Professional Documents
Culture Documents
Company Code
For a company code, a complete independent accounting unit can be represented as the smallest organizational unit
of external accounting.
This includes the entry of all accountable transactions and the creation of all proofs for a legally required individual
account closing, such as the balance sheets and the profit and loss statement.
Examples of a company code include a company within a corporate group, ora subsidiary.
Sales Organisation
Responsible for :
The sales organization is an organizational unit in Logistics which groups the enterprise according to the
requirements of sales and distribution.
A sales organization is responsible for sales and distribution of materials and services.
Therefore, it is also liable for the sold products and responsible for the customers' rights of recourse.
The sales organization is also used to take, for example, a regional, national or
international subdivision of the market into account.
A sales organization is uniquely assigned to a company code. More than one sales organization can be assigned to a
company code. To use the sales and distribution functions in the system, you need at least one sales organization.
In the sales statistics, the sales organization is the highest summation level.
All sales and distribution documents, that is, all orders, outbound deliveries, and billing documents, are assigned to
a sales organization.
Distribution Channel
The distribution channel characterizes the way in which goods and services are
distributed.
Several distribution channels can be assigned to sales organizations. To use the sales and distribution functions in
the system, you need at least one distribution channel.
For example, you can:
Detail responsibilities
Carry out flexible price structuring
Differentiate sales statistics
Division
You can group materials and services with the division. Several divisions can be assigned to a sales organization. To
use the sales and distribution functions in the system, you need at least one division.
A division can represent a certain product group, for example.
Therefore, you can for example, restrict price agreements with a customer to a certain division. In
addition, you can conduct statistical analysis by division.
Sales Area
A sales area is a combination of the sales organization, distribution channel, and division.
It defines the distribution channel a sales organization uses to sell products from a certain division.
Each sales and distribution document is assigned to exactly one sales area.
This assignment cannot be changed.
A sales area can belong to only one company code. This relationship is created by assigning the sales organization.
When processing sales and distribution documents, the system accesses various master data depending on the sales
area.
This master data includes, for example, customer master data, material master data, prices, and discounts. The
system also carries out a number of checks concerning the validity of certain entries according
to the sales area.
Plant
The plant a location where material stock is kept and could, for example, represent a production facility in the
system.
The plant and storage location are organizational units that can be used by all logistic areas of the system.
Materials management is primarily concerned with the material flow. From a materials management point of view, a
plant is, above all, a location where material stock is kept.
In production, a plant can represent a manufacturing facility.
In sales and distribution, a plant represents the location from which materials are distributed and services are
provided and corresponds to a distribution channnel. The relevant stocks are kept here.
The plant has a central function in sales and distribution:
To use the sales and distribution functions in the system, you need at least one plant.
Each plant is uniquely assigned to a company code.
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A plant can be assigned to several combinations of sales organizations/distribution channels, and vice versa.
The plant is essential for determining the shipping point.
Shipping Point
Use this presales information to plan and evaluate your marketing and sales
strategies and as a basis for establishing long-term business relationships with
your customers, for example by:
Sales Order
A sales order is an electronic document that captures and records your customer's
request for goods or services.
The sales order contains all necessary information to process the customer's request throughout the whole process
cycle. The sales component thus automatically suggests data from master records and control tables that you
previously put aside.
As a result, possible input errors occurring during sales order processing and entering of redundant data is avoided.
Procurement
The way in which a material is obtained for a customer order can depend on the material itself as well as on the sales
transaction. The procurement (oan, for example: result from available stock
be guaranteed by replenishment (purchase requisition or purchase order, planned order or production order, for
example) trigger a make-to-order production order the outbound delivery via external suppliers (third-party business
transaction) organize the outbound delivery via another warehouse (stock transfer).
Shipping
Shipping processing in Sales and Distribution begins when you create the delivery document. The delivery
document controls, supports and monitors numerous subprocesses for shipping processing, such as:
(Optional) picking and confirming (transfer orders)
(Optional) packing
(Optional) planning and monitoring of transport (shipment document)
Posting the goods issue (goods issue documents)
Creating a delivery document includes copying information from the sales order,
such as the materials and quantities. onto the delivery document.
Creating a transfer order includes copying data from the delivery document to the
transfer order for processing within the warehouse. The transfer order is essential
for controlling the movement of goods within your warehouse. The transfer order
is based on a simple principle: where you are taking goods from and to, within
your warehouse.
The posting of the goods issue can bring about a change based on a quantity basis
as well as on a value basis in stock. Value-based changes are made to the relevant
balance sheet accounts in financial accounting.
Billing
Billing
Creating a billing document includes copying information from the sales order and
the delivery document onto the billing document As a result, delivery items and
order items (services, for example) can be models for the billing document.
The billing document serves several important functions:
It is the sales and distribution document that acts as the basis for creating
invoices.
