........176 Fixed Asset Fiscal Year Change.......167 1...................................................................................................................................................................1 Procedure.............................................................158 Analyze GR/IR Clearing Account............................42 1......................................................................................................................................................................151 1.................37 1..................................

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Accrual Reversal 1.81 Start the transaction using the menu path or transaction code F. Page 36 of 190 .81.11 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Periodic Processing → Closing → Valuate → Reversal Accrual / Deferral Document Transaction code F.

Field Name R/O/C Description 1 Company Code R Select the Company Code 2 Fiscal Year R Input year 3 Document Type R SA 4 Reversal Posting Date R Reversal Date 5 Posting Period and Reason R Select the Year and Reason Execute the transaction in the Test Mode and verify the document Remove the Test Mode and execute Page 37 of 190 .12 Prerequisite Sr.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. No.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING G/L Line item display – FBL3N Business Process Procedure Page 38 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 39 of 190 .

.....................................68 1..........................................................................................................................................................76 1.................................16 Enable the Account in Company Code......................................36 1..15 Procedure.................................................................................................................................................................................................................................................................................................................................................................19 Change the Account in Company Code...11 Procedure...........................................................................................................................................................................18 Prerequisite...................................................................................................................28 1....22 Procedure.....................................10 Search the Account in Company Code.......................................................82 Create a New Posting with Reference.........................................................................................................13 Procedure.....................68 Call Posting Model................................................................................................................................................................................................................................................................................62 1.......................................................................21 1.....................16 Prerequisites ....29 Accrual Reversal....................................................................3 Prerequisites Provide the Input..........................7 1........14 Provide the Input..............................................................................................................36 1.....................................20 Procedure..........................16 1.........................................................17 1...................23 Prerequisite..........................89 1.6 Prerequisites .................................10 Prerequisite....................................................43 Perform Automatic Clearing.......4 Procedure............................................................................................................................................................................9 1..............................................................................................................................................................5 Procedure...............................................17 Procedure................89 Create Model (Account Assignment)...................21 1..........................................................76 1.....................................................................................................................................77 Update / Change Document.................................................................................................................8 Procedure..........................7 Procedure............21 Block the Account in Company Code............................................25 Procedure..................................................................................................................................................................................1 Procedure...............19 Procedure....................................................................................................................................................................................................................42 1..................21 Procedure..............................................21 Post Accruals..62 Enter Posting Data.............................................................................................................42 1...................................................98 Page 40 of 190 ........................................49 1.......................7 Create Account in Global Chart of Account (Operative COA-XXXX)......12 Prerequisite........................................................................................................................................................................................................................................................................................................................................................................................28 1......SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)...................................82 1..................................................37 Search Clearing Posting.............56 1........69 1.................56 1.................................................................................................................17 1...............................................................49 1.........................................................................9 1.................................................69 Park Document...........................57 Reverse Clearing............................................................................................................................................24 Procedure.................49 Performa GL Clearing........9 Procedure.......2 Procedure.................

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING
1.26 Procedure..................................................................................................................98
1.27 Provide the Input.......................................................................................................98
Create Recurrent Document...............................................................................................104
1.28 Procedure................................................................................................................104
1.29 Provide the Input.....................................................................................................105
Delete Recurring Document................................................................................................111
1.30 Procedure................................................................................................................111
1.31 Provide the Input.....................................................................................................111
Execute Recurrent Document............................................................................................119
1.32 Procedure................................................................................................................119
Mass Reversal....................................................................................................................127
1.33 Procedure................................................................................................................127
Posting Period (FI-GL Closing)...........................................................................................134
1.35 1.1
Procedure.....................................................................................................134
1.2 Prerequisite...............................................................................................................136
1.36 ................................................................................................................................136
Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..........143
1.37 1.1
Procedure.....................................................................................................143
1.38 1.2
Prerequisites ...............................................................................................146
Profit Center P&L Adjustment............................................................................................151
1.40 1.1 Procedure......................................................................................................151
1.41 1.2 Prerequisites ................................................................................................153
Purpose...............................................................................................................................158
Analyze GR/IR Clearing Account........................................................................................158
1.42 1.1 Procedure..........................................................................................................158
1.43 1.2
Prerequisites ...............................................................................................161
Foreign Currency Translation............................................................................................167
1.44 1.1 Procedure......................................................................................................167
1.45 1.2 Prerequisites ................................................................................................169
Update Foreign Exchange Rates........................................................................................176
1.46 1.1
Procedure.....................................................................................................176
1.48 1.2
Prerequisites ...............................................................................................176
Fixed Asset Fiscal Year Change.........................................................................................182
1.1
Procedure.............................................................................................................182
1.49 1.2
Prerequisites ...............................................................................................183
Year End Closing................................................................................................................188
1.51 1.1
Procedure.....................................................................................................188
1.53 1.2
Prerequisites ...............................................................................................189

Page 41 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

Purpose
Purpose of this document is to process the matching offsetting debit and
credit entries within the same account for items possessing a
transactional relationship. The process is initiated when accounts are
analyzed and the need to be cleared, or to reset a set of items is
identified. This may occur periodically as part of the monthly closing.

Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.

Search Clearing Posting
1.13 Procedure
Access the transaction using:
Menu

Accounting → FA Accounting → General Ledger → Account → Display /
Change Line Item

Transaction code

FBL3N

Start the transaction using the menu path or transaction code FBS1.

Page 42 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

1.14 Provide the Input
Sr. No.
Field Name

R/O/C Description

1

GL Account

O

Select the GL Account

2

Open at Key Date

R

Date

3

Company Code

R

Select the company code

Execute the function for the list of open items

Page 43 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 44 of 190 .

13 Business Process Procedure Page 45 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Automatic Clearing – F.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 46 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING
Table of Contents
Search Account in Global Chart of Account (Operative COA-XXXX)....................................7
1.1 Procedure......................................................................................................................7
Create Account in Global Chart of Account (Operative COA-XXXX).....................................9
1.2 Procedure......................................................................................................................9
1.3 Prerequisites Provide the Input...................................................................................10
Search the Account in Company Code.................................................................................16
1.4 Procedure....................................................................................................................16
Enable the Account in Company Code.................................................................................17
1.5 Procedure....................................................................................................................17
1.6 Prerequisites ...............................................................................................................19
Change the Account in Company Code...............................................................................21
1.7 Procedure....................................................................................................................21
Block the Account in Company Code...................................................................................21
1.8 Procedure....................................................................................................................21
Post Accruals........................................................................................................................28
1.9 Procedure....................................................................................................................28
1.10 Prerequisite...............................................................................................................29
Accrual Reversal...................................................................................................................36
1.11 Procedure..................................................................................................................36
1.12 Prerequisite..............................................................................................................37
Search Clearing Posting.......................................................................................................42
1.13 Procedure..................................................................................................................42
1.14 Provide the Input.....................................................................................................43
Perform Automatic Clearing..................................................................................................49
1.15 Procedure..................................................................................................................49
1.16 Prerequisites .............................................................................................................49
Performa GL Clearing...........................................................................................................56
1.17 Procedure..................................................................................................................56
1.18 Prerequisite...............................................................................................................57
Reverse Clearing..................................................................................................................62
1.19 Procedure..................................................................................................................62
Enter Posting Data...............................................................................................................68
1.20 Procedure..................................................................................................................68
Call Posting Model...............................................................................................................69
1.21 Procedure..................................................................................................................69
Park Document.....................................................................................................................76
1.22 Procedure..................................................................................................................76
1.23 Prerequisite...............................................................................................................77
Update / Change Document.................................................................................................82
1.24 Procedure..................................................................................................................82
Create a New Posting with Reference.................................................................................89
1.25 Procedure..................................................................................................................89
Create Model (Account Assignment)...................................................................................98

Page 47 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING
1.26 Procedure..................................................................................................................98
1.27 Provide the Input.......................................................................................................98
Create Recurrent Document...............................................................................................104
1.28 Procedure................................................................................................................104
1.29 Provide the Input.....................................................................................................105
Delete Recurring Document................................................................................................111
1.30 Procedure................................................................................................................111
1.31 Provide the Input.....................................................................................................111
Execute Recurrent Document............................................................................................119
1.32 Procedure................................................................................................................119
Mass Reversal....................................................................................................................127
1.33 Procedure................................................................................................................127
Posting Period (FI-GL Closing)...........................................................................................134
1.35 1.1
Procedure.....................................................................................................134
1.2 Prerequisite...............................................................................................................136
1.36 ................................................................................................................................136
Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..........143
1.37 1.1
Procedure.....................................................................................................143
1.38 1.2
Prerequisites ...............................................................................................146
Profit Center P&L Adjustment............................................................................................151
1.40 1.1 Procedure......................................................................................................151
1.41 1.2 Prerequisites ................................................................................................153
Purpose...............................................................................................................................158
Analyze GR/IR Clearing Account........................................................................................158
1.42 1.1 Procedure..........................................................................................................158
1.43 1.2
Prerequisites ...............................................................................................161
Foreign Currency Translation............................................................................................167
1.44 1.1 Procedure......................................................................................................167
1.45 1.2 Prerequisites ................................................................................................169
Update Foreign Exchange Rates........................................................................................176
1.46 1.1
Procedure.....................................................................................................176
1.48 1.2
Prerequisites ...............................................................................................176
Fixed Asset Fiscal Year Change.........................................................................................182
1.1
Procedure.............................................................................................................182
1.49 1.2
Prerequisites ...............................................................................................183
Year End Closing................................................................................................................188
1.51 1.1
Procedure.....................................................................................................188
1.53 1.2
Prerequisites ...............................................................................................189

Page 48 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

Purpose
Purpose of this document is to process the matching offsetting debit and
credit entries within the same account for items possessing a
transactional relationship. The process is initiated when accounts are
analysed and the need to be cleared, or to reset a set of items is
identified. This may occur periodically as part of the monthly closing.

Use
This task describes steps for accounting clearing with Manual and Automatic
clearing and reversal of cleared document.

Perform Automatic Clearing
1.15 Procedure
Access the transaction using:
Menu

Accounting → FA Accounting → General Ledger → Periodic Processing →
Automatic Clearing → Without Specification of Clearing Currency

Transaction code

F.13

Start the transaction using the menu path or transaction code F.13.
3) In order to perform this function, the Open item should be available in GL
accounts, Vendor & Customer Accounts
1.16 Prerequisites
Sr. No.
Field Name

R/O/C Description

1

Company Code

R

Select the Company Code

2

Fiscal Year

R

Select the year

3

Customer /
Vendor / GL
Account

R

Select the Customer / Vendor / GL Account

4

Clearing Date

R

Provide the Date

Page 49 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Execute the program for automatic clearing Page 50 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 51 of 190 .

03 Business Process Procedure Page 52 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Financial Accounting Comparative Analysis – F.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 53 of 190 .

.................................................................................................................................................................................................23 Prerequisite....................36 1..............................................................................76 1.................................................16 1...............69 1................28 1..................................77 Update / Change Document......................................................................................69 Park Document.89 1.............28 1......................................................17 1...............................................................21 1........................................................................................................................................49 1..........10 Prerequisite...........................................12 Prerequisite.......17 Procedure.........................................................................................19 Change the Account in Company Code..........................11 Procedure.....................................................................................................................................................................................................................................................................................................15 Procedure...........................................16 Enable the Account in Company Code...........................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)............................................................20 Procedure....................................................................................................42 1.............2 Procedure.......................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX).................................37 Search Clearing Posting..............................................56 1...................................56 1..9 1...........10 Search the Account in Company Code...........................................................................................6 Prerequisites ...............18 Prerequisite............................................................................................21 Post Accruals........................................................................................................................................................................9 1.......................................................................................................16 Prerequisites ......................................................................................21 1......................................................................................................................................................68 Call Posting Model..........82 1.....................................................................................68 1......................................................................3 Prerequisites Provide the Input........82 Create a New Posting with Reference..........22 Procedure...................9 Procedure...........................................................................................................76 1......................................................................89 Create Model (Account Assignment)..........49 Performa GL Clearing...................................................................4 Procedure.....36 1....................................................................43 Perform Automatic Clearing..........62 1......................................................................................................................................49 1.................................................................................................98 Page 54 of 190 .......................................24 Procedure.......13 Procedure.........................................................................................................................................................21 Block the Account in Company Code.........................................................................................................57 Reverse Clearing.............................................................................................25 Procedure...................................................19 Procedure..........................................................................................................................................................................................................................42 1.......................14 Provide the Input........................62 Enter Posting Data.................................5 Procedure.......................................................................................................................................29 Accrual Reversal....................................................................................................7 1.....17 1.............................................................................................................................................................................8 Procedure................7 Procedure..................1 Procedure..................................................................21 Procedure..................

