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Window Menu Keys

Shortcut Keys Functions


Alt + W + F Freezpanes
Alt + W + N New window
Alt + W + A Arrange
Alt + W + R Split Screen
Alt + W + H Hide Window
Alt + W + U Unhide Window

File Menu Keys


Ctrl + N New File
Ctrl + O Open
Alt + F + C Close
CTRL+S Save
F12 Save As
CTRL+P Print
Alt + F + U Page Setup
Alt + F + V Print Preview

Edit Menu Keys


Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste
Alt + E + S Paste Special
Alt + E + H Paste Hyperlink
Alt + E + I Fill
Alt + E + A Clear
Alt + E + D Delete
Alt + E + L Delete Sheet
Alt + E + M Move or Copy Sheet
Ctrl + F Find
Ctrl + H Replace
Ctrl + G Go To
Alt + E + K Links

Alt + E + O Objects

View Menu Keys

Alt + V + N Normal View


Alt + V + P Pagebreak preview
Alt + V + T Toolbars
Alt + V + F Formula Bar
Alt + V + S Status Bar
Alt + V + H Headers and Footers
Alt + V + C Comments
Alt + V + V Custom Views
Alt + V + U Full Screen

Alt + V + Z Zoom

Insert Menu Keys


Alt + I + E Cells
Alt + I + R Rows
Alt + I + C Column
Alt + I + W Worksheet
Alt + I + H Chart
Alt + I + B Page Break
Alt + I + F Function
Alt + I + N Name
Alt + I + M Comment

Alt + I + P Picture

Alt + I + O Object
Ctrl + K Hyperlink
Format Menu Keys

Alt + O Format Menu


Ctrl + 1 Cells

Alt + O + R Rows
Alt + O + C Column
Alt + O + H Sheet
Alt + O + A Autoformat
Alt + O + D Conditional Formating
Alt + O + S Style
Tools Menu Keys
Alt + T + S or F7 Spelling
Alt + T + A Auto correct
Alt + T + H Share Workbook
Alt + T + T Track changes
Alt + T + W Merge Workbooks
Alt + T + P Protection
Alt + T + O Option
Data Menu Keys
Alt + D + S Sorting
Alt + D + F Filter
Alt + D + B Subtotals
Alt + D + G Group and Outline
Alt + D + P Pivot Table and Pivot Chart Report
Keys for working with Keys for moving and scrolling in a
worksheets, charts, and worksheet or workbook
macros

SHIFT+F11 or ALT+SHIFT+F1: Arrow keys: Move one cell up, down, left,
Insert a new worksheet or right

F11 or ALT+F1: Create a chart that CTRL+arrow: key Move to the edge of the
uses the current range current data region

ALT+F8: Display the Macro dialog box HOME: Move to the beginning of the row

ALT+F11: Display the Visual Basic CTRL+HOME: Move to the beginning of the
Editor worksheet

CTRL+F11: Insert a Microsoft Excel CTRL+END: Move to the last cell on the
4.0 macro sheet worksheet, which is the cell at the
intersection of the rightmost used column
and the bottom-most used row (in the lower-
right corner), or the cell opposite the home
cell, which is typically A1

CTRL+PAGE DOWN: Move to the next PAGE DOWN: Move down one screen
sheet in the workbook

CTRL+PAGE UP: Move to the previous PAGE UP: Move up one screen
sheet in the workbook

SHIFT+CTRL+PAGE DOWN: Select ALT+PAGE DOWN: Move one screen to the


the current and next sheet in the right
workbook
SHIFT+CTRL+PAGE UP: Select the ALT+PAGE UP: Move one screen to the left
current and previous sheet in the
workbook

Keys for entering data on a CTRL+PAGE DOWN: Move to the next


worksheet sheet in the workbook

ENTER: Complete a cell entry and CTRL+PAGE UP: Move to the previous
move down in the selection sheet in the workbook

ALT+ENTER: Start a new line in the CTRL+F6 or CTRL+TAB: Move to the next
same cell workbook or window

CTRL+ENTER: Fill the selected cell CTRL+SHIFT+F6 or CTRL+SHIFT+TAB:


range with the current entry Move to the previous workbook or window

SHIFT+ENTER: Complete a cell entry F6: Move to the next pane in a workbook
and move up in the selection that has been split

