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Hemtex Purchasing Instructions

9 Marking and Packing instructions


All goods should be appropriately marked and packed in accordance with the specific
instructions stated in the purchase order and with the following general instructions.
Individual consumer items should be packed and packaged in accordance with separate
instructions. This instruction is only intended for the packing, packaging and marking of retail
packs and export cartons.
Hemtex reserves the right to debit the supplier for any reasonable costs or losses
caused by failure to comply with these instructions

9:1 Packing instructions for Retail Packs & Export Cartons


9:1.1 Packing materials
9:1.2 Export Carton Size
9:1.3 Loading & Stowage

9:2 Marking of Export Cartons (Retail Pack)

9:3 Marking of Retail Pack

9:4 Marking of Export cartons (Pre-Pack)

9:5 Marking of Pre-Pack

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9:1 Packing instructions for Retail Packs & Export Cartons


The size (number of pieces) of a retail pack is always stated in the purchase order. A retail
pack should always consist of a specific number (as stated in the purchase order) of the
same article (size, design, colour, pattern, article no.). Hemtex AB only accepts whole and
complete (unopened) retail packs.

The size of an export carton should comply wherever possible with the guidelines stated in
section 8:1.2 below, in order to ensure as cost effective logistics handling as possible. The
number of retail packs contained in an export carton should be discussed with the relevant
purchaser or Hemtex Purchase Office. When determined the export carton should always
contain this number of the same retail pack. Hemtex AB only accepts whole and complete
Export Cartons. (i.e. Different retail packs are not allowed in the same export carton)

In the event that a purchase order quantity leads to an Export Carton being incomplete (i.e.
not full) then contact should be made with the appropriate purchaser or Hemtex Purchase
Office to discuss whether the order quantity may be increased or reduced to result in a
complete Export Carton.

All cartons should be carefully and suitably packed to avoid any risk of breakage, injury or
misshaping of the goods during the transit process from the suppliers warehouse to Hemtex
retail unit.

All export cartons should be firmly taped on both sides. Banding of export cartons may be
used as additional security but banding without taping is not permitted.

To enable handling no export carton may exceed a total gross weight of 15kg and base
measurements of 60cm length x 40cm width.

9:1.1 Packing materials

Retail pack

The type of retail packaging to be used is dependant upon the item being packed.

A retail pack should normally be either a corrugated cardboard carton or a plastic (poly) bag.

Cartons should be of suitable strength and design to minimize the risk of damage, injury or
misshaping of the goods during transit from Hemtex central warehouse to Hemtex retail
units, located throughout Scandinavia. Goods are packed together on to a pallet before being
bound together in plastic and transported by lorry to the designated retail unit.

Plastic (poly) bags should be of the following materials and comply with the latest EU
packaging directive for plastics. Hemtex recommend high clarity/gloss, polyethylene (PE),
polypropylene (PP) or polyethylene terephthalate (PET) plastics. When specified, bags
should be sealed with a top fold directly on to a 10 mm wide adhesive strip, the strip to be
located 12 mm from the top edge of the bag. Half moon ventilation holes should be included
when the contents require ventilation to maintain their quality.

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Hemtex Purchasing Instructions
Export carton

Export cartons should be of a suitable strength and design to ensure that the products are
maintained in good order and to minimise the risk of damage, injury or misshaping of the
goods during transit from the supplier’s warehouse to Hemtex central warehouse.

Cartons should be an absolute minimum of 2-ply corrugated cardboard and of a suitable


thickness and strength to ensure that they are not malformed or easily damaged when being
reasonably handled or packed together with other goods during transport. The taping should
be of sufficient strength and quality to ensure that the boxes do not come open when they
are lifted.

9:1.2 Export Carton Size

All goods are distributed from Hemtex central warehouse to the designated retail unit on
standard wooden EUR pallets. These pallets have a standard measurement of 1200x800
mm (Measurements that are universal throughout Europe). In order to minimise Hemtex
storage and distribution costs it is important that wherever possible packaging conforms to
these measurement constraints.

To optimise the usage of the pallet size Hemtex AB requires that wherever possible export
carton sizes follow the following measurement guidelines.

See diagram on next side.