.....................................................1 Procedure.............................................................2 Prerequisite........................151 1........................................................................1 Procedure................................1 Procedure....................................................................................2 Prerequisites ........................................................................................................................167 1.....................................................153 Purpose......................................................................................................29 Provide the Input...........................................................105 Delete Recurring Document...................53 1.................................................169 Update Foreign Exchange Rates........................................30 Procedure..................................................................................................................................183 Year End Closing..................................................111 Execute Recurrent Document................176 1...........................127 Posting Period (FI-GL Closing)..........................2 Prerequisites ......161 Foreign Currency Translation......................................1 Procedure.....134 1....2 Prerequisites ............................................................................................33 Procedure.............................................................................................................................................2 Prerequisites ..................111 1....27 Provide the Input.....32 Procedure......................................................................1 Procedure......134 1..................................................................................................................................................................................................188 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.................................................143 1............48 1.........31 Provide the Input..................26 Procedure......................................127 1...158 Analyze GR/IR Clearing Account............................................................1 Procedure.....................................................................182 1.............51 1.............................................................................................................................................104 1.....................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac......................................49 1.....36 ..............1 Procedure........................................................43 1.......................................44 1.............................................................................................35 1....................................................................................2 Prerequisites ......................................................................................................................................................104 1.........45 1.................................................................................................182 1..............41 1..............................................................188 1..............40 1........................98 Create Recurrent Document...........176 Fixed Asset Fiscal Year Change..2 Prerequisites ..........................119 1........................................................................................................189 Page 55 of 190 .............................111 1...................2 Prerequisites ..........................................................................................................................................42 1...........................................................................................................................................167 1......................................1 Procedure.............................38 1........................98 1.......158 1..................176 1................................................................143 1.........136 1..........................151 1....................................................119 Mass Reversal..........................................28 Procedure..............................................................................................................146 Profit Center P&L Adjustment.................................................46 1...................................................................................37 1.......................................158 1.................

This may occur periodically as part of the monthly closing. Debit and credit transaction figures from customer. Debit and credit transaction figures from customer. vendor. vendor.03. or to reset a set of items is identified. The program carries out an extended reconciliation within Financial Accounting 1. Use This task describes steps for accounting clearing with Manual and Automatic clearing and reversal of cleared document. The process is initiated when accounts are analyzed and the need to be cleared. and G/L accounts are compared with debit and credit totals from application indexes Page 56 of 190 . Performa GL Clearing 1.17 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Periodic Processing → Closing → Check / Count→ Reconciliation Transaction code F. 2. and G/L accounts are compared with debit and credit totals from posted documents.03 Start the transaction using the menu path or transaction code F.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the matching offsetting debit and credit entries within the same account for items possessing a transactional relationship.

18 Prerequisite Sr. Field Name R/O/C Description 1 Company Code R Select the Company Code 2 Fiscal Year R Select the year Execute the Programme for the results Page 57 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. No.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Reset Cleared Items FBRA Business Process Procedure Page 58 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 59 of 190 .

...................................................................................................................................................................89 Create Model (Account Assignment).................................................................................................................15 Procedure.....................................................................................................69 1....................................................................................................................49 1....76 1.............................................................36 1........................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX).................................................................................................................................................................21 Procedure.........................................................7 1..............37 Search Clearing Posting..............................9 1.....................................................21 1.........................................................................................9 1...............16 1..........2 Procedure..........36 1............................................................82 1............................................................49 1......................56 1...........................................................7 Procedure.................................77 Update / Change Document..............................4 Procedure......................23 Prerequisite........................................................................................................................................................................................................9 Procedure..............................................25 Procedure.................................18 Prerequisite....................................22 Procedure.......................62 Enter Posting Data.................................68 1....................................82 Create a New Posting with Reference.........................................................................................................................17 Procedure.......................................................................................................10 Prerequisite...............................................................................89 1..................................8 Procedure......................................98 Page 60 of 190 .........................................................................................................................................................................................16 Enable the Account in Company Code...........................................6 Prerequisites ............................................................................19 Change the Account in Company Code.................................................................28 1......................................................21 Post Accruals.........................................19 Procedure..........................................62 1.........................................................20 Procedure......................................................................................................................49 Performa GL Clearing.........29 Accrual Reversal.69 Park Document...................................................................................................................76 1..........................10 Search the Account in Company Code...............................13 Procedure.........42 1.........................................................................21 1....................68 Call Posting Model.............28 1.........................................................................................................................11 Procedure...................................................................................................................................................................................21 Block the Account in Company Code.........................................................................................................................................................................................................................................................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)...................14 Provide the Input................56 1........................................16 Prerequisites ....5 Procedure.............................................................................................................................................................................................................................................................................................................1 Procedure.............................43 Perform Automatic Clearing....................................57 Reverse Clearing.................17 1.....................24 Procedure....42 1..........................................................17 1.........................3 Prerequisites Provide the Input......................................................................................................................................12 Prerequisite...................................................................................................

...........1 Procedure........................51 1....2 Prerequisites .....182 1................................143 1...........................................................................176 Fixed Asset Fiscal Year Change...........46 1.......................................................................................................................................................................................................................2 Prerequisites ....................................105 Delete Recurring Document.................................26 Procedure.......................................................................................127 Posting Period (FI-GL Closing)...............................................119 1.................151 1................1 Procedure....................2 Prerequisites ........2 Prerequisites .................................................................................................................................................................................................27 Provide the Input.....................32 Procedure.....................................................176 1......................................................158 Analyze GR/IR Clearing Account................................................36 .............38 1............................................................................................183 Year End Closing....................................28 Procedure.......................................................................................44 1............111 Execute Recurrent Document..............................................................................................................1 Procedure................................................29 Provide the Input......................153 Purpose.....................................1 Procedure................................................................................................................176 1.......134 1...........................................................188 1...............31 Provide the Input...............................................................1 Procedure............45 1...............................................................................189 Page 61 of 190 ..............................................................................................................48 1.........................................................................................................................................................136 1.................169 Update Foreign Exchange Rates.....................................................................................................................................................................................................................................167 1...................................................................................................................161 Foreign Currency Translation..........................................134 1......................................188 1......................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1............................................................................111 1.........41 1..........................104 1........................................................................................158 1...............................2 Prerequisites ............37 1.............................................49 1.....................................................................................................................111 1.............................................................................146 Profit Center P&L Adjustment....................30 Procedure......................53 1..........151 1.............................1 Procedure....................2 Prerequisites ........182 1.................1 Procedure....................................127 1................................42 1.........................40 1.......................................158 1...................43 1...............................................35 1..........................................119 Mass Reversal........2 Prerequisite....................................98 Create Recurrent Document...............................................................................1 Procedure...........................167 1........................................................................................................................................33 Procedure.....................104 1............2 Prerequisites .............................................................................98 1........136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.....................143 1............

Reverse Clearing 1. This may occur periodically as part of the monthly closing. Use This task describes steps for accounting clearing with Manual and Automatic clearing and reversal of cleared document. The process is initiated when accounts are analyzed and the need to be cleared. or to reset a set of items is identified.19 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Document → Reset Cleared Item Transaction code FBRA Start the transaction using the menu path or transaction code FBRA 1) Cleared Document in a company code Save the document to be reversed and the system pops-up the following screen Page 62 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the matching offsetting debit and credit entries within the same account for items possessing a transactional relationship.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the option for the system to reverse / reset the cleared open item. Page 63 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Enter G/L Account document – FB50 Business Process Procedure Page 64 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 65 of 190 .

............................................................................56 1......18 Prerequisite.........29 Accrual Reversal.................................................................56 1...............................89 1..........................................................................................................................................................................................................19 Change the Account in Company Code..........................................................21 1...............................................................................2 Procedure............................................................................14 Provide the Input...................................68 Call Posting Model.13 Procedure............................7 1..21 Procedure.....................................................................................................................................15 Procedure..................................................................................17 1.......................................21 Post Accruals..........SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..............10 Prerequisite.................................................................................................62 Enter Posting Data......................................69 1.......49 1.................49 Performa GL Clearing............................................................................................................................................17 Procedure................................................68 1............................82 1...........................................................................................................................................................................................................................................................11 Procedure...................................20 Procedure.........................................9 1....................................................................3 Prerequisites Provide the Input..............................................77 Update / Change Document.........................4 Procedure...........................................................................................16 1....................................................69 Park Document...............................................9 Procedure..........24 Procedure....................5 Procedure............21 Block the Account in Company Code..........................17 1.........................................................................................................................42 1................................................................98 Page 66 of 190 ............................................................................................................................................................57 Reverse Clearing....28 1........................................................................................................................................................................................62 1.................................36 1.................................................................................................................................................................................................................................10 Search the Account in Company Code...................................................................................................76 1...........................................................................................................................................25 Procedure...89 Create Model (Account Assignment)................................................................................................................................21 1........................16 Enable the Account in Company Code....1 Procedure...........................................................8 Procedure......................................................................................................................................................................................................................................................43 Perform Automatic Clearing......42 1.37 Search Clearing Posting................7 Procedure........................................................................................................................................................................................23 Prerequisite.....................................36 1.............................................7 Create Account in Global Chart of Account (Operative COA-XXXX)......................19 Procedure.....................6 Prerequisites .......................................76 1.............................9 1..........................................................................16 Prerequisites ...........................................................49 1..................................................82 Create a New Posting with Reference.......................................................................................................28 1........................................................................................................................................................................................................................................................22 Procedure.12 Prerequisite..............

.38 1...........................................................31 Provide the Input.........................................1 Procedure.......................................................................182 1...1 Procedure........146 Profit Center P&L Adjustment......................................182 1...............................................169 Update Foreign Exchange Rates................................................................................................................................................................................................2 Prerequisite.........188 1..1 Procedure.....................32 Procedure..........................................105 Delete Recurring Document....................................................37 1.............................................43 1.................................................................119 Mass Reversal..........................104 1....................................................................................................36 .....................................................................119 1.........................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.........................................176 1..................42 1.153 Purpose.......................................................................................158 Analyze GR/IR Clearing Account...................................................................................................................................................................2 Prerequisites .................................35 1.........................................2 Prerequisites ....................................44 1..................127 Posting Period (FI-GL Closing)..........51 1..............................................................................................................................................................176 Fixed Asset Fiscal Year Change................................98 Create Recurrent Document...................................183 Year End Closing...................................................................................................41 1...158 1...................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1..............................................127 1............................................................151 1.................................................................27 Provide the Input..........45 1.......2 Prerequisites ..............................................189 Page 67 of 190 ......1 Procedure.........1 Procedure..................................111 Execute Recurrent Document.....................................188 1..........111 1..46 1.............................................................40 1....151 1.........................48 1.....................................................................................28 Procedure.........................................134 1.............................................................161 Foreign Currency Translation..........................................................................................143 1.........................1 Procedure..................................143 1..2 Prerequisites ........................................98 1...................................................................................................................................................................................................................................26 Procedure..................................................................................................................................................................................49 1..........................................................................................................................158 1...........................................................................................29 Provide the Input.........111 1........................................................................................................134 1.............................167 1...................................................................................1 Procedure.......................53 1........................33 Procedure.............136 1.........................................................................................................................................................................................................................104 1...............2 Prerequisites ............30 Procedure....................2 Prerequisites ...176 1............................1 Procedure......................167 1...........2 Prerequisites ...................................................

20 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Posting → Enter GL Account Document Transaction code FB50 Start the transaction using the menu path or transaction code FB50 Enter a transaction and go to Edit menu to save the entry in a template. Page 68 of 190 . Enter Posting Data 1. Use This task describes steps of different postings and reversal postings.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the different kinds of Postings and Reverse Postings.

Then save the entry.21 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Posting → Enter GL Account Document Transaction code FB50 Start the transaction using the menu path or transaction code FB50 Page 69 of 190 . Call Posting Model 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the Template and enter to continue.

which was posted at the time of saving the model Page 70 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the model in the edit menu Select the account assignment model template and continue The system retrieves the entry.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING If any changes are required. change the line item and save Page 71 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Park G/L Account document – FV50 Business Process Procedure Page 72 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 73 of 190 .