TAB: Complete a cell entry and move SHIFT+F6: Move to the previous pane in a
to the right in the selection workbook that has been split

SHIFT+TAB: Complete a cell entry CTRL+BACKSPACE: Scroll to display the


and move to the left in the selection active cell

ESC: Cancel a cell entry F5: Display the Go To dialog box

BACKSPACE: Delete the character to SHIFT+F5: Display the Find dialog box
the left of the insertion point, or delete
the selection

DELETE: Delete the character to the SHIFT+F4: Repeat the last Find action
right of the insertion point, or delete (same as Find Next)
the selection

CTRL+DELETE: Delete text to the end TAB: Move between unlocked cells on a
of the line protected worksheet
Arrow keys: Move one character up, Keys for editing data
down, left, or right

HOME: Move to the beginning of the F2: Edit the active cell and put the insertion
line point at the end of the line

F4 or CTRL+Y: Repeat the last action ESC: Cancel an entry in the cell or formula
bar

SHIFT+F2: Edit a cell comment BACKSPACE: Edit the active cell and then
clear it, or delete the preceding character in
the active cell as you edit the cell contents

CTRL+SHIFT+F3: Create names from F3: Paste a defined name into a formula
row and column labels

CTRL+D: Fill down ENTER: Complete a cell entry

CTRL+R: Fill to the right CTRL+SHIFT+ENTER: Enter a formula as


an array formula

CTRL+F3: Define a name CTRL+A: Display the Formula Palette after


you type a function name in a formula
Keys for selecting cells that CTRL+SHIFT+A: Insert the argument
have special characteristics names and parentheses for a function, after
you type a function name in a formula

CTRL+SHIFT+* (asterisk): Select F7: Display the Spelling dialog box


the current region around the active
cell (the current region is a data area
enclosed by blank rows and blank
columns)

CTRL+/: Select the current array, Keys for inserting, deleting, and
which is the array that the active cell copying a selection
belongs to

CTRL+SHIFT+O (the letter O): CTRL+C: Copy the selection


Select all cells with comments

CTRL+\: Select cells in a row that CTRL+X: Cut the selection


don't match the value in the active cell
in that row. You must select the row
starting with the active cell.

CTRL+SHIFT+|: Select cells in a CTRL+V: Paste the selection


column that don't match the value in
the active cell in that column. You must
select the column starting with the
active cell.

CTRL+[ (opening bracket): Select DELETE: Clear the contents of the selection
only cells that are directly referred to
by formulas in the selection

CTRL+SHIFT+{ (opening brace): CTRL+HYPHEN: Delete the selection


Select all cells that are directly or
indirectly referred to by formulas in the
selection
CTRL+] (closing bracket): Select CTRL+Z: Undo the last action
only cells with formulas that refer
directly to the active cell

CTRL+SHIFT+} (closing brace): CTRL+SHIFT+PLUS SIGN: Insert blank


Select all cells with formulas that refer cells
directly or indirectly to the active cell

ALT+; (semicolon): Select only Keys for extending the selection


visible cells in the current selection with End mode on

Keys for selecting a chart END: Turn End mode on or off


sheet

CTRL+PAGE DOWN: Select the next END, SHIFT+arrow key: Extend the
sheet in the workbook, until the chart selection to the last nonblank cell in the
sheet you want is selected same column or row as the active cell

CTRL+PAGE UP: Select the previous END, SHIFT+HOME: Extend the selection
sheet in the workbook, until the chart to the last cell used on the worksheet (lower-
sheet you want is selected right corner)

Keys for selecting an END, SHIFT+ENTER: Extend the selection


embedded chart to the last cell in the current row. This
keystroke is unavailable if you selected the
Transition navigation keys check box on the
Transition tab (Tools menu, Options
command).

Note The Drawing toolbar must Keys for selecting chart items
already be displayed.
1. Press F10 to make the menu bar DOWN ARROW: Select the previous group
active. of items

2. Press CTRL+TAB or UP ARROW: Select the next group of items


CTRL+SHIFT+TAB to select the
Drawing toolbar

3. Press the RIGHT ARROW key to RIGHT ARROW: Select the next item within
select the Select Objects button on the group
the Drawing toolbar.

4. Press CTRL+ENTER to select the first LEFT ARROW: Select the previous item
object. within the group

5. Press the TAB key to cycle forward Keys for working with a data
(or SHIFT+TAB to cycle backward) form
through the objects until sizing handles
appear on the embedded chart you
want to select.

