Basic Flowchart

By: Fernando Ordonez

smart connectors and shape libraries to create flowcharts of complex processes. and indirect paths that would otherwise . and develop a common base of knowledge about a process. data flowchart. process planning diagrams and structure prediction diagrams. IDEF0 Flowcharts and SDL Diagrams. Flowcharts can help you see whether the steps of a process are logical. cross-functional flowcharts and more Basic Flowchart Examples Create flowcharts. flowcharts are particularly useful for displaying how a process currently functions or could ideally function. information tracking diagrams. and the flow of the process is indicated with arrows connecting the symbols. financial. define the boundaries of a process. Free Download the Flowchart Software. production and quality manageme processes to nt increase efficiency of you business. Edraw Flowchart allows you to easier create a flowchart by providing the following possibilities for a flowchart: y y a variety of drawing tools. Define and document basic work and data flows. What's a Flowchart Flowcharts are maps or graphical representations of a process. uncover problems or miscommunications.Edraw Flowchart is a new flowchart tool. Steps in a process are shown with symbolic shapes. It can not only draw the basic flowcharts easily. Use a variety of drawing tools. procedures and information exchange. Flowcharting a process often brings to light redundancies. top-down diagrams. procedures and information exchange libraries and templates for audit flowcharts. using them to map the logic of programs. dead ends. cause & effect diagrams. Computer programmers popularized flowcharts in the 1960's. smart connectors and drag-and-drop shape libraries to create flow charts of complex processes. data flow diagrams. delays. In quality improvement work. It can be used to: y y y make a flowchart design a flowchart flowchart construction etc. but also highlight flowcharts.

But flowchart don't work if they aren't accurate. You can start with an example that closely resembles your project or you can start with . Lines and arrows show the sequence of the steps. and the relationships a ong the . line. then select from the vast array of flowchart examples available at your fingertips under the Samples Pane. Simply choose New from the File menu. Templates and examples listed under this category have all the special settings for grid snaps. How to Draw a Basi Flowchart The easiest way to draw a new flowchart is by starting with a Edraw te plates.and shape-linking. if tea e bers are afraid to describe what actually ai ti ed or i ored. Basi l art Symbols Flowcharts use special shapes to represent different types of actions or steps in a process. wi ards. or if the tea is too far re oved fro the actual workings of the process. and other crucial attributes that make it easy to draw a flowchart.

Ti You can connect your shapes automatically by selecting the Connector tool first. When you are finished typing. select the shapes you want to number. click outside the text block. select it. and then type. You'll also find additional flowcharting symbols with professionally-designed styles and more. Data Flow Diagram Shapes. and then click OK.a blank page by choosing New Document. Work Flow Diagram Shapes. click Selected Shapes. Use the Connector tool to connect the flowchart shapes. For each step in the process you are documenting. point to New. and then click Number Shapes. On the General tab. Backgrounds. To add text to a shape. The shapes you drop on the page connect in the order you drop them. You can number the shapes in your flowchart to illustrate the sequence of process steps. Under Apply To. Basic Drawing Shapes. and then click Basic Flowchart. Tip To number new flowchart shapes as they are dragged onto the page. point to AddOns. in the Number Shapes dialog box. SDL Diagram Shapes. Basic Flowchart Shapes. click Auto Number. When you are finished connecting shapes. Click the Connector tool and then drag from a connection point on the first shape to a connection point on the second shape. Value Stream Mapping. . Note: If you don't see a flowchart library docked in your work area. On the Tools menu. click on the Symbols tab in the left panel to browse your Edraw Explorer for the appropriate symbols. In a flowchart. under Operation. To choose a template. and then dragging your shapes to the drawing page. On the File menu. click the Pointer tool . IDEF0 Diagram Shapes. and Audit Flow Diagram Shapes. double-click on it. drag a flowchart shape onto your drawing. point to Business Process or Flowchart. Some helpful templates are Arrow Shapes. click Continue numbering shapes as dropped on page.

Each shape on the stencil represents a different step in a process. y Data This shape indicates that information is coming into the process from outside. Those commonly used shapes are described here. For more information about he less commonly used shapes open the expandable link (Less frequently used flowchart shapes) at the end of this section. There can be multiple outcomes. y Decision This shape indicates a point where the outcome of a decision dictates the next step. but often there are just two ²yes and no.What the flowchart shapes represent When you open the Basic Flowchart template. or leaving the process. y Terminator Use this shape for the first and last step of your process. This shape can also be used to represent materials and is sometimes called an Input/Output shape. the Basic Flowchart Shapes stencil opens too. y Process This shape represents a step in your process. y Predefined process Use this shape for a set of steps that combine to create a sub-process that is defined elsewhere. Of all of the shapes on the Basic Flowchart Shapes stencil. often on another page of the same drawing. y Document This shape represents a step that results in a document. only a few are commonly used. .

remains with the shape. . y Off-page reference When you drop this shape onto your drawing page. Any text you type onto the shape. or Data. Decision. a dialog box opens where you can create a set of hyperlinks between two pages of a flowchart or between a sub-process shape and a separate flowchart page that shows the steps in that sub-process. Document. This is what the shape looks like on the stencil: This is what you see when you drag the shape onto the drawing page and right-click it: y Stored data Use this shape for a step that results in information being stored. or information you add to its Shape Data.y Flowchart shapes You can right-click this multi-shape to set to any of the following shapes: Process. y On-page reference This small circle indicates that the next (or previous) step is somewhere else on the drawing. This is particularly useful for large flowcharts where you would otherwise have to use a long connector. which can be hard to follow.