...................42 1............................................................................................................................................36 1..................................................................................................................................................77 Update / Change Document......................................................76 1.......89 Create Model (Account Assignment).............................................................................16 Enable the Account in Company Code.....................................................................................9 1..........................................................................................................................................................................................15 Procedure................89 1...........................................28 1.........................................................21 Block the Account in Company Code...............................................................................28 1...........................................................................................................................................76 1.....................................................................................................................................11 Procedure........................................................29 Accrual Reversal..................................................................68 Call Posting Model...........................................................................................................................................................................9 Procedure.............................21 1........................................69 Park Document........................................................................................................................................................................................43 Perform Automatic Clearing...............................13 Procedure.....................................................................................................................................................................................................14 Provide the Input.....................................................69 1................................................................................................................................................................................................................8 Procedure....42 1............37 Search Clearing Posting.................................................10 Search the Account in Company Code........36 1..................23 Prerequisite............17 Procedure.....................................................................................................................................................................................................................................................................................................18 Prerequisite.....................................................................................................................................16 Prerequisites ...............................................................................................49 1.........................................9 1.............................................................................................4 Procedure..................................7 1.............................................98 Page 74 of 190 ...........................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..............................19 Procedure...................82 1............7 Create Account in Global Chart of Account (Operative COA-XXXX)......................49 1...........................................3 Prerequisites Provide the Input....................................................................................................................................................10 Prerequisite...........................24 Procedure................82 Create a New Posting with Reference.....................................19 Change the Account in Company Code.21 Post Accruals............56 1.................22 Procedure...............................................................12 Prerequisite........56 1........................................16 1........................57 Reverse Clearing....................................................................................................................68 1......................................................20 Procedure...........5 Procedure........62 1...............................6 Prerequisites ..........................1 Procedure..............................49 Performa GL Clearing................................................21 Procedure...............17 1................................................................................................................................................................................21 1..................................................................................................62 Enter Posting Data....................................................................2 Procedure...................................17 1..............................................................................................................................................25 Procedure........7 Procedure..................

.....................................................................................................................................................................................................................................................45 1.........134 1...................2 Prerequisites .........................53 1...............46 1...............30 Procedure......................................................................98 1..................................127 Posting Period (FI-GL Closing)..................188 1................................................................136 1....................36 .................................................1 Procedure....32 Procedure....................................2 Prerequisites ..119 1............................................51 1....................111 Execute Recurrent Document.......................................................................................................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac............................................................151 1...............2 Prerequisite............................167 1..........158 1........182 1..................................................................................................................151 1..................................................................................................44 1......................................................................119 Mass Reversal...189 Page 75 of 190 ...........................127 1............29 Provide the Input......................................................................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.........................................................................182 1......................188 1...........................................................2 Prerequisites ...........161 Foreign Currency Translation........................143 1...................................................176 1.........................................33 Procedure.......183 Year End Closing............1 Procedure..................169 Update Foreign Exchange Rates........................................................................................................................................................................................2 Prerequisites ........................................................................27 Provide the Input....................48 1.............................................................................................134 1................................................104 1...................................................................................................................49 1...2 Prerequisites ...................35 1...146 Profit Center P&L Adjustment.......................................26 Procedure......................................................................1 Procedure........1 Procedure..........................................................176 1.................................................................................................................................111 1.....43 1.......158 1........................................................143 1..........................................................................37 1.............28 Procedure.............................................................................................................................................................................................42 1.....................41 1....................1 Procedure......................................1 Procedure...................2 Prerequisites .........................................................................................................................1 Procedure.....31 Provide the Input.........111 1........................................................................................................................................................................................................................176 Fixed Asset Fiscal Year Change.........105 Delete Recurring Document...............1 Procedure......104 1.....................158 Analyze GR/IR Clearing Account.......................................................................40 1.....................98 Create Recurrent Document...................167 1...................38 1......................................................................................153 Purpose............................................................................................................................................2 Prerequisites ..........................

Page 76 of 190 . Park Document 1. Use This task describes steps of different postings and reversal postings.22 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Posting → Edit or Park GL Document Transaction code FV50 Start the transaction using the menu path or transaction code FV50.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the different kinds of Postings and Reverse Postings.

23 Prerequisite Sr. No. Field Name R/O/C Description 1 Document Date R Date of Document 2 Posting Date R Date of Posting 3 Company Code R Select the company code 4 GL Account R Select the GL Account Simulate the entry for parking the document.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. Save the Document and the system will park the document Page 77 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Change Parked Document – FBV2 Business Process Procedure Page 78 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 79 of 190 .

.....................................................21 Procedure...................................................................................................................10 Prerequisite...............................................................................................................................................................................................................................................................7 Procedure....82 1...................................17 1............................................69 1..17 Procedure..........................................................6 Prerequisites ............43 Perform Automatic Clearing........................................................................................................37 Search Clearing Posting.................................42 1...............28 1..............................................................................................................28 1........................................................................................................................57 Reverse Clearing....................................................62 Enter Posting Data......................................................16 1...........................9 1............................................................................................25 Procedure..............................................................................................................21 Block the Account in Company Code........................................49 1.....................................................................................................................................................................................15 Procedure...................................82 Create a New Posting with Reference......................................42 1..........................................2 Procedure.....................................19 Change the Account in Company Code.............................................68 1.........................21 Post Accruals...................................................10 Search the Account in Company Code.................76 1..........................................77 Update / Change Document.............................................24 Procedure..SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)...............................................................................................................................................................................................................5 Procedure..................................49 1..16 Prerequisites ......................................................................49 Performa GL Clearing..............................................................................................7 1...........................14 Provide the Input................................23 Prerequisite........................................................................................89 1................................................................................................................................................56 1.......16 Enable the Account in Company Code........................................................................................................9 1.......................................................................20 Procedure.....................................................................................69 Park Document.................................................62 1..........................56 1...........................................................................................................................................................3 Prerequisites Provide the Input..............................................................................................21 1........................17 1.....................................................................................................................................................................................................29 Accrual Reversal..................................................................................................................................12 Prerequisite...........................................................................21 1....................................................................................................89 Create Model (Account Assignment)..........................4 Procedure....................................18 Prerequisite..........................................68 Call Posting Model...36 1...11 Procedure....................................1 Procedure.....................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)......................................................................................9 Procedure.....8 Procedure.............................................................................76 1..............22 Procedure.....................................................98 Page 80 of 190 ...................................................................................................................................19 Procedure...................36 1......................................................................................................13 Procedure.......................................................................

...........119 Mass Reversal..........................................................169 Update Foreign Exchange Rates.................................................2 Prerequisites ...............................1 Procedure........................................151 1.....42 1......................................................................1 Procedure............................158 Analyze GR/IR Clearing Account.....1 Procedure........................31 Provide the Input....151 1.............................................................................................................................................1 Procedure..........................44 1............136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.....28 Procedure........................................2 Prerequisite......................................188 1.........................................146 Profit Center P&L Adjustment....................................................................................................................................................................127 1.......................................................................................................30 Procedure....................................................................................................................................................................................32 Procedure.................................111 Execute Recurrent Document..............2 Prerequisites ...........98 Create Recurrent Document.............................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1............134 1........................................40 1.................................................................................................................................................................................38 1.......176 1....................................................................................................................................183 Year End Closing...153 Purpose...............111 1.......................................104 1..............143 1.........................................................................................189 Page 81 of 190 .......................2 Prerequisites ....................................................................................................................2 Prerequisites ...................................................2 Prerequisites .....................................158 1.....43 1.................................................29 Provide the Input..........27 Provide the Input..............................................1 Procedure..........................................................2 Prerequisites ...53 1.......................................................................................................................26 Procedure.........................................111 1............................134 1................................................................................................46 1............................................................................................................51 1.............45 1................................................1 Procedure...127 Posting Period (FI-GL Closing)......................182 1........................176 Fixed Asset Fiscal Year Change...............1 Procedure.....................................33 Procedure...............41 1...............136 1...........................................................176 1................................188 1.................................................................................167 1....................................143 1....................................................................36 ......................................................................................................182 1......................................................................................................35 1...............................37 1..............................98 1..............................104 1.................2 Prerequisites .......................................................................119 1.....................................................................................................................................158 1.1 Procedure........................167 1........................49 1.......................................................................161 Foreign Currency Translation..105 Delete Recurring Document...........................48 1...................................................................................................................................................................................................

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

Purpose
Purpose of this document is to process the different kinds of Postings and Reverse
Postings.

Use

This task describes steps of different postings and reversal postings.

Update / Change Document
1.24 Procedure
Access the transaction using:
Menu

Accounting → FA Accounting → General Ledger → Document → Parked
Document → Change

Transaction code

FBV2

Start the transaction using the menu path or transaction code FBV2.
A parked document should be available in the system to execute this function.

Provide the document number or select the document from Document List

Page 82 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

The selection option helps the user in selecting the document with some condition like
Date, User, and Document Type Etc. Click on execute button.

Select the document and make the changes accordingly.

Page 83 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

The important note is that, the debit and credit column of the document need not be
equal when the document is parked.
But it is necessary to have the debit and credit totals to be equal before posting the
document.

Save the changes to the parked document.

Page 84 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Enter Sample Document – F-01 Business Process Procedure Page 85 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 86 of 190 .

...................................................................................................................................................................................................98 Page 87 of 190 ..............17 Procedure...........21 Procedure.................................................................16 Prerequisites .......................................................................................................................................................................................................................23 Prerequisite.................14 Provide the Input...................28 1..............................43 Perform Automatic Clearing.................................................................49 1..........................................................29 Accrual Reversal........................21 1...............................16 Enable the Account in Company Code............................10 Search the Account in Company Code..............................19 Change the Account in Company Code......12 Prerequisite.........................36 1.....................................................................................................................................................................................................21 1................................................................21 Block the Account in Company Code......................................82 1...................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)........................................................................................................................................................................................................89 1.................................15 Procedure..................................................................................................................................................................56 1................................................................36 1.........................................7 Create Account in Global Chart of Account (Operative COA-XXXX)................2 Procedure......................................................................10 Prerequisite................................................................................................................9 Procedure.......................5 Procedure.......................................77 Update / Change Document.............................................................................................................62 Enter Posting Data........42 1.........68 Call Posting Model...............................................................................82 Create a New Posting with Reference.......................................................................................16 1.................................................................................................56 1.................................76 1..............................................19 Procedure.3 Prerequisites Provide the Input................................................................................69 Park Document..............22 Procedure............................................................................................................................18 Prerequisite....................................................68 1...4 Procedure...........57 Reverse Clearing.........6 Prerequisites .................................................................................37 Search Clearing Posting..............................................................................................1 Procedure............................................20 Procedure.................................9 1.............................................................69 1.....89 Create Model (Account Assignment).......................................................................21 Post Accruals.........................................................................................................................................................................................................7 1......49 1............................................13 Procedure........................................................................................24 Procedure.................................................................7 Procedure..........8 Procedure............25 Procedure............................................................................17 1...........................................................................................................................................................................................................................17 1......................................................................................9 1.....11 Procedure.....................................................................................................................................................49 Performa GL Clearing...........................................................................................................................................................28 1.............76 1........................................................................................................................62 1..............................................................................42 1..............................................................

..........................................................................................................176 1.............158 1...........................................................111 1........................................................33 Procedure...30 Procedure..............................136 1.................................................................................42 1..................................119 1......2 Prerequisites ..1 Procedure................................................104 1.........................2 Prerequisites ..........................................36 .............................................................................................188 1.........2 Prerequisites ............................................................................................................................................................................................48 1.................46 1..............49 1.2 Prerequisites .......................................................................................................1 Procedure............41 1...................................................................................................................................................................................................................................................................................................................................27 Provide the Input....111 Execute Recurrent Document.182 1............................................................................................................53 1.......................................29 Provide the Input....................153 Purpose..............................158 Analyze GR/IR Clearing Account..............................127 1....2 Prerequisite..................111 1.........................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac...................................167 1........................151 1.........1 Procedure...................................98 Create Recurrent Document.....167 1..40 1....................................................................................169 Update Foreign Exchange Rates...............189 Page 88 of 190 .............................................................................1 Procedure..................188 1..151 1.............31 Provide the Input.............................................................................................................................................................................................................................................................................................................................................................................28 Procedure................176 1...........176 Fixed Asset Fiscal Year Change........................................143 1...................................................................................2 Prerequisites ................43 1...................................37 1........................................45 1.........................................134 1.............183 Year End Closing..............................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1...............................................................................1 Procedure...........................................2 Prerequisites ..................................44 1......................................................................................................................................................................182 1.......................................134 1.......................................................................................146 Profit Center P&L Adjustment...........51 1.....................................................................158 1...........98 1..........143 1....................................2 Prerequisites ...26 Procedure.......................104 1....................................................................................1 Procedure.....................................................................................................105 Delete Recurring Document..................................161 Foreign Currency Translation.............32 Procedure.38 1................1 Procedure................................................119 Mass Reversal...................................................................127 Posting Period (FI-GL Closing)................................1 Procedure..........................................................................................................................................................................................................................................35 1..............

Create a New Posting with Reference 1.25 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Posting → Reference Document → Sample Document Transaction code F-01 Start the transaction using the menu path or transaction code FB50 This function is to post a new document with reference to the documents that are already available in the system.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the different kinds of Postings and Reverse Postings. Use This task describes steps of different postings and reversal postings. Go to document menu and select Post with reference as shown bellow Page 89 of 190 .

year and enter The system retrieves the line item contained in the reference document number Page 90 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Provide the document number. company code.

keep pressing enter button till the system prompts the display screen.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING In order to correct / change the line item. Select the line time to make the changes. Change the line time as per the requirement of new transaction Page 91 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Display the document before posting and save the document Page 92 of 190 .

