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unable to hold the meeting for the calendar year, the GIS shall be filed Financial Statements (FS)

REPORTORIAL REQUIREMENTS OF CORPORATIONS not later than January of the following year.
REGISTERED WITH THE SEC 1) The FAS of the following domestic corporations shall be audited by an
If the corporation is not in operation, it should submit an Affidavit of independent certified public accountant (CPA) registered with the
Non-Operation within 120 calendar days after the end of the fiscal year Board of Accountancy:
as specified in the by-laws, with the GIS and FS. a) stock corporations with paid-up capital of PhP50,000.00 or more;
1. What laws govern the submission of reports to the SEC?
and
ƒ Securities Regulation Code (R.A. 8799/SRC)
ƒ Corporation Code of the Philippines
b) non-stock corporations with annual gross receipts of
ƒ Investment Houses Law (P.D. 129)
TABLE 1: REPORT FOR ALL SEC REGISTERED CORPORATIONS PhP100,000.00 or more, or total assets of PhP50,000,000.00 or
WITH PRIMARY LICENSE more
2. Who should file reports with the SEC?
ƒ Registered stock corporations (Including foreign corporations e.g. 2) The FS of the following domestic corporations shall, at the minimum,
branch offices, representative offices, regional headquarters or Document No. of Filer Filing Period be certified under oath by the treasurer of the corporation:
regional operating headquarters) copies a) stock corporations with paid-up capital of less than PhP50,000.00;
ƒ Registered non-stock corporations (Foundations, associations, and
non-government organizations, religious organizations, Domestic Within 30 days from b) non-stock corporations with annual gross receipts of less than
corporation sole, etc.) Stock/Non-stock date of the annual PhP100,000.00 or a total assets of less than PhP500,000.00.
ƒ Corporations granted secondary licenses e.g. broker or dealer in Corporations stockholders’ or
securities, government securities eligible dealer (GSED), members meeting 3) The FS of the following foreign corporations shall be audited by an
investment adviser of an investment company, close-end or open- Branch Office & Within 30 days from independent CFA registered with the Board of Accountancy:
end investment company, investment house, transfer agent, Representative the anniversary date a) branch office of a stock foreign corporation with total assets of
commodity or financial futures exchange/broker merchant, General Office of Foreign of the issuance of the PhP500,000.00 or more;
financing company, pre-need plan issuer, general agent in pre- Information 4 Corporations license b) branch office of a non-stock foreign corporation with total assets
need plans and time shares/club shares/membership certificates Sheet Regional Within 30 calendar of PhP500,000.00 or more;
issuers or selling agents thereof Operating days after the c) representative office of a foreign corporation with total assets of
ƒ Other entities required by the SEC to submit reports on a regular PhP500,000.00 or more;
Headquarters issuance of the
or special basis (ROHQs) certificate of d) regional operating headquarters of multinational companies with
Regional registration and assigned capital of PhP50,000.00 or more;
3. What reports should registered corporations file with the SEC? Headquarters license, and then e) regional headquarters of multinational companies with total
The reports to be submitted by all registered stock and non-stock (RHQs) of annually, within 30 assets of PhP50,000.00 or more.
corporations are listed in Table 1. Reports required of corporations Multinational calendar days after
with secondary licenses are given in Table 4. Companies the anniversary date 4) The FS of the following foreign corporations shall, at the minimum, be
of the issuance of the certified under oath by the treasurer of the of the corporation:
4. What are the specifications of the GIS, AFS, General and certificate of a) branch office of a stock foreign corporation with assigned capital
Special FS reports? registration and of less than PhP50,000.00;
license b) branch office of a non-stock foreign corporation with total assets
The GIS, AFS, General and Special FS reports should be printed on of less than PhP500,000.00;
an A4-sized (8.27”x11.69”) bond paper under a standard cover page Domestic
Stock/Non-stock c) representative office of a foreign corporation with total assets of
or sheet. The original and all conformed pages should use only one less than PhP500,000.00;
side of the paper. Corporations
Branch Office & d) regional operating headquarters of multinational companies
Audited Representative with assigned capital of less than PhP500,000.00;
5. Where can one obtain blank GIS, General and Special FS Financial Office of Foreign Within 120 calendar e) regional operating headquarters of multinational companies with
forms? Statements 4 Corporations days after the end of total assets of less than PhP500,000.00.