Like the Auto-height box shape.Less frequently used flowchart shapes y Dynamic connector This connector draws a path around shapes it encounters. y Auto-height box This is a bordered text box that adjusts to accommodate the amount of text you type. y Line-curve connector This connector has adjustable curvature. Use this to add comments about your flowchart shapes. y Annotation This bracketed text box adjusts to accommodate the amount of text you type. . You can set the width by dragging the sides of the shape. it is a handy way to add a text box to your flowchart. This is a step where a person provides information to the y Manual operation This is a step that must be performed by a person. this shape doesn't represent a step in a process. y Manual input process. You can set the width by dragging the sides of the shape. Although this shape doesn't represent a step in a process.

. such ad data on a magnetic tape. This represents how a computer hard-drive stores data. y Direct data This shape represents information stored so that any single record can be accessed directly. When data is stored in sequence. Early computer systems used a system of punch cards and paper tape to store and retrieve data and to store and run programs.y Internal storage This shape represents information stored on a computer. it must be retrieved in sequence. y Display This shape represents information that is displayed to a person. y Card and Paper tape This shape represents a physical card or paper tape. y Sequential data This shape represents information stored in sequence. in order to access record 7 you would have to first go through records 1 through 6. For example. y Preparation This shape indicates where variables are initiali ed in preparation for a procedure. usually on a computer screen.

point to Flowchart. and then click Basic Flowchart. 2. 1. For each step in the process that you are documenting. . The connector endpoints turn red when the shapes are connected. 2. drag a flowchart shape onto your drawing. Note See the section What the flowchart shapes represent for information on which shapes to use for each step. y Loop limit This shape marks the maximum number of times a loop can run before it must go on to the next step. point to New. On the File menu. 3. see Add and glue connectors with the Connector tool. Connect the flowchart shapes in either of the following ways. Note For information on other ways to connect shapes. Drag from a connection point on the first shape to a connection point on the second shape. Click the Connector tool on the Standard toolbar. Connect two shapes together. y Control transfer This shape indicates a step that goes to a step other than the typical next step when certain conditions are met. Top of Page Create a flowchart 1.y Parallel mode This shape shows where two different processes can operate simultaneously.

2. and then type. point to Operations. 1. Click the Connector tool on the Standard toolbar. By default. When you are finished typing. select the connection. 2. Right-click each connector and click Straight Connector. click on a blank area of the page. drag from the same connection point on the first shape to a connection point on each of the other shapes. To have each connector radiate straight from the central point on the first shape to points on each of the other shapes you need to set the connectors to Straight Connector as shown in the following figure. To change the direction of a connector's arrow. select it. For each shape you want to connect to. . and then on the Shape menu. 1. Click the Pointer tool on the Standard toolbar to return to normal editing. To add text to a shape or connector. 3. connectors are set to Right-Angle so that if you connect a single point on one shape to three other shapes it will look like the figure below. and click Reverse Ends.Connect one shape to many from a single connection point. 3.

To see how the flowchart will print. which is on the File menu. it's important to make sure that the drawing page. 2. Under Page size click Size to fit drawing contents. A flowchart that is too large for the Visio drawing page. You can see whether the drawing page is large enough for the flowchart by checking the preview on the Page Setup dialog box (File menu. Before you start printing. . With your flowchart open. Any shapes that hang off the edge of the Visio drawing page will not print. Make your Visio drawing page fit your flowchart 1. Print Setup tab). 3. Page Setup. A flowchart that fits the Visio drawing page. Click the Page Size tab. on the File menu click Page Setup. look at the Print Preview. as it appears in Visio.Printing large flowcharts The easiest way to print out a flowchart that is larger than your printer paper is to print it onto multiple pieces of paper and then tape the pieces together. however. contains the entire flowchart. The figure below shows a flowchart that prints on four pieces of letter-si ed paper.

5. 2. On the File menu. overlap the pages. in the Printer paper box. they mark areas that print on both pieces of paper so that when you assemble the pieces there are no gaps in the flowchart. 6. click Print Preview to see how the flowchart will print. and tape them together. Click OK. Don't click OK yet. 3.Print a large flowchart onto multiple pieces of paper 1. After the drawing is printed. you can trim the margins. On the Page Size tab. On the File menu. click Size to fit drawing contents. Note If there are shaded margins between the pages. On the Print Setup tab. select the paper si e you want if it isn't already selected. 4. . The preview now shows the difference between the new page and the printer paper. click Page Setup.

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