Page 93 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING System saves the document.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Account Assignment Model .FKMT Business Process Procedure Page 94 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 95 of 190 .

.........................15 Procedure................21 Block the Account in Company Code..............................................................................1 Procedure...........................................................................................................................................................................21 1.................................................................................................................................................................................................................................................................................................20 Procedure..................................82 1.............................................................12 Prerequisite............................................................................................................22 Procedure......62 1....................................................................................................................49 1................................49 Performa GL Clearing..................................98 Page 96 of 190 ..............................................................9 Procedure...........................................................................................................68 Call Posting Model.................................8 Procedure...................18 Prerequisite......................................................................................................................................................................16 Enable the Account in Company Code.........................................................................................................36 1......76 1......................................................................................................................................................................................42 1...................................................9 1...............................................................................56 1...................................................................................................................21 Post Accruals.............................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX).......................9 1...................................................................................................................................5 Procedure.........................................................................................................................................................................89 Create Model (Account Assignment)................................36 1............................................................................................................................................43 Perform Automatic Clearing...............24 Procedure........................19 Change the Account in Company Code...........................................................16 Prerequisites ..............................89 1.......................................................................................42 1...........................................2 Procedure.................................................................................21 Procedure...........25 Procedure...............................6 Prerequisites ....23 Prerequisite................................................................49 1........................28 1.................4 Procedure.......................................................................................69 Park Document......................................................................................62 Enter Posting Data...........................................................................................17 1..................................................................16 1..............................................................................................................................................................................................................................................................................17 Procedure.......................................................11 Procedure.................................7 1........................................................................................3 Prerequisites Provide the Input.........................10 Search the Account in Company Code..............................................................................................76 1..............................................................7 Procedure.........77 Update / Change Document....28 1...........................29 Accrual Reversal...............69 1....19 Procedure..............................................................14 Provide the Input................13 Procedure...........................................................................................................................................................................................................10 Prerequisite.........57 Reverse Clearing.................................17 1.........................................................37 Search Clearing Posting...........................56 1........................68 1..............21 1................82 Create a New Posting with Reference..............7 Create Account in Global Chart of Account (Operative COA-XXXX)...

.....................................................................................................40 1.......................146 Profit Center P&L Adjustment..........................104 1............................28 Procedure....................................................30 Procedure...................................................36 ..................................................169 Update Foreign Exchange Rates...................................................38 1.......................................................127 1.................................1 Procedure...........................2 Prerequisite.........................................................................................143 1.................................................................................................................111 1....183 Year End Closing.......................................98 Create Recurrent Document...............................153 Purpose..........................136 1..................................................................................53 1.......................................................................................................................................51 1.....98 1...............119 Mass Reversal...................................44 1.................167 1..............................................................................127 Posting Period (FI-GL Closing)..................................................33 Procedure...........................29 Provide the Input..............................................................................................................182 1...........................................................................................48 1............................1 Procedure..............................................................................................................................2 Prerequisites .49 1....158 Analyze GR/IR Clearing Account...........2 Prerequisites ...161 Foreign Currency Translation........32 Procedure.........................................................................167 1.....................................1 Procedure....................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1..........................................111 1...188 1.................................................................2 Prerequisites ............................1 Procedure...............................................................................................................2 Prerequisites ..........134 1...................................182 1...151 1...............................................................2 Prerequisites ..................143 1...................176 1....................................................111 Execute Recurrent Document....................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac...................................................................................188 1........................1 Procedure......................................................104 1.........................................................................2 Prerequisites ................151 1.......................119 1.........41 1...................................................158 1.....................................................................27 Provide the Input.........1 Procedure..............................................................1 Procedure......................................................................................................................................1 Procedure............................189 Page 97 of 190 ...............................................................31 Provide the Input.....................................43 1....................................................................................................................................................................................................2 Prerequisites ......................................................................................................26 Procedure......................................134 1....46 1.................105 Delete Recurring Document...............................................37 1..........................................................45 1.........................................................176 1..................................................................................................................................42 1............................176 Fixed Asset Fiscal Year Change................................35 1...............................158 1.............................................

27 Provide the Input Sr.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is creating an Account Assignment model in accounting. Use This task describes steps to crate account assignment model in accounting. Field Name R/O/C Description 1 Model Name R Propose Name 2 Currency R Select Currency 3 COA R Select the Chart of Account “AESO” 4 Sample Text R Provide Text for the Document Page 98 of 190 . No. Salary Exps 1. For eg.26 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Document → Reverse → Mass Reversal Transaction code FKMT Start the transaction using the menu path or transaction code FKMT The Account Assignment Model is a template consisting of a transaction entry and the template is used to post the similar entries as and when required. Create Model (Account Assignment) 1.

Chart of Account and Sample Text. The system allows to assign the attributes like Currency.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the second tab to create the model. Save the model Page 99 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Enter Recurring Entry – FBD1 Business Process Procedure Page 100 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 101 of 190 .

...2 Procedure......................................................................82 Create a New Posting with Reference.......21 1.................................................4 Procedure....................................................................56 1..............................................................................................16 1.........................................................................................................................................................................................76 1......................................17 1........................................................................................................49 1...............19 Change the Account in Company Code..............................................................................................................................10 Search the Account in Company Code............................................49 Performa GL Clearing............................................68 Call Posting Model...........................37 Search Clearing Posting........7 1........................................................................................................................................................68 1..............89 1.....98 Page 102 of 190 .......62 1..........13 Procedure...............................................................................................................................................................................................................................................22 Procedure...............9 1........................................................................62 Enter Posting Data.......................................................57 Reverse Clearing......9 Procedure.................................42 1...........................................................................................69 Park Document...........................................................................................................................18 Prerequisite..................................................16 Enable the Account in Company Code.......................................................16 Prerequisites ...............................42 1.....................................................................................................................................................................9 1.20 Procedure...................................................................................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX).......................................................................................................7 Procedure............................................................................................................................................................................89 Create Model (Account Assignment).........................................21 1....................12 Prerequisite............................................................................................................................................11 Procedure.....................21 Block the Account in Company Code.................................19 Procedure..........................................................................5 Procedure....................43 Perform Automatic Clearing...........21 Post Accruals...................................................17 Procedure...............................77 Update / Change Document.............................36 1.....................................................................................................28 1.........................................................................................................14 Provide the Input..................................1 Procedure.................................................29 Accrual Reversal................................................................................................................................24 Procedure............................................82 1.....................................................................................25 Procedure...........15 Procedure..............................................................69 1...........................................................................................10 Prerequisite........................................36 1....................................................76 1.................................................................................................6 Prerequisites ...............................................................................................................................................................................................................................................................................................................................49 1..............................................................................................................8 Procedure..................17 1......3 Prerequisites Provide the Input.......SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)...............................................................................56 1.....23 Prerequisite...............................................................28 1............................................................................21 Procedure..................

.111 1...................................................151 1..............................46 1.........................................53 1.....................................1 Procedure.........................................................40 1..................................................................2 Prerequisites .........................................................................................................................................................................................158 Analyze GR/IR Clearing Account..........2 Prerequisites .........................37 1................................111 Execute Recurrent Document..................167 1............................................................................105 Delete Recurring Document..48 1..49 1....33 Procedure...........................................1 Procedure................................................................................................................................136 1........................................................................................................................................................176 Fixed Asset Fiscal Year Change..................................................................182 1..........45 1........51 1.....................................................................................143 1.....................................................119 1...................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..........................................................................................................................161 Foreign Currency Translation......................................................................................29 Provide the Input..............................................127 1....................................182 1.........................................43 1................176 1............................................................................................................................169 Update Foreign Exchange Rates..........................................................................................151 1.........1 Procedure...........................153 Purpose.........................1 Procedure......................................................................................44 1..................................................35 1..146 Profit Center P&L Adjustment.................183 Year End Closing...........................167 1............................................................................................................................................................................2 Prerequisites .........................................................................30 Procedure............................................................................................................................................................................................2 Prerequisite.......................1 Procedure..158 1.........................................................32 Procedure...........143 1...........................28 Procedure..............................42 1......................................................................................127 Posting Period (FI-GL Closing)..................134 1..................................................................................189 Page 103 of 190 ...........104 1...........................1 Procedure...................26 Procedure......................................36 .......104 1..........................................................................................................38 1...............................................................................111 1...........................................98 Create Recurrent Document...............................2 Prerequisites .................31 Provide the Input.....................................158 1.........2 Prerequisites ...188 1......1 Procedure..................................................................................................134 1..................41 1...............1 Procedure..98 1................................................................................................................................................................................................................................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1......188 1..........................119 Mass Reversal...176 1.....................2 Prerequisites ............27 Provide the Input............2 Prerequisites ....................................................................................

such as rent or insurance. Use This task describes steps of different postings and reversal postings. Recurring entries are business transactions that are repeated regularly.28 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Posting → Reference Document → Recurring Document Transaction code FBD1 Start the transaction using the menu path or transaction code FBD1. Create Recurrent Document 1. The following data never changes in recurring entries: 1) Posting keys 2) Account 3) Line item amounts Page 104 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the different kinds of Postings and Reverse Postings.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. No. Field Name R/O/C Description 1 Company Code R Select the Company Code 2 First Run Date R Enter the Date 3 Last Run Date R Enter the Date 4 GL Account R Select the GL Account Page 105 of 190 .29 Provide the Input Sr.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Simulate the Entry and save the document Page 106 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Delete Reference Document – F.56 Business Process Procedure Page 107 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 108 of 190 .

.............................................................................................................24 Procedure..........................16 1..................................................................................................1 Procedure.3 Prerequisites Provide the Input............21 1...........................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)....................................89 Create Model (Account Assignment)............................................................................................................................................................................................................................................................................................................17 Procedure................................14 Provide the Input.....................................................7 Procedure................................................................................................................................................................................................17 1...........................................25 Procedure............6 Prerequisites ............................................................42 1.......................................................................................................................................................................................................49 1.............................................................2 Procedure......................................62 1......................36 1.......................................................................................................................................76 1...................................................49 Performa GL Clearing......................................................................................................................5 Procedure.....................................................................11 Procedure...16 Enable the Account in Company Code...................13 Procedure.21 1..................................................................................................................98 Page 109 of 190 ......28 1..20 Procedure.................................................................................................23 Prerequisite............................................................................................................................................................69 1...............................................................................................36 1..............................................................................................................................................................................28 1.........................................................................9 1.................................................................42 1.......................8 Procedure............................37 Search Clearing Posting..........................................19 Change the Account in Company Code.................21 Procedure..................................................................7 1.......................................................................................................................................................................................................................49 1.........................................................................................................................................................................9 Procedure.....4 Procedure...............................................................................................43 Perform Automatic Clearing............................82 Create a New Posting with Reference............................................68 1...............................62 Enter Posting Data.................................57 Reverse Clearing..................56 1....................................................22 Procedure.............................................................................................................12 Prerequisite........10 Prerequisite................................................................................................................................82 1....................................................................29 Accrual Reversal..........21 Block the Account in Company Code.......................9 1..........................76 1.............15 Procedure.................................7 Create Account in Global Chart of Account (Operative COA-XXXX).............................................................................17 1................77 Update / Change Document..89 1.....................................56 1.................21 Post Accruals....................................................19 Procedure................................................................................................................68 Call Posting Model.............................16 Prerequisites ........................................................................18 Prerequisite...................................................69 Park Document..........................................................10 Search the Account in Company Code.................................................................................................................

.119 Mass Reversal........37 1.......104 1............................................................................................................................................................................................................................................30 Procedure.1 Procedure...........................127 1.........167 1................................................................................188 1........1 Procedure.153 Purpose.......................................................................111 Execute Recurrent Document..................................................................................................................................................................................2 Prerequisite...........................................................................................................176 Fixed Asset Fiscal Year Change..........................................................38 1.......................................................................................134 1.................................................................28 Procedure..........167 1...111 1......................................................151 1........................1 Procedure.........................................................................................143 1...............143 1...............................49 1....32 Procedure...........................2 Prerequisites .................................................................................................................46 1..............45 1......................................27 Provide the Input..182 1...................44 1...................111 1...........................................................98 1..............................................................105 Delete Recurring Document.......................................48 1...................................................................................................169 Update Foreign Exchange Rates..........................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.........................................................................................................................................................................................1 Procedure.................................................................40 1.............2 Prerequisites ....................41 1...............................................................29 Provide the Input...176 1.......1 Procedure........................................................................................................................................................................................................................................................................2 Prerequisites ......................................................136 1........................................................................................................151 1.................189 Page 110 of 190 ....................................................................................................................146 Profit Center P&L Adjustment.....1 Procedure.2 Prerequisites ..........182 1....2 Prerequisites ........................26 Procedure.....................53 1.................33 Procedure........................................................................119 1........................................158 1........98 Create Recurrent Document.................................................................51 1.............................................158 1......104 1........................................42 1.....................................1 Procedure.31 Provide the Input...............................................2 Prerequisites .....................................43 1..............................................................................................36 ..........................................................................................127 Posting Period (FI-GL Closing)...............1 Procedure.............................................................................................................................................183 Year End Closing.......................................158 Analyze GR/IR Clearing Account.....................35 1.........................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1...............................134 1....161 Foreign Currency Translation.........................................................................................2 Prerequisites ..188 1..........................................................................................................176 1.....