6. Press CTRL+ENTER to make the ALT+key, where key is the underlined


chart active. letter in the field or command name:
Select a field or a command button

Keys for page fields in a DOWN ARROW: Move to the same field in
PivotTable or PivotChart the next record
report

CTRL+SHIFT+* (asterisk): Select UP ARROW: Move to the same field in the


the entire PivotTable report previous record

Arrow keys to select the cell that TAB: Move to the next field you can edit in
contains the field, and then the record
ALT+DOWN ARROW: Display the list
for the current field in a PivotTable
report

Arrow keys to select the page field SHIFT+TAB: Move to the previous field you
in a PivotChart report, and then can edit in the record
ALT+DOWN ARROW: Display the list
for the current page field in a
PivotChart report
UP ARROW: Select the previous item ENTER: Move to the first field in the next
in the list record

DOWN ARROW: Select the next item SHIFT+ENTER: Move to the first field in the
in the list previous record

HOME: Select the first visible item in PAGE DOWN: Move to the same field 10
the list records forward

END: Select the last visible item in the CTRL+PAGE DOWN: Move to a new record
list

ENTER: Display the selected item PAGE UP: Move to the same field 10 records
back

SPACEBAR: Select or clear a check CTRL+PAGE UP: Move to the first record
box in the list

HOME or END: Move to the beginning or


end of a field

SHIFT+END: Extend a selection to the end


of a field

SHIFT+HOME: Extend a selection to the


beginning of a field

LEFT ARROW or RIGHT ARROW: Move


one character left or right within a field

SHIFT+LEFT ARROW: Select the character


to the left

SHIFT+RIGHT ARROW: Select the


character to the right
Functions Shortcut Keys

Font Bold Cltr + B


Underline Cltr + U
Select Column Clr + space
Select Rows Shift + Spacebar
Select All Clrt + Shift + Spacebar
Find CTRL+F
Replace CTRL+H
Go to F5
Entire worksheet CTRL+A
All cells left of current cell SHIFT+left arrow
All cells right of current cell SHIFT+right arrow
Bold CTRL+B
Italics CTRL+I
Underline CTRL+U
Strikethrough CTRL+5
One cell up up arrow
One cell down down arrow
One cell right Tab
One cell left SHIFT+Tab
Top of worksheet (cell A1) CTRL+Home
End of worksheet CTRL+End
(last cell with data)
End of row Home
End of column CTRL+left arrow
Move to next worksheet CTRL+PageDown
Apply AutoSum ALT+=
Current date CTRL+;
Current time CTRL+:
Spelling F7
Help F1
Macros ALT+F8
Edit active cell F2
Format as currency with 2 decimal SHIFT+CTRL+$
places
Format as percent with no decimal SHIFT+CTRL+%
places
Cut CTRL+X
Copy CTRL+C
Paste CTRL+V
Undo CTRL+Z
Redo CTRL+Y
Format cells dialog box CTRL+1
Add Rows CTRL +
Delete Column CTRL -
Alt + F File menu options in current program.
Alt + E Edit options in current program
F1 Universal Help in almost ever Windows
program.
Ctrl + A Select all text.
Ctrl + X Cut selected item.
Shift + Del Cut selected item.
Ctrl + C Copy selected item.
Ctrl + Ins Copy selected item
Ctrl + V Paste
Shift + Ins Paste
Home Goes to beginning of current line.
Ctrl + Home Goes to beginning of document.
End Goes to end of current line.
Ctrl + End Goes to end of document.
Shift + Home Highlights from current position to beginning of
line.
Shift + End Highlights from current position to end of line.

Ctrl + Left arrow Moves one word to the left at a time.