The billing document serves as a data source for financial accounting to help
you to monitor and process customer payments.
When you create a billing document, the G/L accounts are nonnally determined
automatically and the relevant data is posted.
The system carries out the following:
with
a debit posting on the customers receivables account
a credit posting on the revenue account.
Picking
Warehouse
number?
When you save the billing document, the system automatically generates all
the required documents for accounting. The system carries out a debit posting
in accounting on the customer receivables account and a credit posting on the
revenue account.
The accounting document identifies all the subsequent postings in financial
accounting that refer back to pricing in SD, such as the receivable on customer
accounts or the obtained net sales and taxes on the relevant G/L accounts.
When you save the billing document, the system can automatically generate
further documents for Financial Accounting (for the Controlling components as
well as for profitability analysis, for example).
The following also occurs when the billing document is posted:
The status in all related sales, delivery, and billing documents is updated
The sales statistics in the sales information system are updated
The data regarding the consumption of the customer's credit limit is updated
For sales order processing, you require the mandatmy partner functions sold-to
party, ship-to party, payer, and bill-to party. In the course of processing a sales
order, they can differ from each other or can be identical.
Sold-to pmiy: places the order.
Ship-to party: receives goods or services.
Bill-to party: receives the invoice for goods or services.
Payer: is responsible for paying the invoice.
Shipping point
The shipping point is the organizational unit in the system that is responsible
for processing shipping.
To be able to give the customer a delivery date for an ordered item, the system
must take into account all the required lead times for the different shipping and
transportation subprocesses.
For the shipping point, you can define the times required for preparing and
packing the goods.
The system tries to determine a shipping point for every item to be delivered.
The system uses three fields as search keys for determining the shipping point
automatically. This data is normally defined in the following master records:
Shipping condition from the sold-to party (view: Shipping)
Loading group in the sales-specific material data (view: Sales: General/Plant
Data)
Delivering plant- see the slide Determining Delivering Plant Automatically
Hint: The shipping conditions can be used to define in the system the
delivery type requested by the customer.
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There are fields in master data and in the sales document where you can store
customer defaults for processing deliveries.
If the customer requires complete delivery, the order should be delivered in
one single delivery. All items should be delivered at the same time. When
creating an outbound delivery, if all of the order items cannot be shipped
with the full order quantity, you receive a warning that the customer requires
complete delivery.
If the customer does not require complete delivety, you can define a partial
delivery agreement with the customer.
If the customer allows orders to be combined, orders are combined in
outbound deliveries when using the delivery due Jist. Combining items from
different sales orders is only possible if the items have several common
characteristics, for example:
Shipping point (goods issue from the same place in your enterprise)
Date that delivery is due (date on which shipping processing should
l:iegin, either materials availability date or transportation planning date)
Ship-to party (outbound deliveries have the same destination)
Route (same method oftransp01t and route)
Incoterms ("International Chamber of Commerce" terms of liability
for freight in-transit).
Picking
Picking is carried out when transfer orders for triggering and monitoring stock
movements are generated. The items in the transfer orders contain the materials
and quantities to be picked, which correspond to the delivery quantities.
From the transfer order, you can print the pick list for use in the warehouse.
Picking can be confirmed automatically or in a separate processing step.
The system controls the creation of transfer orders via the shipping point, the
selection data (picking date) and other criteria. You receive a list of the deliveries
that meet your selection criteria. In this list, you can make your selection more
precise using sorting and filtering.
The system accesses information in the following order to propose the standard
delivering plant:
1. Customer-material information
2. Ship-to pm1y customer master record
3. Material master record
Scheduling Agreements
A scheduling agreement is an outline agreement between you and a sold-to party
that is valid for a certain period oftime. The scheduling agreement contains fixed
delivery dates and quantities.
When you enter schedule lines for an item in the scheduling agreement, the system
adds up the quantities that have already been entered and compares them to both
the target quantity and the quantity already shipped. This gives you an overview
of all the open quantities.
If the quantity in the schedule lines exceeds the target quantity, the system issues a
warning message.
If the customer requires it, you can process invoices periodically- for example,
once a month. All deliveries due for the billing document are combined in a
collective invoice
Quantity Contracts
A contract is an outline agreement between you and your customer that is valid for
a certain time period. The contract does ~n.tain_any scheduleJillS'.~_<Ie_livery
qyaQ!iti!'~,.!'r c!elivery dates. The same functions are available in contracts as in
orders. You can also agree on special price agreements or delivery times.
The customer fulfills the contract with individual releases. Schedule lines are
created in the release order when it is placed. The release order is then processed
like a standard order. Any special agreements regarding prices or delivery
deadlines are copied from the contract.
Release orders are created with reference to a contract. This generates a document
flow record that allows you to update released quantities and values in the contract.
In copying control, you decide which types of sales documents can be used as
release orders from a contract.