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CHANGES IN SCHOOL UTILIZATION:

NAVIGATING DOE PROCESS, POLICY, AND PUBLIC INFORMATION

Making our way through Public Announcements, Educational Impact

Statements, Public Hearings, and the PEP

Prepared by: Julie Cavanagh, CAPE, GEM

Access Information, Advocate and Take Action

Public Process for Hearings and Educational Impact statements

Public Process for Hearings and Educational Impact statements

The Panel for Educational Policy

The PEP is comprised of 13 appointed voting members and the Chancellor.

Five are appointed by Borough Presidents,

eight are appointed by the Mayor. Two must

be public school parents.

Locating The Panel for Educational Policy:

www.schools.nyc.gov

Locating The Panel for Educational Policy: www.schools.nyc.gov

Changes in School Utilization:

The Process

Mayoral Control Laws require a new process to take place regarding all changes in school utilization as per Regulation A190.

http://docs.nycenet.edu/docushare/dsweb/

Get/Document-341/A-

190%20%20.FINAL.pdf

-190

- 190

Change in Utilization Process:

Release of a Public Notice Any action to make a change in school utilization must be done six months prior to proposed change. Release of an Educational Impact Statement (EIS) 45 day Public Review and Comment Period Public Hearing Public posting and analysis of public comments PEP Meeting Vote

Locating Change in Utilization Information: Click Public Notice

Locating Change in Utilization Information: Click Public Notice

Locating Information: Click Date of PEP Vote/ Appropriate Public Comment Period

Locating Information: Click Date of PEP Vote/ Appropriate Public Comment Period

Locating Information: Click Proposals for Significant Changes to School Utilization

Locating Information: Click Proposals for Significant Changes to School Utilization

Locating Information: Find Your School of Interest

Locating Information: Find Your School of Interest

Public Notice and 45 Day Comment Period

A 45 day public notice and comment period must include:

A public notice Public email and phone number Public comments must be analyzed and posted publicly within 24 hours of the PEP vote

Public Notice Information

Public Notice Information

Educational Impact Statement (EIS)

The EIS must be released no less than 30 days prior to the PEP vote.

The EIS was designed to provide the public with a summary of proposed changes in school

utilization, as well as applicable data including

enrollment, admissions and school performance. In addition, the EIS must explain the impact of

the proposal on the community, school,

instruction and finances. Finally, building

information must be included.

Educational Impact Statement

Educational Impact Statement

Public Hearing

Public hearings are held at the affected school.

The public may sign up to speak 30 minutes prior to the meeting . All who sign up to speak must be heard. Speakers are limited to two minutes.

The CEC and SLT must co-chair the hearing and be included in the design of the hearing. A designee of the Chancellor must be present.

All affected schools in the building must be included in the process.

Familiarize yourself with A190 to be sure all proper procedures regarding the public hearing and notice are adhered to.

Panel for Educational Policy (PEP) Meeting and Vote

PEP meetings must be held at a time and location to maximize participation from the

public. 7 votes are required to approve a proposal. The public is permitted to sign up to speak for two minutes and the list must be open 30 minutes prior to the meeting. Panel members vote on proposals after hearing comments from the public. PEP members are entitled to speak to each proposal before each vote.

Stages of Advocacy:

Educate Yourself Organize Mobilize

Steps for Advocacy: Education

Be sure all information posted is accurate including public comment email and phone

number, hearing location, and document formats.

Analyze the EIS for: proper headings and format, data calculations, accurate information,

and quality of impact statement.

Steps for Advocacy: Education

Research. For information regarding specific schools visit:

Public Schools: www.schools.nyc.gov

Charter Schools: www.schools.nyc.gov, click on:

1. Offices and Programs

2. Portfolio Development, Office of

3. Charter Schools

4. Accountability

Locating Public School Information:

Locating Public School Information:

Locating Public School Information:

Locating Public School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Locating Charter School Information:

Steps for Advocacy: Education

Communicate with the (Community Education Council) regarding the EIS and public hearing.

Advocacy, Education Law, and the CEC:

Resolution: Your CEC can draft a resolution

regarding the change in utilization affecting your

school. Sample portion from CEC 15 regarding a co-

Both DOE and PAVE solemnly assured PS 15 parents and the Red Hook community (at a public hearing held at PS 15, before PAVE formally took residence within PS 15) that PAVE would obtain separate quarters apart from PS 15 at the end

New York City public schools were renewed in the summer of 2009, the Legislature added subdivision two-a of section 2590-h of the -190 (purporting to implement said changes in the Education Law - hereinafter "CR A-

Advocacy, Education Law, and the CEC:

Conduct of Public Hearing: The CEC and the SLT should be

included in the negotiations of the format of a public hearing. Here

is a sample from CEC 15 regarding a co-location at PS 15:

First, the District Sup't will detail the Educational Impact Statement. Next, the CEC members will be given thirty minutes to ask questions of the DOE representatives present (which WILL include senior staff from the Office of Portfolio Development) for thirty minutes. Next, PS 15 SLT members will be given fifteen DOE staff have assured me that it is their intention to keep their answers brief so as 7:00 p.m., there will be public comments by those who signed up to speak. Sign-up will begin at 5:30 p.m. and will close at 6:30 p.m. There will be two lines and sign-up will be on numbered sheets. It is our intention to call speakers in order from alternating

Steps for Advocacy: Organization

Document any errors or inconsistencies in the proposal process. Asses the Impact of the Change in School Utilization. Draft a response to the EIS Draft letters to elected officials and policy makers seeking support. Connect parents and teachers; create spaces for dialogue and community outreach. Draft flyers and posters

Steps for Advocacy: Mobilization

Send letters to policy makers. Create petitions and form letters and canvas community. Hold community meetings. geographic community. Notify the media Create a community newsletter and/or blog Canvas the community with public contact information Create and send documents and presentations to policy makers Plan rallies/marches/demonstrations/pickets

For more information or assistance with advocacy contact:

Local Community Education Council- How to locate your CEC:

NY State Education Commissioner David Steiner: dsteiner@mail.nysed.gov

Senator John Sampson, Head of the Senate: sampson@senate.state.ny.us

Brooklyn Office: 718-649-7653 or Albany Office: 518-455-2788

Speaker of the State Assembly Sheldon Silver: speaker@assembly.state.ny.us

518-455-3791 or 212-312-1420

Assembly member Cathy Nolan, Chair of the Education Committee:

518-455-4851 or 718-456-9492.

City Council Speaker Christine Quinn:

212- 564-7757 or 212- 788-7210

For more information or for assistance with advocacy contact:

Find your elected officials Go to: http://www.lwvnyc.org/TRY_find.html

Parent rights:

Find your City Council member:

Class Size Matters: www.classsizematters.org

Education Notes Blog: www.ednotesonline.blogspot.com

CAPE, Concerned Advocates for Public Education:

GEM, Grassroots Education Movement: www.gemnyc.blogspot.com

Panel for Education Policy Members Contact Information:

"Patrick Sullivan"<patk.j.sullivan@gmail.com>,"Anna Santos" <asantos104@hotmail.com>, "Joan Correale"

<SIPEPREP@aol.com>, "Dmytro Fedkowskyj" <pepofqueens@yahoo.com>, "Gbubemi Okotieuro" <okotieuro@mec.cuny.edu>, "Gitte Peng"

<gittepeng@yahoo.com>, "Nieves Lisette"

<LNieves10@schools.nyc.gov>, "Linda Lausell Bryant"

<llbryant.pep@gmail.com>, "Chang David C." <chang@poly.edu>, "Philip Berry"