The carton measurements may be less than the recommendations given below but should
never exceed the size of 600mm(Length)x400mm(width), without the confirmed agreement
of the relevant purchaser or Hemtex Purchase Office. Carton height is to be determined by
the size and number of the contents but should be standard for the order and preferably not
exceed a maximum of 600mm. Cartons in excess of these measurements are difficult to
store and transport effectively, resulting in unused pallet space which has to be paid for.

1200 mm

800 mm

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Recommended carton sizes (base measurements (mm))

600 x 400 300 x 400 200 x 400 150 x 400 120 x 400

600 x 200 300 x 200 200 x 200 150 x 200 120 x 200

600 x 133 300 x 133 200 x 133 150 x 133 120 x 133

9:1.3 Loading & Stowage

In order to ensure both quick and effective handling and delivery control all goods should be
securely loaded into the transport container/trailer in the following order. See example Fig
9:1.3. Each purchase order should be loaded and kept together and sorted by both article
and colour number.

Container/trailer

Po.No 123 Po.No 124


SKU 2 SKU 1
Green Blue
SKU 2 SKU 3
Green Blue
SKU 2 SKU 1
Blue Red

SKU = Stock Keeping Unit = a separate article/ colour nr

Fig 9:1.3. Container/trailer loading

Container/Trailer Loading Plan - it is very important that it is clearly noted exactly which
articles from each order number are to be found in each respective container/trailer unit.
Hemtex require a container loading plan per container. This Container/Trailer Loading Plan
to be forwarded with all of the other documentation. (See documentation section 9)

Failure to comply with this loading instruction results in an extra handling and sorting charge.
Hemtex reserve the right to debit the supplier for this charge.

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Hemtex Purchasing Instructions

9:2 Marking of Export Cartons (Retail Pack)


The following information must always be clearly marked on the export carton.

The size of the letters should be min 20 mm, or adapted to suit the size of the carton.
Markings should always be printed. Handwritten markings and adhesive labels are not
acceptable as these can be illegible and/or detach during transit.

In case of fragile goods the export carton should be marked accordingly to avoid damage
during transport.

Marking below should be placed on both of the short sides of the carton.
Note: Most of the information can be found on the Purchase Order.

• HEMTEX ORDER NUMBER:


• HEMTEX ARTICLE NUMBER:
• HEMTEX COLOUR NUMBER/NAME:

• NO. RETAIL PACKS IN EXP.CARTON:


• NO. PCS IN RETAIL PACK:
• HEMTEX ARTICLE NAME:

Marking below should be placed on both of the long sides of the carton.
Note: Most of the information can be found on the Purchase Order.

• RECEIVER (Hemtex AB c/o Schenker Logistics)


• DESTINATION: Gothenburg, Sweden
• COUNTRY CODE: (SE)

• SUPPLIER NO./NAME*:

• EXP.CARTON (MSMTS LxWxH [cms]);


• EXP.CARTON ( WEIGHT [kg]):

• EXP CARTON ID NUMBER:

* Note: The Supplier No. & Name should be the one that is stated on the Purchase Order.
* Note: (Exp. Carton ID Number) Export cartons should be separately identifiable each with an
individual identity (serial) number; this number to be stated on the packing list.

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MARKING ON BOTH OF THE LONG SIDES


RECEIVER: Hemtex AB c/o Schenker Logistics
DESTINATION: Gothenburg, Sweden
COUNTRY CODE: SE
SUPPLIER NO./NAME: 9893/ STAR TEXTILE

EXP.CARTON (MSMTS LxWxH [cms]); 15x20x30


EXP.CARTON ( WEIGHT [kg]): 10
EXP CARTON ID NUMBER: 101/200

MARKING ON BOTH OF THE SHORT SIDES

ORDER NUMBER: 4500015263


ARTICLE NUMBER: 123456
COLOUR NO/NAME: 900/BLACK

NO OF RETAIL PACKS IN EXP.CARTON: 3


NO OF PCS IN RETAIL PACK: 12
ARTICLE NAME: BATH TOWEL

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9:3 Marking of Retail Pack
The following information must always be clearly marked on the retail pack.
The marking should be placed on both of the short sides of the carton or both sides of the
plastic (poly) bag. The size of the letters should be min 20 mm, or adapted to suit the size of
the carton. Markings should always be printed.