Ctrl + Right arrow Moves one word to the right at a time.
Keys for moving in a Keys for working in cells or
worksheet with End mode the formula bar
on

END: Turn End mode on or off BACKSPACE: Edit the active cell and
then clear it, or delete the preceding
character in the active cell as you edit
cell contents

END, arrow key: Move by one ENTER: Complete a cell entry


block of data within a row or
column

END, HOME: Move to the last cell CTRL+SHIFT+ENTER: Enter a


on the worksheet, which is the cell formula as an array formula
at the intersection of the rightmost
used column and the bottom-most
used row (in the lower-right
corner), or the cell opposite the
home cell, which is typically A1

END, ENTER: Move to the last cell ESC: Cancel an entry in the cell or
to the right in the current row that formula bar
is not blank; unavailable if you have
selected the Transition
navigation keys check box on the
Transition tab (Tools menu,
Options command)

Keys for moving in a CTRL+A: Display the Formula Palette


worksheet with SCROLL after you type a function name in a
formula
LOCK on

SCROLL LOCK: Turn SCROLL LOCK CTRL+SHIFT+A: Insert the


on or off argument names and parentheses for
a function after you type a function
name in a formula

HOME: Move to the cell in the CTRL+K: Insert a hyperlink


upper-left corner of the window

END: Move to the cell in the lower- ENTER (in a cell with a hyperlink):
right corner of the window Activate a hyperlink
UP ARROW or DOWN ARROW: F2: Edit the active cell and position
Scroll one row up or down the insertion point at the end of the
line

LEFT ARROW or RIGHT ARROW: F3: Paste a defined name into a


Scroll one column left or right formula

Tip   When you use scrolling keys (such SHIFT+F3: Paste a function into a


as PAGE UP and PAGE DOWN) with  formula
SCROLL LOCK turned off, your selection 
moves the distance you scroll. If you 
want to preserve your selection while 
you scroll through the worksheet, turn 
on SCROLL LOCK first.

Keys for previewing and F9: Calculate all sheets in all open
printing a document workbooks

CTRL+P or CTRL+SHIFT+F12: CTRL+ALT+F9: Calculate all sheets


Display the Print dialog box in the active workbook

Work in print preview SHIFT+F9: Calculate the active


worksheet

Arrow keys: Move around the page = (equal sign): Start a formula
when zoomed in

PAGE UP or PAGE DOWN: Move ALT+= (equal sign): Insert the


by one page when zoomed out AutoSum formula

CTRL+UP ARROW or CTRL+LEFT CTRL+; (semicolon): Enter the date


ARROW: Move to the first page
when zoomed out

CTRL+DOWN ARROW or CTRL+SHIFT+: (colon): Enter the


CTRL+RIGHT ARROW: Move to time
the last page when zoomed out

Keys for moving within a CTRL+SHIFT+" (quotation mark):


selection Copy the value from the cell above the
active cell into the cell or the formula
bar

ENTER: Move from top to bottom CTRL+` (single left quotation


within the selection (down), or mark): Alternate between displaying
move in the direction that is cell values and displaying cell formulas
selected on the Edit tab (Tools
menu, Options command)
SHIFT+ENTER: Move from bottom CTRL+' (apostrophe): Copy a
to top within the selection (up), or formula from the cell above the active
move opposite to the direction that cell into the cell or the formula bar
is selected on the Edit tab (Tools
menu, Options command)

TAB: Move from left to right within ALT+DOWN ARROW: Display the
the selection, or move down one AutoComplete list
cell if only one column is selected

SHIFT+TAB: Move from right to


left within the selection, or move up
one cell if only one column is
selected
Keys for formatting data
CTRL+PERIOD: Move clockwise to
the next corner of the selection

ALT+' (apostrophe): Display the


Style dialog box
CTRL+ALT+RIGHT ARROW: Move
to the right between nonadjacent
selections
CTRL+1: Display the Format Cells
dialog box
CTRL+ALT+LEFT ARROW: Move
to the left between nonadjacent
selections
CTRL+SHIFT+~: Apply the General
number format
Keys for selecting cells,
columns, or rows
CTRL+SHIFT+$: Apply the Currency
format with two decimal places
(negative numbers appear in
parentheses)
CTRL+SHIFT+* (asterisk):
Select the current region around
the active cell (the current region is
a data area enclosed by blank rows
and blank columns)
CTRL+SHIFT+%: Apply the
Percentage format with no decimal
places
SHIFT+arrow key: Extend the
selection by one cell

CTRL+SHIFT+^: Apply the


Exponential number format with two
decimal places
CTRL+SHIFT+arrow key: Extend
the selection to the last nonblank
cell in the same column or row as
the active cell

CTRL+SHIFT+#: Apply the Date


format with the day, month, and year

SHIFT+HOME: Extend the


selection to the beginning of the
row
CTRL+SHIFT+@: Apply the Time
format with the hour and minute, and
indicate A.M. or P.M.
CTRL+SHIFT+HOME: Extend the
selection to the beginning of the
worksheet
CTRL+SHIFT+!: Apply the Number
format with two decimal places,
thousands separator, and minus sign
(–) for negative values
CTRL+SHIFT+END: Extend the
selection to the last used cell on the
worksheet (lower-right corner)