Field Name R/O/C Description 1 Company Code R Select the Company Code 2 Fiscal Year R Select the year 3 Ref Doc Type R Recurring Document “D” Execute the function in the test mode first Page 111 of 190 . No. The recurring document can only be deleted if the documents have a delete flag.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the different kinds of Postings and Reverse Postings. 1. Delete Recurring Document 1. Use This task describes steps of different postings and reversal postings.30 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Document → Reference Document → Recurring Document → Delete Transaction code F.31 Provide the Input Sr.56 Start the transaction using the menu path or transaction code F.14 This function is to delete the recurring document.

Press the back arrow to return to the main screen and then perform the same step by deselecting the test run flag.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING The list of documents that can be deleted is displayed in test run. Page 112 of 190 .

Use FBD2 (Change recurring document) to mark the deletion tag. the deletion flag should be inserted in the recurring document. Recurring Document or F7) Page 113 of 190 . Select the document and press enter and the system takes to the following screen. Select the menu path to mark the deletion tag (Goto.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING To delete the recurring document.

Page 114 of 190 . this function should be performed first. In order to delete the recurring document. The system considers this document for deletion only based on the deletion tag saved in this particular document.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select save and save the document.

14 Business Process Procedure Page 115 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Create posting documents from recurring documents – F.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 116 of 190 .

..........76 1........................................................................................................................14 Provide the Input...................5 Procedure...........................7 Create Account in Global Chart of Account (Operative COA-XXXX)....................................................................................................................................98 Page 117 of 190 ................................................69 Park Document..............................................................................................................................................................................................................................................................................................................................................................68 Call Posting Model.........................21 Post Accruals............................................................................................................................................................56 1.......................................16 Enable the Account in Company Code.......42 1...............................................................................................................................................9 Procedure...19 Change the Account in Company Code......................................................................................................................................................................................68 1.......................................................7 Procedure........12 Prerequisite...........................56 1...................................3 Prerequisites Provide the Input....................................................................37 Search Clearing Posting.................43 Perform Automatic Clearing................................................................................16 1.....................................................................................16 Prerequisites ....................18 Prerequisite..............................................................................................................11 Procedure..............................................................10 Search the Account in Company Code.........................................................................6 Prerequisites ............................................................36 1..................................................................................................................................................................................................................................................................................................................21 Procedure....................1 Procedure..............................................................................................................69 1.........................................17 1...............21 Block the Account in Company Code...................................9 1.15 Procedure............................................................................................................................62 Enter Posting Data...................................................82 1.........36 1................................................................................................62 1......................................................23 Prerequisite......................................................................8 Procedure........................19 Procedure............20 Procedure......................7 1..............2 Procedure..........................................49 1.............................................................17 Procedure............................21 1.21 1..................24 Procedure...................................................................17 1...................................................................................................................................29 Accrual Reversal...........57 Reverse Clearing............................................................................................................................................................................................49 Performa GL Clearing..............................22 Procedure.........................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)................................................................89 Create Model (Account Assignment)...................................................................4 Procedure...............77 Update / Change Document.....................................9 1..............25 Procedure.........................................................................49 1.................76 1.............................................................................................................................................................................................................................................10 Prerequisite.....................................................................................................................................................................13 Procedure.........89 1....42 1..................................................................................................28 1...............................................................28 1....................82 Create a New Posting with Reference.

.......................................176 1..........................................................................................32 Procedure.....................................................................................................41 1..............................................................................45 1...........................29 Provide the Input....................111 1...........................................................................................................................1 Procedure....................................................................................................158 1..............................136 1...................119 Mass Reversal........................................................................46 1.............................................98 1......................26 Procedure.......2 Prerequisites ....30 Procedure...........................................2 Prerequisites .....................................1 Procedure...............................................................................98 Create Recurrent Document....................................................................................2 Prerequisites .........................................176 Fixed Asset Fiscal Year Change...........................................................................................................................158 1............................................................................33 Procedure.......................28 Procedure...................153 Purpose.............................................................182 1........................................................................................................................................................27 Provide the Input......................127 Posting Period (FI-GL Closing)....................................1 Procedure...............................189 Page 118 of 190 ....36 ..............................................................................1 Procedure.................................158 Analyze GR/IR Clearing Account...........38 1.......................................................................................................................2 Prerequisites ...........................31 Provide the Input.........................................................143 1...............................................................40 1..................111 Execute Recurrent Document..........................................119 1........................143 1...2 Prerequisites ............................................146 Profit Center P&L Adjustment........188 1........................188 1......................................35 1..........37 1..........................48 1.........................2 Prerequisite.......................................................53 1.......49 1..........................................................................................51 1..................................43 1..................................................................................105 Delete Recurring Document............................167 1..................................134 1.........................1 Procedure...............................................................................................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..........................................................................................................169 Update Foreign Exchange Rates........................1 Procedure....................................167 1........42 1.............................................2 Prerequisites .................................................................................1 Procedure.....................................................161 Foreign Currency Translation....................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.................................................................183 Year End Closing........................................104 1.......1 Procedure..................................104 1.......182 1..151 1.....................................................................................................................................................................................................................176 1............2 Prerequisites ................................................................................................................111 1...........................44 1.............151 1...........134 1..........127 1..............................................................................

Use This task describes steps to crate posting documents from recurring documents using T-code F.32 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Periodic Processing → Recurring Entries→ Execute Transaction code F.14 This function is to execute the recurring document saved in the previous step. Page 119 of 190 . Execute Recurrent Document 1.14 Start the transaction using the menu path or transaction code F.14.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to create posting documents from recurring documents.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Execute the function for the system to generate the session Go to SM35 or follow the menu path as below to run the session Page 120 of 190 .

To verify see the document list (FB03) Page 121 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the row and click on Process (F8) to run.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 122 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Mass Reversal of document – F.80 Business Process Procedure Page 123 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 124 of 190 .

.................................................................................................................................................................................................12 Prerequisite..............................................................................................57 Reverse Clearing....................................................................................49 Performa GL Clearing..............................6 Prerequisites .....................................15 Procedure.....................................16 Enable the Account in Company Code..................................................49 1.................................................25 Procedure.........................................................................................................................................7 Procedure.....................................................................................................................................56 1........................................................16 Prerequisites .............................................................................................................................................................................................................................................................................................................................................................................................................................................................10 Search the Account in Company Code................................................................................................................................................................................20 Procedure..........................................................................................................................14 Provide the Input...............4 Procedure......................21 1............................................28 1..............................19 Change the Account in Company Code................................................................................................................................................................................................................62 1.................................................................................69 Park Document.....................................................22 Procedure............17 1.............................89 1.............................................................................................68 Call Posting Model..............7 Create Account in Global Chart of Account (Operative COA-XXXX)....9 1.......49 1..................................................................................................................................................................................................................................7 1...........................36 1...................................................82 Create a New Posting with Reference............................77 Update / Change Document...................................................................................................37 Search Clearing Posting......................................................................................................................19 Procedure...........98 Page 125 of 190 ....................................................................................................1 Procedure..............17 Procedure............................42 1.........36 1.3 Prerequisites Provide the Input..............................................................................21 1.......21 Procedure..........................13 Procedure........................................18 Prerequisite..........10 Prerequisite.............................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..............11 Procedure.....................................................................................................................................................................43 Perform Automatic Clearing.....76 1................23 Prerequisite............................................69 1.......9 1........2 Procedure..........8 Procedure...........................................................................................24 Procedure................56 1..5 Procedure.21 Post Accruals...................68 1............................................42 1..............................................................................................................76 1..........................................82 1...............................................89 Create Model (Account Assignment)......................................................................................................................................................................................................................................................16 1....................................................................29 Accrual Reversal................................................................................................................................17 1...........................................................62 Enter Posting Data...............21 Block the Account in Company Code..........................................28 1.........................................................................................................9 Procedure......

......................................................................................32 Procedure................................................................................26 Procedure.......................................183 Year End Closing.51 1...............................................................................................44 1...182 1......................................................134 1..........................158 1......................119 Mass Reversal......................................................................1 Procedure.........................................................................................46 1..................................................................................................2 Prerequisites ........1 Procedure....................................169 Update Foreign Exchange Rates..36 ..................................................................................111 Execute Recurrent Document....................................................................................................1 Procedure...............146 Profit Center P&L Adjustment........................................................................42 1...........................................................................................................................................................153 Purpose...................................................................................2 Prerequisites .................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.....................................................176 1...........111 1......30 Procedure.........................................1 Procedure........161 Foreign Currency Translation.........................................................................188 1...............127 1..........................................49 1.............................29 Provide the Input...................................................134 1.................................................188 1........................143 1....127 Posting Period (FI-GL Closing).......................................................................167 1...................................................136 1.......2 Prerequisite..........................45 1......................................................................1 Procedure....................................98 1................................................................................2 Prerequisites ......................................105 Delete Recurring Document......................................................................................................111 1..................176 1......33 Procedure................43 1......................................................................................................................................................................................143 1.........................................................................................................................................................................................................................................................176 Fixed Asset Fiscal Year Change......1 Procedure...............................................................167 1..............................40 1...27 Provide the Input............151 1................................38 1........................37 1................................98 Create Recurrent Document.................................................2 Prerequisites .........1 Procedure.......41 1...................................158 Analyze GR/IR Clearing Account......................................................................................................................48 1.....................................................................................................................................151 1....................35 1................................................................................................2 Prerequisites ..............................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1......2 Prerequisites .......................31 Provide the Input.......104 1..............53 1....................................................................................................................................119 1.......................................................................................................................................................................28 Procedure..104 1............189 Page 126 of 190 ........1 Procedure....................2 Prerequisites ..................................182 1..............158 1...............................

33 Procedure Access the transaction using: Menu Accounting → FA Accounting → General Ledger → Document → Reverse → Mass Reversal Transaction code F. Use This task describes steps of different postings and reversal postings.80 Start the transaction using the menu path or transaction code F.14 This function is for reversing a set of document. Page 127 of 190 . Mass Reversal 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to process the different kinds of Postings and Reverse Postings.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the document with the help of selection criteria (general selections) and execute the function in Test Mode. Go back and remove the test tag and execute the run Page 128 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING The system reverses the documents with a new document number (for Reversal). Page 129 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Maintain Posting Periods – OB52 Business process procedure Page 130 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 131 of 190 .

..............................................98 Page 132 of 190 .............................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX).............3 Prerequisites Provide the Input.19 Procedure..................................................76 1.............................................................................................................................................9 1................................................19 Change the Account in Company Code...............................................................21 1....................6 Prerequisites ....................62 Enter Posting Data....15 Procedure............24 Procedure....................................................................................................................13 Procedure.........69 1................................................................68 Call Posting Model..........................................................................................................................17 1.........................................................................................................................................................................................1 Procedure.........................76 1...............................................................................................................................................................................................................................................................89 Create Model (Account Assignment).....21 Post Accruals...49 1.....................................................56 1.........................................................................................................................................22 Procedure............................................................................................................................9 Procedure................................................................................................................14 Provide the Input....................16 Enable the Account in Company Code..........................................................................................................................................77 Update / Change Document......................................................................................................................................................................5 Procedure.................21 1..............2 Procedure..............................42 1...............................................................................................................................................................................25 Procedure..................................................................................................................................82 Create a New Posting with Reference................................................20 Procedure.............................................7 Create Account in Global Chart of Account (Operative COA-XXXX)...........................................56 1...........................................................................................................................................7 1..........18 Prerequisite.........9 1...........57 Reverse Clearing................................8 Procedure................16 1......................................................................37 Search Clearing Posting.........................................................................................68 1.............................10 Search the Account in Company Code...........................................................................49 1..........................................................................28 1..............12 Prerequisite.........................................................................................11 Procedure..17 Procedure..........................23 Prerequisite.......................................................................................7 Procedure..................................................................................28 1...........................................................................10 Prerequisite..........89 1...69 Park Document....................................................................................................................................................................................................................82 1............................62 1...................................4 Procedure.....................49 Performa GL Clearing.......................................17 1................................................................................................................21 Block the Account in Company Code...............................................16 Prerequisites ............................................................................29 Accrual Reversal..............................................36 1.......................................................................................................................................................42 1...........................................................................................................................................21 Procedure......................................36 1...................................................................................................43 Perform Automatic Clearing...............

