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Travel Policy

Note: Claim Settlement during Finance cycle which is twice a month


All local expense claim documents (soft copy) to be zipped in a folder and uploaded in expense
tool. All outstation travel claims , submit hardcopy
Category Policy Remarks Claim submission
Monthly Claims
Personal Vehicle use 2W: @3.5/km Travel expense between Include in Daily
4W: @ 7/km Home & Office not Expense Tracker
admissible. Only Spreadsheet and
Managers & above may upload
claim car rates
Public transport/ Select cost effective Include in Daily
Auto/Taxi/Metro/Train mode Expense Tracker
Spreadsheet and
upload in Expense tool.
Mobile Corporate plan by IT Corporate plans will be Monthly bill to be
preferred managed and settled by scanned and uploaded
or IT department in expense tool
any plan up to Rs 1500
pm subject to
approval from the
Manager.
Data Card Corporate plan by IT Corporate plans will be Monthly bill to be
preferred managed and settled by scanned and uploaded
or IT department in expense tool
any plan up to Rs 1100
pm subject to
approval from the
Manager.
Trips (For outstation trips)
Mode of Travel No Air travel between Train/Bus ticket hard
Bengaluru-Chennai copy to be sent unless
Mumbai-Pune online bookings made
Most cost-effective Avoid Air travel if (<6 Boarding pass hard
travel mode to be hours) rail or bus travel copy to be sent
used considering is feasible
urgency and distance
Food (Bf 200 + L 300 + D bills hard copy to be
300) Limits sent
Accommodation City A, B, C Hotel acco. Bills hard
copy to be sent
Local Conveyance Select cost effective Claim at actuals.
mode Submit receipts
Lunch or Dinner with Once during a trip. bills hard copy required
local team
Other Ad-hoc claims
Team Lunch at 300 per person per Can be carried over if Hard copy of bills to be
Locations with offices month unutilized except end of submitted
FY
Team Lunch at 500 per person per Can be carried over if Hard copy of bills to be
Locations without month unutilized except end of submitted
offices FY
Client Entertainment Prior approval from Hard copy of bills to be
Management submitted
Event expenses Lunch may be claimed Hard copy of bills to be
if not provided at submitted
event
Transport to event as
per local conveyance
norms or part of event
expenses
Team Lunch to be claimed by Manager and GM to approve
NOTE: Travel Advance
Apply minimum 3 days before travel to Finance. Finance pays 1 day before travel.
Amount to be credited to employee salary account
Advance to be settled with expense claim within 5 days of return

Accommodation

# Designation Type of Accommodation

A B C
1 Asst. Vice President/AGM & 3500 3000 2500 AC Double Bed
above
2 Sr Manager/Mgr/Asst Manager 3000 2500 2000 AC Double Bed
& equivalent
3 BDEs, Team Leads & equivalent 2500 2000 1500 AC Single Bed

Category A Category B Category C


New Delhi All State Capitals All Other Towns
Mumbai Ahmedabad
Chennai Coimbatore
Kolkata Indore
Kochi
Kozhikode
Nagpur
Nashik
Pune
Surat
https://en.wikipedia.org/wiki/India_City_Competitiveness_Index
(Top 20 in category B)
DAILY TRAVEL EXPENSE TRACKER SPREADSHEET

LOCAL CONVEYANCE EXPENSE SHEET FOR THE MONTH OF_________________

Name: Designation: Employee Number:

Department: N.B.: Car: 7 Rs./KM; Bike: 3.5 Rs./KM

# Date From To KM (If Any) Mode of Transport Amount Remarks