In case the retail pack is the same as the export carton (number of retail packs in the export
carton = 1) marking should be done according to chapter 8:2, see above.

Note: Most of the information can be found on the Purchase Order.

• HEMTEX ORDER NUMBER:


• HEMTEX ARTICLE NUMBER:
• HEMTEX COLOUR NUMBER/NAME:

• NO OF RETAIL PACKS IN CARTON:


• NO OF PCS. IN RETAIL PACK:
• HEMTEX ARTICLE NAME:

MARKING ON BOTH OF THE SHORT SIDES

ORDER NUMBER: 4500015263


ARTICLE NUMBER: 123456
COLOUR NO/NAME: 900/BLACK

NO OF RETAIL PACKS IN CARTON: 1


NO OF PCS IN RETAIL PACK: 12
ARTICLE NAME: BATH TOWEL

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9:4 Marking of Export cartons (Pre-Pack)
A Pre-Pack is a different type of retail pack. Instead of containing only one type & colour of
an article it contains a predetermined mixture of different sizes and/or colours.

The following information must always be clearly marked on the Pre-Pack.


The size of the letters should be min 20 mm, or adapted to suit the size of the carton.
Markings should always be printed. Handwritten markings and adhesive labels are not
acceptable as these can be illegible and/or detach during transit.

In case of fragile goods the export carton should be marked accordingly to avoid damage
during transport.

Marking below should be placed on both of the short sides of the carton.
Note: Most of the information can be found on the Purchase Order.

• HEMTEX ORDER NUMBER:


• HEMTEX ARTICLE NUMBER:

• NO. PRE PACKS IN EXPORT CARTON:

• HEMTEX ARTICLE NAME:

Marking below should be placed on both of the long sides of the carton.
Note: Most of the information can be found on the Purchase Order.

• RECEIVER (Hemtex AB c/o Schenker Logistics)


• DESTINATION: Gothenburg, Sweden
• COUNTRY CODE: (SE)

• SUPPLIER NO./NAME*:

• EXP. CARTON (MSMTS LxWxH [cms]);


• EXP. CARTON ( WEIGHT [kg])

• EXP CARTON ID NUMBER:

*Note: The Supplier No. & Name should be the one that is stated on the Purchase Order.
*Note: (Exp. Carton ID Number) Export cartons should be separately identifiable each with an
individual identity (serial) number; this number to be stated on the packing list.

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MARKING ON BOTH OF THE LONG SIDES


RECEIVER: Hemtex AB c/o Schenker Logistics
DESTINATION: Gothenburg, Sweden
COUNTRY CODE: SE
SUPPLIER NO./NAME: 9893/ STAR TEXTILE

EXP.CARTON (MSMTS LxWxH [cms]); 15x20x30


EXP.CARTON ( WEIGHT [kg]): 10
EXP CARTON ID NUMBER: 101/200

MARKING ON BOTH OF THE SHORT SIDES

ORDER NUMBER: 4500015263


ARTICLE NUMBER: 123456

NO OF PREPACKS IN EXP.CARTON: 3

ARTICLE NAME: PREPACK, BATH TOWEL

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9:5 Marking of Pre-Pack
The following information must always be clearly marked on the Pre Pack.
The marking should be on placed on both of the short sides of the carton or plastic (poly)
bag. The size of the letters should be min 20 mm or adapted to suit the size of the carton.
Markings should always be printed.

In case the Pre-pack is the same as the export carton (number of Pre-packs in the export
carton = 1) marking should be done according to chapter 8:4, see above.

Note: Most of the information can be found on the Purchase Order.

• HEMTEX ORDER NUMBER:


• HEMTEX ARTICLE NUMBER:

• NO OF PCS. IN PRE-PACK:
• HEMTEX ARTICLE NAME:

MARKING ON BOTH OF THE SHORT SIDES

ORDER NUMBER: 4500015263


ARTICLE NUMBER: 123456

NO OF PREPACKS IN CARTON: 1
NO OF PCS IN PREPACK: 1
ARTICLE NAME: PREPACK, BATH TOWEL

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