Both hard and soft copies of blank GIS, General and Special FS (AFS) Regional the fiscal year, as
forms are available at the Main and Extension offices of the SEC. stamped Operating indicated in the
In February 2002, the SEC amended Rule 68 of the SRC Implementing
The forms and revisions thereof may also be downloaded from the “RECEIVED” Headquarters Financial Statements
Rules and Regulations, in view of its adoption and implementation of
SEC web site at http://www. sec.gov.ph . by the BIR (ROHQs)
International Accounting Standards (IAS), as approved by the Accounting
Regional
Standards Council (ASC).
Headquarters
General Information Sheet (GIS) (RHQs) of
Multinational Rule 68 (together with subsequent official pronouncements,
Companies interpretations and rulings on accounting and reporting matters, which
The GIS should be certified and sworn to by the corporate secretary. may be issued by the Commission from time to time) states the
requirements applicable to the form and content of financial statements
In the submission of the General Information sheet (GIS), the 30- required to be filed with the Commission by all corporations that file
calendar day period shall be counted from the date the annual with the Commission AFS that are prepared and presented in
stockholders’ meeting was actually held. If the corporation is conformity with the generally accepted accounting principles,
except those whose paid-up capital is less than P50,000.00.
Banks, insurance companies, non-stock corporations, branch and
Rule 68.1 sets additional requirements for financial statements of
representative offices of foreign corporations, and RHQs and ROHQs of
corporations covered under Section 17.2 of the SRC. REPUBLIC OF THE PHILIPPINES
multinational corporations are not required to submit GIS, GFFS and
SFFS in diskette or CD. SECURITIES AND EXCHANGE COMMISSION
All Financial Statements submitted to this Commission shall adhere
strictly to the provisions of these Rules. Otherwise, financial The prescribed electronic templates for the GIS, GFFS and SFFS are
statements, which are not in accordance with these Rules, shall be available for downloading from the SEC webpage
considered not filed at all. (http://www.sec.gov.ph), under the link “Downloads”.

If the said incomplete financial statements are submitted with Other Reportorial Requirements
other report(s), the said report(s) shall likewise be deemed not
filed. SEC Memorandum Circular No. 8 series of 2006 states that all
registered foundations shall submit, in addition to the GIS, its AFS
SRC Rule 68, as amended, shall become effective for financial
which shall include:
statements covering the period beginning January 1, 2001 and for
1) sworn statement of its president and treasurer on the following
interim financial statements starting the first quarter of 2002, and
Information that relates to the preceding year:
thereafter.
a) source and amount of funds;
b) program/activity planned, ongoing and accomplished;
Electronic Copy/Diskette of GIS and AFS i. complete name, address and contact number of the project
officer- in-charge;
In addition to the hard copies (document) of the GIS and AFS, SEC ii. complete address and contact number of the project office; and
Memo-Circular No.2 S. 2001 requires corporations with Gross c) application of funds.
Sales/Revenue of at least PhP10 M to submit a diskette containing 2) certification from the office of the mayor, or the office of the barangay
the electronic file/soft copy of the GIS or the FS template shown in captain or the head of either the Department of Social Welfare and
Table 2 below. The GIS diskette(s) shall be accompanied by a Development or Department of Health, on the existence of the subject
Certification under oath by the Corporate Secretary, stating that it
contains the exact data stated in the hard copies. On the other hand,
project/activity in the locality on which it exercises jurisdiction. A CITIZEN’S MANUAL ON
3) in case a registered foundation has not yet submitted to the
the diskette for the FS template(s) shall be accompanied by a Commission a statement of willingness to allow the conduct of an
Certification under oath by the Treasurer that it contains the same audit, it shall attach such statement when it submits the documents
basic or material data in the hard copies of the AFS. required in nos. (1) and (2).

6. Where can one obtain blank SEC forms for reports required of
REPORTORIAL
TABLE 2 : GIS and FS TEMPLATES
REQUIREMENTS
corporations with secondary licenses?
The blank forms are available from the following departments as
NAME/DESCRIPTION FILER shown below.

Revised GIS Applicable to Stock Corporations only (PAMPHLETÃ NO. 4)


TABLE 3: SOURCES OF FORMS
Applicable to corporations not covered by
Revised GFFS
any industry-specific SFFS
BDFS-applicable to Broker/Dealer in
FILER DEPARTMENT SEC Building, EDSA, Greenhills
Securities
FCFS (including schedules)-applicable to
Brokers/Dealers, Salesmen and Mandaluyong City
Financing companies (Head Office
with Branch Office/s accounts)
Associated Persons, Investment Co. Tel. Nos. 584-0923
Advisers, Investment Adviser, Sales
IHFS-applicable to Investment Houses Market Regulation
Revised SFFS Agent, Transfer Agents, Investment
and Underwriters of Securities
House/Underwriter of Securities, Self-
Department (MRD) http://www.sec.gov.ph
PHFS-applicable to Investment Regulatory Organizations (e.g.
