SAP Business Workflow - Basics

Workflow scenarios

 Workflow ensures --- 4R

"the right work is brought in the right sequence at the right time to the right
people".

 Workflow Scenarios in SAP

 CO-PA, FI, Real Estate, LO Logistics, MM, HR, PM, PP, QM, SD, TRM, SRM

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 2

Workflow Inbox (old)

Users access the workitems in inbox

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 3

Big picture – What are backend processes

ERP
Application
Event
Mail
Business Object
Inbox
Basis - Workflow
Workflow Step Task Inbox Portal
Agent WorkItem UWL

Gateway

RFC <-> REST Fiori

Approve
Request

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 4

SAP Business Workflow - Engine

Definition Runtime
Event
Workflow Workflow
Template

Sequence? Inbox
Task WorkItem
Org.
Agent
Who?
What?
Object Type Execute Deadline
Method Monitoring
Object method Report

-System
Desktop SAP Non-SAP
Applications Applications

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 5

SAP Business Workflow – Object relation

Who?
Employee Job Position
Org.
(PPOMW) Role Task Job

Reference
Sequence?

Process Workflow Template Step

(PFTC) Data Container Data Container

Call
Access Change Status
What?
Attributes Events Method
Business Object
(SWO1)
Object

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 6

Workflow Transaction Code

PFTC Workflow Task

SWDM Business Workflow Explorer
SWDD Workflow Builder
SWO1 Business Object Builder
SWETPYV Display and maintain event type linkage
SBWP Business Workplace
SWI1 Selection report for work items
SWEL Display Event Trace
PPOMW Maintain organizational plan
PFTC_INS / _CHG / _DIS / _COP Create / Change / Display /Copy Tasks
PFAC_INS / _CHG / _DIS Create / Change / Display Rules
PFCG_INS / _CHG / _DIS Create / Change / Display Roles

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 7

© 2013 SAP AG or an SAP affiliate company.
All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG.
The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

National product specifications may vary.

These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or
warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group
products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing
herein should be construed as constituting an additional warranty.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in
Germany and other countries.
Please see http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices.

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 8