San Francisco Recreation and Park Outreach Policy

San Recreation and Parks Department strives to provide clean, safe and fun parks and quality recreational programming, regardless of ability to pay, for all San Franciscans. The Department oversees 225 neighborhood parks and over 100 recreational facilities throughout the City. In order to best execute this mission, the Commission and the Department are committed to providing information and opportunities for the public to participate in decisions. The intent of this policy is to establish a baseline protocol for dissemination of information and to encourage early and frequent communication between staff, the Commission and the public.

Requirements
The Department shall conduct community outreach for the following initiatives. For each division, this list includes but is not limited to: Capital    Concept Design Significant changes to detailed design Facility and Park Openings

Partnerships and Resource Development     New uses, new initiatives Authority to issue RFP, RFQ, RFI Award of winning bidder Lease and/or permit

Permits and Reservations   Significant Events All event permits requiring Commission approval

Policy and Public Affairs     Budget Significant programmatic changes Significant changes to Park Code Department sponsored events

Scale
Outreach will be scaleable based on size, scope, impacts, location and duration of an initiative. Division heads, in consultation with Policy and Public Affairs, shall determine which level of outreach is applicable. Where appropriate the District Supervisor, President of PROSAC and the President of the Commission will be asked to advise on scale of outreach. Division head may choose to supplement level of outreach, over and above what is required in the policy, as necessary. Category A  Temporary use  No change in existing use. Category B  Temporary use  Change in existing use or hours  Located in Neighborhood Park  Minor Impacts Category C     Temporary with significant impacts on surrounding neighborhood Permanent physical changes Long‐term leases Significant events

Notification Techniques
1. Early Notification Goal: Ensure that community has as much advanced notification as possible. This provides stakeholders the opportunity to be informed about decisions that affect them.

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Timing: The Department shall make every effort to notify stakeholders as soon as possible. No later than two weeks before a Commission action, staff shall directly notify known community, friend and merchant groups, community leaders, the District Supervisor, Neighborhood Parks Council, San Francisco Parks Trust and PROSAC member for affected district(s) and the President of PROSAC. Application: This provision shall apply to Categories A, B and C. 2. On‐Site Notification Goal: Notification to immediate neighbors and park users. Timing: As soon as possible but no later than two weeks before Commission action, on‐site notices shall be accessible to the public. They shall be highly visible and large enough to adequately notify the public. Notices should include the date, subject and other relevant information of the proposed public hearing. Where appropriate notices will be posted in multiple languages. For special events on‐site notification shall include information on who to contact if there are real‐time problems with the event. Application: This provision shall apply to Categories A, B and C. 3. Citywide Notification Goal: To inform residents and park users across the city through the media, newsletters and new media including but not limited to: newspapers, community newspaper, Neighborhood Empowerment Network, Supervisors’ Newsletters, RPD email list, RPD website, Facebook and Twitter. Timing: Timing will vary based on medium. Application: This provision shall apply to Categories B and C. 4. Community Meetings Goal: To inform community members and other interested parties about a proposal, event or policy change; answer questions; receive public comment, incorporate comments and; as necessary, modify proposal. Timing: The Department will make every reasonable effort to attend and/or schedule community meetings two weeks in advance of Commission action. It is recommended that community meetings take place as early as possible so the Department and the public can discuss goals and concerns before proposals are finalized. Notice of community meetings shall be published a minimum of one week before the meeting. All Department sponsored meetings shall be posted on the Department calendar on the RPD website. Application: This provision applies to Category C.

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