Companies enumerated in Section Exchanges, etc)
17.2 of the SRC
Listed and Registered Securities
PNFS-applicable to Pre-Need Plan Issuers, Exempt Issuers, Corporations Corporation
Companies with Quasi-Banking License, Investment Finance * Pursuant to R.A. 6713 and Memorandum Circular 35 s. 2003 issued by the President on 17
or Mutual Fund Companies, Financing Department (CFD) March 2003, the SEC disseminates different pamphlets that give information about its mandate
Companies and functions, registration and reportorial requirements, fees and charges, and other relevant
Pursuant to SRC Rule 68, corporations with subsidiaries should submit topics for the guidance of investors and the general public.
to the Commission both their parent and consolidated GFFS or SFFS. Pre-Need Plan Issuers, Dealers,
Non-Traditional
Each FS shall clearly indicate whether it is the “Parent” or Branches, Salesmen, General Agent in
Securities and
“Consolidated” GFFS or SFFS. Pre-need Plans, Commodity or 15IX2011
Instruments
Financial Futures Exchange/Broker
Department (NTD)
Merchant
TABLE 4: REPORTS FOR CORPORATIONS WITH SECONDARY LICENSE General Information Sheet (GIS) 6 Within 30 calendar days from the
date of the annual stockholders’ Philippine Depository and Trust Corporation (PDTC)
MARKET REGULATION DEPARTMENT (MRD) meeting
Corporate Secretary’s Sworn 2 End of every fiscal year Monthly Stock Reconciliation Monthly; no specific date; for
Certification on the attendance in the (detailed) reconciliation purposes only
BROKERS / DEALERS Board Meetings of each Director Monthly Summary of PDTC Monthly; no specific date; for
Compliance Officer’s Certification on 2 Every January 30th of the participants with Tax Certification reconciliation purposes only
Document No. of Filing Period the extent of the Firm’s Compliance following year unless a different Requirement
Copies with the Manual on Corporate date has been adopted by the
Risk-Based Capital Adequacy (RBCA) Within 15 calendar days after the Governance for the completed year company Securities Clearing Corporation of the Philippines (SCCP)
Report 2 end of each month, unless a new Exception Reports
deadline will be prescribed by the Delay in turnaround of processing of an 2 Within 7 calendar days after Delivery versus Payment (DVP) Within the day after closing of
SEC issue, transfer or replacement of a occurrence of the event Settlement Daily Report trading hour
SEC Form 52-AR (Annual Audited Within 110 calendar days after security Quarterly Report of Mark to Market Within 15 calendar days after the
Financial Report 2 the close of fiscal year Discrepancy between its records and Collateral Deposit Fund (MMCD) end of each quarter
SEC Form 28-T (Notice of Within 30 calendar days from those of registered clearing agency
Salesman/Associated Person 2 date of termination Loss of securities reported to it INVESTMENT HOUSES / UNDERWRITERS OF SECURITIES
Termination) Termination of functions as transfer
Report on any change in the 2 Within 7 calendar days after the agent for a particular security
SEC Form QPR (Quarterly Progress 3 Within 45 calendar days after the
information contained in SEC Form 28 occurrence of the event
Report with Quarterly FS)) end of the reference quarter
BDA, S/AP SELF-REGULATORY ORGANIZATIONS (SRO) e.g. PSE
General Information Sheet (GIS) 3 Within one (1) month after actual
Report on Training Program 2 Within 15 calendar days after
date of annual meeting
end of the year
Any proposed rule or amendment 2 As soon as proposed/amended SEC Form AR (Annual Report) 3 On or before March 31 of each
Associated Person’s Quarterly 2 Within 15 calendar days after the
Examination Calendar 2 On or before 15th of January calendar year or 90 days after
Compliance Report end of each quarter
Monthly reports of all periodic 2 Within 10 calendar days after the end of fiscal year
Associated Person’s Certification on 2 Every January 30th of the
examinations within the month end of the month Reports on any changes/s in the 3 Within 7 calendar days after
the extent of the Firm’s Compliance following year unless a different
Monthly reports on dockets of Within 15 calendar days after the information contained in SEC Form occurrence
with the Manual on Corporate date has been adopted by the
examinations and investigations being 2 end of the month IHU-A)
Governance for the completed year company
conducted Annual Audited Financial Statements 6 Within 120 calendar days after
Associated Person’s Logbook 2 Within 15 calendar days from
Monthly reports on capital adequacy of 2 Within 15 calendar days after the (AAFS) the end of the fiscal year