...........161 Foreign Currency Translation.............................1 Procedure..............................1 Procedure............................167 1..............................................................................33 Procedure.....................................................29 Provide the Input........................................................................................................................................................................................176 1............................................................................153 Purpose..............49 1......48 1...98 1.....................30 Procedure.................................1 Procedure..................................................................182 1...................................119 Mass Reversal....................................................134 1..............................188 1..................................................................................................1 Procedure.............................................................104 1..................................134 1.......158 1.....................................105 Delete Recurring Document.......................................................................................................................2 Prerequisite................2 Prerequisites .................................................................................................................................................111 1........................167 1....51 1.....................................2 Prerequisites .............................................................................................1 Procedure....................................................43 1....................................................................................................41 1....................................................................182 1........................31 Provide the Input................................................................................................188 1...........................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1........................................................................189 Page 133 of 190 .......35 1..................................................................151 1...........2 Prerequisites ...................37 1......................53 1.................................158 Analyze GR/IR Clearing Account........................................................................................36 ............27 Provide the Input........................40 1......................................................................................................................................................................................158 1....................................................................98 Create Recurrent Document....1 Procedure.................................176 1.................................................................136 1..............................................151 1...................................................................................................111 1.........169 Update Foreign Exchange Rates................................................................44 1............2 Prerequisites ...................................2 Prerequisites .............119 1.....................32 Procedure....................143 1.......................................................................................................127 Posting Period (FI-GL Closing)....................................................................183 Year End Closing........................................................................................................................143 1..................................104 1..........................................176 Fixed Asset Fiscal Year Change............................................................................1 Procedure...2 Prerequisites ...........45 1....................................................................................111 Execute Recurrent Document.........................................................................................................................26 Procedure...........38 1.........................42 1.......................2 Prerequisites ...127 1.....................................28 Procedure.................................46 1................................................................1 Procedure........................................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.......................146 Profit Center P&L Adjustment.......................................................

1 Procedure Access the transaction using: Menu Accounting → Financial Accounting → General Ledger → Reporting → Tax Reports→ Transaction code OB52 Start the transaction using the menu path or transaction code OB52. Page 134 of 190 .34 1. Use This task describes how to manually carry out the periodic closing process initiated ant the end of every period. Posting Period (FI-GL Closing) 1.35 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to capture the scenarios of periodic closing process initiated at the end of every period.

tab the following box pops up.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING In this screen click on When you click on Page 135 of 190 tab. .

TRPP 2 Account Type R Account Type: Ex.2 Prerequisite 1. R/O/C Description 1 Posting period variant R Posting period variant: Ex. No.36 Sr. 3 From Account R From Account: ‘leave it blank’ Page 136 of 190 + and it will take you to .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Here you enter posting period variant ‘TRPP’ and press ‘Enter’ the following screen. Enter the inputs as explained in the table and save 1. Field Name it.

ZZZZZZZZZZZ 5 From period 1 R From period 1: Ex. 1 6 year R Year: 2008 7 To period R To period: Ex.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 4 To Account R To Account: Ex.13 10 year R Year: 2008 9 To period R To period: Ex.16 10 Year R Year: 2008 Page 137 of 190 .12 8 Year R Year: 2008 9 From period 2 R From period 2: Ex.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Balance Carry forward – F.16 Business process procedure Page 138 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 139 of 190 .

........................................................77 Update / Change Document......43 Perform Automatic Clearing................................................18 Prerequisite.2 Procedure.......49 1.........................21 Post Accruals....................................8 Procedure............................................................................10 Search the Account in Company Code...........................................................................................................................................................................................................................4 Procedure....................20 Procedure..............................14 Provide the Input...............................................................................................9 Procedure...................................................................................................................28 1................................................................................................9 1................................................................................................76 1..........................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..........................................................................................................11 Procedure........................................36 1...........................................................................................................................................17 1...........................................19 Change the Account in Company Code.......................................................................................................49 1....................16 1...................................................21 1.........................................................................76 1...........................................................................................................................................................................................................................................................................................................................................................................9 1....57 Reverse Clearing.........................................89 Create Model (Account Assignment).............................21 1...........................................................89 1.....................................21 Procedure.............17 1..............56 1....................69 Park Document.37 Search Clearing Posting.......................................................................13 Procedure.........................................................................................6 Prerequisites ..................................................................................................................................................................................................................................................................82 1........................................................................................................................................................................................49 Performa GL Clearing.17 Procedure...............................................29 Accrual Reversal..25 Procedure.........98 Page 140 of 190 ..........................................................................................56 1...........................................................................................69 1.16 Prerequisites .......................68 1...24 Procedure................................................................................................................................5 Procedure......................7 Procedure...................7 Create Account in Global Chart of Account (Operative COA-XXXX)................................................7 1...................15 Procedure.......................................................................62 1............................................................................................42 1.........................................................................................28 1..........................................42 1...............82 Create a New Posting with Reference.....................21 Block the Account in Company Code.................................1 Procedure.................................................................................................................12 Prerequisite.............................................19 Procedure..............22 Procedure.........................................68 Call Posting Model..........................................................................................................................................................................................................................................................................36 1........................................62 Enter Posting Data......................................................23 Prerequisite.........................................................3 Prerequisites Provide the Input........................16 Enable the Account in Company Code................................................................10 Prerequisite.............................................................................................................................

.........................................................................................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac....................................................1 Procedure............................49 1.........................................161 Foreign Currency Translation...........98 1................................1 Procedure................................................176 1..42 1..........................................................................................41 1...37 1.........................................................................119 1..............46 1..................2 Prerequisites .....182 1...............................................176 1.....................2 Prerequisites .................167 1................................................................................................98 Create Recurrent Document........................................................2 Prerequisites ....................................................................................................................1 Procedure......................................143 1................................................................................53 1................................................................................................................127 Posting Period (FI-GL Closing)...........................................................2 Prerequisites .....136 1........................................................158 1...............30 Procedure....................................................................................105 Delete Recurring Document............104 1...........................................................................................................1 Procedure.............................111 1....................35 1.........................................................1 Procedure................48 1.......................................167 1.................................183 Year End Closing......188 1..111 1..............................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.....................................................111 Execute Recurrent Document...............................................................151 1...................188 1........................44 1....104 1......................................................................................................................................................................158 1.......................................146 Profit Center P&L Adjustment.................................................................................36 ..........2 Prerequisites .........................................................................................................................1 Procedure..................................................................................................................................................................2 Prerequisites .........29 Provide the Input.............189 Page 141 of 190 ..........27 Provide the Input...............................................................................28 Procedure....................................................................................................32 Procedure.....................38 1.............................45 1..............................26 Procedure..........43 1............................................................................................................33 Procedure...................................................................134 1............................................................................................182 1...............................................................................................................119 Mass Reversal............................................................31 Provide the Input.......................................................................................................................153 Purpose..................127 1.....................................................................................176 Fixed Asset Fiscal Year Change.................158 Analyze GR/IR Clearing Account...........................151 1............2 Prerequisites ....169 Update Foreign Exchange Rates...............................................................................................................................1 Procedure.....................................40 1..................1 Procedure....................................................143 1...51 1...............................................2 Prerequisite...........................134 1...........................

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 142 of 190 .

1 Retained Earnings And Carry Procedure Access the transaction using: Menu Accounting → Financial accounting → General ledger → Periodic processing → Closing → Balance carry forward Transaction code F.16 Balances in balance sheet accounts are carried forward to their own accounts for the new fiscal year. it will update the account's carry forward balance in the new year.37 1. The accumulated balance of P&L statement accounts is carried forward to the retained earnings account as specified in the P&L GL account master record. Otherwise. the system will open the account in the new year with the first carry forward. Page 143 of 190 . if changes have been made. Transfer Net Income To Forward Balance Sheet Ac 1.16 Start the transaction using the menu path or transaction code F.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose This function is to transfer the net Profit / Loss to the retained earning accounts. If you have not posted items to an account in the new year yet and its balance has not been carried forward either. Use This task describes how to carry out the net Profit / Loss to the next fiscal year.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

First execute the function in test mode

Page 144 of 190

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING
The system displays the above log. To view the balance sheet account click on

Click on

Page 145 of 190

to view the profit / loss.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING

After the analysis, remove the tick
1.38 1.2
Sr. No.

Prerequisites
Field Name

and

R/O/C Description

1

Ledger

R

Select “00”

2

Company Code

R

Select Company Code

3

Carry forward

R

Select the Year

Page 146 of 190

execute.

50 Business process procedure Page 147 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING P & L Adjustment – F.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 148 of 190 .

..................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)...................................76 1...........................................................................15 Procedure..............................................................................................................................................................................36 1.........................................21 Block the Account in Company Code................................................69 Park Document.............................................................................................................................................................................................................................................12 Prerequisite...............................................76 1........21 1.................................89 1.........16 Prerequisites ...............................................................9 1........................................................................69 1...10 Prerequisite.................82 Create a New Posting with Reference..........6 Prerequisites ...............................................................................................................................................................................................................................................................68 Call Posting Model...............18 Prerequisite........25 Procedure............14 Provide the Input............................................................................................................................................................................................................................................................................................................................5 Procedure..............62 1..............................................................................................................................16 1................................................................................36 1........................42 1...............................................49 Performa GL Clearing....................................................................................28 1...................................................................................................................................................................................................9 1.......................................37 Search Clearing Posting....................................................................................................................................................................................................................4 Procedure..........................................77 Update / Change Document.....................................................3 Prerequisites Provide the Input............29 Accrual Reversal.......28 1................................................20 Procedure..........................................................................56 1..............16 Enable the Account in Company Code......................7 1........21 Post Accruals.17 1........................................................................................................................................49 1......................................................................21 Procedure.................................89 Create Model (Account Assignment)......................................................................98 Page 149 of 190 .......................................................................62 Enter Posting Data......17 1........7 Create Account in Global Chart of Account (Operative COA-XXXX)...............................9 Procedure....10 Search the Account in Company Code.......................49 1...13 Procedure...........17 Procedure..............................................................................68 1.................................................................................................................................57 Reverse Clearing...19 Change the Account in Company Code.................................2 Procedure...........................................................................................................................................8 Procedure..................56 1.........................................................................................................................................................................................................................................................................22 Procedure........................................................23 Prerequisite........................43 Perform Automatic Clearing........................................................................................7 Procedure...............................................................................................................................................................................................................................................19 Procedure.................................................................21 1...............1 Procedure..................................................24 Procedure.........................................................82 1.....................................42 1......................................11 Procedure.....................................................

...............................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1....................................................35 1...............................................1 Procedure.............................................................................................146 Profit Center P&L Adjustment.........................................183 Year End Closing...............................1 Procedure............176 1..............................................................................40 1.............................................................188 1...................................2 Prerequisites .......143 1.........................37 1......................1 Procedure..................................................2 Prerequisites ........................................................................................................................38 1............................................134 1....................158 Analyze GR/IR Clearing Account...........151 1.............1 Procedure............................49 1...................................................................................2 Prerequisite...104 1.......111 Execute Recurrent Document............................................................................................................................................42 1.............................................................................169 Update Foreign Exchange Rates.........182 1...............................................................98 1.........104 1................................................................................167 1......................................................................................................................................127 Posting Period (FI-GL Closing).......................................................................2 Prerequisites ..........................................................................................44 1.........................................................46 1......151 1...33 Procedure.............105 Delete Recurring Document.........................................................2 Prerequisites ........................36 ............................................................................................27 Provide the Input.......................41 1............................................................................................................................................................................1 Procedure..................................189 Page 150 of 190 .......................................................32 Procedure.......................................................28 Procedure.........................................................................................................................................................29 Provide the Input......................................43 1........................................1 Procedure.......................................................182 1................176 1...................................................................................158 1.....................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac....................161 Foreign Currency Translation.....153 Purpose..............51 1...................................................................................................................2 Prerequisites ..................................................53 1......167 1............................................................111 1........188 1..............................................158 1........1 Procedure...................................................................176 Fixed Asset Fiscal Year Change...31 Provide the Input...................................................................................................119 Mass Reversal.........136 1......119 1......................................26 Procedure.............................................................................................................................................48 1..................................................................45 1...............................2 Prerequisites .......................................98 Create Recurrent Document....30 Procedure.......................................111 1.134 1.................................................127 1..............................................................143 1..............................................................................................................1 Procedure.............................................................................................2 Prerequisites ...................................................

Use This task describes how to carry out the adjustment postings between Profit Centers.50 Start the transaction using the menu path or transaction code F.50 Execute the function with the above inputs.1 Procedure Access the transaction using: Menu Accounting → Financial accounting → General ledger → Periodic processing → Closing → Reclassify → Profit & Loss Adjustment Transaction code F.40 1. The system displays the posting document with the message Page 151 of 190 . Profit Center P&L Adjustment 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose This function is to check and transfer the Cash Discount Earned & Lost and Exchange Rate Difference Gain / Loss to the Profit Centers.39 1.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING The list shows no balances. if there is a balance further step is to be follow. Goto SM35 to execute the batch input. Select the session and process. Page 152 of 190 . View the document (FB03) Give the document number in the field.

