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2.

Adding Business Partner Master Data


Go to Business Partners→Business Partner Master data. Go to Add mode
Press in Ctrl+A on the keyboard to go to Add mode or Click the Add button on the Tool Bar
Note: If the Add button is in gray color or is disabled, you are already in the Add mode

Type the Vendor Code V100 in the Code Field and choose Vendor from the dropdown list next to it.
Type the vendor name Rainbow Logistics Corporation in the Name field.
Click the dropdown list button on the Group field to show list of groups.
Since 3rd Party Logistics is not on the list, click Define New. Add the Group name to the list
Click Add to save Rainbow Logistics Corporation in the Business Partner Master Data.

ADD CUSTOMERS TO THE BUSINESS PARTNER MASTER DATA

Go to Business Partners→Business Partner Master data


Go to Add mode
Press in Ctrl+A on the keyboard to go to Add mode or Click the Add button on the Tool Bar
Note: If the Add button is in gray color or is disabled, you are already in the Add mode
Type the Customer Code C100 in the Code Field and choose Customer from the dropdown
list next to it.
Type the Customer name SB Mktg Corporation in the Name field.
Choose the appropriate Group which is Retailers.
Click the dropdown list button on the Group field to show list of groups.
Click Define New to Add Retailers to Item Group
Click Update, then OK
Click Add

3. Adding Item Master Data


Go to Inventory→Item Master Data
Press Ctrl+A or Select the icon in the tool bar to change from FIND mode to ADD mode.
Input the required information:
Item Number: I100
Item Description: A4 Tech USB Mouse
Unit Price: 10
Go to Purchasing Data tab
Choose V200 on the Preferred Vendor field
Click Add to save the item.
Do the same for the remaining four items.

Note: If the error "One of the Inventory Accounts is Missing" occurs while adding/creating a new Item
Group, this indicates that the posting period is not updated.
Close all windows and update the posting period.
Go to Administration→ System Initialization→ Posting Periods
Click New Period found on the lower left of the window
In the Period Code and Period Name fields type 2014 (Follow the Fiscal Year)
Choose Months in the Sup-periods field Click Add
Click New Period found on the lower left of the window
In the Period Code and Period Name fields type 2015 (Follow the Fiscal Year)
Choose Months in the Sup-periods field. Click Add, then OK.
By January 2016 onwards, add a posting period for the year 2016. Since the current year is 2015, we only
added the posting period until 2015.
You may now add a new Item Group.
(Do the same procedure when you encounter the error "Posting date deviates from defined range...")

IV.1 Create a Purchase Order for Vendor V10000. Order the following:
Go to Purchasing-A/P Purchase Order
Type V1000 on the Vendor Code Field.
Enter the needed items and quantities
Click Add.
Choose the Last Data Record icon on the tool bar to retrieve the latest Purchase Order created.
What is the status of the Purchase Order Document?
Open - The status will be changed to Closed once the orders are received in full.

IV.2 Create a Goods Receipt P.O. Using the function Copy To (Orders were not received in full)
Record a partial receipt of your latest purchase from V10000. Follow the data below:
Go to Purchasing-A/P Purchase Order. Choose the Last Data Record icon in the tool bar.
Click Copy To, choose G. Receipt PO.
The details in the Purchase Order document are copied to the Goods Receipts PO Document.
Since A00001 is not received in full, change the quantity from 30 to 20.
Click Add and choose Yes on the system message.
After Adding the Goods Receipts PO, What is the status of the Purchase Order Document?
To check, Go to Purchasing-A/P Purchase Order
The status is still Open because the order is not received in Full.

IV.3 Create a Goods Receipt P.O. to record the receipt of the remaining (undelivered) ordered items
from V10000 (Use Copy From function)
V10000 delivered the remaining items. Create a goods receipt PO for the remaining items:
Go to Purchasing-A/P Goods Receipt PO. Type V10000 in the Code field
Click Copy From, Choose Purchase Order from the list
Click the latest Purchase Order you created for V10000 then Click Choose.
Draw Document Wizard Window will be displayed. Click Finish
You will return to the Goods Receipt PO window
Notice that only the undelivered items are copied from Purchase Order document to Goods
Receipts PO document. Click Add, choose Yes to confirm system message
After Recording the receipt of remaining orders, what is the status of the Purchase Order?
To check, Go to Purchasing-A/P Purchase Order
The status is now Closed because the order is already received in Full.

IV. 4 Create a Goods Return - 3 Units of item No. A00001


Suppose you discovered that 3 units of item no. A00001, referencing the last Goods Receipt P.O.,
received from V10000 were defective. Since no A/P Invoice was created for the Goods Receipts P.O., use
Goods Return document to reutrn 3 unit of item no. A00001
Go to Purchasing →Goods Receipt P.O.
Click the Last Data Record icon on the toolbar, the Goods Receipts PO No.
Check the Inventory Status of A00001 in Warehouse 01.
Click the golden link arrow pointing to A00001.
The Item Master Data window is displayed.
Go to Inventory Data tab
Close the item master data. You will go back to the Goods Return Document
Click Copy to, Choose G. Return.
The information from the Goods Receipt P.O. document are automatically copied
into the Goods Return document
On the Goods Return window, change the quantity to 3
On the Remarks field, add the word "Damaged items"
Click Add, and choose Yes to confirm the system message (Do not close the goods return document)
Check the Inventory status of A00001 after recording the return of goods:
Choose the last data record. The Last Goods Return Document will be displayed.
Click the link arrow pointing to A00001. Then proceed to Inventory Data Tab.

IV. 5 Vendor V10000 sent a billing statement for the goods they delivered to OEC Computers. Record
the billing in the A/P Invoice document.
Go to Purchasing-A/P A/P Invoice
Type V10000 in the Vendor field.
Click Copy From, choose G. Receipt PO. Choose the two latest GRPO (Goods Receipts PO).
Click Finish on the Draw Document Wizard window.
Click Add, then Yes on the system message. (Do not close the A/P Invoice yet)

IV. 6 GENERATE THE RELATIONSHIP MAP OF THE LATEST TRANSACTIONS WITH V10000
(Make sure that the A/P Invoice window is open.)
Choose the last data record to generate the Last A/P invoice created.
Right click on the A/P Invoice, choose Relationship Map.

IV. 7 RECORD THE FULL PAYMENT TO V10000.


OEC paid in full, through cash, the latest items purchased from V10000.
Go to Banking > Outgoing Payments > Outgoing Payments
Type the code
Check the box
Right click- payment means-cash-petty cash arrow
Right click on the box, choose copy balance due, click OK, Add, Add
Generate the full relationship map.
Go to Purchasing A/P > A/P Invoice and choose the last data record.
Generate the relationship map.