(Registration) issuance of Associated Person’s
new or renewal license members end of month Corporate Secretary’s Sworn 2 End of every fiscal year
Quarterly reports on results of the Within 15 calendar days after the Certification on the attendance in the
General Information Sheet (GIS) 2 Within 30 calendar days from the
monitoring of trading of listed 2 end of the quarter Board Meetings of each Director
date of the annual stockholders’
meeting companies and investigations with Compliance Officer’s Certification on 2 Every January 30th of the
regard to SRC Rule 39.1-1 the extent of the Firm’s Compliance following year unless a different
Corporate Secretary’s Sworn 2 End of every fiscal year
Monthly report on no. of investors’ 2 Within 15 calendar days after the with the Manual on Corporate date has been adopted by the
Certification on the attendance in
complaints and other allied cases end of the month Governance for the completed year company
board meetings of each director
SEC Form 30.1-Report by 2 As the need arises Semi-annual report on no. of investors’ 2 Within 15 calendar days after the
complaints and other allied cases end of the semester INVESTMENT CO-ADVISERS
Brokers/Dealers on restricted
transactions/affiliated transactions Quarterly updates on price alerts 2 Within 15 calendar days after the
monitoring sheet end of the quarter General Information Sheet (GIS) 2 Within 30 calendar days after
SEC Form 30.1-Amendment 2 Within 24 hours from any change Semi-annual report on no. of newly 2 Within 15 calendar days after the actual date of annual meeting
in the original submission listed issues, diluted or suspended end of the semester Annual Audited Financial Statements 6 Within 120 calendar days after
issues (AAFS) the end of the fiscal year
TRANSFER AGENTS Notices on any investigation on Report on any change/s in the 2 Within 7 calendar days after
suspected violations of securities laws 2 As needed information contained in SEC Form occurrence of the event
SEC Form 36-AR (Annual Report) Within 120 calendar days after Notices on actions taken re: a) ICA-IA (Amendments)
2 end of fiscal year suspensions of expelled or suspended 2 As needed
Affidavit of Non-holding of Meeting 2 Within 30 calendar days from member, participant, associated person ICA: CERTIFIED INVESTMENT SOLICITORS
date of Annual Meeting from another SRO and b) suspension
Monthly Reconciliation of PCD and TA Within 10 calendar days after of member found in financial or
SEC Form ICA-CO-CIS-T (Notice of 2 Within 30 calendar days after the
end of month operational difficulty
Termination) discontinuation of employment
Monthly Certification as to number of 10 days after end of month Notice or written report on any 2 As needed
shares registered under name of PCD 2 disciplinary sanction on any member,
nominee participant, denial of membership or
participation, disciplinary sanction on
Notice of Change of Address 2 Within 10 calendar days after the
associated person
change of address
2) Definitive Information Statement, At least 15 business days from
Proxy Form, Management Report 3 the date of the stockholders’ ISSUERS OF SECURITIES REGISTERED UNDER THE SRC
GOVERNMENT SECURITIES ELIGIBLE DEALERS (GSEDs) and all other materials (if any) meeting
SEC Form 23-A (Initial Statement of Within 10 calendar days after the Audited Financial Statements 5 Within 105 calendar days after
Report on any change/s in the 2 Within 7 calendar days after Beneficial Ownership of Securities) 3 effective date of the registration the end of the fiscal year as
information contained in SEC Form 28- occurrence of the event statement, or after becoming an specified in the by-laws
BDA (Amendments) officer, director, or 10% holder
General Information Sheet (GIS) 2 Within 30 calendar days from the SEC Form 23-B (Statement of 3 Within 10 calendar days after the ISSUERS OF SECURITIES NOT REGISTERED UNDER THE SRC
date of the annual meeting Changes in Beneficial Ownership of close of each month thereafter
Annual Audited Financial Statements 6 Within 120 calendar days after Securities) Audited Financial Statements 5 Within 120 calendar days after
(AAFS) the end of the fiscal year Corporate Secretary’s Sworn 3 End of every fiscal year the end of the fiscal year as
Certification on the attendance in the specified in the By-Laws
CORPORATION FINANCE DEPARTMENT (CFD) Board Meetings of each Director
Compliance Officer’s Certification on 2 Every January 30th of the NON-TRADITIONAL SECURITIES AND INSTRUMENTS DEPARTMENT (NTD)
