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Project

Planning:-
Introduction and
Need

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Outline:-
• Meaning of project Planning
• Need of Project planning
• Dimensions of Project planning
• Tools and Techniques of Project planning

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Meaning of Project Planning
Project plan :-A formal, approved documents used to
guide both project execution and project control

Project planning:- is a procedural step in project


management, where required documentation is
created to ensure successful project completion.
Documentation includes all actions required to define,
prepare, integrate and coordinate additional plans.
The project plan clearly defines how the project is
executed, monitored, controlled and closed.
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Who makes the plans?
Project manager initiates the
planning process
andcoordinates planning
activities into the overall
project master plan

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Need of project plan
 Guide project execution
 Document project planning
assumptions
 Document project planning
decisions
 Facilitate communication
 Define key management reviews
 Provide a baseline for progress
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measurement and control
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Purpose of project planning

Objectives
Goals
Special
influences
Constraints
on the
Directing
project scope
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Purpose of project planning

Actions
Risks
Responsibilities

Identifying

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Purpose of project planning

Identification
of required
activities
Establishing
workable
procedures
Guiding

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Purpose of project planning

Flexibility to
adapt to
changes
Retain the
qualities of
integrity and
Preparing durability

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Characteristics of a project
planner

Flexible Creative Responsive

Communicative Analytic

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Dimensions of project plan
development
Project plan
development

Inputs Tools and Output


techniques
• Other planning • Project planning • Project plan
outputs methodology • Supporting
• Historical • Stakeholder skills detail
information and knowledge
• Organizational • Project
policies management
• Constraints information
• Assumptions
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Inputs to project plan
development
1. Historical information – includes all available
historical information to assist in verifying
assumptions and assessing alternatives that are
identified as part of this process

2. Organizational policies – formal and informal


policies that includes but are not limited to:
– Quality management
– Personnel administration
– Financial controls
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Inputs to project plan
development
3.Constraints – factors that will limit the project
management team’s options

4.Assumptions – factors that are considered as


true, real or certain but involves risk

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Tools and techniques for project
plan development
Stakeholder
Project planning
skills and PMIS
methodology
knowledge
• Structured • Tapping • Gather,
approach used stakeholders integrate, and
to guide the or other disseminate
project team professionals inputs of the
during for their other project
development contributions management
of the project in the project projects
plan

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Elements of a project plan
Project summary An executive summary
that can be easily
absorbed by high-level
executives within a few
minutes that typically
identifies:
– Objectives
– Goals
– Constraints

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Elements of a project plan
Specifications Define the
characteristics and the
performance goals for
the final end product

Work Statement Tells the contractor


what is desired, or
what exactly the
contractor proposes to
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do
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Elements of a project plan
Master Schedule Interrelates all tasks on a
common time scale including:
– Names of the tasks and work
packages listed in the WBS
– Names of the persons
responsible for each task
– Expected duration of each
task
– Due date of each task

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Elements of a project plan
Procedures Guide
• Covers the rules and
practices to be observed
during the project

Budgets and Cost • Provides the project


Control System manager with cost,
schedule and
performance status

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Elements of a project plan
Activity / Event / Representation of how
Network Plan the project activities and
events progress

Materials and Equipment Includes procurement


Forecast and management of
materials and equipment
that starts with the
documentation of what
materials and
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Elements of a project plan
Cross-Impact Matrix
Indicates which
organizational units
and which key
personnel are involved
in the process of
completing each task
of the project
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Elements of a project plan
Project Organizational • Indicates breakdown
Plan of major project
responsibilities
• Who is specifically
responsible for each
project subsystem
and task
• Establish key
responsibilities
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Elements of a project plan
Management Plan • It should describe how
management will conduct and
monitor the project that
includes:
– Corporate organizational charts
– Statements of authority and
responsibility
– Information and control
• systems
– Top management plan of attack
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Elements of a project plan
Project Plan Personnel
This includes the labor
resource requirements
and organization that
will establish key
responsibilities,
numbers and
qualifications

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Elements of a project plan
Reporting and Review • It includes an early
Procedure assessment of required
reports, meetings,
presentations and project
documents to determine
those contributing to the
overall or individual activity
performance

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Other elements of a project plan
• Financial plan • Quality assurance
• Contingency plan
analysis • Configuration
• Logistics support management plan
plan • Security plan
• Facilities • Test plan
requirement plan • Production plan
• Market intelligence • Make or buy plan
plan • Procurement plan
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• Training plan
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