CTRL+SHIFT+&: Apply the outline


border
CTRL+SPACEBAR: Select the
entire column

CTRL+SHIFT+_: Remove outline


borders
SHIFT+SPACEBAR: Select the
entire row

CTRL+B: Apply or remove bold


formatting
CTRL+A: Select the entire
worksheet
CTRL+I: Apply or remove italic
formatting
SHIFT+BACKSPACE: Select only
the active cell when multiple cells
are selected
CTRL+U: Apply or remove an
underline
SHIFT+PAGE DOWN: Extend the
selection down one screen

CTRL+5: Apply or remove


strikethrough formatting
SHIFT+PAGE UP: Extend the
selection up one screen
CTRL+9: Hide rows
CTRL+SHIFT+SPACEBAR: With
an object selected, select all objects
on a sheet
CTRL+SHIFT+( (opening
parenthesis): Unhide rows
CTRL+6: Alternate between hiding
objects, displaying objects, and
displaying placeholders for objects

CTRL+0 (zero): Hide columns


CTRL+7: Show or hide the
Standard toolbar

CTRL+SHIFT+) (closing
parenthesis): Unhide columns
F8: Turn on extending a selection Keys for using AutoFilter
by using the arrow keys

SHIFT+F8: Add another range of Arrow keys to select the cell that
cells to the selection; or use the contains the column label, and
arrow keys to move to the start of then press ALT+DOWN ARROW:
the range you want to add, and Display the AutoFilter list for the
then press F8 and the arrow keys to current column
select the next range
SCROLL LOCK, SHIFT+HOME: DOWN ARROW: Select the next item
Extend the selection to the cell in in the AutoFilter list
the upper-left corner of the window

SCROLL LOCK, SHIFT+END: UP ARROW: Select the previous item


Extend the selection to the cell in in the AutoFilter list
the lower-right corner of the
window

Tip   When you use the scrolling keys  ALT+UP ARROW: Close the


(such as PAGE UP and PAGE DOWN)  AutoFilter list for the current column
with SCROLL LOCK turned off, your 
selection moves the distance you scroll. 
If you want to keep the same selection 
as you scroll, turn on SCROLL LOCK 
first.

Keys for outlining data HOME: Select the first item (All) in
the AutoFilter list

ALT+SHIFT+RIGHT ARROW: END: Select the last item in the


Group rows or columns AutoFilter list

ALT+SHIFT+LEFT ARROW: ENTER: Filter the list by using the


Ungroup rows or columns selected item in the AutoFilter list

CTRL+8: Display or hide outline Keys for laying out a


symbols PivotTable or PivotChart
report

CTRL+9: Hide selected rows 1. Press F10 to make the menu bar
active.

CTRL+SHIFT+( (opening 2. Press CTRL+TAB or


parenthesis): Unhide selected CTRL+SHIFT+TAB to select the
rows PivotTable toolbar.

CTRL+0 (zero): Hide selected 3. Press the LEFT ARROW or RIGHT


columns ARROW key to select the menu to the
left or right or, when a submenu is
visible, to switch between the main
menu and submenu.
CTRL+SHIFT+) (closing 4. Press ENTER (on a field button) and
parenthesis): Unhide selected the DOWN ARROW and UP ARROW
columns keys to select the area you want to
move the selected field to.

Keys for the PivotTable Note To scroll to the top or bottom


and PivotChart Wizard of the field list, press ENTER on the
More Fields or button.

UP ARROW or DOWN ARROW: Keys for grouping and


Select the previous or next field ungrouping PivotTable items
button in the list

LEFT ARROW or RIGHT ARROW: ALT+SHIFT+RIGHT ARROW: Group


Select the field button to the left or selected PivotTable items
right in a multicolumn field button
list

ALT+C: Move the selected field into ALT+SHIFT+LEFT ARROW: Ungroup


the Column area selected PivotTable items

ALT+D: Move the selected field into


the Data area

ALT+L: Display the PivotTable Field


dialog box

ALT+P: Move the selected field into


the Page area

ALT+R: Move the selected field into


the Row area