2 Prerequisites Sr.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. Field Name R/O/C Description 1 Company Code R Select Company Code 2 Reporting Year & Period R Select the Year and Period 3 Process Cash Discount R Tick 4 Process Ex. Rate Diff R Tick 5 Session Name R Provide Name Page 153 of 190 .41 1. No.

19 Business process procedure Page 154 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING GR/IR Clearing – F.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 155 of 190 .

...............................................................................................................................................17 1..........................................................25 Procedure...1 Procedure.76 1..42 1.............................36 1.........................16 Enable the Account in Company Code............................................69 1................13 Procedure..................17 Procedure.........................................................................................9 1..................................................................................................................................................24 Procedure.17 1...............................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)......76 1............10 Search the Account in Company Code.................................................................................................................................................................................................................57 Reverse Clearing............................14 Provide the Input..............21 1........................................62 Enter Posting Data............89 1.............................................................................................................................21 Block the Account in Company Code........28 1.............................................16 Prerequisites ........................69 Park Document....21 1..............................................................................................................................................4 Procedure................................43 Perform Automatic Clearing..............................................................................................................................10 Prerequisite.......................................................82 1................................................................................................................................................................9 Procedure...........................................................................................................19 Procedure........................................................................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..............................................................................................................................................21 Post Accruals.................................49 Performa GL Clearing................................................9 1..................11 Procedure................28 1...........................................................12 Prerequisite.................................18 Prerequisite............................................................36 1....................................82 Create a New Posting with Reference..62 1..................7 1...........................................................................................19 Change the Account in Company Code.........29 Accrual Reversal..............................68 1...................................15 Procedure.42 1...........................................................................................................................56 1.....56 1.............................................................8 Procedure........................................................................................................................................6 Prerequisites ......................................................37 Search Clearing Posting.......................................................................................................................................16 1................................5 Procedure..............................................................77 Update / Change Document...................................................................................................................................................................................................................................................49 1................................................89 Create Model (Account Assignment)...................................................................................68 Call Posting Model........................................................................................................................................................2 Procedure....................................................................20 Procedure....................................98 Page 156 of 190 ..........................3 Prerequisites Provide the Input.................................................................22 Procedure...................................................................................................................................7 Procedure.................................................................................................................21 Procedure........................................................................................................................................................................................................................................23 Prerequisite.......................................49 1.....................................................................................

................................................................................1 Procedure......45 1......................................................................................................176 Fixed Asset Fiscal Year Change....................41 1....................................................................158 Analyze GR/IR Clearing Account.......158 1..............................................................................111 1....182 1.........................................................................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac........................................................................................................................189 Page 157 of 190 ................................104 1.................................................2 Prerequisites .........................................................1 Procedure..53 1....................................................................................................................................2 Prerequisites ....................................................48 1..........................................................................................................................37 1.....................119 Mass Reversal..........................................30 Procedure............35 1............................................................36 ........................................................................................188 1..................................................................................2 Prerequisites ........................127 1.........1 Procedure.............................183 Year End Closing................................43 1............................................................134 1............................28 Procedure.136 1............................................................151 1.............................................................................151 1........................................104 1...........46 1.................105 Delete Recurring Document.......................................................................................................................................................................................................................1 Procedure..........161 Foreign Currency Translation........176 1...........................................2 Prerequisite...............................................167 1..38 1............SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1............................................................................................................................................................134 1................26 Procedure.................42 1.188 1.......................................1 Procedure.............................44 1...........................2 Prerequisites ..................31 Provide the Input.......169 Update Foreign Exchange Rates.................................................................................2 Prerequisites .........................................................................................................................27 Provide the Input..176 1..........................33 Procedure...143 1................................1 Procedure......98 Create Recurrent Document...........2 Prerequisites ......111 1.........................................................98 1..............................................................................146 Profit Center P&L Adjustment.......................................................................................................................................................................................................................................51 1.....................................................111 Execute Recurrent Document........1 Procedure.......................................................................................................................................................................2 Prerequisites .......158 1.................32 Procedure...........................................................................49 1..........................................................................................127 Posting Period (FI-GL Closing)..........................153 Purpose......................................................................40 1...........1 Procedure.................29 Provide the Input.......................................................................143 1............................................167 1.....................................119 1.....................................................................182 1................................

In most cases. this account will have credit balance that can be interpreted as invoices to come.1 Procedure Access the transaction using: Menu Accounting → Financial accounting → General ledger → Periodic processing → Closing → Reclassify → GR/IR Clearing Transaction code F. Use This task describes how to carry out the GR/IR clearing at the end of every period.42 1. This entry in this account takes place at the time of goods receipt and invoice receipt transactions in the materials management module. Analyze GR/IR Clearing Account 1. Page 158 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this function is to post the provisional entries for the Goods received but Invoice not received. At the time of goods receipt this account gets credited with the purchase order value and at the time of invoice receipt this account gets debited with the same amount credited at the time of goods receipt.19 Start the transaction using the menu path or transaction code F.19 GR/IR clearing account is used for the goods receipt/invoice not received transactions.

Provide document date. The system display the list of GR/IR .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Provide the input and select “Posting” Tab Select “Create Postings” and Name the batch input session. Page 159 of 190 or F8. type and the reversal date Execute the function by selecting transactions.

Page 160 of 190 .SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Click on Posting tab to check the entries.

2 Sr.43 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Select the batch input session and process run for the system to post the entry. Prerequisites Field Name R/O/C 1 GL Account R Select the GL account 2 Company Code R Select the Company Code 3 GR/IR Clearing R Tick 4 Date R Posting & Reversal Date 5 Document Type R Select “SA” 6 Create Posting R Tick Page 161 of 190 Description . No. 1.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Foreign Currency Valuation – F.05 Business process procedure Page 162 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 163 of 190 .

.........62 Enter Posting Data........68 1.....................36 1.......................................................................36 1.........................................................................................................................................................76 1....49 1.......82 1............................................................10 Search the Account in Company Code............................................12 Prerequisite........................................................42 1.................................................................................................................................................28 1......................................................................................................5 Procedure....................................43 Perform Automatic Clearing......................................................................................28 1....................1 Procedure..................19 Procedure.......................................................................................................................................................................68 Call Posting Model...............................................................................................................23 Prerequisite.......................................2 Procedure.......................................................................................9 1.......................................19 Change the Account in Company Code......................6 Prerequisites .29 Accrual Reversal..................................................................................................98 Page 164 of 190 ...............62 1...57 Reverse Clearing.............................................................................................................................................................................................17 1....................................................11 Procedure................................76 1.............................................................................................................................................................................37 Search Clearing Posting.....................................77 Update / Change Document.........................................................................................42 1.....21 1...............9 Procedure..17 Procedure............................................................................................................25 Procedure..........................89 1...................................................................16 Prerequisites ...............................89 Create Model (Account Assignment)...............................................................................................69 Park Document........................................9 1........................................................................69 1......................................................................................................................................8 Procedure............................................................49 1..........................................21 Post Accruals..........................................................................................20 Procedure............SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX).................................................................22 Procedure...........................................................21 Procedure....................................................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)............................................................................................15 Procedure......................................................................................................................................................................................................................................................7 Procedure................................17 1.............................24 Procedure........................................................................................................................................3 Prerequisites Provide the Input................................................7 1...........................................................................................................................................................................16 1......................10 Prerequisite...................82 Create a New Posting with Reference..................................................................56 1.................................................................56 1............................................................................................................................................................................21 Block the Account in Company Code......................................................................16 Enable the Account in Company Code..........13 Procedure.......................................................................................21 1...18 Prerequisite....49 Performa GL Clearing............................14 Provide the Input....................................................................4 Procedure..................................................................................................

.........................................................176 1............146 Profit Center P&L Adjustment..............................................................................................................32 Procedure..............................................................................................45 1................................44 1.......................................151 1...........................183 Year End Closing...................................................................158 1............................................................48 1.....................................................40 1..................................53 1...............................136 1...................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac....................................................................................158 Analyze GR/IR Clearing Account.....104 1......................................1 Procedure.1 Procedure.........................38 1..............................98 1...............................................................................................................................................................2 Prerequisites .........111 Execute Recurrent Document.....2 Prerequisites ........................2 Prerequisites ...................................176 1...........................................................................................................................................................................................................2 Prerequisite.............................................................1 Procedure........................................................................134 1...............................188 1.......105 Delete Recurring Document.........................................................................................................................127 Posting Period (FI-GL Closing)...................................143 1........................42 1..29 Provide the Input.....................................134 1......182 1..............................33 Procedure...............................................................2 Prerequisites ........188 1...31 Provide the Input.......SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1.......................................................................................................................................................................119 1............................43 1.....................................................................158 1...................................49 1.................127 1...........................................46 1........................35 1..167 1..................................................................................................................153 Purpose.......................................................................................................................................................................................1 Procedure...................................................................................182 1..........1 Procedure...37 1......................................................................41 1.............36 ................................111 1.26 Procedure.............................151 1......30 Procedure............................................98 Create Recurrent Document......119 Mass Reversal.......51 1...............................................................................................................................................................................................27 Provide the Input..................................................................................................................................................1 Procedure....................161 Foreign Currency Translation.............................2 Prerequisites ....1 Procedure................................................................111 1..28 Procedure...................................................189 Page 165 of 190 .....................................................................169 Update Foreign Exchange Rates............................2 Prerequisites ........104 1........................167 1.........................................................................................................................................................................................176 Fixed Asset Fiscal Year Change.........................................................................2 Prerequisites .............................................................................143 1................................1 Procedure...........................................................................

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 166 of 190 .

Use This task describes how to carry out the Forex Difference postings.05 Generally this function is carried out at the each period end.44 1. The system calculates the difference and posts to Forex Gain / Loss account automatically.05 Start the transaction using the menu path or transaction code F.1 Procedure Access the transaction using: Menu Accounting → Financial accounting → General ledger → Periodic processing → Closing → Valuate → Foreign Currency Valuation Transaction code F.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose This function is to calculate the differential foreign exchange gain / Loss with in a period. Page 167 of 190 . Foreign Currency Translation 1.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Provide the above information and select the next tab “Open Items” Provide the above information and select the next tab “G/L Balances” Page 168 of 190 .

No. Field Name R/O/C Description 1 Company Code R Select Company Code 2 Valuation Key Date R Select the Date 3 Valuation Method R Select EVR 4 Val. Page 169 of 190 . Currency R Select Local Co. Code Currency “10” 5 Batch Input Name R Give name for the session 6 Document Date R Select Name 7 Reversal Date R Select Reversal Date Execute the function.2 Prerequisites Sr.45 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. The system lists out the foreign exchange difference transactions.

View the document.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Click on Postings to view the Forex differential entry Go to SM35 to execute the transaction On successful completion of the function. Page 170 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Page 171 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Maintain Currency Exchange Rate – OB08 Business process procedure Page 172 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 173 of 190 .

.................................................................68 1........................................................................98 Page 174 of 190 ...............7 1..........................................................................................................................................................................................................49 1.......................................................................................................................11 Procedure........................................................................18 Prerequisite....................13 Procedure.....................................................................................................................56 1.................68 Call Posting Model......................25 Procedure...................................................29 Accrual Reversal.................7 Create Account in Global Chart of Account (Operative COA-XXXX)...............................................15 Procedure.................................................82 Create a New Posting with Reference........................................................................62 1......................................................2 Procedure.............28 1...................10 Prerequisite.............................................23 Prerequisite.............................36 1...................................................................................19 Procedure...........................................................................................10 Search the Account in Company Code..................................3 Prerequisites Provide the Input..................................................................................................................................................................................................................................21 1................................49 1..........................21 Block the Account in Company Code.............................................42 1...................................................................16 Enable the Account in Company Code..........................................76 1......................................................................................................................................................................28 1.................................89 1..................................69 1...................................................................................19 Change the Account in Company Code..........20 Procedure.......14 Provide the Input....................................43 Perform Automatic Clearing...........................................36 1................................21 1......................................76 1.............................42 1...........................5 Procedure........................................69 Park Document..............................21 Post Accruals........................57 Reverse Clearing...........1 Procedure..................................................................................17 Procedure.......................................................................................................6 Prerequisites .......SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)..............................................................................................................................24 Procedure................................................................................................9 1................................................................................................12 Prerequisite........................................................21 Procedure.......................................17 1...................................................................................................................................................................................................82 1..................................................17 1.................................................................................................................................9 1.........................................8 Procedure.............................................................................................................................................................................................22 Procedure........................89 Create Model (Account Assignment)...............................................................37 Search Clearing Posting..................................................................16 1......77 Update / Change Document.............................................................................................................................................................49 Performa GL Clearing.........16 Prerequisites ........................................................4 Procedure.............................7 Procedure..............................................................................................................................62 Enter Posting Data..................................................................................................................................................................................................56 1....9 Procedure......................................................................................................................................