Document No. of Filing Period the extent of the Firm’s Compliance following year unless a different
Copies with the Manual on Corporate date has been adopted by the
COMPANIES Governance for the completed year company PRE-NEED PLAN ISSUERS
Notice of / Application for Confirmation- For the Notice of Exemption, Certification of Independent Director/s 3 Within 30 calendar days from the
Exempt Transaction (SEC Form 10.1) 6 within 10 calendar days after the date of election or appointment
to the position or, where Document No. of Filing Period
sale
applicable, together with SEC Copies
Form 20-IS and SEC Form 17-C Corporate Secretary’s Sworn 3 Every January 30th after the end
For the Application for
relative to the election or Certification on the attendance in of the calendarl year
Confirmation of exemption-
appointment of independent board meetings of each director
anytime
directors to the board of directors Compliance Officer’s Certification on 2 Every January 30th of the
the extent of the Firm’s Compliance following year unless a different
LISTED AND REGISTERED ISSUERS
INVESTMENT COMPANIES with the Manual on Corporate date has been adopted by the
Governance for the completed year company
Registration Statement (SEC Form 12- 3 Prior to the sale or offer to sell Annual Audited Financial Statements 5 Within 105 calendar days after
1) securities to the public All of the above reports plus Monthly 3 Within 10 calendar days after the end of fiscal year
SEC Form 17-A (Annual Report) 3 Within 105 calendar days after Sales/Redemption Report end of month Actuarial Valuation Report 5 Within 105 calendar days after
end of fiscal year the end of fiscal year
SEC Form 17-C (Current Report) 3 Within 5 calendar days after the ISSUERS OF REGISTERED COMMERCIAL PAPERS (CPs) Publication of Financial Statements Within 120 calendar days from
occurrence of the event being together with Trust Fund Balance the end of fiscal year
reported Monthly Report 3 Within 10 calendar days after Sheet
SEC Form 17-Q (Quarterly Report) 3 Within 45 days after end of end of month 3
quarter List of issuances, outstanding balances 3 At the end of each quarter Copy of statement as published Within 10 calendar days after
SEC Form 17-L (Notification of Inability 3 On or before the required date of and maturing obligations, to form part together with Publisher’s Certificate said publication
to file 17-A or 17-Q) filing of the subject report of SEC Form 17-Q Interim Financial Statements 3 Within 45 calendar days after
SEC Form 17-EX (Notice of 3 First day of fiscal year the end of the quarter
suspension of duty to file reports under ISSUERS AND EXEMPT COMMERCIAL PAPERS (CPs) Quarterly Trust Fund Statements 3 Within 30 calendar days after the
Section 17) end of the quarter
SEC Form 18-A (Report of 5% 3 Within 5 business days after Quarterly Report 3 Within 45 calendar days after Report on Lapsed Plans, Cancelled 3 Within 60 calendar days after the
beneficial ownership) acquisition end of every quarter Plans and Surrendered Plans end of the quarter
SEC Form 18-AS (Report of 5% Within 45 calendar days after Monthly Report 3 Within10 calendar days after the Monthly Trust Fund Statements from 3 Within 20 calendar days after the
institutional buyers) 3 end of fiscal year in which such end of the month Trustee Bank end of the month
person became obligated Monthly Sales Reports 3 Within 20 calendar days after the
At least 2 business days prior to FINANCING COMPANIES end of the month
SEC Form 19-1 (Tender Offer Report) 3 the date of the commencement Monthly Collection and Deposits to the 3 Within 20 calendar days after the
of the tender offer Annual Audited Financial Statements 3 Within 105 calendar days after Trust Fund Reports end of the month
Final Amendments to SEC Form 19-1 3 Within 10 calendar days after the the end of the fiscal year List of Salesmen on Apprenticeship 3 Within 45 days from the end of
(Result of the Tender Offer) termination of the tender offer Quarterly Financial Statement List of Salesmen Terminated the month
SEC Form 20-IS (Information Notice of suspension, cancellation or 3 Within 48 hours from the subject
Statement) FCQF1 (for every company & each termination of services of the salesmen event without prejudice to Pre-
1) Preliminary Information 3 At least 10 business days prior to branch office) 2 Within 45 calendar days after the Need Rule 26.3
Statement and Proxy Form the date definitive copies of such end of the quarter
material shall be first sent or FCGQ2 (for consolidated quarterly FS
given to security holders of head office & all branch offices)