...................................134 1....................................................................................................................189 Page 175 of 190 .................................................................................................151 1.182 1...................................................................44 1............................................................176 Fixed Asset Fiscal Year Change.....151 1.......................................................................43 1.............................................................................2 Prerequisites ....111 1...................................136 1.............167 1...............................158 1........................................................................................41 1.......................183 Year End Closing...........................104 1..............................167 1.......................................................................................................................37 1.......................................105 Delete Recurring Document..............................................161 Foreign Currency Translation...............127 Posting Period (FI-GL Closing)..........................................176 1....................................................................33 Procedure..........................2 Prerequisites .......................................................................119 1............................................................................1 Procedure.....................31 Provide the Input.............................................................................................1 Procedure....................158 1..................................119 Mass Reversal..........169 Update Foreign Exchange Rates....................................................................................................182 1.............................................................................153 Purpose...........32 Procedure.......SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1................................46 1........................................42 1..................................................................................................................................................................134 1........................................................................................2 Prerequisites .....................................30 Procedure......................188 1..........40 1.29 Provide the Input....................104 1................................................................27 Provide the Input............136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac.............................................1 Procedure..............................................................................................................................................1 Procedure............................................................................................45 1...............................................51 1.......49 1........................................................................2 Prerequisites ...............................2 Prerequisites ................................................................................111 Execute Recurrent Document..........................111 1.98 Create Recurrent Document................98 1...........................................................................................................................................143 1.28 Procedure.......................................158 Analyze GR/IR Clearing Account...........................................................176 1..............................................................................................................35 1..........................................143 1.............................................1 Procedure...............................................1 Procedure...........38 1....................................................................................................................................................................................48 1..................................146 Profit Center P&L Adjustment............127 1............................................................................36 ..............................................................188 1...............2 Prerequisites ....................53 1.......1 Procedure....................................................................2 Prerequisite.......26 Procedure..............................................................2 Prerequisites .....................................................................1 Procedure.................

48 1.46 1.2 Prerequisites Sr. Any future foreign currency transaction will take this new rate. 1. Quot R Provide the conversion rate 5 To Currency R USD Purpose Page 176 of 190 .1 Procedure Access the transaction using: Menu Transaction code OB08 Start the transaction using the menu path or transaction code OB08 Save once updating the above table. Update Foreign Exchange Rates 1. Use This task describes how to maintain the exchange rate. No. Field Name R/O/C Description 1 Exchange Rate R M 2 Valid From R Select applicable Date 3 From Currency R BGN 4 Dir.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document is to enter the new exchange rate for different currencies at the beginning of the new period.47 1.

Page 177 of 190 . Use This task describes how to execute the year-end closing.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose of this document describes the closing functions for the Asset Accounting Module.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Fixed Asset Fiscal Year Change .AJRW Business process procedure Page 178 of 190 .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 179 of 190 .

..........................................................................9 1................................................23 Prerequisite...................36 1.................................................................28 1.......................................68 1.................................................................................49 1.49 1..............................................................................29 Accrual Reversal.................................16 Enable the Account in Company Code...16 1..........................................................................24 Procedure..............................................................................................22 Procedure..........................................69 1.............................13 Procedure...............................9 Procedure...............................14 Provide the Input.................................................49 Performa GL Clearing................................................28 1..............................15 Procedure...............................................25 Procedure........................................................................................36 1.......................................21 Procedure..........................82 1...................21 Block the Account in Company Code...................................................62 1.....................9 1......21 1.....................................................................................................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)......................................................................................................76 1...12 Prerequisite.......................................................................................................................21 1......17 1.......................................................................................21 Post Accruals....................................................................68 Call Posting Model...................................17 Procedure.............................................................................................................................................................................................2 Procedure.......................................19 Procedure..................................................................................................................................................................................................................................10 Search the Account in Company Code..................................................................................................98 Page 180 of 190 ...........................................................................................................................................62 Enter Posting Data.......................................................................1 Procedure.........................................19 Change the Account in Company Code...................................................................................................................................................................16 Prerequisites ...........................56 1.........................18 Prerequisite....................................................................................................................................................................................................20 Procedure............3 Prerequisites Provide the Input.................................42 1..................5 Procedure..............43 Perform Automatic Clearing............................................................................................................................................................................................................................................89 1................................................................................................................................................................................................................................................................11 Procedure..................10 Prerequisite.................89 Create Model (Account Assignment).....................................................................................................................................76 1..........................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)............................................................................................................................................................................7 Procedure....6 Prerequisites .....................................................................................................7 1.............57 Reverse Clearing.77 Update / Change Document............................................................................................8 Procedure.......................................................................37 Search Clearing Posting....................................42 1.................4 Procedure....................................17 1............................................................56 1.........................................................................................................69 Park Document.........82 Create a New Posting with Reference......................

..........49 1.....................127 1..................................................................................29 Provide the Input..............................................................................................................................................134 1.................2 Prerequisites .....................................................................................98 Create Recurrent Document.........................................................................................................151 1...............1 Procedure...........................................104 1................................................................................................26 Procedure.............................................................................................27 Provide the Input..............127 Posting Period (FI-GL Closing)...........................................................................................................................................................................................................................................................................................1 Procedure........................................189 Page 181 of 190 .................146 Profit Center P&L Adjustment............................2 Prerequisite..........................................................................................................................42 1.........................................................98 1........1 Procedure...............................2 Prerequisites .176 1.......................................2 Prerequisites ..........................................................................................1 Procedure............45 1...........31 Provide the Input..............................................................................................................................169 Update Foreign Exchange Rates............176 1...........143 1.............................1 Procedure..............................................................53 1.....................2 Prerequisites ......................111 Execute Recurrent Document............................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac..................................1 Procedure..............................................136 1...................................................................1 Procedure.......................................................................................................................................183 Year End Closing.....................................................................................................28 Procedure.....................................................33 Procedure................................2 Prerequisites .......................................153 Purpose..............................119 Mass Reversal...........................167 1........................................................................................................36 ............134 1....................................41 1...................................................................................................................................51 1...............182 1.........32 Procedure...........46 1...............................................................................105 Delete Recurring Document............2 Prerequisites ..........................158 Analyze GR/IR Clearing Account............................................................158 1..................................................151 1...119 1.......................188 1.......38 1.....................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1........188 1......................1 Procedure...............................................................30 Procedure...............167 1..........................................................................48 1...................................2 Prerequisites ..............161 Foreign Currency Translation...................................................................37 1...176 Fixed Asset Fiscal Year Change.................................................................................43 1...........................................................143 1......................................104 1...........................158 1.............................................................................................................................40 1.................44 1...................111 1.111 1.182 1...................................................................................35 1........................................................................................................................

Page 182 of 190 . Fixed Asset Fiscal Year Change 1. Once this is performed successfully.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document describes the closing functions for the Asset Accounting Module. Analyse the errors and execute the program in the background after removing the test run flag. the system will give the message that there are errors. If the system cannot perform the fiscal year change.1 Procedure Access the transaction using: Menu Accounting → Financial accounting → Fixed Assets → Periodic processing → Revaluation for the Balance Sheet→ Fiscal Year Change Transaction code AJRW Start the transaction using the menu path or transaction code AJRW Execute the program in test run to see whether the function can be performed. the company code is ready for asset postings in the new fiscal year. Use This task describes how to close the Fiscal Year in Asset Accounting. No acquisitions or any postings will be possible for the closed fiscal year.

No.2 Prerequisites Sr.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1. Field Name R/O/C Description 1 Company Code R Select Company Code 2 Fiscal Year R Select the New year to be opened Page 183 of 190 .49 1.

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Year-end Closing.AJAB Business process procedure Page 184 of 190 . Asset Accounting .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING List of Abbreviations BPP R O C Business Process Procedure Required Optional Conditional Page 185 of 190 .

............10 Search the Account in Company Code...................................................................................................................................................................................................................................9 1..................................36 1....................................................69 1........49 Performa GL Clearing.......................................19 Change the Account in Company Code..........................................................1 Procedure....6 Prerequisites ...........7 Procedure.......57 Reverse Clearing...28 1.................76 1........................................................................62 1..................................................................................................................9 1..................................................................................................................................................................................................17 1....................................................................2 Procedure......................9 Procedure....................................................89 1..........................................................................76 1.............................................................................................................................................49 1....................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Table of Contents Search Account in Global Chart of Account (Operative COA-XXXX)....20 Procedure.........................................................................................................82 Create a New Posting with Reference.18 Prerequisite......................................................................................................11 Procedure...............................................................................................................................................................16 Prerequisites .....................................................................................................7 Create Account in Global Chart of Account (Operative COA-XXXX)..........77 Update / Change Document...............................................24 Procedure.................................22 Procedure.......................................................................................16 Enable the Account in Company Code......................................21 1.................................................................................................19 Procedure............................13 Procedure...............................10 Prerequisite............................................................................................21 Post Accruals.............28 1............................................................................................15 Procedure........................................................82 1.................42 1................23 Prerequisite.....................................................................................................21 Block the Account in Company Code....................................................................................................98 Page 186 of 190 ......................................................56 1.................................................................................................................................................................37 Search Clearing Posting...........12 Prerequisite..............................36 1........................17 Procedure..........................................................................21 Procedure.....................................................43 Perform Automatic Clearing....................................21 1..................................................68 1.......................................................5 Procedure...................................................................................................29 Accrual Reversal...............7 1..........................8 Procedure.......................25 Procedure............................14 Provide the Input........................................................................................................................................................................................................................................4 Procedure............................................................................................................62 Enter Posting Data......49 1..............56 1....................................................89 Create Model (Account Assignment)...........................................................17 1...69 Park Document................................................3 Prerequisites Provide the Input..........................................................................................................................................................................................................................................................................................42 1............68 Call Posting Model......................................................16 1...........................................................................................................................................................................................................................................................................................................................

....................................................45 1................................................................................................................................................................................................................................................................................41 1............26 Procedure......46 1.....................................182 1...................................................................................................105 Delete Recurring Document...........................................................111 1..................................................................................................104 1...............................................................................31 Provide the Input.................................................136 Transfer Net Income To Retained Earnings And Carry Forward Balance Sheet Ac................................151 1...............................................................................................53 1..................1 Procedure............................................................................................................2 Prerequisites ...............................................................................................183 Year End Closing.................................................................................................................48 1..........................98 1.2 Prerequisites .........................................................................................36 ......................................................................................161 Foreign Currency Translation................................................153 Purpose......................................................................................................................136 1...................49 1........................................................................................................................32 Procedure...................167 1....................28 Procedure......................................................151 1................104 1............2 Prerequisites ..........................1 Procedure.................98 Create Recurrent Document..........44 1......................................................1 Procedure.....................33 Procedure..........................................................................................................134 1.........................................................................182 1........2 Prerequisites .....................158 1................................................176 1....................................................................SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 1........................2 Prerequisites .....................................................................................................................2 Prerequisites .........................................................................................................................................................134 1...........................188 1..........................................................42 1...........158 1...........................27 Provide the Input...................................................111 1.............................................................................158 Analyze GR/IR Clearing Account...............................................................167 1.......................................35 1........................127 Posting Period (FI-GL Closing)......1 Procedure.................30 Procedure.............189 Page 187 of 190 .......43 1.........................................................................................1 Procedure.....................2 Prerequisite.....................................51 1........................................188 1....1 Procedure..................2 Prerequisites ............................176 1.................169 Update Foreign Exchange Rates............................................................111 Execute Recurrent Document.................................119 1................143 1.................................................................127 1........................................1 Procedure...............29 Provide the Input.............119 Mass Reversal................................................................................176 Fixed Asset Fiscal Year Change..........................................38 1...........143 1.....................................37 1................................................................40 1......................................146 Profit Center P&L Adjustment.........1 Procedure.............................

Page 188 of 190 . Use This task describes how to execute the year-end closing.51 1. Year End Closing 1.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING Purpose Purpose of this document describes the closing functions for the Asset Accounting Module.1 Procedure Access the transaction using: Menu Accounting → Financial accounting → Fixed Assets → Periodic processing → Year End Closing→ Execute Transaction code AJAB Start the transaction using the menu path or transaction code AJAB This option has to be performed after the depreciation & period postings for all the periods for the fiscal year Select Test run and execute.50 1.

Goto SM37 and schedule the run to close the fiscal year.SAP USER MANUAL – GENERAL LEDGER ACCOUNTING The system pops-up the above screen.52 1.53 1. 1. Select “yes” or enter.2 Prerequisites Sr. The system gives the log. No. Analyse the errors if any and Execute in Background after removing the Tick on . 1 Field Name Company Code Page 189 of 190 R/O/C R Description Select Company Code .

SAP USER MANUAL – GENERAL LEDGER ACCOUNTING 2 Fiscal Year Page 190 of 190 R Select the year to be closed .

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